Pastolero, Donita Marie B.
English 6
BSA III
Assignment
1. Style and forms of Business Letter
Most business letters must include a return address (letterhead or your name and address),
date, an inside address (receiver's name and address), a salutation, body paragraphs, and a
closing. However, there are several ways to format this information. For example, return
addresses can be centered or begin at the left margin or begin at the horizontal center of
the page.
There are four basic business letter formats.
Letter Format
Full Block
Modified
Block
Features
All letter parts begin at the left margin.
Indented
Paragraphs
Date, signature, and closing begin at the horizontal center of the
page. All body paragraphs are indented.
Blocked
Paragraphs
Date, signature, and closing begin at the horizontal center of the
page. All body paragraphs begin at the left margin.
Simplified
All letter parts begin at the left margin. This format includes a
subject line but omits the salutation and signature.
Format for Writing Professional Letters
There are several formats for writing professional letters. There are two basic styles of
letters: block form and indented form. The samples below will help you determine which
style you prefer.
Full Block Form
Your
Address
Phone
E-mail (optional)
Name
Number
Date
Name
Title
Company
Address
of
Receiver
Name
Dear __________:
When writing a letter using block form, no lines are indented. Include your name, address, and
phone number where you can be contacted, as well as the date. You then include the name and
address of the person you are sending the letter to.
With new paragraphs, just skip a line instead of indenting.
Add your phone number where you can be contacted in the last paragraph. If the receiver needs to
use a relay service to call you, briefly explain that you are deaf/ hard-of-hearing and that s/he can
call you through relay. Give the receiver his/her state relay number and explain that s/he will need to
give the operator your number. Then give him/her your number.
Sincerely,
Your Signature
Your
Your Title
Name
Indented Paragraphs Form
Your Name
Address
Phone Number
E-mail (optional)
Date
Name
Title
Company
Address
of
Receiver
Name
Dear __________:
When writing a letter using indented form, indent each paragraph. First include your
name, address, phone number, and the date. This information should be located at the top of the
page, either in the center, or indented on the right side of the paper. You then include the name
and address of the person to whom you are sending the letter.
At the end of the letter, place your signature on the right side of the page. Don't forget
to provide any relay information if necessary.
Sincerely,
Your Signature
Your
Your Title
Name
Blocked Paragraphs Form
Your Name
Address
Phone Number
E-mail (optional)
Date
Name
Title
Company
Address
of
Receiver
Name
Dear __________:
When writing a letter using blocked form, indent each paragraph. First include your name,
address, phone number, and the date. This information should be located at the top of the
page, either in the center, or indented on the right side of the paper. You then include the
name and address of the person to whom you are sending the letter.
At the end of the letter, place your signature on the right side of the page. Don't forget to
provide any relay information if necessary.
Sincerely,
Your Signature
Your
Your Title
Name
Simplified Style Form
Your
Address
Phone
E-mail (optional)
Name
Number
Date
Name
Title
Company
Address
of
Receiver
Name
SUBJECT LINE (use capital letters)
When writing a letter using simplified style form, put the date on the left. Then, put the
receiver's name, and his/her title, company name, and address.
Write a subject line instead of a salutation. The subject line must be in all capital letters.
At the end of the letter, put your name and title, all in capital letters.
YOUR
YOUR TITLE
NAME
OTHER OPTIONS
If you are using block format, you can place your address anywhere on the letter.
You can place it at the top of the page (top center or top right side), or you can put
your address at the end of the letter after your signature and name, regardless of
which format you use.
If you are using block form, you can place the date on the left, in the center, or on
the right. However, if you are using the indented form, it is usually better to place
the date on the right or on the left. Do not put it in the center.
With the indented form, you can put your signature on the right or left side of the
page.
If you want to make your letter stand out, boldly type your name in a larger font at
the top of the letter and type your address just below it in a smaller font. Example:
Missy Gold
1345 Main Street
Anytown, VA 22879
The word processing program in your computer might have some standard letter
templates that can help you. These programs generally have many different style and
format options. Check your template feature or the help desk on your word
processing program to see your options. Some key words you can try are:
letters
create a letter
write a letter
resumes
2. the Cs of Business Letter
Clarity - The first element of all business letters is that they should be clear. This includes
the purpose of the letter and words used within the text. Clearly state your point near the
beginning to allow the reader a clear understanding of the letter's purpose.
Conciseness - Avoid using extra words in a business letter. The element of conciseness
refers to stating an idea in the fewest words possible. Don't add superfluous information or
extra words to fill space. Simply state the information that's important and pertinent, and
leave it at that.
Consideration - A business letter should also be considerate. This element is important
because you must think about the reader and his feelings and point of view. Make the letter
about him and not you.
Courtesy - Business letters should show respect to the reader and should demonstrate the
writer's personal respect for the reader and the company he works for.
Concreteness - refers to using vivid wording within the letter that appeals to the reader's
senses. If a business letter is dull, the reader may skim through, missing important points.
Cheerfulness - When writing a business letter, demonstrate a positive attitude that
expresses joy and cheer.
Correctness - A business letter must always be accurate. This means ensuring every word
within the document contains accurate facts and figures. This includes proofreading the
letter to check for grammar and spelling mistakes.
Character - Every business letter should show a bit of uniqueness from the writer. This gives
the letter character and may make it more interesting.
Other
Be complete: include all the necessary facts and background information to support the
message you are communicating. Partial instructions would not work if we were to survive.
Our captain had to make sure we saw the complete picture.
Be creative: use different formats (vs. straight narrative) to communicate your message. Q
& A format, graphics, Idea lists, etc. Sometimes hand signals were needed when the wind
and the sea drowned out our ability to hear.
Be correct: by checking all your information is accurate and timely. Double- check your
spelling, punctuation and grammar. Proof read it before you send it! We couldn't afford to
make mistakes, our lives depended on it!
Be credible: strive to present yourself from a position of reliability and competence. Write to
reinforce your message and make it more believable. We needed to trust that our captain,
with his experience in the US Coast Guard knew what he was doing and was telling us for
our own good.
3. Classifications of Business Letter
Application Letter
35 King Albert Park
Singapore 2159
Telephone 7785427
February 15, 2008
The Personnel Officer
The Straits Times
390 Kim Seng Road
Singapore 0923
Dear Sir,
Re: Vacancy for Post of Reporter
Having obtained a university degree and some invaluable experience overseas as a
reporter, I am inquiring as to whether you have any suitable vacancies in The Straits
Times.
My interest in journalism developed while I was studying English at a British Universitys
Students News but later I became one of the editors.
After I graduated, I spent three months as a reporter for The Evening News, one of
the provincial daily newspaper. Working alongside experienced reporters I learned, for
example, how to focus a story on a point of human interest and how to interview people
sensitively when they are under stress after a disaster has occurred.
Now that I have returned to Singapore, I naturally wish to pursue a journalistic career with
The Straits Time.
I am enclosing my resume for your information and would value the opportunity of
discussing with you at your convenience the possibility of employment.
Yours faithfully,
John Magellan
Sales Letter
Home National Bank
902 Home Avenue
Portland, Oregon 97207
March 8, 2008
Mr. George W. Marlon
Boston Transit Authority
57 West City Avenue Boston, MA 02110
Subject: Magic Loans
Dear Mr. Marlon,
At this times, each year, everyone thoughts turn to vacation plans and home improvements.
If you are considering a major recreational purchase or home improvement this year, you
may want to find out about Magic Loans Home National Bank.
Magic Loans is loan that is made against equity that you have in your home. Magic Loans
can be used to buy the car or anything you have always wanted. They can also be used for
conventional FHA home improvement loans, such a private swimming pool. Of course, a
Magic Loans does not have to be used only for recreational items. You may want to use
money that is now equity to pay for college expenses for your children.
So if you have equity in your home and would like to talk with someone about the
possibility of borrowing against that equity, please complete the postage-paid replay card
included with this letter. Just drop it in the mail and a Home National Bank loan officer will
call you to explain Magic Loans possibilities as well as to answer any question you may
have. Let us help make your dream come true.
Sincerely,
John
President
M.
Peters
PS
If you need more information on Magic Loans, please contact Home National Bank by calling
(350) 421342
Order Letter
Seven Siblings Limited
17 Sweet Road, West Bandung Tlp. 022-8765432 Post Code 41134
July 9, 2013
Purchase Order
Toko Englet
11 Main Street
San Fransisco, USA
ZIP CODE 91234
Attention : Miss Kim Jackson
Dear Miss Jackson :
Please accept this purchase order for the following :
No.
Product
Quantity
Unit Price
Total
Single Brush
Polisher Colombia
400
$ 3,000
$ 12,000
Extractor SX 144
$ 2,000
$ 8,000
Total
$ 20,000
We require shipment by August 17, 2013 to :
PT Pama
No. 1 Jl. Cileungsi,
Bogor, Indonesia
Post Code 40156
Please refer to this order as "purchase order # SS01234. Should you need more information,
please contact me at 62-22-756756 at your earliest convenience or email me at
[email protected].
Sincerely,
Dede Prana
Purchasing Manager
Claim Letter
August 21, 20xx
Mr. Abner Kenny
Northern Insurance
P.O. Box 337
Milwaukee, WI
Re: Your insured: Jenkins Hardware
Date of incident: July 12, 20xx
Your file number: 23SCV666
Dear Mr. Kenny:
As you know, I was involved in a collision with a van owned by your insured on Chestnut St.
in Waukesha, WI. I was waiting at a stop sign, when the Jenkins Hardware van rear-ended
me. I was not injured, but my car suffered a fair amount of damage, which, despite repeated
phone calls, Northern Insurance has so far refused to pay for.
The Jenkins driver was obviously negligent. He rear-ended someone waiting at a stop sign. It
is an open-and-shut case.
As a result of this incident, my trunk was caved in. I have a small Honda, and small cars
dont tend to fare very well when they are hit by commercial vans. I brought it to my usual
mechanic, who recommended that I go to Waukesha Body Shop, where they gave me an
estimate for $4,600 for a full repair. I have attached another copy of the estimate, although I
have sent it to you twice before. You also have pictures of the damage. My car is only 2
years old, and is worth far more than that. I understand that your estimator valued the
repair costs at $4,000. That is not that far off. I dont understand why we havent been able
to agree on a repair price.
Taking into account your insureds absolute liability and my damages in this case, I demand
$4,600.00 to settle this case. This is not a complex claim. If I do not hear from you in one
week, I will call the Wisconsin Department of Insurance to file a complaint against you.
Thank you.
Very truly yours,
Fred Smith
Inquiry Letter
Danny Ricardo
157 Main Road, Victoria
March 13, 2013
Jack Goldstein
Internet Marketing Consultant
123 South Road, Victoria
Dear Mr. Goldstein,
Re : Inquiry For Internet Marketing Training Program
We would like to request more information on Internet Marketing Training Program that you
advertised on the local newspapers yesterday. Our club is planning to have such a program.
We expect to begin our training on the beginning of July 2013. Our club consists of 50
members and all of us would like to join in the training.
I look forward to hearing from you.
Sincerely,
Danny Ricardo
Reply Letter
NOVELTY SAFETY EQUIPMENT LTD
14th Floor Shun Koo Building
Aberdeen Hong Kong
2 Jul 2015
Attn: Mr Tim Lee
Manager
Sun Lee Consultancy Ltd
198 Fa Yuen Street
Mongkok
Kowloon
Dear Mr Lee
Enquiry regarding fire extinguishers
Thank you for your enquiry regarding our newly released range of fire extinguishers.
You will see from the enclosed catalogue that the range has been extended to include some
highly efficient portable extinguishers for use on construction sites.
We are offering to our existing customers a 15% discount on orders of extinguishers from
this new range.
We look forward to your increased order at this discount rate.
Yours sincerely
Silvia Choi
Silvia Choi
Merchandising Manager
Enc. 1
Transmittal Letter
31 May,2013
Md. Abul Kalam Azad
Lecturer in Mathematics
Department of Business administration
Stamford University
Dhaka Campus
Subject: Submission of the Internship Report on An Investigation on EXIM BANKs
Present Performance among the Branches of Dhaka City in Absence of Online
Banking System
Dear Sir,
I am pleased to submit this internship report on EXIM BANKs Present Performance
among the Branches of Dhaka City in Absence of Online Banking System is
prepared for the purpose of fulfilling a requirement of the course internship program.
This report helped me to know the valuable knowledge about different aspects of Online
Banking System. I have tried my level best to collect the information for the report. I hope
the report will give a fair idea on the concerned issue. I wish that you would be very pleased
to accept my report and oblige thereby.
Sincerely yours
___________
Samir Ibna Lokman
ID: B091805
Bachelor of Business Administration
Proposal Letter
To
Raymond Tusk
Parker Street, London, UK
Date: 5th March 2015
Subject: business proposal letter
Dear Mr. Tusk
I, Fred Anthony, the senior business manager at Henderson Advertising am writing this letter
to you to present a business proposal, which is mutually beneficial for us and will enable you
to advertise your products in the best possible way. Kindly have a look at the enclosed plan,
a gist of which is provided below.
Sir, we aim to use the medium of social media ads, Google ads, hoardings, billboards and
newspaper advertisements to showcase your products and reach out to the maximum
customers and target audience. We will be working on this project in 3 phases of 3 months
each and will observe the growth and impact of the plan at the end of 9 months. Rather
than charging you on per service or ad basis, we shall be collecting a onetime lump sum
amount, which is open to discussion.
If you agree, we shall employ a full time team of advertising professionals for your duty. If
you agree to this proposal, kindly respond back to us as per your convenience.
Thanking you
Fred Anthony
Approval Letter
Center Africa Bank
55/J 27th Floor, International Trade Building, Capetown Telp. (27) 456789
March 11, 2013
Mr. Johan Van Decoch
1 Main Street, Capetown
Account Number : 0000-12345
Reference Number : 123456789
Dear Mr. Decoch,
Center Africa Bank is pleased to confirm that your application for a personal loan of $10,000
has been approved subject to the completion of formalities. In brief, the first payment of
$308 is due 30 days after disbursement of the principal. The term of the loan is three years.
Our 11 % interest rate is good for the entire term of the loan.
You are kindly requested to drop by our main office located at the Center Africa Bank Head
Office at 55/J 27th Floor, International Trade Building, Capetown anytime during banking
hours, within 14 days with the following documents:
1. Original copy of pay slips for one month, photocopy of which was faxed to the bank
2. Your last 2 months credit card or bank statements, showing your current address.
3. Two pieces of valid identification cards (company ID, passport or other governmentissued ID with photo and signature)
If you have any questions please contact Direct Loan Customer Services at telephone
number (27) 456789 from 8 am to 5 pm Monday to Friday. We look forward to the
completion
of
your
loan.
Sincerely,
Michelle
Consumer Loans Head
Confirmation Letter
Laurent
Knitted Master
1 Main Street, Victoria, Seychelles Tlp. (248) 2345678 www.knitmaster.com
March 10, 2013
John Hopkins
123 Northern Street, Victoria
Dear Mr. Hopkins,
I would like to confirm on what we agreed last Monday that we were going to have a
meeting at our office this Friday ( March 15, 2013 ) at nine o'clock. As we agreed, we are
going to discuss a possible cooperation on producing knitted handbags and special training
related with this matter.
I kindly ask you to contact me if there is something to be corrected.
Thank you for your time and effort. I am confident that our meeting will be beneficial to both
of us.
Sincerely yours,
Ruth Madison
Owner
Reservation Letter
TRAYONS COPPER LIMITED
8, Russel Street,
HYDERABAD 500 023.
Phone : 098 13245678
Fax : 098 - 13245678
12th May 1999
To :
Marine Towers,
3, Symphony Arcade,
MUMBAI 400 022.
Dear Sirs,
Our Managing Director, Mr. Prathap will be in Mumbai from 25th to 28th May. Please reserve
double room with single occupancy of executive class on these four days. He will be
checking in around 10.00 AM on 25th May.
You may kindly forward the bills to us directly for settlement. As in the past, we will send the
cheque within ten days after receipt of your bills. Please allow 10% discount on the room
rent as per our agreement.
Please confirm the reservation before 20th May.
Thanking you.
Yours faithfully,
For TRAYONS COPPER LTD.
(K. DEVARAJU)
ADMINISTRATION MANAGER
Appointment Letter
To
Mr. Adam Lee Poacher,
Business Head,
Quality Solutions Inc,
#4, Colchester, Essex,
London, CO31
Date : 29th November 2013
Subject : Schedule of appointment for holding business meeting
Dear Mr. Adam,
I am Gwaneth Lee the business manager of Isotope Associates writing with reference to our
scheduled business meeting which your company has requested to be held in the month of
December. Our senior management has agreed to have an appointment for our business
meeting to be held on the 4th of December 2013 at 10.00AM. We have two members from
the board of directors who will be attending this meeting.
I am also attaching a schedule of topics that are on the agenda for discussion in the
meeting on the scheduled meeting day. You are free to add any more issues or essential
things that you think are necessary to be discussed during the business meeting. Please
provide the updated agenda to us within two days so that we have all the necessary
paperwork related to the meeting prepared well in advance.
Please confirm your appointment for the business meeting on the scheduled date for
making necessary arrangements on or before 3 rd December 2013 positively. In case you
have any doubts you are free to contact our organization on 111-2222 or 222-3333 between
10.00AM to 5.00PM. You can even reach us on our mail id
[email protected] if necessary.
Looking forward to hearing from you very soon on appointment confirmation and meeting
you personally on the scheduled meeting day.
Yours Sincerely,
Gwaneth Lee
Business Manager
Isotope Associates
Acceptance Letter
245 Patterson Road
Beechwood, OH 45432
September 16, 2010
Mr. David Simmons
Personnel Manager
Calculate industries, Inc
3275 Commercial Park Drive
Bonneville, MI49474
Dear Mrs. Simmons,
I am pleased to accept your offer a position as assistant personnel Manager at a salary
$5,000
per
month.
I plan to leave Dayton on Tuesday, September 28. I should be able locate suitable living
accommodations within a few days and be ready to report for work on the following,
Wednesday, September, 29. Please let me know if this date is satisfactory to you.
I
look
Sincerely,
Jack Goldstein
forward
to
working
with
you.
Refusal Letter
Ms. Mary Hopkins
Director - Human Resources
Media-men Company
100, Wellington Street
New Albany
Dear Ms. Mary Hopkins,
I am delighted to receive the offer to join as a Senior Manager - Human Resources, in your
company. Although I found the position very interesting and challenging, I will not be able to
accept the offer as I have already accepted a similar position in another company.
It was a pleasure to receive an opportunity to visit your company and discuss my career
possibilities. I wish you and Media-men Company, all the best for the future.
Best Regards,
Sean Watson
Invitation Letter
June 12, 2010
Dana and Chuck Norris
777 Lander Lane
Meridian, ID 83642
Dear Mr. and Mrs. Norris,
You are cordially invited to a formal dinner in honor of Samuel Green on July 21, 2010 at 8
p.m. at the Boise Hilton.
As you are an associate of Mr. Green, we would like you to speak briefly about his work in
the lumber industry. If this possible, please let me know within the next week.
Please note that this is a black-tie event, RSVP with the names of those attending by July 14.
Sincerely yours,
John Cougar
Chairman, Social Committee
Congratulations Letter
June 25, 20xx
Belinda Asher
620 Mayview Ave.
Pineville, WV 24874
Dear Belinda:
On behalf of everyone here at Deerwood Resorts Ltd., I would like to sincerely congratulate
you on your recent graduation from Mountain State University with your M.B.A. (Marketing).
I must say that I was not surprised to read of your success in the newspaper. During your
first of four summers as an employee at our Lakeland Family Resort I noted how bright you
are and how you have a very quick mind for business. Combine those attributes with your
relentless work ethic and commitment to quality customer service, and it is obvious that you
have a wide-open future ahead of you. I can only hope that your experience working with us
contributed in some small way to your success.
On behalf of the management and staff at Deerwood Resorts I wish you all the best in your
future career and life endeavors, whatever they may be.
Yours sincerely,
Bruce Atkinson
President and CEO
Business Introduction Letter
February 20, 20xx
Ms. Margaret Campion
Director, Corporate Services
Riviera Industries Inc.
245 Dearborn Park Road
Chicago, Il 60610
Dear Ms. Campion:
It was a pleasure meeting you briefly at last week's Board of Trade event. It's amazing how
small the world does seem sometimes, considering that we both earned our undergraduate
degrees at U. of Kansas, even overlapping for one year! I suppose we were destined to
eventually meet face-to-face.
I was fascinated by your synopsis of the history of Riviera Industries over the past, almost
half-century. Clearly, your company has a rich corporate heritage and tradition. At the same
time, the company has been blessed with a continuum of leaders of foresight and
imagination who had the courage to change course at key points along the way so that the
company could remain competitive and continue to lead its industry.
As I was mentioning to you, Final Edition Publications is a specialty publisher that focuses on
corporate publications including annual reports, corporate profiles and corporate histories.
We have been in business for over 15 years and during that time have grown from a twoperson start-up, to a serious corporate publisher with over 100 employees. We have been
contracted by over a dozen Fortune 500 companies to produce both annual and special
occasion publications on their behalf.
After our chat at last week's meeting, it occurred to me that with Riviera approaching its
50th anniversary, it would be the perfect occasion to produce a Corporate History to
celebrate your company's first half-century. It so happens, that these are exactly the types
of corporate publications that we specialize in here at Final Edition. In fact, we have
produced corporate histories for dozens of companies.
With Riviera's 50th just around the corner, I'm sure that you have been thinking about ways
to make that anniversary a special one. Accordingly, I would very much like to meet with
you and show you some of the corporate work we have done, and brief you further on our
services. I have a strong feeling that what we offer at Final Edition might be just the kind of
thing you've been looking for to celebrate Riviera's 50th.
Please feel free to call me at 745-2398 so that we can discuss this further. If I don't hear
from you by the end of next week I will follow up with you and see if we can set up a
meeting at your convenience.
Yours truly,
Raymond Gaudet
Manager, Corporate Programs
Letter of Condolence
November 30, 20xx
Mr. Jim Hollingsworth
President and CEO
Penn Manufacturing Inc.
1260 North Washington Avenue
Scranton, Pennsylvania 18503
Dear Jim:
Please accept my sincere condolences for the sudden loss of your dear brother Ray last
week. I can only imagine what a shock it must be to you and the PMI extended family.
Indeed, it was only two weeks ago that Ray and I shared a table at the Mayor's annual
fundraiser.
I know what a difficult loss this will be for you in particular. Not only will you miss your
cherished brother but also a trusted business partner and advisor. I can only imagine the
depth of the void that it will leave in your personal, family, and business lives.
As you know, Ray and I go back more than 20 years both as friends and business associates.
Not only was he a great person to do business with, he was also an excellent golfing partner
with whom I spent many memorable days on the links over the years. He had an amazing
sense of humor and was a gifted storyteller. In business dealings Ray was always
straightforward and as honest as the day is long. In short, your brother Ray was an
exceptional friend, colleague and customer who will be deeply missed by all who knew him.
Would you please pass on my sincere condolences to all of the employees at Penn
Manufacturing and let them know that we here at Allied Building Systems collectively mourn
Ray's loss.
Sincere condolences,
Brad Fender
Collection Letter
Shoes Incorporated
111 Broad Street
Columbus, MI 48001
August, 05 2010
Clearance Holland
Purchasing agent
Columbus Shoe Street
Columbus, MI 48002
Dear Mr. White:
We are concerned that we have not heard from you about your overdue account of $742
even though we have written 3 times in the past 90 days. Since you have always been one
of our best customers, we have to wonder whether some special circumstances have
caused the delay. If so, we can discuss the matter as soon as possible.
By sending us a check today, you can preserve your excellent credit record. Because you
have always paid your account promptly in the past, we are sure that you will want to settle
this balance. We will be happy to work out satisfactory payment agreements.
Please use the enclosed envelope to send in your check or call (800) 526-1945, toll-free, to
discuss your account.
Sincerely,
Suzy Doherty
Credit Department
Solicitation Letter
Mr. Daniel Robinson
The Manager
Texas Paper Manufacturer Corp.
Richardson, Texas 63212
Date: 20 September, 2001
Mrs. Patricia Collins
Management Training Association
Houston, Texas 52346
Dear Mrs. Patricia Collins:
Texas Paper Manufacturer Corp. is inviting tenders from the suppliers who can provide
management training programs for senior supervisors and Administration Assistants in our
organization. We expect the training suppliers to provide training sessions for along with
seminars on different aspects of management by the experts.
We have attached our pricing request and further details of seminar. The organization has
reserved the right to reject the offers sent for the management training programs and
negotiate with the supplier. The suppliers are supposed to submit their quotations in the
pre-addressed envelope which is provided with the bid-request package. If the quotation is
accepted within the given time, the vendor will be selected before the month of April in next
year.
Copies of the agreements of the requested service are enclosed. These service agreements
include service standard agreement, performance statement agreement and the terms and
conditions of purchase order.
Please feel free to contact for additional information about the tender. Thanks to you for
showing your interest to provide management training programs to meet our needs.
Sincerely,
Mr. Daniel Robinson
Termination Letter
December 5, 20xx
Thomas Zatinski
795 Gilmour St.
Apt. 508
Chicago, IL, 60611
Dear Thomas:
It is with sincere regret that I must inform you that your employment at Addison Systems
Inc. will be terminated as of Friday January 31, 20xx.
As you know, the Downsizing Task Force delivered their report to the executive committee in
late October. Among the task force recommendations was the elimination of all temporary
and contract positions. Since you occupy a temporary position, your position is
automatically subject to the task force recommendations.
I would like to make it absolutely clear that in no way does your termination reflect that the
company is in any way unhappy with your work performance over the past 18 months. In
fact, you have been highly regarded as one of our most productive contract staffers.
Unfortunately, you and the other non-permanent staff that are being let go are simply a
reflection of the general economic downturn in the fiber-optics industry over the past year.
In an effort to try to reduce the impact of this termination, the company has worked out a
severance arrangement that will give you one week's pay for each month you worked
beyond 12 months. In your case, this will amount to six (6) weeks of severance pay. In
addition, your medical and dental coverage will remain in effect until the end of the
severance period. You will soon receive a letter from the Human Resources Department with
all of the details on the severance package.
Thomas, given your qualifications and proven abilities, I am confident that you will be able
to find another position in the relatively near future. If you would like, I would be pleased to
write a recommendation letter for you, to help with your job search.
Sincerely,
Fred Shandling
Unit Manager
