f5
Start the presentation from the beginning.
n, enter, page down, arrow right,arrow
down, or spacebar
Perform the next animation or advance to the next slide.
p, page up, arrow left, arrow up,
orbackspace
Perform the previous animation or return to the previous sl
number+enter
Go to slide number.
b or .
Display a blank black slide, or return to the presentation fro
w or ,
Display a blank white slide, or return to the presentation fro
Stop or restart an automatic presentation.
esc or -
End a presentation.
Erase on-screen annotations.
Go to the next slide, if the next slide is hidden.
Set new timings while rehearsing.
Use original timings while rehearsing.
Use a mouse click to advance while rehearsing.
1+enter
Return to the first slide.
ctrl+p
Redisplay hidden pointer or change the pointer to a pen.
ctrl+a
Redisplay hidden pointer or change the pointer to an arrow
ctrl+h
Hide the pointer and navigation button immediately.
ctrl+u
Hide the pointer and navigation button in 15 seconds.
shift+f10
Display the shortcut menu.
tab
Go to the first or next hyperlink on a slide.
shift+tab
Go to the last or previous hyperlink on a slide.
enter while a hyperlink is selected
Perform the "mouse click" behavior of the selected hyperlin
shift+f5
Start the presentation from the slide you are currently on.
1. Work with Text and Objects
alt+shift+arrow left
Promote a paragraph.
alt+shift+arrow right
Demote a paragraph.
alt+shift+arrow up
Move selected paragraphs up.
alt+shift+arrow down
Move selected paragraphs down.
alt+shift+1
Show heading level 1.
alt+shift++
Expand text below a heading.
alt+shift+-
Collapse text below a heading.
shift+arrow right
Select one character to the right.
shift+arrow left
Select one character to the left.
ctrl+shift+arrow right
Select to the end of a word.
ctrl+shift+arrow left
Select to the beginning of a word.
shift+arrow up
Select one line up.
shift+arrow down
Select one line down.
esc
Select an object (with text selected inside the object).
tab or shift+tab until the object you want
is selected
Select an object (with an object selected).
enter
Select text within an object (with an object selected).
ctrl+a (on the Slides tab)
Select all objects.
ctrl+a (in the Slide Sorter view)
Select all slides.
ctrl+a (On the Outline tab)
Select all text.
backspace
Delete one character to the left.
ctrl+backspace
Delete one word to the left.
delete
Delete one character to the right.
ctrl+delete
Delete one word to the right.
ctrl+x
Cut selected object.
ctrl+c
Copy selected object.
ctrl+v
Paste cut or copied object.
ctrl+z
Undo the last action.
ctrl+y
Redo the last action.
ctrl+shift+c
Copy formatting only.
ctrl+shift+v
Paste formatting only.
ctrl+alt+v
Paste special.
up
2. Basic Text Navigation and Formatting
ctrl+shift+f
Change the font.
ctrl+shift+p
Change the font size.
ctrl+shift+;
Increase the font size of the selected text.
ctrl+shift+;
Decrease the font size of the selected text.
arrow left
Move one character to the left.
arrow right
Move one character to the right.
arrow up
Move one line up.
arrow down
Move one line down.
ctrl+arrow left
Move one word to the left.
ctrl+arrow right
Move one word to the right.
end
Move to the end of a line.
home
Move to the beginning of a line.
ctrl+arrow up
Move up one paragraph.
ctrl+arrow down
Move down one paragraph.
ctrl+end
Move to the end of a text box.
ctrl+home
Move to the beginning of a text box.
ctrl+enter
In Microsoft Office PowerPoint, move to the next title or bod
the last placeholder on a slide, this will insert a new slide w
as the original slide.
shift+f4
Repeat the last Find action.
ctrl+f
Open the Find dialog box.
ctrl+h
Open the Replace dialog box.
shift+f4
Repeat the last Find action.
tab
Move to the next cell in table.
shift+tab
Move to the preceding cell in table.
arrow down
Move to the next row in table.
arrow up
Move to the preceding row in table.
ctrl+tab
Insert a tab in a cell in table.
enter
Start a new paragraph in table.
tab at the end of the last row
Add a new row at the bottom of the table in table.
up
3. Change Fonts and Formatting
ctrl+shift+f
Open the Font dialog box to change the font.
ctrl+shift+p
Open the Font dialog box to change the font size.
ctrl+shift+;
Increase the font size.
ctrl+shift+;
Decrease the font size.
ctrl+t
Open the Font dialog box to change the formatting of chara
shift+f3
Change the case of letters between sentence, lowercase, o
ctrl+b
Apply bold formatting.
ctrl+u
Apply an underline.
ctrl+i
Apply italic formatting.
ctrl+=
Apply subscript formatting (automatic spacing).
ctrl+shift++
Apply superscript formatting (automatic spacing).
ctrl+spacebar
Remove manual character formatting, such as subscript an
ctrl+k
Insert a hyperlink.
ctrl+shift+c
Copy formats.
ctrl+shift+v
Paste formats.
ctrl+e
Center a paragraph.
ctrl+j
Justify a paragraph.
ctrl+L
Left align a paragraph.
ctrl+r
Right align a paragraph.
up
4. Manage Open and Save As dialog boxes
alt+1
Go to the previous folder.
alt+2
Up One Level button: Open the folder up one level above th
alt+3 or delete
Delete button: Delete the selected folder or file.
alt+4
Create New Folder button: Create a new folder.
alt+5
Views button: Switch among available folder views.
alt+L
Tools button: Show the Tools menu.
shift+f10
Display a shortcut menu for a selected item, such as a fold
tab
Move between options or areas in the dialog box.
f4 or alt+i
Open the Look in list.
f5
Refresh the file list.
up
5. PowerPoint Task Panes
f6
tab, shift+tab
Move a task pane from another pane in the program windo
may need to press F6 more than once
When a task pane is active, select the next or previous opt
respectively.
ctrl+arrow down
Display the full set of commands on the task pane menu.
arrow down or arrow up
Move among choices on a selected submenu; move among
of options in a dialog box.
spacebar or enter
Open the selected menu, or perform the action assigned to
shift+f10
Open a shortcut menu; open a drop-down menu for the sel
home, end
When a menu or submenu is visible, select the first or last
the menu or submenu.
page up, page down
Scroll up or down in the selected gallery list, respectively.
home, end
Move to the top or bottom of the selected gallery list, respe
ctrl+spacebar, c
Close a task pane.
alt+h, f, o
Open the Clipboard.
up
6. Move around in Tables
tab
Move to the next cell.
shift+tab
Move to the preceding cell.
arrow down
Move to the next row.
arrow up
Move to the preceding row.
ctrl+tab
Insert a tab in a cell.
enter
Start a new paragraph.
tab at the end of the last row
Add a new row at the bottom of the table.
alt, j, d, a, and then pP
Launch the Selection pane.
up
7. Manage Smart Tags
alt+shift+f10
Display the menu or message for a smart tag. If more than
switch to the next smart tag and display its menu or messa
arrow down
Select the next item on a smart tag menu.
arrow up
Select the previous item on a smart tag menu.
enter
Perform the action for the selected item on a smart tag me
esc
Close the smart tag menu or message.
up
8. Microsoft Office basics applicable to PowerPoint 2007
alt+tab
Switch to the next window.
alt+shift+tab
Switch to the previous window.
ctrl+w or ctrl+f4
Close the active window.
ctrl+f5
f6
shift+f6
Restore the size of the active window after you maximize it
Move a task pane from another pane in the program windo
may need to press F6 more than once
Move to a pane from another pane in the program window
direction).
ctrl+f6
When more than one window is open, switch to the next wi
ctrl+shift+f6
Switch to the previous window.
ctrl+f7
ctrl+f8
When a document window is not maximized, perform the M
Control menu for the window). Use the arrow keys to move
finished, press ESC.
When a document window is not maximized, perform the S
Control menu for the window). Press the arrow keys to resiz
finished, press ESC.
ctrl+f9
Minimize a window to an icon (works for only some Microso
ctrl+f10
Maximize or restore a selected window.
print screen
Copy a picture of the screen to the Clipboard.
alt+print screen
Copy a picture of the selected window to the Clipboard.
up
9. Work with Dialog Boxes
tab
Move to the next option or option group.
shift+tab
Move to the previous option or option group.
ctrl+tab
Switch to the next tab in a dialog box.
ctrl+shift+tab
Switch to the previous tab in a dialog box.
alt+arrow down
Open a selected drop-down list.
First letter of an option in a drop-down list
Open the list if it is closed and move to an option in the list
arrow keys
Move between options in an open drop-down list, or betwe
options.
esc
Close a selected drop-down list; cancel a command and clo
spacebar
Perform the action assigned to the selected button; select
box.
alt+ the letter underlined in an option
Select an option; select or clear a check box.
enter
Perform the action assigned to a default button in a dialog
home
Move to the beginning of the entry.
end
Move to the end of the entry.
arrow left, arrow right
Move one character to the left or right, respectively.
ctrl+arrow left
Move one word to the left.
ctrl+arrow right
Move one word to the right.
shift+arrow left
Select or cancel selection one character to the left.
shift+arrow right
Select or cancel selection one character to the right.
ctrl+shift+arrow left
Select or cancel selection one word to the left.
ctrl+shift+arrow right
Select or cancel selection one word to the right.
shift+home
Select from the cursor to the beginning of the entry.
shift+end
Select from the cursor to the end of the entry.
up
10. Work with the Selection pane.
f6
Cycle the focus through the different panes.
shift+f10
Display the context menu.
arrow up or arrow down
Move the focus to a single item or group.
arrow left
Move the focus from an item in a group to its parent group
arrow right
Move the focus from a group to the first item in that group.
* (on numeric keypad only)
Expand a focused group and all its child groups.
+ (on numeric keypad only)
Expand a focused group.
- (on numeric keypad only)
Collapse a focused group.
shift+arrow up or shift+arrow down
Move the focus to an item and select it.
spacebar or enter
Select a focused item.
shift+spacebar or shift+enter
Cancel selection of a focused item.
ctrl+shift+f
Move a selected item forward.
ctrl+shift+b
Move a selected item backward.
ctrl+shift+s
Show or hide a focused item.
f2
Rename a focused item.
tab or shift+tab
Switch the keyboard focus within the Selection pane betwe
All and Hide All buttons.
alt+shift+1
Collapse all groups.
alt+shift+9
Expand all groups.
up
11. Shortcuts available with PowerPoint ShortcutTools Add-in
alt + 1
Align objects left.
alt + 2
Align objects center.
alt + 3
Align objects right.
ctrl + shift + 3
Align left edge to right edge.
alt + R
Duplicate object to the right.
alt + T
Insert textbox.
alt + N
Insert rectangle.
alt + B
Make objects same width / equalize width.
alt + H
Make objects same height / equalize height.
ctrl + 3
Resize/stretch object width to right edge.
alt + F
Select format painter.
F1
Zoom in object
