Section

AGE as of 1st
Friday of June
(nos. of years
as per last
birthday)
House # /
Street/Sitio/
Purok
Barangay
Municipality/
City
Province Name
Relationshi
p
School Form 1 (SF 1) School Register
(This replace Form 1, Master List & STS Form 2-Family Background and Profile)
LRN
Sex
(M/F)
BIRTH
DATE
(mm/
dd/yy)
BIRTH
PLACE
(Province)
MOTHER
TONGUE
IP
(Specify
Ethnic
Group)
NAME
(Last Name, First Name, Middle Name)
School Name
School ID
Region Division District
School Year
RELIGION
ADDRESS NAME OF PARENTS
Grade Level
Father (1st name only if
family name identical to
learner)
Mother (Maiden)
GUARDIAN (If not Parent)
Contact Number
(Parent /Guardian)

AGE as of 1st
Friday of June
(nos. of years
as per last
birthday)
House # /
Street/Sitio/
Purok
Barangay
Municipality/
City
Province Name
Relationshi
p
LRN
Sex
(M/F)
BIRTH
DATE
(mm/
dd/yy)
BIRTH
PLACE
(Province)
MOTHER
TONGUE
IP
(Specify
Ethnic
Group)
NAME
(Last Name, First Name, Middle Name)
RELIGION
ADDRESS NAME OF PARENTS
Father (1st name only if
family name identical to
learner)
Mother (Maiden)
GUARDIAN (If not Parent)
Contact Number
(Parent /Guardian)
Indicator Code Required Information Indicator Code Required Information BoSY EoSY
Transferred Out T/O Name of Public (P) Private (PR) School & Effectivity Date CCT Recipient CCT MALE
Transferred IN T/I Name of Public (P) Private (PR) School & Effectivity Date Balik-Aral B/A Name of school last attended & Year FEMALE
Dropped DRP Reason and Effectivity Date Learner With DissabilityLWD Specify
Late Enrollment LE Reason (Enrollment beyond 1st Friday of June) Accelarated ACL Specify Level & Effectivity Data Date:___________________________________ Date:__________________________________________________
TOTAL
List and code of Indicators under REMARK column
Prepared by: Certified Correct:
CCT Control/reference number & Effectivity Date
(Signature of Adviser over Printed Name) (Signature of School Head over Printed Name)
REMARK/S
(Please refer to the legend on last
page)
School Form 1 (SF 1) School Register
(This replace Form 1, Master List & STS Form 2-Family Background and Profile)

REMARK/S
(Please refer to the legend on last
page)
Date:__________________________________________________
Certified Correct:
(Signature of School Head over Printed Name)
Date:__________________________________________________
School ID School Year
Name of School
ABSENT TARDY
MALE | TOTAL Per Day
School Form 2 (SF2) Daily Attendance Report for learner
DATE (1st row for date, 2nd row for Day: M,T,W,TH,F)
(This cancel Form 1, Form 2 & STS Form 4 - Absenteeism and Dropout Profile)
LEARNER'S NAME
(Last Name, First Name, Middle Name)
Total for the
Month
Section Grade Level
Month Reporting
REMARK/S (If DROPPED OUT, state
reason, please refer to legend number 2.
If TRANSFERRED IN/OUT, write the name
of School.)

ABSENT TARDY
DATE (1st row for date, 2nd row for Day: M,T,W,TH,F)
LEARNER'S NAME
(Last Name, First Name, Middle Name)
Total for the
Month
REMARK/S (If DROPPED OUT, state
reason, please refer to legend number 2.
If TRANSFERRED IN/OUT, write the name
of School.)
L E G E N D:
GUIDELINES: 1. CODES FOR CHECKING ATTENDANCE Month:
M F TOTAL
2. REASONS/CAUSES OF DROP-OUTS
a. Domestic-Related Factors
a.1. Had to take care of siblings
a.2. Early marriage/pregnancy
a.3. Parents' attitude toward schooling
a.4. Family problem
b. Individual-Related Factors
b.1. Illness
b.2. Overage
FEMALE | DAILY TOTAL
Enrollment as of (1st Friday of June)
Summary for the
Month
No. of Days of
Classes:
Enrolment as of 1st Friday of June
Average Daily Attendance =
Percentage of Enrolment =
1. The attendance shall be accomplished daily. Refer to the codes for checking learners' attendance.
2. Dates shall be written in the preceding columns beside Learner's Name.
3. To compute the following:
Average daily attendance
Percentage of Attendance for the month =
Percentage of Enrollment as of end of the
month
Average Daily Attendance
Late Enrollment (beyond cut-off)
Number of students with 5 consecutive days of
absences:
Percentage of Attendance for the month
a.
b.
c.
Total Daily Attendance
Number of School Days in reporting month
Registered Learner as of End of the month
Registered Learner as of End of the Month
x 100
x 100
Registered Learner as of end of the month
blank- Present; (x)- Absent; Tardy (half shaded=
Upper for Late Comer, Lower for Cutting Classes)
4. Every End of the month, the teacher/adviser submit this form to the office of the principal for recording of
summary table into the Form 3. Once signed by the principal, this form should be returned to the adviser.
Combined TOTAL PER DAY
5. Attendance performance of learner is expected to reflect in Form 137 and Form 138 every grading period b.3. Death
Beginning of School Year cut-off report is every 1st Friday of School Calendar Days
Number of students with 5 consecutive days of
absences: * b.4. Drug Abuse
b.5. Poor academic performance
b.6. Lack of interest/Distractions
b.7. Hunger/Malnutrition
c. School-Related Factors
c.1. Teacher Factor
c.2. Physical condition of classroom
c.3. Peer influence
d. Geographic/Environmental I certify that this is a true and correct report.
d.1. Distance between home and school
(Signature of Teacher over Printed Name)
d.3. Calamities/Disasters
e. Financial-Related Attested by:
e.1. Child labor, work
School Form 2: Page 2 of ________ f. Others (Signature of School Head over Printed Name)
Beginning of School Year cut-off report is every 1st Friday of School Calendar Days
Transferred in
Drop out
Transferred out
Number of students with 5 consecutive days of
absences:
d.2. Armed conflict (incl. Tribal wars & clan
feuds)
School ID School Year
School Name
Issued Returned Issued Returned Issued Returned Issued Returned Issued Returned Issued Returned Issued Returned Issued Returned
TOTAL FOR MALE | TOTAL COPIES
REMARK/ACTION TAKEN
(Please refer to the code on last page)
Date Date Date Date Date
Subject Area &
Title
Subject Area &
Title
Subject Area &
Title
Subject Area &
Title
Subject Area &
Title
Subject Area &
Title
Date
NO.
Date Date
Subject Area &
Title
Subject Area &
Title
LEARNER'S NAME
(Last Name, First Name, Middle Name)
Grade Level
(This replace Form 1 & Inventory of Text Book)
School Form 3 (SF3) Books Issued and Returned
Section

Issued Returned Issued Returned Issued Returned Issued Returned Issued Returned Issued Returned Issued Returned Issued Returned
REMARK/ACTION TAKEN
(Please refer to the code on last page)
Date Date Date Date Date
Subject Area &
Title
Subject Area &
Title
Subject Area &
Title
Subject Area &
Title
Subject Area &
Title
Subject Area &
Title
Date
NO.
Date Date
Subject Area &
Title
Subject Area &
Title
LEARNER'S NAME
(Last Name, First Name, Middle Name)
TOTAL FOR FEMALE | TOTAL COPIES
TOTAL LEARNERS | TOTAL COPIES
GUIDELINES: In case of losses/unreturned, please provide information with the following code: Prepared By:
School Form 3: Page 2 of ________
(Signature over printed name)
2. The Date of Issuance and the Date of Return shall be reflected.
A. In Column Date Returned, codes are: FM=Force Majeure, TDO: Transferred/Dropout,
NEG=Negligence
B. In Column Remark/Action Taken, codes are: LLTR=Secured Letter from Learner duly signed by
parent/guardian (for code FM), TLTR=Teacher prepared letter/report duly noted by School Head for
submission to School Property Custodian (for code TDO), PTL=Paid by the Learner (for code NEG).
References: DO#23, s.2001; DO#25 s.2003; DO#14, s.2012.
1. Title of Books Issued to each learner must be recorded by the class adviser.
3. The Total Number of Copies of Books issued at BoSY and returned at EoSY shall be
reflected.
0
School ID Region Division District
School Name School Year Month Reporting
M F T M F T M F T M F T M F T M F T M F T M F T M F T M F T M F T M F T
ELEMENTARY/SECONDARY:
Prepared and Submitted by:
GUIDELINES:
2. Furnish copy to Division Office: a week after June 30, October 31 & March 31 (Signature of School Head over Printed Name)
3. Teachers who are handling advisory class shall be reported.
TOTAL
1. This forms shall be accomplished every end of the month using the summary box of Form 1 submitted by the teachers/advisers to update figures for the month.
Columns for "Cumulative as of Previous Month" require the figures in "cumulative total reported from previous month".
GRADE 2/GRADE 8
GRADE 3/GRADE 9
GRADE 4/GRADE 10
GRADE 5/GRADE 11
GRADE 6/GRADE 12
TOTAL FOR NON-GRADED
GRADE 1/GRADE 7
KINDER
(A+B)
Cumulative as
of End of the
Month
NAME OF ADVISER
GRADE/
YEAR
LEVEL
SECTION
REGISTERED
LEARNER (As
of End of the
Month)
ATTENDANCE
(B) For the
Month
4. Small school that has one section per grade/year level are not required to fill the columns "Name of Adviser, Grade/Year Level & Section". Instead, they will only
accomplish the summary column per grade/year level.
School Form 4 (SF4) Monthly Learner's Movement and Attendance
DROPPED OUT TRANSFERRED OUT TRANSFERRED IN
Average Percentage
(A) Cumulative
as of Previous
Month
(B) For the
Month
(A+B)
Cumulative as
of End of the
Month
(A) Cumulative
as of Previous
Month
(A+B)
Cumulative as
of End of the
Month
(A) Cumulative
as of Previous
Month
(B) For the
Month
(This replace Form 3 & STS Form 4-Absenteeism and Dropout Profile)

Region Division District
Curriculum
Grade Level Section
MALE FEMALE TOTAL
PROMOTED
IRREGULAR
RETAINED
MALE FEMALE TOTAL
SUMMARY TABLE
APPROACHING
PROFICIENCY
(AP: 80%-84%)
PROFICIENT
(P: 85% -89%)
ADVANCED
(A: 90% and
above)
LEVEL OF PROFICIENCY
BEGINNNING
(B: 74% and
below)
DEVELOPING
(D: 75%-79%)
INCOMPLETE SUBJECT/S
(This column is for K to 12 Curriculum and remaining RBEC in
High School. Elementary grades level that still implementing
RBEC need not to fill up this column)
Completed as of end of current SY as of End of the current SY
School Form 5 (SF 5) Report on Promotion & Level of Proficiency
(This replace Forms 18-E1, 18-E2, 18A)
LRN
GENERAL
AVERAGE
(Numerical Value in
3 decimal places for
honor learner, 2 for
non-honor &
Descriptive Letter)
ACTION
TAKEN:
PROMOTED,
IRREGULAR or
RETAINED
School Name
School ID
LEARNER'S NAME
(Last Name, First Name, Middle Name)
School Year
TOTAL MALE

INCOMPLETE SUBJECT/S
(This column is for K to 12 Curriculum and remaining RBEC in
High School. Elementary grades level that still implementing
RBEC need not to fill up this column)
Completed as of end of current SY as of End of the current SY
LRN
GENERAL
AVERAGE
(Numerical Value in
3 decimal places for
honor learner, 2 for
non-honor &
Descriptive Letter)
ACTION
TAKEN:
PROMOTED,
IRREGULAR or
RETAINED
LEARNER'S NAME
(Last Name, First Name, Middle Name)
Certified Correct and Submitted:
GUIDELINES:
School Form 5: Page 2 of ________
Prepared by:
Class Adviser
(Name and Signature)
School Head
(Name and Signature)
1. For All Grades Level
2. To be prepared by the Adviser. Final rating
per subject area should be taken from the
record of subject teacher. The class adviser
should make the computation of General
Average.
3. On the summary table, reflect the total
number of learners promoted, retained and
irregular and the level of proficiency according
to the individual general average
4. Must be tallied with the total enrollment
report as of End of School Year GESP /GSSP
(BEIS) TOTAL FEMALE
COMBINED
MALE FEMALE TOTAL MALE FEMALE TOTAL MALE FEMALE TOTAL MALE FEMALE TOTAL MALE FEMALE TOTAL MALE FEMALE TOTAL MALE FEMALE TOTAL
LEVEL OF PROFICIENCY MALE FEMALE TOTAL MALE FEMALE TOTAL MALE FEMALE TOTAL MALE FEMALE TOTAL MALE FEMALE TOTAL MALE FEMALE TOTAL MALE FEMALE TOTAL
Prepared and Submitted by: Reviewed & Validated by: Noted by:
School Head Division Planning Officer/ Schools Division Superintendent
Education Program Supervisor
GUIDELINES:
2. This report together with the copy of Report for Promotion submitted by the class adviser shall be forwarded to the Division Office by the end of the school year.
3. The Report on Promotion per Grade Level is reflected in the End of School Year Report of GESP/GSSP.
1. After receiving and validating the Report for Promotion submitted by the class adviser, the School Head shall compute the Total for Grade Level in order to reflect the result in each data field.
Nos. of ADVANCED
(A: 90% and above)
Nos. of PROFICIENT
(P: 85% -89%)
Nos. of APPROACHING
PROFICIENCY
(AP: 80%-84%)
Nos. of DEVELOPING
(D: 75%-79%)
School Form 6 (SF6) Summarized Report on Promotion and Level of Proficiency
IRREGULAR
TOTAL
Nos. of BEGINNNING
(B: 74% and below)
(This cancel Form 20)
GRADE 1 /GRADE 7
PROMOTED
RETAINED
School Year School Name
School ID Region Division
District
GRADE 2 / GRADE 8 GRADE 3 / GRADE 9 GRADE 4 / GRADE 10 GRADE 5 / GRADE 11 GRADE 6 / GRADE 12 TOTAL
SUMMARY TABLE

Region
Teaching
Non-
Teaching
Degree / Post
Graduate
DAY
(M/T/
W/TH/
F)
From
(00:00)
To
(00:00)
Actual
Teaching/
Service
Render
(Mins/Day)
Ave. Minutes per Day
(A) Nationally-Funded Teaching Related Items
Number of
Incumbent
Title of Plantilla Position
(as appeared in the appointment document)
E
m
p
l
o
y
e
e

N
o
.

Name of School
Personnel
(Arrange by Position,
Descending)
Sex
Fund
Source
EDUCATIONAL QUALIFICATION
Position/
Designatio
n
Major/
Specialization
(C) Other Appointments and Funding Sources
Subject Taught
(include Grade &
Section) & Other
Ancillary
Assignment
(Please Specify)
Ave. Minutes per Day
Ave. Minutes per Day
* Daily Program (time duration)
Fund Source
(SEF, PTA, NGO's etc.)
Nature of Appointment and Designation
(Contractual, Substitute, Volunteer & others)
Remark/s
(For Detailed Items,
Indicate name of
school/office, For IP's -
Ethnicity )
Number of Incumbent
Minor
(B) Nationally-Funded Non Teaching Items
Nature of
Appointme
nt
Number of
Incumbent
Title of Plantilla Position
(as appeared in the appointment document)
School Form 7 (SF7) School Personnel Assignment List and Basic Profile
(This replace Form 12-Monthly Status Report for Teachers, Form 19-Assignment List,
Form 29-Teacher Program and Form 31-Summary Information of Teachers)
School Year
School ID
School Name
Division
District

Degree / Post
Graduate
DAY
(M/T/
W/TH/
F)
From
(00:00)
To
(00:00)
Actual
Teaching/
Service
Render
(Mins/Day)
E
m
p
l
o
y
e
e

N
o
.

Name of School
Personnel
(Arrange by Position,
Descending)
Sex
Fund
Source
EDUCATIONAL QUALIFICATION
Position/
Designatio
n
Major/
Specialization
Subject Taught
(include Grade &
Section) & Other
Ancillary
Assignment
(Please Specify)
* Daily Program (time duration)
Remark/s
(For Detailed Items,
Indicate name of
school/office, For IP's -
Ethnicity )
Minor
Nature of
Appointme
nt
GUIDELINES: Submitted by:
(Signature of School Head over Printed Name)
3. Subject Taught/Ancillary Assignment. Reflect all assignment per personnel such as ancillary/administrative duties. School Form 7: Page 2 of ________
Ave. Minutes per Day
Ave. Minutes per Day
Ave. Minutes per Day
2. All school personnel, regardless of position/nature of appointment should be included in this form and should be listed from the highest rank down to the
lowest. This form shall also serve as inventory list of school personnel.
4. * Daily Program Column is for teaching personnel only.
1. This form shall be accomplished at the beginning of the school year by the school head. In case of movement of teachers and other personnel during SY,
updated Form 19 must submit to the Division Office .
Ave. Minutes per Day
Ave. Minutes per Day