Board of Trustees Meeting: Thursday 16th October 2025 14:00 UTC

Date: Thursday 16th October 2025
Time: 14:00 UTC
Zoom link + passcode (see email)
Chair: @drjwbaker
Members: @acrymble @adamfarquhar @amsichani @jenniferisasi @rivaquiroga
Publishing Manager: @anisa-hawes
Minutes: @anisa-hawes
Minutes of the last meeting: 2025-05-09.md

Hello all,

In line with Trustees' duties, as summarised in Section 2 of The Essential Trustee Guidance, please circulate relevant documents or add new agenda Items in advance of the meeting so that all attendees have sufficient time to prepare their thoughts. Thank you for committing energy to your role, and for actively participating in our discussions.

Agenda

1. Apologies [AH] {2 mins}
2. Approval of Minutes from last meeting & actions status [AH] {3 mins}
3. ProgHist Directors administration (e.g., changes of address) [JB] {5 mins}
4. Publishing Manager's Report [AH] {10 mins}
   a. Focus on Business Plan for 25/26
5. Infrastructure Phase 2 [JB/AH] {10 mins}
6. Open Journals Collective [JB] {5 mins}
7. Trustee Tasks: updates, milestones, and refresh {10 mins}
   a. Publishing Manager Line Management [RQ]
8. Chair's highlight from The Essential Trustee [JB] {5 mins}
   a. Section 3.3 What to consider when recruiting trustees
   b. The Board no longer meets our Diversity Policy. Consider new appointment based outside the UK.
9. Any Other Business {4 mins}
10. Date of next meeting {1 min}
    Note, the remit of the Board of Directors is restricted to the terms of ProgHist Ltd, which - broadly speaking - supports the the financial and legal business of The Programming Historian and its Members (that is, the Editorial Board Incorporated entity: membership #1405 (comment)).

Notes

Per our Articles of Association (click 'View PDF' link) and gov.uk notes on running a company a few notes in terms of procedure for the meeting:

• our quorum is 3 (Article 9.1) and our max size 7 (Article 13)
• we vote, and in split decisions the chair has the casting vote (Article 10.1)
• we need to keep records of decisions (Article 12) and resolutions (GovUK)**