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Key Notes

Employees cannot claim reimbursement for commuting costs or separate fees like tolls or parking when claiming mileage reimbursement. Any excess expenses beyond policy limits require approval from the Business Head. The company does not reimburse broker or agent fees. The company reserves the right to amend the policy and management can disallow unreasonable claims. All receipts must be legible without alterations.

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Karishma Jaiswal
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35 views1 page

Key Notes

Employees cannot claim reimbursement for commuting costs or separate fees like tolls or parking when claiming mileage reimbursement. Any excess expenses beyond policy limits require approval from the Business Head. The company does not reimburse broker or agent fees. The company reserves the right to amend the policy and management can disallow unreasonable claims. All receipts must be legible without alterations.

Uploaded by

Karishma Jaiswal
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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Employees cant claim any reimbursement for commuting between residence

and place of work.


While claiming conveyance reimbursement at per kilometer rate, no separate
reimbursement for expenses like toll tax, parking etc. can be claimed.
The toll and parking fees will be paid extra at actual on production of bills.

Claims that are not in accordance to the policy, with discrepancies, unclear or
inaccurate, incorrect or insufficient receipts and without/incorrect approvals
will be rejected and returned to employee.
Any excess from the claim limitation of this policy must have the approval of
the Business Head.
No agent or broker charges will be reimbursed by the company.
Amendments to Policy
The Company reserves the right to amend, abrogate, modify and revise any
or all clauses of this policy depending on market practices or exigencies of
business.
The Management shall have the discretion to disallow any claim which is not justifiable
or is unreasonable.
All bills/receipts should be legible and in a proper condition. No over writing
on bills is allowed, in case found necessary action will be taken.
The amount on accommodation includes taxes on room rent.
The laundry expense can be claimed only from the 3rd day of travel. For
travel shorter than 3 days, no Laundry allowance can be claimed.

Guest entertainment on tour will be done on HOD approval.

If two or more employees go on tour at the same destination, they must share a
common room to reduce the expenses.
While traveling on company business, if an employee avails casual, sick or
privilege leave, he will not be entitled to reimbursements of any allowances
for the period of leave.
Every individual should endeavor to keep his/her hotel expenses to the minimum. If an
individual has to leave a city in the afternoon/evening, He/she should try as far as possible to
check out of the hotel before noon so that he/she is not charged for another day.
If an employee is required to entertain a guest on companys behalf while on tour he shall be
reimbursed at actual provided proper supporting bills are attached and approved by the
sanctioning authority. The name and designation of the guest must always be stated in the
expenses statement and also on reverse of such bills.

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