Word 2007 Shortcuts
Platform: Windows/English
Common tasks
Working with documents: Switch to another view
Ctrl+Shift+Space
Create a Nonbreaking Space
Ctrl+Page Up
Move to the previous edit location.
Ctrl+- (Hyphen)
Create a Nonbreaking Hyphen
Ctrl+Page Down
Move to the next edit location.
Ctrl+B
Make letters BOLD
Alt+Ctrl+P
Switch to Print Layout view.
Ctrl+I
Make letters ITALIC
Alt+Ctrl+O
Switch to Outline view.
Ctrl+U
Make letters UNDERLINED
Alt+Ctrl+N
Switch to Draft view.
Ctrl+Shift+<</sc>
Decrease font size one value
Ctrl+Shift+>
Increase font size one value
Working with documents: Outline view
Ctrl+[[]
Increase the font size by 1 point.
Promote a paragraph.
Ctrl+[[]
Decrease the font size by 1 point.
Alt+Shift+Arrow
Left
Ctrl+Space
Remove paragraph or character formatting.
Alt+Shift+Arrow
Right
Demote a paragraph.
Ctrl+C
Copy the selected text or object.
Ctrl+Shift+N
Demote to body text.
Ctrl+X
Cut the selected text or object.
Move selected paragraphs up.
Ctrl+V
Paste text or an object.
Alt+Shift+Arrow
Up
Ctrl+Alt+V
Paste special
Paste formatting only
Alt+Shift+Arrow
Down
Move selected paragraphs down.
Ctrl+Shift+V
Ctrl+Z
Undo the last action.
[Alt]+[Shift]+[[]+]
(Plus Sign)
Expand text under a heading.
Ctrl+Y
Redo the last action.
Open the Word Count dialog box.
Alt+Shift+- (Minus
Sign)
Collapse text under a heading.
Ctrl+Shift+G
Alt+Shift+A
Expand or collapse all text or headings.
Hide or display character formatting.
Working with documents: Create, view, and save documents
Ctrl+N
Create a new document of the same type as the
current or most recent document.
The slash (/) key on
the numeric
keypad
Ctrl+O
Open a document.
Alt+Shift+L
Show the first line of body text or all body text.
Close a document.
Alt+Shift+1
Show all headings with the Heading 1 style.
Alt+Ctrl+S
Split the document window.
Alt+Shift+N
Show all headings up to Heading n.
Alt+Shift+C
Remove the document window split.
Ctrl+Tab
Insert a tab character.
Ctrl+S
Save a document.
Ctrl+N
Create a new document of the same type as the
current or most recent document.
Ctrl+W
Working with documents: Print and preview documents
Ctrl+P
Print a document.
Switch in or out of print preview.
Ctrl+O
Open a document.
Alt+Ctrl+I
Ctrl+W
Close a document.
Split the document window.
arrow up, arrow
down, arrow left,
arrow right
Move around the preview page when zoomed in.
Alt+Ctrl+S
Alt+Shift+C
Remove the document window split.
Save a document.
Page Up/Page
Down
Move by one preview page when zoomed out.
Ctrl+S
Ctrl+N
Create a new document of the same type as the
current or most recent document.
Ctrl+Home
Move to the first preview page when zoomed out.
Ctrl+End
Move to the last preview page when zoomed out.
Ctrl+O
Open a document.
Ctrl+W
Close a document.
Working with documents: Review documents
Alt+Ctrl+S
Split the document window.
Alt+Ctrl+M
Insert a comment.
Alt+Shift+C
Remove the document window split.
Ctrl+Shift+E
Turn change tracking on or off.
Ctrl+S
Save a document.
Alt+Shift+C
Close the Reviewing Pane if it is open.
Working with documents: Find, replace, and browse through text
Working with documents: Full Screen Reading view
Ctrl+F
Find text, formatting, and special items.
Home
Go to beginning of document.
Alt+Ctrl+Y
Repeat find (after closing Find and Replace window).
End
Go to end of document.
Ctrl+H
Replace text, specific formatting, and special items.
n, enter
Go to page n.
Ctrl+G
Go to a page, bookmark, footnote, table, comment,
graphic, or other location.
Esc
Exit reading layout view.
Alt+Ctrl+Z
Switch between the last four places that you have
edited.
Working with documents: References, footnotes, and endnotes
Alt+Ctrl+Home
Open a list of browse options. Press the arrow keys to
select an option, and then press ENTER to browse
through a document by using the selected option.
Alt+Shift+O
Mark a table of contents entry.
Alt+Shift+I
Mark a table of authorities entry (citation).
Alt+Shift+X
Mark an index entry.
Alt+Ctrl+F
Insert a footnote.
Alt+Ctrl+
Insert an endnote.
http://www.shortcutworld.com/en/win/Word_2007.pdf
Word 2007 Shortcuts
Platform: Windows/English
Working with documents: Work with Web pages
Edit and move text and graphics: Insert characters by using character codes
Ctrl+K
Insert a hyperlink.
Alt+Arrow Left
Go back one page.
The character
code, alt+X
Alt+Arrow Right
Go forward one page.
Insert the Unicode character for the specified
Unicode (hexadecimal) character code. For example,
to insert the euro currency symbol ( ), type 20AC, and
then hold down ALT and press X.
F9
Refresh.
Alt+X
Find out the Unicode character code for the selected
character
Alt+the character
code (on the
numeric keypad)
Insert the ANSI character for the specified ANSI
(decimal) character code. For example, to insert the
euro currency symbol, hold down ALT and press
0128 on the numeric keypad.
Edit and move text and graphics: Delete text and graphics
Backspace
Delete one character to the left.
Ctrl+Backspace
Delete one word to the left.
Delete
Delete one character to the right.
Ctrl+Delete
Delete one word to the right.
Ctrl+X
Cut selected text to the Office Clipboard.
F8
Turn extend mode on.
Ctrl+Z
Undo the last action.
Select the nearest character.
Ctrl+F3
Cut to the Spike.
f8, and then press
arrow left /Arrow
Right
f8 (press once to
select a word,
twice to select a
sentence, and so
on)
Increase the size of a selection.
Shift+F8
Reduce the size of a selection.
Esc
Turn extend mode off.
Shift+Arrow Right
Extend a selection one character to the right.
Shift+Arrow Left
Extend a selection one character to the left.
Ctrl+Shift+Arrow
Right
Extend a selection to the end of a word.
Ctrl+Shift+Arrow
Left
Extend a selection to the beginning of a word.
Shift+End
Extend a selection to the end of a line.
Shift+Home
Extend a selection to the beginning of a line.
Shift+Arrow Down
Extend a selection one line down.
Edit and move text and graphics: Copy and move text and graphics
Press alt+h to move Open the Office Clipboard
to the home tab,
and then press F,O.
Ctrl+C
Ctrl+X
Ctrl+V
Copy selected text or graphics to the Office Clipboard.
Cut selected text or graphics to the Office Clipboard.
Paste the most recent addition to the Office
Clipboard.
Edit and move text and graphics: Extend a selection
f2 (then move the
cursor and press
enter)
Move text or graphics once.
Shift+f2 (then
move the cursor
and press enter)
Copy text or graphics once.
Alt+F3
When text or an object is selected, open the Create
New Building Block dialog box.
Shift+<sc>f10</sc>
When the building block ? for example, a SmartArt
graphic ? is selected, display the shortcut menu that
is associated with it.
Shift+Arrow Up
Extend a selection one line up.
Ctrl+Shift+Arrow
Down
Extend a selection to the end of a paragraph.
Ctrl+F3
Cut to the Spike.
Paste the Spike contents.
Ctrl+Shift+Arrow
Up
Extend a selection to the beginning of a paragraph.
Ctrl+Shift+F3
Alt+Shift+R
Copy the header or footer used in the previous
section of the document.
Shift+Page Down
Extend a selection one screen down.
Shift+Page Up
Extend a selection one screen up.
Ctrl+Shift+Home
Extend a selection to the beginning of a document.
Ctrl+Shift+End
Extend a selection to the end of a document.
Edit and move text and graphics: Insert special characters
Ctrl+F9
A field
Shift+Enter
A line break
Alt+Ctrl+Shift+Page Extend a selection to the end of a window.
Down
Ctrl+Enter
A page break
Ctrl+A
Extend a selection to include the entire document.
Ctrl+Shift+Enter
A column break
An em dash
Ctrl+- (Minus Sign)
An en dash
Ctrl+- (Hyphen)
An optional hyphen
Ctrl+Shift+(Hyphen)
A nonbreaking hyphen
Ctrl+Shift+f8, and
then use the arrow
up, arrow down,
arrow left, arrow
right; press esc to
cancel selection
mode
Select a vertical block of text.
Alt+Ctrl+- (Minus
Sign)
Ctrl+Shift+Space
A nonbreaking space
Extend a selection to a specific location in a
document.
Alt+Ctrl+C
The copyright symbol
Alt+Ctrl+R
The registered trademark symbol
F8+arrow up,
arrow down,
arrow left, arrow
right; press esc to
cancel selection
mode
Alt+Ctrl+T
The trademark symbol
Alt+Ctrl+. (Period)
An ellipsis
enter (after you
type the first few
characters of the
AutoText entry
name and when
the ScreenTip
appears)
An AutoText entry
http://www.shortcutworld.com/en/win/Word_2007.pdf
Word 2007 Shortcuts
Platform: Windows/English
Edit and move text and graphics: Select text and graphics in a table
Edit and move text and graphics: Insert paragraphs and tab characters in a table
Tab
Select the next cell's contents.
Enter
New paragraphs in a cell
Shift+Tab
Select the preceding cell's contents.
Ctrl+Tab
Tab characters in a cell
Hold down shift
Extend a selection to adjacent cells.
and press an arrow
key repeatedly
Character and paragraph formatting Copy formatting
Shift+Alt+page
down with cursor
in columns top cell
Select a column.
Ctrl+Shift+C
Copy formatting from text.
Ctrl+Shift+V
Apply copied formatting to text.
Shift+Alt+page up
with cursor in
columns top cell
Select a column.
Ctrl+Shift+f8, and
then use the arrow
up, arrow down,
arrow left, arrow
right; press esc to
cancel selection
mode
Extend a selection (or block).
Character and paragraph formatting Change or resize the font
Ctrl+Shift+F
Open the Font dialog box to change the font.
Ctrl+Shift+<</sc>
Decrease font size one value
Ctrl+Shift+>
Increase font size one value
Ctrl+[[]
Increase the font size by 1 point.
Ctrl+[[]
Decrease the font size by 1 point.
Character and paragraph formatting Apply character formats
Alt+5 on the
Select an entire table.
numeric keypad
(with num lock off)
Ctrl+D
Open the Font dialog box to change the formatting of
characters.
Shift+F3
Change the case of letters.
Edit and move text and graphics: Move through your document
Ctrl+Shift+A
Format all letters as capitals.
Arrow Left
One character to the left
Ctrl+B
Apply bold formatting.
Arrow Right
One character to the right
Ctrl+U
Apply an underline.
Ctrl+Arrow Left
One word to the left
Ctrl+Shift+W
Underline words but not spaces.
Ctrl+Arrow Right
One word to the right
Ctrl+Shift+D
Double-underline text.
One paragraph up
Ctrl+Shift+H
Apply hidden text formatting.
One paragraph down
Ctrl+I
Apply italic formatting.
One cell to the left (in a table)
Ctrl+Shift+K
Format letters as small capitals.
One cell to the right (in a table)
Ctrl+=
Apply subscript formatting (automatic spacing).
Arrow Up
Up one line
Apply superscript formatting (automatic spacing).
Arrow Down
Down one line
[Ctrl]+[Shift]+[[]+]
(Plus Sign)
End
To the end of a line
Ctrl+Space
Remove manual character formatting.
Home
To the beginning of a line
Ctrl+Shift+Q
Change the selection to the Symbol font.
Alt+Ctrl+Page Up
To the top of the window
Character and paragraph formatting View and copy text formats
Alt+Ctrl+Page
Down
To the end of the window
Ctrl+Shift+*
Display nonprinting characters. * on numeric
keyboard will not work
Page Up
Up one screen (scrolling)
Down one screen (scrolling)
Ctrl+Page Down
To the top of the next page
Shift+f1 (then click
the text with the
formatting you
want to review)
Review text formatting.
Page Down
Ctrl+Page Up
To the top of the previous page
Ctrl+Shift+C
Copy formats.
Ctrl+End
To the end of a document
Ctrl+Shift+V
Paste formats.
Ctrl+Home
To the beginning of a document
Shift+F5
To a previous revision
Character and paragraph formatting Set the line spacing
Shift+F5
After opening a document, to the location you were
working in when the document was last closed
Ctrl+1
Single-space lines.
Ctrl+2
Double-space lines.
Ctrl+5
Set 1.5-line spacing.
Ctrl+0 (zero)
Add or remove one line space preceding a
paragraph.
Ctrl+Arrow Up
Ctrl+Arrow Down
Shift+Tab
Tab
Edit and move text and graphics: Move around in a table
Tab
To the next cell in a row
Shift+Tab
To the previous cell in a row
Alt+Home
To the first cell in a row
Character and paragraph formatting Align paragraphs
Alt+End
To the last cell in a row
Ctrl+E
Alt+Page Up
To the first cell in a column
Switch a paragraph between centered and
left-aligned.
Alt+Page Down
To the last cell in a column
Ctrl+J
Arrow Up
To the previous row
Switch a paragraph between justified and
left-aligned.
Arrow Down
To the next row
Ctrl+R
Switch a paragraph between right-aligned and
left-aligned.
Alt+Shift+Arrow
Up
One row up
Ctrl+L
Left align a paragraph.
Alt+Shift+Arrow
Down
One row down
Ctrl+M
Indent a paragraph from the left.
Ctrl+Shift+M
Remove a paragraph indent from the left.
http://www.shortcutworld.com/en/win/Word_2007.pdf
Word 2007 Shortcuts
Platform: Windows/English
Ctrl+T
Create a hanging indent.
Function key reference: SHIFT+Function key
Ctrl+Shift+T
Reduce a hanging indent.
Shift+F1
Start context-sensitive Help or reveal formatting.
Ctrl+Q
Remove paragraph formatting.
Shift+F2
Copy text.
Shift+F3
Change the case of letters.
Shift+F4
Repeat a Find or Go To action.
Shift+F5
Move to the last change.
Shift+F6
Go to the previous pane or frame (after pressing F6).
Shift+F7
Choose the Thesaurus command (Review tab,
Proofing group).
Character and paragraph formatting Apply paragraph styles
Ctrl+Shift+S
Open Apply Styles task pane.
Alt+Ctrl+Shift+S
Open Styles task pane.
Alt+Ctrl+K
Start AutoFormat.
Ctrl+Shift+N
Apply the Normal style.
Alt+Ctrl+1
Apply the Heading 1 style.
Shift+F8
Shrink a selection.
Alt+Ctrl+2
Apply the Heading 2 style.
Shift+F9
Switch between a field code and its result.
Alt+Ctrl+3
Apply the Heading 3 style.
Shift+F10
Display a shortcut menu.
Shift+F11
Go to the previous field.
Shift+F12
Choose the Save command (Microsoft Office Button ).
Mail merge and fields: Perform a mail merge
Alt+Shift+K
Preview a mail merge.
Alt+Shift+N
Merge a document.
Function key reference: CTRL+Function key
Alt+Shift+M
Print the merged document.
Ctrl+F2
Alt+Shift+E
Edit a mail-merge data document.
Choose the Print Preview command (Microsoft Office
Button ).
Alt+Shift+F
Insert a merge field.
Ctrl+F3
Cut to the Spike.
Ctrl+F4
Close the window.
Mail merge and fields: Work with fields
Ctrl+F6
Go to the next window.
Alt+Shift+D
Insert a DATE field.
Ctrl+F9
Insert an empty field.
Alt+Ctrl+L
Insert a LISTNUM field.
Ctrl+F10
Maximize the document window.
Alt+Shift+P
Insert a PAGE field.
Ctrl+F11
Lock a field.
Alt+Shift+T
Insert a TIME field.
Ctrl+F12
Ctrl+F9
Insert an empty field.
Choose the Open command (Microsoft Office Button
).
Ctrl+Shift+F7
Update linked information in a Microsoft Office
Word source document.
F9
Update selected fields.
Ctrl+Shift+F9
Shift+F9
Unlink a field.
Switch between a selected field code and its result.
Alt+F9
Switch between all field codes and their results.
Alt+Shift+F9
Run GOTOBUTTON or MACROBUTTON from the field
that displays the field results.
F11
Go to the next field.
Shift+F11
Go to the previous field.
Ctrl+F11
Lock a field.
Ctrl+Shift+F11
Unlock a field.
Function key reference: Function keys
Go to the previous window.
Ctrl+Shift+F7
Update linked information in an Office Word 2007
source document.
Ctrl+Shift+f8, and
arrow keys
Extend a selection or block.
Ctrl+Shift+F9
Unlink a field.
Ctrl+Shift+F11
Unlock a field.
Ctrl+Shift+F12
Choose the Print command (Microsoft Office Button ).
Function key reference: ALT+Function key
Create a new Building Block.
Alt+F4
Exit Office Word 2007.
Alt+F5
Restore the program window size.
Alt+F6
Move from an open dialog box back to the document,
for dialog boxes such as Find and Replace that
support this behavior.
Choose the Spelling command (Review tab).
Alt+F7
Find the next misspelling or grammatical error.
Update the selected fields.
Alt+F8
Run a macro.
Show KeyTips.
Alt+F9
Switch between all field codes and their results.
Go to the next field.
[Alt]+[[f10]
Maximize the program window.
Choose the Save As command (Microsoft Office
Button ).
Alt+F11
Display Microsoft Visual Basic code.
Move text or graphics.
F4
Repeat the last action.
F5
Choose the Go To command (Home tab).
F6
Go to the next pane or frame.
F8
Extend a selection.
F7
F12
Edit a bookmark.
Ctrl+Shift+F6
Go to the next field.
F2
F11
Insert the contents of the Spike.
Ctrl+Shift+F5
Alt+F3
Get Help or visit Microsoft Office Online.
F10
Ctrl+Shift+F3
Alt+F1
F1
F9
Function key reference: CTRL+SHIFT+Function key
http://www.shortcutworld.com/en/win/Word_2007.pdf
Word 2007 Shortcuts
Platform: Windows/English
Function key reference: ALT+SHIFT+Function key
Alt+Shift+F1
Go to the previous field.
Alt+Shift+F2
Choose the Save command (Microsoft Office Button ).
Alt+Shift+F7
Display the Research task pane.
Alt+Shift+F9
Run GOTOBUTTON or MACROBUTTON from the field
that displays the field results.
Alt+Shift+F10
Display a menu or message for a smart tag.
Function key reference: CTRL+ALT+Function key
Ctrl+Alt+F1
Display Microsoft System Information.
Ctrl+Alt+F2
Choose the Open command (Microsoft Office Button
).
http://www.shortcutworld.com/en/win/Word_2007.pdf
