UNIVERSITY OF THE PHILIPPINES LOS BAOS

OFFICE OF THE UNIVERSITY REGISTRAR

SCHEDULE OF FINAL EXAMINATIONS

FIRST SEMESTER, 2016-2017

MONDAY, DECEMBER 05, 2016 TO SATURDAY, DECEMBER 10, 2016

COLLEGE OF AGRICULTURE
COLLEGE OF ARTS AND SCIENCES
COLLEGE OF DEVELOPMENT COMMUNICATION
COLLEGE OF ECONOMICS AND MANAGEMENT
COLLEGE OF ENGINEERING AND AGRO -INDUSTRIAL TECHNOLOGY
COLLEGE OF FORESTRY AND NATURAL RESOURCES
COLLEGE OF HUMAN ECOLOGY
COLLEGE OF PUBLIC AFFAIRS
COLLEGE OF VETERINARY MEDICINE
GRADUATE SCHOOL
SCHOOL OF ENVIRONMENTAL SCIENCE AND MANAGEMENT
DEPARTMENT OF MILITARY SCIENCE AND TACTICS
UGNAYAN NG PAHINUNGOD
 IMPORTANT REMINDERS

1. The scheduling of final examinations is based on actual class meeting time and the usual classrooms will be used,
except when otherwise indicated.

2. The schedule of deadlines for the submission of final grades is as follows:

If final exam is on: The deadline is on:

st
December 05, Monday (1 day) December 12, Monday
rd
December 06, Tuesday (2 day) December 13, Tuesday
th
December 07, Wednesday (3 day) December 14, Wednesday
th
December 08, Thursday (4 day) December 15, Thursday
th
December 09, Friday (5 day) December 16, Friday
th
December 10, Saturday (6 day) December 16, Friday

3. Reminders for the faculty on giving and submission of grades.

a) A student is automatically dropped from the rolls for non-satisfaction of prerequisites. In such a case, write
DRP under Final Grade and Forced-drp. due to non-satisfaction of prerequisites under Remarks opposite
the students name.

b) If a students application for leave of absence was approved on or before July 10, 2015, opposite the students
name in the gradesheet write DRP under Final Grade and LOA under Remarks.

However, if the student withdrew after three-fourths of the total number of hours prescribed for the course has
already elapsed, the student may be given a grade of 5 if the class standing up to the time of the withdrawal
was below 3. If you do not want to give a grade of 5, write DRP under Final Grade and LOA under
Remarks opposite the name of the student in the gradesheet. LOA is not a grade and therefore, should
appear only under Remarks.

c) The grade of Inc. is given to a student whose class standing throughout the semester is PASSING but is not
able to take the final examination or to complete other requirements for the course due to illness or other valid
reasons. The reason for a grade of Inc. should be indicated under Remarks.

d) Write under the column Remarks the reason for the grade of 5.0 of a student in a course, whether (a) poor
scholastic performance, (b) excessive absences, or (c) unauthorized dropping/stopped attending classes.

e) For students who incurred absences, the rules on attendance quoted below shall apply:

When the total number of hours lost by absence of a student reaches 20% of the class hours, the student
shall be dropped from the subject without the need of a dropping slip.

If the majority of the absences are excused, the student shall not be given a grade of 5 upon being
dropped. In the grade sheet opposite the students name, write DRP under the column for Final Grade and
Excessive excused absences under Remarks.

If majority of the absences are not excused, the student shall be given a grade of 5 upon being dropped.
In the grade sheet opposite the students name, write 5 under the column for Final Grade and Excessive
unexcused absences under Remarks.

MYRNA G. CARANDANG
University Registrar
 The table gives some examples for determining what is 20% of the class hours.

(Regular Semester) Total No. 20% of

No. of Meetings/ of Class Class Days
Week Days

3 48 9.6
2 32 6.4
1 16 3.2

However, a faculty member may prescribe a longer attendance requirement to meet their special
needs. In such a case, the students must be properly informed.

Time lost by late enrollment shall be considered as time lost by absence.

BEFORE DROPPING A STUDENT DUE TO EXCESSIVE ABSENCES, THE FACULTY MEMBER SHOULD
INQUIRE AT THE RESPECTIVE OFFICE OF THE COLLEGE SECRETARY IF THE STUDENT HAS
DROPPED THE COURSE OR OBTAINED A LEAVE OF ABSENCE.

f) Seminars should be graded S (Satisfactory) or U (Unsatisfactory). Likewise, thesis in progress should be

graded S or U and not IP (In Progress).

g) Special students do not earn credit but may be given a grade of S or U.

h) Completion/removal grades are to be submitted using the Report of Completion/Removal Grades form. Such
grades should not be included in the On-line Grade Sheet which lists the students currently enrolled in the
course.

If you have questions on the official enrollment of students in your class, please check with your College
Secretary or the undersigned.

i) No student is allowed to take any removal examination unless a Removal Permit is issued by the respective
College Secretary and presented to the Professor/Instructor concerned.

The one-year academic period allowed for the removal of grades of 4 and Inc extends to the regular
semestral removal period immediately following the one-year period.

Effective first semester 2015-2016, the grade of 4 is removed by passing a removal examination or by
reenrollment in the course.

If not removed within the prescribed period (one year), the grade of 4 automatically becomes 5. The grade
will be changed by the University Registrar upon prior confirmation with the concerned teacher and adviser or
in their absence, the department chair or institute director.

j. For first semester 2016-2017, faculty members must log on to http://sais.up.edu.ph using their up.edu.ph account
to gain access to the gradesheets for the courses they handled.

Print outs of the online submitted gradesheets must be signed by the faculty in charge and the department
chair prior to submission of one copy each to the department, Office of the College Secretary and the Office of
the University Registrar.

MYRNA G. CARANDANG
University Registrar
 nd
k. Penalties for late submission of grades adopted by the Board of Regents at its 822 meeting on July 31, 1972,

The following implementing rules and regulations shall govern penalties applicable to faculty members who,
without good reason, fail to submit grades of students within the deadline prescribed above:

a. Since the prompt submission of grades is in large part a matter of good management, discipline and
enforcement of University regulations, Department Chairmen, College Secretaries and Deans are enjoined
to bend all efforts towards compliance with codal provisions regarding deadlines for submission of grades
as well as recommendations for graduation of students.

b. Faculty members who fail to meet deadlines for the submission of grades should be reported to the
appropriate authorities in the University. The delinquencies should be entered in the personnel records of
the erring faculty members.

c. Upon recommendation of the Dean and subject to the approval of the Chancellor, a faculty member who,
without justifiable cause, fails to submit grades on time, shall be liable to any of the following penalties:

1) Warning;
2) Reprimand;
3) Fine of not more than his salary per day for each day of delay; or
4) Suspension without pay for a period not exceeding one semester in case of repeated
delinquency.

d. The procedure for the imposition of any penalty shall consist of the following steps:

1) Notification of deadline, including request for an explanation;

2) Report of delinquency; and
3) Order imposing the penalty.

MYRNA G. CARANDANG
University Registrar