Introduction
PowerPoint
ByDennisAustinandBobGaskinsnamedbyBobGaskins
Released1984fortheMacintosh
BoughtbyMicrosoftin1987
COMPSCI111/111G
MicrosoftOfficeSuite
Anintroductiontopracticalcomputing
PowerPoint
Word
Excel
Access
PowerPoint
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COMPSCI 111/111G - PowerPoint 01
PowerPointtoday
Criticisms
Standardpresentationtool
PowerPointComplaints
Widelyused
Widelyaccepted
PowerPointHell
PowerPointPoisoning
Someproblems
EdwardTufte
Poorcompatibilitybetweenoperatingsystems
Criticisms
PowerPointisevil
PowerPointconstrains thepresenter
IdeasforcedtofitPowerPointlimits
Tables/DataforcedtofitPowerPoint
Causespoorpresentations&misunderstanding
Forceseverythingintoasalespitch
Manyofhiscriticismsareduetopoordesign
http://www.wired.com/wired/archive/11.09/ppt2.html
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"DeathbyPowerPoint"
PowerPointPoisoning
PoorpresentationsthatusePowerPoint
Readingfromtheslides
Poorlydesignedslides
http://www.smallbusinesscomputing.com/biztools/article.php/684871
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Advantages
Slide
Easytouse
Widelyused
Createconsistentpresentations
Experimentwithlayout
OverheadTransparency
Screenofinformation
Contains
Heading
Content
Footer
MultimediaPresentations
Colour,Sound,Pictures
Animations,Movies
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Concepts
Benefits
COMPSCI 111/111G - PowerPoint 01
COMPSCI 111/111G - PowerPoint 01
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OpeningScreen
ViewOptions
NormalView
1. SlidePane
Addanddeveloptextandcontent
Manipulateindividualslides
Workingarea
2. Presentationoverviewarea
SlideSorterView
TogglesbetweenSlidesviewandOutline
view
SlidesView=showpicture
Outlineview=showthehierarchyof
thetext
Viewandchangeorganization
Moveandhideslides
SlideShowView
Viewoveralldevelopment
Givecompletedpresentation
3. Ribbon
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EachcategoryRibbonisdividedinto
sections,keepingsimilarobjectstogether
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Title
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Content
Firstslideofthepresentation
Contentorganizedintohierarchy
Usesbulletpoints
Fivepossiblelevelsinhierarchy
Containsplaceholdersforthemaintitleandasubtitle
Toplevel
Secondlevel
Thirdlevel
Fouthlevel
Fifthlevel
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Header&Footer
PowerPointExerciseSheet#1
InsertHeader&Footer
Q1.StateonemajorcriticismofPowerPointbyTufte
Date&Time
SlideNumber
Footer
Q2.StateonewaythattheuseofPowerPointmaybenefityou
Q3.WhatisthemetaphorusedforthedesignofthePowerPoint
system?
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PowerPointExerciseSheet#1
Q1.StateonemajorcriticismofPowerPointbyTufte
Constrainshowyoupresentmaterial
Dumbs thepresentationdown
Toolowascreenresolution
Toomuchfocusonappearance
Q2.StateonewaythattheuseofPowerPointmaybenefityou
Q2.StateonewaythattheuseofPowerPointmaybenefityou
Q3.WhatisthemetaphorusedforthedesignofthePowerPoint
system?
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PowerPointExerciseSheet#1
Q1.StateonemajorcriticismofPowerPointbyTufte
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organise yourinfosothatitsreadable
templatesthatcanmakepresentationlookmoreprofessionalandconsistent
canuseasteleprompter
Q3.WhatisthemetaphorusedforthedesignofthePowerPoint
system?
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PowerPointExerciseSheet#1
DesignTheme
Q1.StateonemajorcriticismofPowerPointbyTufte
DesignThemeaffectstheappearanceofyourentirepresentation
Q2.StateonewaythattheuseofPowerPointmaybenefityou
Background
Colourscheme
Fontstyle
Sizeandlocationofcontentboxes
Q3.WhatisthemetaphorusedforthedesignofthePowerPoint
system?
overheadtransparencies(eachslideindependent)
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Builtintemplates/themes
Presetcombinationsofbackgroundandfonts
Professionallychosen
QuickandEasy
CommonlyUsed
CustomDesign
Userdesignedcombinationofbackgroundandfonts
Veryeffectivewhendonewell
Unique
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COMPSCI 111/111G - PowerPoint 01
Examples
DesignOptions
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ChoosingaTheme
CustomDesignConsiderations
Chooseonethatisappropriatefortheaudience
Simplicity
Business:clean,straightforwarddesign
YoungChildren:fullofcolourandcontainsavarietyofshapes
Moderatecolourpalette
Clear,unadornedfonts
Ifyourcontentincludesimages,avoidtemplateswith
backgroundgraphics
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Consistency
Colourandbackgroundgraphics
Fontstyleandsizes
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SlideLayout
Q4Whataredesignthemesusedfor?
Allowscontenttobedisplayedusingdifferentdesigns
Examples
TitleSlide
TitleandContent
TwoContent
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PowerPointExerciseSheet#1
Standardlayoutsprovided
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Q5.Howdoesadesignthemedifferfromalayout?
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PowerPointExerciseSheet#1
PowerPointExerciseSheet#1
Q4Whataredesignthemesusedfor?
Q4Whataredesignthemesusedfor?
designtheappearanceofyourpresentation
background
positionandappearanceoftitles
positionandappearanceofmaincontentarea
Q5.Howdoesadesignthemedifferfromalayout?
alayoutspecifieshowthecontentonasingleslideislaidout
twocolumns
imagewithtexttoside
Q5.Howdoesadesignthemedifferfromalayout?
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AddingContent
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Text&ContentConsiderations
Text
Keeptexttoaminimum(shorttersestatements)
Providesbasicinformation
Reinforceskeytermsandconcepts
Fontsizeatleast18
Usewhitespacetosetoffblocksoftext
Images
Makephrasestructureconsistentwithinbulletedlists
Complementpresentation
Illustrateorhighlightmainpoints
Chooseappropriateimages
TablesandGraphs
Supportpresentation
Presentinformationinarelevantway(e.g.,illustratingtrends)
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SlideTransitions
Animation
Animationasoneslidereplacedbythenext
Allowspresentertocontroltheappearanceoftextandcontent
Style
Sound
Speed
Providestransitionsbetweenslides
Drawsaudiencesattentiontotheobjectbeinganimated
Canbedistractingifusedtoexcess
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Animation
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CustomAnimation
Applytoanyelementontheslide
Transition
Text,Picture,Drawing
Applytoentireslide/allslides
Animation
PresetAnimationSchemes
affectallofthecontentonaslide
CustomAnimations
applyavarietyofanimationeffectstoindividual
itemsonaslide
AddEffect:Entry,Emphasis,Movement,Exit
Setconditiontotriggeranimation
Speedandtiming
Repetition
Example of repeated animation
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Animation:StartingConditions
Animation:Entrance
Whentheanimationstarts
Entryanimationsusedtoanimatetheappearanceofanobject
Startonclick
Startwithprevious
Startafterprevious
Manydifferentstylesofanimationused
Dividedintobroadcategories
Basic
Subtle
Moderate
Exciting
Start on click
Start with previous
Start after previous
Multiple effects
First effect starts after previous
Other effects start with previous
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Animation:Motion
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Animation:Exit
Text/ObjectMotion
Exitanimationsusedtoanimatethedisappearanceofanobject
Defineapaththattheobjectfollowswhenanimated
Chooseapredefinedpathordefineyourown
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COMPSCI 111/111G - PowerPoint 01
SimilartotheEntryanimations
Dividedintobroadcategories
Basic
Subtle
Moderate
Exciting
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Animation:EffectOptions
PowerPointExerciseSheet#1
RightclickonanimationeffectinCustomAnimation
Q6Whatisaslidetransition?
ChooseEffectOptions
Examinetheavailableoptions
Q7Explainthedifferencebetweenanentry,emphasisandexit
animation.
Very Slow
Very Slow
Very Slow
Emphasis
Spin Effect
Option: All at once
Emphasis
Spin Effect
Option: By Word
Emphasis
Spin Effect
Option: By Letter
Very Fast
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Very Fast
Very Fast
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PowerPointExerciseSheet#1
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PowerPointExerciseSheet#1
Q6Whatisaslidetransition?
Q6Whatisaslidetransition?
theanimationthatoccurswhenyougofromoneslidetothenext
Q7Explainthedifferencebetweenanentry,emphasisandexit
animation.
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Q7Explainthedifferencebetweenanentry,emphasisandexit
animation.
entranceanimationoccurswhentheobjectfirstappears
emphasisanimationoccurswhiletheobjectisvisible
exitanimationoccurswhentheobjectisremovedfromtheslide
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SlideNotes
SaveOptions
View NotesPage
EmbedTrueTypeFonts
Enteradditionalnotesaboutaslide
Notdisplayedwhenpresenting
Canbeprinted
Usefulifyouwillbeshowingyourpresentation
onsomebodyelsescomputer
SaveasPowerPoint972003
Presentation
FullycompatiblewithPowerPoint972003
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PrintOptions
Printseachslideonaseparatepage
Handouts
Printsaspecifiednumberofslideson
eachpage
NotesPages
Printsspeakernotesalongwithslides
OutlineView
Printsthetextofeachslide
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CreatingSuccessfulBusinessPresentation
Slides
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UseKeyPhrasesAboutYourTopic
SlideLayoutisImportant
LimitPunctuationandAvoidALLCapitalLetters
AvoidFancyFonts
UseContrastingColoursForTextandBackground
UseSlideDesignsEffectively
LimittheNumberOfSlides
UsePhotos,ChartsandGraphs
AvoidExcessiveUseofSlideTransitionsandAnimations
MakeSureYourPresentationCanRunOnAnyComputer
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