Requirements Management and Communications
Module 4 CBAP
Requirements Management and Communication
CBAP is a registered certification mark owned by International Institute of Business Analysis.
Simplilearn Solutions
Requirements Management and Communications
Agenda
Topics to be covered are:
Managing the Solution Scope Requirements
Traceability
Input to Solution Scope Management
Managing Requirements Changes
Preparing the Requirements Package
Outside Vendor Requirements
Communicating Requirements
Approved Requirements Traceability
Structured Walkthrough
Simplilearn Solutions
Requirements Management and Communications
Managing the Solution Scope Requirements
Defining the solutions for the business need
Defining the requirements
Ongoing solution scope management
Baselining
Sign-off procedures
Simplilearn Solutions
Requirements Management and Communications
Traceability
Requirements decomposition: Once requirements are identified, they
are broken down into their components.
Tracing to need objectives: The logic behind how a need and
requirement are identified needs to be documented for analysis if
needed later in the analysis. This is called tracing.
Simplilearn Solutions
Requirements Management and Communications
Input to Solution Scope Management
Requirements management plan
Stakeholders roles and responsibilities
Stakeholder solutions and transition requirements
Traceability management plan
Simplilearn Solutions
Requirements Management and Communications
Input to Solution Scope Management (contd.)
Requirements management plan
Stakeholders roles and responsibilities
Stakeholder solutions and transition requirements
Traceability management plan
Communication plan
Solution scope management plan
Simplilearn Solutions
Requirements Management and Communications
Managing Requirement Changes
Reasons for change:
Change in perceived value
Change in technology
Change in rules and regulations by regulatory bodies
Lack of consensus
Business need changes
Lack of traceability
Configuration management
Produce traceability
Simplilearn Solutions
Requirements Management and Communications
Prepare Requirements Package
What is a requirements package?
Presentation format
Work products and deliverables
Requirements documentation
Simplilearn Solutions
Requirements Management and Communications
Outside Vendor Requirements
RFI is a request for information. Qualified vendors are contacted to
obtain their input on the solution and needs.
RFQ is a request for a price quote. Once a group of vendors have
demonstrated their experience and capability through RFI solicitation,
RFQs are sent out for bidding the projects.
RFP is a request for a formal proposal. Here, the outside vendor makes
a formal proposal to do the required work.
Simplilearn Solutions
Requirements Management and Communications
Stakeholder Requirements Package
Stakeholders role
Domain SMEs and end users
Implementation SMEs
Project manager
Regulators
Sponsors
Testers
Simplilearn Solutions
Needs a requirements package that
Understand every requirement in the solution
scope from an operational point of view.
Understand the requirements of the project
for the design of the solution.
Focus on the deliverables of the milestones.
Information for legal, contractual, and
governance standards.
Presents high level explanation of
requirements, the solution Scope, ROI,
benefits, costs, and schedule.
Targets the metrics or concepts that define
success for the users of the solution.
10
Requirements Management and Communications
Communicating Requirements
Responsibility of Business Analyst
Communications plan
Communication formats
Simplilearn Solutions
11
Requirements Management and Communications
Communications Plan
BA communication plan
Current requirements list
Requirements package
Communicate
requirements as per plan
Manage solution scope
and requirements
Stakeholder input
Problem tracking
Simplilearn Solutions
12
Requirements Management and Communications
Approved Requirements Traceability
Requirements list
Manage solution scope
and requirements
Traceability document
Problem tracking
Simplilearn Solutions
13
Requirements Management and Communications
Structured Walkthrough
Solution scope and requirements
Solution design
Assigned stakeholders
Simplilearn Solutions
Structured walkthrough test
14
Requirements Management and Communications
Summary
In this module we learned:
Managing the solution scope requirements is an on-going process.
Traceability is described as the process of documenting the development of
requirements and solutions.
How inputs and updates are distributed throughout the project teams,
stakeholders, SMEs, and sponsor.
How to manage the requirement changes.
The management of outside vendors is applied by the use of RFP, RFQ, and RFI.
Once changes have been made and validated, the requirements package is made to
formalize the requirements list and its impact on the solution scope.
The requirements of the traceability document needs to be approved.
The traceability document is brought up-to-date before the structured walk
through testing takes place.
Simplilearn Solutions
15
Requirements Management and Communications
Quiz 1
Which of the following requirements is being described in the tasks and
techniques of the Requirements Analysis knowledge area?
a)
Solution and stakeholder
b) Transition and stakeholder
c)
Transition and solution
d) Business and stakeholder
Simplilearn Solutions
16
Requirements Management and Communications
Quiz 1
Which of the following requirements is being described in the tasks and
techniques of the Requirements Analysis knowledge area?
a) Solution and stakeholder
b) Transition and stakeholder
c) Transition and solution
d) Business and stakeholder
Answer: a. Solution and stakeholder.
Explanation: Requirements analysis tools and techniques are used to
develop the stakeholder and solution requirements. The Requirements
Analysis knowledge area focuses on analyzing the stated requirements
from the elicitation efforts and building the real stakeholder or solution
requirements for the project.
Simplilearn Solutions
17
Requirements Management and Communications
Quiz 2
Which of the following requirements analysis tasks will ensure that
solution requirements align to the business requirements?
a)
Verify requirements
b) Organize requirements
c)
Validate requirements
d) Prioritize requirements
Simplilearn Solutions
18
Requirements Management and Communications
Quiz 2
Which of the following requirements analysis tasks will ensure that
solution requirements align to the business requirements?
a) Verify requirements
b) Organize requirements
c) Validate requirements
d) Prioritize requirements
Answer: c. Validate requirements.
Explanation: Validating requirements make sure that the requirements
support the business requirements and the business objectives for the
project. In order to be valid, the requirements should contribute directly
or indirectly to the business case. Requirements validation is ongoing
across the project life cycle; it helps in ensuring that each level of detail a
user adds to his/her requirements aligns with the big picture.
Simplilearn Solutions
19
Requirements Management and Communications
Quiz 3
Which of the following provides the business analyst with a view of the
reviewed and agreed-upon requirements at a particular point in time?
a)
Sign-off
b) Baseline
c)
Requirements package
d) Work product
Simplilearn Solutions
20
Requirements Management and Communications
Quiz 3
Which of the following provides the business analyst with a view of the
reviewed and agreed-upon requirements at a particular point in time?
a) Sign-off
b) Baseline
c) Requirements package
d) Work product
Answer: b. Baseline.
Explanation: A baseline is a view of the reviewed and agreed-upon
requirements at a particular point in time. It acts as a snapshot of the
status and state of a project deliverable at a particular point in time.
Simplilearn Solutions
21
Requirements Management and Communications
Quiz 4
Which of the following stakeholder roles focuses on the deliverables that
need to be a part of the project plan so they can be tracked as milestones?
a)
Project manager
b) Sponsor
c)
Regulator
d) Implementation SME
Simplilearn Solutions
22
Requirements Management and Communications
Quiz 4
Which of the following stakeholder roles focuses on the deliverables that
need to be a part of the project plan so they can be tracked as milestones?
a) Project manager
b) Sponsor
c) Regulator
d) Implementation SME
Answer: a. Project manager.
Explanation: A project manager focuses on the deliverables that need to
be part of the project plan so they can be tracked as milestones.
Simplilearn Solutions
23
Requirements Management and Communications
Quiz 5
Which of the following requirement type is used for baselining?
a)
Traced requirements
b) Approved requirements
c)
Maintained and reusable requirements
d) Validate requirements
Simplilearn Solutions
24
Requirements Management and Communications
Quiz 5
Which of the following requirement type is used for baselining?
a) Traced requirements
b) Approved requirements
c) Maintained and reusable requirements
d) Validate requirements
Answer: b. Approved requirements.
Explanation: The approved requirements are used for baselining.
Simplilearn Solutions
25
Requirements Management and Communications
Thank You
Simplilearn Solutions
26
