CHAPTER – 6

CONDUCT OF PRACTICAL EXAMINATIONS

6.1 General

a. An institution affiliated to the Board shall on demand make available to the

Board such laboratories & equipment as is required for constituting it a Centre of
Practical Examination.

b. The Controller of Examinations (Conduct) shall, as soon as the number of the

candidates appearing at a particular examination is known, prepare a list of places/
institutions to be constituted as examination centres for approval of the Chairman.
After the approval is accorded the Controller of Examinations (Conduct) will notify
for general information of all concerned the list of Practical Examination Centres.
c. Staff shall be appointed at practical examination centre by the Board to
conduct the examination according to laid down requirements. The practical staff
will comprise Practical Examiner, Lab. Asstt(s) and Lab Attendant(s) as required
for the centre according to prescribed number of candidates. For this purpose, the
Controller of Examinations (Conduct) shall collect the names of
teachers/lecturers/Asstt. Professors/Associate Professors/Professors of all those
subjects involving practicals from all the affiliated institutions at SSC and HSSC
level to be appointed.
d. The Controller of Examinations (Conduct) shall prepare a list of suitable
names on the basis of information collected from institutions for appointment as
Practical Examiners. The list shall be scrutinized by the committee constituted to
make recommendations in this regard. A panel of practical examiners so agreed will
be made available to the Chairman for his formal approval.
e. The Practical Examiners appointed to conduct Board’s practical examination
on behalf of the Board will act as its agents and will follow specified instructions of
the Board only.
f. Immediately after appointment, the Practical Examiner shall inform the
Controller of Examinations (Conduct) about his acceptance of the offer or otherwise
on a prescribed proforma. He/She should not accept the offer, in case any of his/her
relative(s) is appearing at that Examination Centre.

6.2 Instructions for Practical Examiners

a. The Examiner must reach the laboratory at least ONE hour before the
scheduled time for starting the practical examination.
b. The glass panes of the doors and windows of the laboratory should be blinded
particularly when apparatus is being set before the commencement of the
examination.
c. No person other than those on duty or those authorized by the Chairman for
inspection of Centre should be present in the laboratory during the setting of the
apparatus for the examination. The number of persons engaged in the examination
should be according to that as prescribed by the Board. It shall be the responsibility
of the Examiner to keep the laboratory CLEAR of unnecessary persons.
d. No candidate who may miss the practical examination shall be examined at a
subsequent date unless authorized by the Controller of Examinations (Conduct).

e. The Practical Examiner will open the question papers ONE hour before the
commencement of the examination in case of Biology, Physics and Chemistry.
f. The Practical Examiner will obtain the certificate from the head of institution
to the effect that the laboratory is set properly for the conduct of the examination.
g. The Practical Examiner will not in any case leave the Laboratory till the
examination is over.
h. The Practical Examiner shall not allow any candidate to enter the Laboratory
during the examination without production of slip for practicals issued by the
Board.
i. The candidates should be allowed to enter the laboratory at the SCHEDULED
TIME and ask to leave all notes, note-books etc. outside the Laboratory. The
following instructions should be read to them before distribution of paper:

(1) No candidate should leave his seat without permission.

(2) No candidate should have a communication with any other candidate, or
member of the staff other than the Examiner.
(3) All important observations should be SHOWN to the Examiner and got
initialed, otherwise it would be considered as FICTITIOUS/MANIPULATED
and no marks shall be awarded to him/her.
(4) Rubber should not be used. If an observation is to be changed, the
previous observation should be struck off in such manner that it should be
legible and the new one be entered and got initialed by the Examiner.
j. Marks may be deducted for lesser than the requisite number of readings taken
for an experiment.
k. The passing marks in each practical shall be 33 percent of the maximum.
l. The marks of each question should be entered in the relevant column on the
title page of the answer book.
m. The availability of apparatus in the laboratories as prescribed in SSC/HSSC
syllabus shall be the prime duty of Institution concerned. Practical Examiner shall
in no case be allowed to change any experiment other than that provided by the
Board.
 n. The purpose of oral test/ viva voce should be to judge the candidate’s general,
practical knowledge from all sections of the prescribed syllabus.
o. The following points should be looked into while assessing the Note Book:
(1) That the candidate has performed at least 75% experiments;
(2) That the work is spread over one/two year(s), the experiments are
complete in all respects and duly signed;
(3) Credit should be given for calculations by logarithms;
(4) Graphs are plotted in all possible cases,
(5) Neat work should be acknowledged.

p. The Practical Examiner should not rub off any award. If any award is to be
changed, it should be struck off so that it can still be read. All changes must be
initialed.
q. Absentees must be shown in the award lists. In case roll number of
candidate(s) is/are not mentioned in the computerized award list it should either be
added at its end or on a separate blank award form. Under no circumstances such
Roll Nos. be added in place of absentees by rubbing the previous Roll Nos.
r. Answer books and award list duly signed by the practical examiner should be
sent to the Controller of Examinations (Secrecy) within THREE days of the last day
of the examination.
s. All railway and postal parcels should be pre-paid. The railway delivery bill
must be sent separately.
MAXIMUM STRENGTH OF STAFF AND THEIR ASSIGNMENT
(SSC/HSSC LEVEL)
Staff Level No Assignment
Practical Examiner SSC/ 1 To conduct the Practical Examination
HSSC and to award marks as allowed by the
Board.

Lab. Assistant SSC/ 1 To assist the Practical Examiner.

(B. 7-9) Employee HSSC

Lab. Attendant SSC 1

To perform duties assigned by the
Practical Examiner/ Laboratory
HSSC 2
Assistant.
6.3 Instructions for Practical Head Examiners
a. The Board on receipt of practical answer books duly marked by Practical
Examiners shall forward the same immediately to the Head Examiners, if appointed
along with following material:
(1) Practical answer books marked by practical examiners.
 (2) Practical question papers and marking schemes.
(3) Controller’s copy of award list.
(4) Blank red award list forms.
Note: Award lists I and II shall be retained by the Board and shall not be
forwarded to the Practical Head Examiners so that tabulation of result
continues.
b. As soon as the Practical Head Examiner receives the bundle of practical
answer books, he/she shall
(1) Check 25% answer books of each practical examiner.
(2) Shall ensure that the instructions provided to the examiners by the Board
are fully complied with by the practical examiners.
c. In case of each parcel received by him/her, care should be taken to see that
packets are properly sealed. In all cases where a Head Examiner suspects any
tampering with the parcel, he should invariably report the matter immediately to the
Controller of Examinations (Secrecy).
d. Practical Head Examiners are not authorized to make any change in the
awards originally recorded by the Examiners except where a change has become
necessary as a result of revision of award by the Head Examiner and that too will be
brought in the notice of Controller of Examinations (Secrecy) in writing with
reasons. The answer book should be sent back to the examiner who will correct the
award in his own handwriting on the Answer Book and accordingly, shall prepare
revised award list. The corrected answer book and revised award should bear the
signatures of both the Practical Examiner and the Head Examiner.
e. The Practical Head Examiner shall have the powers to call any practical
examiner with the approval of the Controller of Examinations (Conduct), if he finds
his assessment strict or lavish. The Practical Examiner, so summoned shall also be
paid TA/ DA or conveyance charges as the case may be. In case of any difference
of opinion between the Practical Examiner and Practical Head Examiner the
Practical Examiner should give his reasons too the disagreement and Practical Head
Examiner will give his own remarks and will forward the case to Controller of
Examinations (Secrecy), who shall decide the case in consultation with the neutral
subject specialist with information of Chairman.
f. The ink to be used by the Head Examiner for checking of scripts should be
different(Green) from the one used by the Practical Examiner(Red) for checking
purposes.
g. When a Practical Head Examiner receives the scripts from the Practical
Examiner after necessary changes/ revision, he will be given 24 hours for every 200
answer books for submission of the revised award lists.
h. Head Examiner shall confirm whether the practical experiment was given in
accordance to the question set by the paper setter and if there is any change, he shall
invariably report the matter to the Controller of Examinations (Secrecy).
i. Every page of the award list containing awards of one or more candidates
must bear the signature of Practical Examiner and the Practical Head Examiner.
j. Blank award lists shall not signed at all.
k. An award once recorded in the award list should not be altered subsequently.
But where an Examiner wants to correct a mistake, he should draw a line crossing
the item to be cancelled in such a way that what has been cancelled is still legible
and then write the corrected item in place of the cancelled one -and put his initials
on the margin against the corrected item. Head Examiner should personally verify
such corrections and put his initials against each correction.
l. The remuneration for checking the script shall be paid to him as would be
admissible, to the practical examiners from time to time.
m. He shall be paid actual contingent charges on submission of original receipts/
cash memos duly verified by him. He shall be given supervision charges of each
examiner as prescribed under the rules for each examination.
n. The Practical Head Examiner shall submit his report as regards performance,
efficiency and integrity of each Practical Examiner.
o. The Practical Head Examiner shall pack the answer books examiner-wise, in
separate packets. The head Examiner shall make sure, by personal verification, that
each answer book is complete in all respects viz:
(1) The marks of individual questions and the total number of marks
obtained by the candidate have been duly entered on the title page.
(2) The answer book has been duly checked by the Assistant to Head
Examiner as signified by signature of the Assistant appearing on the title page.
(3) All queries and points of difference, if any, in respect of the awards
relating to the answer books have been finally settled between the Head
Examiner and Practical Examiner concerned and;
(4) Shall forward a certificate showing that he has actually re-examined
required number of answer books to ensure that there is no rushing through
the scripts and the assessment is normal and fair and that he has satisfied
himself that the answer books have been examined by the Practical Examiner
concerned according to the prescribed procedure/ instructions issued by the
Board.
p. A Practical Head Examiner who has five or more Practical Examiners
working under his supervision may appoint one Assistant for assisting him in
performing the duties
q. Practical Head Examiners who are entitled to have Assistant, should
recommend to the Controller of Examinations (Conduct), persons who are eligible
for such appointment. It is to be clearly understood that Head Examiner shall be
 held personally responsible for any irregularities committed by the Assistant. Name
of trustworthy persons should only be recommended. However nomination of
Assistant will be made by the Controller of Examinations (Conduct) only.
r. The Assistant to Practical Head Examiner should be at least a graduate. Persons
who have already worked as Assistant to Head Examiner in one of the
examinations, conducted by any other Board/ University or in education department
may be given preference for appointment provided that:

(1) he is not an employee of the Federal Board of Intermediate and

Secondary Education, Islamabad or an employee of a Board/ University in
Pakistan.

(2) he is not a student on the roll of an affiliated institution.

(3) he is not a Practical Examiner in the Examination.

6.4 Instructions for Assistant to Practical Head Examiner

a. The Assistant shall check each and every answer book including its
supplements and will see that:
(1) total has been correctly made.
(2) the marks in the interior of the answer script have been correctly
reflected on the face page.
(3) all questions have been marked in required number and manner and that
no question or its portion has been left un-marked.
(4) the signature of the Practical Examiner has been affixed in relevant
column of the Answer book.
(5) marks in words and figures tally with each other.
(6) signature of Practical Examiner, Head Examiner are affixed in the
relevant column of each award list.
(7) the Practical Examiner has not given more marks for any question than
allowed in the column of each award list.
(8) he has brought to the notice of the Head Examiner the mistakes detected
by him.
(9) he has put his signature on the title of each answer book which he
checked.
(10) the examiners, while recording a marks in words in the award list have
added the word “only” after all awards which end in a zero and before all
award which are less than 10.
(11) he has maintained a detailed record of all the mistakes detected by him
and at the end of the work entrusted to him has forwarded it through the Head
 Examiner to the Controller of Examinations in the prescribed proforma along
with the bill. He shall also communicate details of the mistakes to the
Practical Examiner through Head Examiner concerned for his information.
(12) the top of each parcel of answer books submitted by a Practical
Examiner bears the Code Number of that Practical Examiner.

b. At the end of the work, the Assistant to Practical Head Examiner shall submit
to the Controller of Examinations (Secrecy) details of the number of answer books
checked by him duly certified by the Head Examiner, showing that in the opinion of
the Head Examiner the Assistant concerned performed his duties satisfactorily.
c. Full remuneration shall not be paid to the Assistant whose work is found
deficient/unsatisfactory. In all cases of unsatisfactory work the deduction from the
remuneration entitled to him will be made, as determined by the Controller of
Examinations (Conduct). In case of extremely unsatisfactory work, the Board may
forfeit his entire remuneration in addition to disqualifying him for future
appointments.