Bihar New Ganga Bridge Project (RRP IND 48373)

Project Administration Manual

Project Number: P48373-007

Loan Number: L_____
June 2016

India: Bihar New Ganga Bridge Project

 CONTENTS

I. PROJECT DESCRIPTION 1
A. Project Rationale, Location and Beneficiaries 1
B. Impact and Outcome 3
C. Outputs 3
II. IMPLEMENTATION PLANS 5
A. Project Readiness Activities 5
B. Overall Project Implementation Plan 5
III. PROJECT MANAGEMENT ARRANGEMENTS 6
A. Project Implementation Organizations: Roles and Responsibilities 6
B. Key Persons Involved in Implementation 7
C. Project Organization Structure and Key Staff 8
IV. COSTS AND FINANCING 9
A. Detailed Cost Estimates by Expenditure Category 10
B. Allocation and Withdrawal of Loan Proceeds 11
C. Detailed Cost Estimates by Outputs 12
D. Detailed Cost Estimates by Year 13
E. Contract and Disbursement S-Curve 14
F. Fund Flow Diagram 15
V. FINANCIAL MANAGEMENT 16
A. Summary of Financial Management Assessment 16
B. Disbursement 17
C. Accounting 17
D. Auditing 18
VI. PROCUREMENT AND CONSULTING SERVICES 20
A. Advance Contracting and Retroactive Financing 20
B. Procurement of Goods, Works and Consulting Services 20
C. Procurement Plan 21
D. Consultant's Terms of Reference 21
VII. SAFEGUARDS 22
A. Environmental Safeguards 22
B. Social Safeguards 24
C. Indigenous Peoples 25
D. Grievance Redress Mechanism 25
VIII. GENDER AND SOCIAL DIMENSIONS 27
A. Gender 27
B. Health 27
C. Labor 28
IX. PERFORMANCE MONITORING, EVALUATION, REPORTING AND
COMMUNICATION 29
A. Project Design and Monitoring Framework 29
B. Monitoring 30
C. Evaluation 31
D. Reporting 31
E. Stakeholder Communication Strategy 31
X. ANTICORRUPTION POLICY 33
XI. ACCOUNTABILITY MECHANISM 34
XII. RECORD OF PAM CHANGES 35
XIII. ATTACHMENTS 36
Attachment A: Procurement Plan 37
Attachment B: Outline Terms of Reference for Consulting Services 39
 Project Administration Manual Purpose and Process

The project administration manual (PAM) describes the essential administrative and
management requirements to implement the project on time, within budget, and in
accordance with Government and Asian Development Bank (ADB) policies and procedures.
The PAM should include references to all available templates and instructions either through
linkages to relevant URLs or directly incorporated in the PAM.

The executing and implementing agencies are wholly responsible for the implementation of
ADB financed projects, as agreed jointly between the borrower and ADB, and in accordance
with Government and ADB’s policies and procedures. ADB staff is responsible to support
implementation including compliance by executing and implementing agencies of their
obligations and responsibilities for project implementation in accordance with ADB’s policies
and procedures.

At Loan Negotiations the borrower and ADB shall agree to the PAM and ensure consistency
with the Loan agreement. Such agreement shall be reflected in the minutes of the Loan
Negotiations. In the event of any discrepancy or contradiction between the PAM and the Loan
Agreement, the provisions of the Loan Agreement shall prevail.

After ADB Board approval of the project's report and recommendations of the President
(RRP) changes in implementation arrangements are subject to agreement and approval
pursuant to relevant Government and ADB administrative procedures (including the Project
Administration Instructions) and upon such approval they will be subsequently incorporated in
the PAM.
 Abbreviations

ADB = Asian Development Bank

ADF = Asian Development Fund
AFS = audited financial statements
APFS = audited project financial statements
BSRCL = Bihar State Road Development Corporation Limited
CQS = consultant qualification selection
DMF = design and monitoring framework
EARF = environmental assessment and review framework
EIA = environmental impact assessment
EMP = environmental management plan
ESMS = environmental and social management system
GACAP = governance and anticorruption action plan
GDP = gross domestic product
ICB = international competitive bidding
IEE = initial environmental examination
IPP = indigenous people plan
IPPF = indigenous people planning framework
LAR = land acquisition and resettlement
LIBOR = London interbank offered rate
NCB = national competitive bidding
NGOs = nongovernment organizations
OCR = ordinary capital resources
PAI = project administration instructions
PAM = project administration manual
PIU = project implementation unit
PMU = Project management consultant
PMU = Project management unit
QBS = quality based selection
QCBS = quality- and cost based selection
RCD = Road Construction Department
RRP = report and recommendation of the President to the Board
SBD = standard bidding documents
SOE = statement of expenditure
SPS = Safeguard Policy Statement
SPRSS = summary poverty reduction and social strategy
TOR = terms of reference
 1

I. PROJECT DESCRIPTION

A. Project Rationale, Location and Beneficiaries

1. The project will construct a new road bridge (the new Ganga Bridge) across the Ganges
River and an integrated approach roadway network in the state of Bihar. It will improve transport
connectivity between north and south Bihar, which is divided by the Ganges River, and better
link Patna, the state capital city, and the surrounding areas. The main bridge structure of about
9.8 kilometers (km) is expected to become the longest river bridge in India. It will have a
transformational impact by promoting the geographical integration of Bihar, and help balance
the benefits of social economic development. In the regional context, it is strategically located
near India’s neighboring country of Nepal, and will enhance the existing road corridors between
the two countries. This will lead to greater physical cross-border connectivity, which is supported
by the Regional Cooperation and Integration Strategy of the Asian Development Bank (ADB). 1

2. Bihar is the 12th largest state in India by area, the 3rd most populous with about
104 million inhabitants, and the 6th most densely populated. It is in the eastern region of the
country, bordering Uttar Pradesh in the west, West Bengal in the east, and Jharkhand in the
south. The Ganges River flows through the middle of the Bihar plain from west to east,
physically dividing the state into northern and southern regions. The northern region is bound by
Nepal. Bihar has lagged behind other states in terms of social and economic development.
According to Government of India estimates based on 2011–2012 data, 34% of Bihar’s
population lives below the poverty line, compared with 22% nationally. 2 Bihar continues to be at
the bottom among major states in India with per capita income in 2013–2014 of only 39%
(Rs15,650) of the national average (Rs39,904), although the gap has since narrowed thanks to
increased investment in social infrastructure and improved governance. 3

3. The problem of low per capita income in Bihar is accentuated by the physical north–
south divide. In 2012, district-wise per capita gross domestic product was on average 40%
higher among districts in the south (footnote 4). Among the 38 districts of the state, 7 of the 10
most prosperous districts were in the south, while 7 of the 10 poorest districts were in the north.
This disparity is clearly attributed to the Ganges River and its enormous scale, which makes
providing connectivity between north and south Bihar a very difficult task. Currently, along the
entire length of the Ganges River in Bihar (approximately 200 km), only four bridges are
operational, and the combined capacity is far too limited to meet traffic demand. 4 This not only
constrains connectivity but also overall socioeconomic development. 5

4. Four new bridges are under construction at critical locations to help remove the growing
constraint on connectivity. 6 Moreover, the proposed project will construct a new Ganga Bridge,
located about 10 km downstream and east of Patna. The main objective is to provide badly
needed additional capacity, and improve connectivity for Patna and the surrounding areas. This
includes the Raghopur Diara river island, which is situated and cut off in between two channels
of the Ganges River. Its 250,000 inhabitants now have only a seasonal link (pontoon bridge)

1
ADB. 2006. Regional Cooperation and Integration Strategy. Manila.
2
Government of India, Planning Commission. 2013. Press Note on Poverty Estimates, 2011–2012. Delhi.
3
Government of Bihar, Finance Department. 2015. Economic Survey, 2014–2015. Patna.
4
As shown on the map, three bridges are between north and south Bihar (Gandhi Setu, Rajendra Setu, and
Vikramshila Setu), and one bridge is between south Bihar at Buxar and the state of Uttar Pradesh in the west.
5
The combined volume–capacity ratio is currently about 1.6—already three times higher than the desired level.
6
As shown on the map, two bridges by the Government of Bihar (Arrah–Chhapra and Bakhiarpur, to be operational
in 2018), and two rail-cum-road bridges by the Government of India (Digha and Munger, to be operational in 2017).
2

connecting it to Patna, apart from boats. The new Ganga Bridge will span the entire width of the
Ganges River, including the two channels, with access ramps to the Raghopur Diara river
island, and connect to nearby national highways along the north and south banks of the Ganges
River. It will also serve as an alternative to the existing Ganga Bridge (also called Mahatma
Gandhi Bridge), which currently is the main link between Patna and north Bihar. The old bridge
is deteriorating and has insufficient capacity, which causes severe traffic congestion. 7

5. The new Ganga Bridge, together with the other bridges already under construction, will
provide the required transport capacity between north and south Bihar, and significantly improve
connectivity. It will substantially reduce the travel time to Patna from the surrounding regions, in
particular north Bihar, which will ease access to the state’s administrative and social services,
and health and higher education facilities. The inhabitants of the Raghopur Diara river island will
gain year-round road access, allowing children access to higher-level schooling and women
better access to pre- and postnatal health care. It will help balance the benefits of developments
in agriculture, tourism, and industrial sectors, and contribute to achieving the priority goal of the
Government of Bihar—to connect Patna to the remotest areas in the state, so that people can
reach the capital in no more than 6 hours from any place within the state.

6. The Government of Bihar has stepped up investments in the development of quality

infrastructure. Since 2008, ADB has provided three loans totaling $1.02 billion to upgrade 1,466
km of state highways in north and south Bihar, linking rural areas to national highways. With
these collectively, the new Ganga Bridge will improve mobility and accessibility between north
and south Bihar, and is critical to ensuring that the overall development impact is optimized and
its benefits are fully reaped. The new bridge is integral to the vision and action plan of the Road
Master Plan for Bihar’s State Highways Development, a 20-year strategy (2015–2035) prepared
with ADB assistance to direct further investment into fostering overall economic development in
the state. 8

7. Regional connectivity. In the context of regional connectivity with India’s neighboring

countries, the new Ganga Bridge is strategically located at about 190 km southeast from
Raxaul, an Indian border town across from Birgunj in Nepal, which enables major cross-border
movement of goods and people between the two countries. The bridge will allow better
distribution of traffic on the road network, which includes the international and regional trade
corridors that connect Nepal to the eastern, northern, and northeastern states of India, including
access to ports at Kolkata and Haldia in West Bengal. 9 The project complements ADB’s
ongoing support to the South Asia Subregional Economic Cooperation. 10

8. Sustainable maintenance. In 2013, the Government of Bihar enacted the Bihar Road
Assets Maintenance Policy, which requires the execution of maintenance works throughout the
design life of road infrastructure in place and under construction. The annual maintenance
budget has more than doubled—from Rs3.500 billion in fiscal year (FY) 2012 to Rs8.932 billion
in FY2015—thanks to increasing revenue from vehicle registration and license fees. Long-term
performance-based maintenance by the private sector is also being encouraged to provide

7
Urgent repairs are being made to maintain operations on the Ganga Bridge, albeit at reduced capacity, while the
Government of India is considering options for its complete rehabilitation.
8
ADB. 2012. Technical Assistance for Road Master Plan for Bihar’s State Highway Development. Manila (TA 8170-
IND, $1,000,000, approved on 20 September).
9
Asian Highway No. 42, which is also the South Asian Association for Regional Cooperation Corridor 2.
10
The South Asia Subregional Economic Cooperation program is a project-based partnership that aims to strengthen
cross-border transport networks that boost intraregional trade in the subregion (Bangladesh, Bhutan, India, the
Maldives, Nepal, and Sri Lanka).
 3

greater efficiency. In keeping with this, the contract for the new Ganga Bridge also includes
post-completion performance-based maintenance for 5 years, to be financed by the state
government. This approach, and a contract modality that combines engineering, procurement,
and construction, optimizes incentives for design and construction quality while allowing the use
of best practices and innovations for efficiency and economy. It emphasizes efficient use of
available resources, and this is consistent with one of ADB’s strategic drivers of change being
adapted in the development of the private sector.

9. Climate change resilience. The probability analysis of rainfall extremes over the
Ganges basin has shown a growing trend in maximum 1-day rainfall and in the count of
consecutive rainfall days. 11 In view of this, the new Ganga Bridge will span from bank to bank
over the two river channels and the Raghopur Diara river island. This helps minimize effects on
the river regime and is an important climate adaptation measure because the alternative option
of constructing an embankment road on Raghopur Diara river island, while less costly, could be
vulnerable to floods. The bridge will also meet the navigation clearance requirements of India’s
Inland Waterways Authority, e.g., vertical clearance of 10 meters from the highest recorded
flood level, and horizontal clearance of 100 meters between two piers of the bridge. This is
maintained throughout the entire bridge length to accommodate the possibility of any future
changes in the river morphology and meandering of the river channels.

10. Finance plus. The new Ganga Bridge will have a transformational impact by promoting
the geographical integration of Bihar and helping balance the benefits of socioeconomic
development. It will also have a systemic impact on large-scale bridge design and construction
in India by introducing new engineering and technology, a first of its kind and scale in India. 12
This also includes the implementation of stringent environmental safeguard measures, and a
biodiversity conservation plan that will monitor changes to the local biodiversity in the project
area and implement conservation activities to avoid any net loss of biodiversity as a result of the
project. These activities will be carried out by a joint venture of reputed international and
national design–build contractors, and supervised by international and national experts,
comprising a project management consulting team. This will enable the local industries to gain
valuable experience and know-how that can be replicated for greater benefits in the future.

B. Impact and Outcome

11. The impact will be improved mobility and accessibility within India, and connectivity with
its neighboring countries. 13 The outcome will be improved transport connectivity across the
Ganges River between north and south Bihar.

C. Outputs

12. The project output will be the construction of the new Ganga Bridge and an integrated
approach road network consisting of about 9.8 km of bridge structures, about 10 km of
approach viaduct and embankments, widening of about 3 km of NH-103, and tolling and service
facilities from Deedargunj on NH-30 in Patna district to Chak Sikandar in Vaishali district on

11
Project Climate Risk Assessment and Management Reporting (accessible from the list of linked documents in
Appendix 2).
12
The adopted extradosed bridge design incorporates characteristics of a cable-stayed and externally stressed
concrete-box segmental structure, which optimizes economy and efficiency. It will become the longest river bridge
in India.
13
Government of India, Planning Commission. 2013. Twelfth Five-Year Plan, 2012–2017 Economic Sectors. Volume
II. New Delhi.
4

NH-103. The loan will also finance consulting services for project management and authority
engineer team, and external monitor for environmental safeguards. The TA will enhance bridge
operation and management capacity by financing the preparation of an operation management
plan for the new Ganga Bridge, development of model maintenance manuals for existing major
bridges in Bihar, and transfer of knowledge in international best practices for bridge operation
and management.
 5

II. IMPLEMENTATION PLANS

A. Project Readiness Activities

13. The project readiness activities, including procurement of a main engineering, procure
and construction contract (EPC Contract) and selection of a consulting firm for project
management and authority engineering services are in advanced stage.

B. Overall Project Implementation Plan

2015 2016 2017 2018 2019 2020

Item Year 1 Year 2 Year 3 Year 4 Year 5

A. Loan Processing

Due Diligence & Loan Approval by ADB

Loan Signing and Effective

B. Preparation

1. Preliminary Engineering by BSRDCL

2. Advance Action and Procurement

C. Land Acquisition and Resettlement

1. LAP prepared and ADB approved

2. Part A SIA appraisal, compensation, R&R

3. Part B SIA appraisal, compensation, R&R

D. Implementation

1. Engineering and Construction

2. Commissioning

ADB = Asian Development Bank, BSRDCL = Bihar State Road Development Corporation Limited,
LAP = Land Acquisition Plan, R&R = Resettlement and Rehabilitation, SIA = Social Impact Appraisal
Source: Asian Development Bank
6

III. PROJECT MANAGEMENT ARRANGEMENTS

A. Project Implementation Organizations: Roles and Responsibilities

Project Implementation Management Roles and Responsibilities

Organizations
Executing agency (EA) Government of Bihar acting through BSRDCL
 overall coordination of project implementation
 inter-agency coordination
 oversee and monitor project implementation as well
as the adequacy of overall project funding
 provide necessary policy guidance related to project
implementation
BSRDCL
 day-to-day project execution, supervision, and
management
 consultant recruitment and procurement of works
 project accounts management – establish and
maintain project account, submit withdrawal
application, administer Statement-of-Expenditure,
and maintain supporting documents
 project progress reports
 maintaining project accounts and complete loan
financial records
ADB  Monitor and review overall implementation of the
project in consultation with the EAs including: the
project implementation schedule; actions required in
terms of poverty reduction, environmental impacts,
and resettlement plans (RPs) if applicable; timeliness
of budgetary allocations and counterpart funding;
project expenditures; progress with procurement and
disbursement; statement of expenditure when
applicable; compliance with particular loan
covenants; and the likelihood of attaining the
project’s immediate development objectives.
 7

B. Key Persons Involved in Implementation

Executing Agencies
GOB Sri Pankaj Kumar, IAS
Secretary
Road Construction Department
Vishweshwaraiya Bhawan,
Bailey Road, Patna, Bihar 800 001, India
Telephone (91-612) 223 3362
Fax (91-612) 223 3914
Email 1 ([email protected])
Email 2 ([email protected])
Email 3 ([email protected])
BSRDCL Sri Pankaj Kumar, IAS
Managing Director
RCD Mechanical Workshop Campus, Sheikhpura, Shaheed
Pir Ali Khan Marg, Patna, Bihar 800 014, India
Telephone (91-612) 222 6711
Fax (91-612) 222 6723
Email ([email protected])
Vijay Shanker
Chief General Manager (In-Charge)
RCD Mechanical Workshop Campus, Sheikhpura, Shaheed
Pir Ali Khan Marg, Patna, Bihar 800 014, India
Mobile (91) 94310 05695
Fax (91-612) 222 6723
Email ([email protected])
Mahesh Prasad
Project Director (PIU) and Deputy General Manager (Tech.)
RCD Mechanical Workshop Campus, Sheikhpura, Shaheed
Pir Ali Khan Marg, Patna, Bihar 800 014, India
Telephone (91-612) 222 6711, Mobile (91) 94310 05728
Fax (91-612) 221 5238
Email 1 ([email protected])
Email 2 ([email protected])
ADB
Transport and Communications Division Hiroaki Yamaguchi
of South Asia Department (SATC) Director, SATC
Telephone (63-2) 632 6630
Email address: [email protected]
Mission Leader Dong-Kyu Lee
Unit Head, Project Administration, SATC
Telephone (63-2) 632 4157
Email address: [email protected]
Note: Update as changes occur.
8

C. Project Organization Structure and Key Staff

14. The flow chart below shows the reporting lines essential internal structures of key staff
involved in implementation.

Executing Agency

Government of Bihar
Acting through

BSRDCL

BSRDCL

Managing Director

Chief General Manager

General Manager

Deputy General Deputy General

Manager Manager
(Tech.) (Fin.)
(In Charge of Safeguard)

Manager Manager Office Chief Accounts

(Tech.) (Tech.) Executive Officer
North South
(In Charge of (In Charge of
Environment & Environment &
Resettlement) Resettlement)
Accounts Manager
Executive (Fin.)

Accounts
Executive
 9

IV. COSTS AND FINANCING

15. The project is estimated to cost $715 million (Table 1).

Table 1: Project Investment Plan
($ million)
a
Item Amount
b
A. Base Cost
1. Works for Main Bridge and Approach Roads 483.85
2. Consulting Services 17.32
c
3. Land Acquisition and Resettlement 127.58
4. Project Management 33.87
Subtotal (A) 662.62
d
B. Contingencies 40.80
e
C. Financing Charges During Implementation 11.58
Total (A+B+C) 715.00
a
Includes estimated taxes and duties of about $41.88 million for works to be financed from government resources
by cash contribution, and about $2.67 million for consulting services to be financed from the Asian Development
Bank (ADB) loan resources. The amount from ADB loan resources is within the threshold identified during the
preparations for the country partnership strategy (not exceeding 10% of the project cost), is not excessive (0.53%
of ADB loan resources), applies only to ADB-financed expenditures, and is material and relevant to the success of
the project.
b
In end-2015 prices.
c
Includes estimated expenses of about $0.19 million for a local nongovernment organization toward facilitating
resettlement and rehabilitation activities.
d
Physical contingencies computed at 3.0% for works and consulting services. Price contingencies computed at
2.5% on foreign exchange costs and at 5.5% on local currency costs; includes provision for potential exchange
rate fluctuation under the assumption of a purchasing power parity exchange rate.
e
Includes interest and commitment charges. Interest during construction for the ADB loan has been computed at
the 5-year forward London interbank offered rate (LIBOR) plus a spread of 0.5% and applicable maturity-based
premium of 10 basis points. Commitment charges for an ADB loan are 0.15% per year to be charged on the
undisbursed loan amount.
Source: Asian Development Bank estimates.

16. The Government of India has requested a loan of $500 million from ADB’s ordinary
capital resources to help finance the project. The loan will have a 26-year term, including a
grace period of 5 years, an annual interest rate determined in accordance with ADB’s London
interbank offered rate (LIBOR)-based lending facility, a commitment charge of 0.15% per year,
and such other terms and conditions to be set forth in the draft loan and project agreements.

17. The Government of India has requested that repayment follow the straight-line
repayment option in equal installments. 14 Based on this and the above loan terms, the average
loan maturity is 15.75 years and the maturity premium payable to ADB is 0.10% per annum. The
Government of India will make available the loan proceeds to the government of Bihar on a
back-to-back basis.

18. The financing plan is in Table 2.

14
The repayment period and grace period have been customized to suit time frame for revenue generation from toll
collection.
10

Table 2: Financing Plan

Source Amount ($ million) Share of Total (%)
Asian Development Bank 500 70
Government of Bihar 215 30
Total 715 100
Source: Asian Development Bank estimates.

A. Detailed Cost Estimates by Expenditure Category

19. The detailed cost estimates by expenditure category and detailed cost estimates by
financier are presented below.

DETAILED COST ESTIMATES AND FINANCING PLAN

($ million)

Total ADB % Total GOB % Total % of Total

Item OCR ADB GOB Base Cost
A. Investment Costs [a]
1. Works [b] 483.85 445.14 92.00 38.71 8.00 67.67
a. Main Bridge and Approache Roads 483.85 445.14 92.00 38.71 8.00 67.67
2. Consultants [c] 17.32 17.32 100.00 0.00 0.00 2.42
a. Project Management & Authority Engineer 16.20 16.20 100.00 0.00 0.00 2.27
b. External Monitor for Enviromental Safeguard 1.12 1.12 100.00 0.00 0.00 0.16
3. Local NGO for Resettlement and Rehabilitation 0.19 0.00 0.00 0.19 100.00 0.03
4. Land Acquisition and Resettlement 127.39 0.00 0.00 127.39 100.00 17.82
Subtotal (A) 628.75 462.46 73.55 166.29 26.45 87.94
B. Recurrent Costs
1. Project Management [d] 33.87 0.00 0.00 33.87 100.00 4.74
Subtotal (B) 33.87 0.00 0.00 33.87 100.00 4.74
C. Contingencies
1. Physical Contingency [e] 15.78 14.52 92.00 1.26 8.00 2.21
2. Price Contingency [f] 25.02 23.02 92.00 2.00 8.00 3.50
Subtotal (C) 40.80 37.54 92.00 3.26 8.00 5.71
D. Financing Charges During Implementation
1. Interest During Implementation [g] 9.72 0.00 0.00 9.72 100.00 1.36
2. Commitment Charges [h] 1.86 0.00 0.00 1.86 100.00 0.26
Subtotal (D) 11.58 0.00 0.00 11.58 100.00 1.62
Total Project Cost (A+B+C+D) 715.00 500.00 69.93 215.00 30.07 100.00
[a] In end-2015 prices.
[b] Includes estimated total taxes and duties of about $41.88 million for works to be financed from government resources in cash.
[c] Includes estimated total taxes and duties of about $2.67 million for consulting services to be financed from ADB loan resources.
[d] Includes fee for the audit of the annual project financial statements to be financed from government resources.
[e] Physical contingencies computed at 3.0% for works and consulting services.
[f] Price contingencies computed at 2.5% on foreign exchange costs and 5.5% on local currency costs.
[g] Computed at the 5-year forward LIBOR plus a spread of 0.5% and applicable maturity premium of 10 basis points.
[h] 0.15% per year to be charged on the undisbursed loan amount.
Source: Asian Development Bank.
 11

B. Allocation and Withdrawal of Loan Proceeds

ALLOCATION AND WITHDRAWAL OF LOAN PROCEEDS

(Bihar New Ganga Bridge Project)
CATEGORY ADB FINANCING BASIS
Total Amount Allocated for
ADB Financing Basis for Withdrawal from the
Number Item
($) Loan Account
Category
1 Works 445,140,000 92% of total expenditure claimed
2 Consulting Services 17,320,000 100% of total expenditure claimed
3 Unallocated 37,540,000
Total 500,000,000
12

C. Detailed Cost Estimates by Outputs

($ million) ($ million)
New Ganga Bridge & Approach Roads
Total Cost Amount % of Cost
Item Category
A. Investment Costs [a]
1. Works [b] 483.85 483.85 100.00%
a. Main Bridge and Approache Roads 483.85 483.85 100.00%
2. Consultants [c] 17.32 17.32 100.00%
a. Project Management & Authority Engineer 16.20 16.20 100.00%
b. External Monitor for Enviromental Safeguard 1.12 1.12 100.00%
3. Local NGO for Resettlement and Rehabilitation 0.19 0.19 100.00%
4. Land Acquisition and Resettlement 127.39 127.39 100.00%
Subtotal (A) 628.75 628.75 100.00%
B. Recurrent Costs
1. Project Management [d] 33.87 33.87 100.00%
Subtotal (B) 33.87 33.87 100.00%
C. Contingencies
1. Physical Contingency [e] 15.78 15.78 100.00%
2. Price Contingency [f] 25.02 25.02 100.00%
Subtotal (C) 40.80 40.80 100.00%
D. Financing Charges During Implementation
1. Interest During Implementation [g] 9.72 9.72 100.00%
2. Commitment Charges [h] 1.86 1.86 100.00%
Subtotal (D) 11.58 11.58 100.00%
Total Project Cost (A+B+C+D) 715.00 715.00 100.00%
[a] In end-2015 prices.
[b] Includes estimated total taxes and duties of about $41.88 million for works to be financed from government resources in cash.
[c] Includes estimated total taxes and duties of about $2.67 million for consulting services to be financed from ADB loan resources.
[d] Includes fee for the audit of the annual project financial statements to be financed from government resources.
[e] Physical contingencies computed at 3.0% for works and consulting services.
[f] Price contingencies computed at 2.5% on foreign exchange costs and 5.5% on local currency costs.
[g] Computed at the 5-year forward LIBOR plus a spread of 0.5% and applicable maturity premium of 10 basis points.
[h] 0.15% per year to be charged on the undisbursed loan amount.
Source: Asian Development Bank.
 13

D. Detailed Cost Estimates by Year

($ million) ($ million)
Year 1 Year 2 Year 3 Year 4 Year 5
Total Cost 2016 2017 2018 2019 2020
Item
A. Investment Costs [a]
1. Works [b] 483.85 0.00 50.05 106.89 187.23 139.68
a. Main Bridge and Approache Roads 483.85 0.00 50.05 106.89 187.23 139.68
2. Consultants [c] 17.32 0.00 1.80 3.83 6.69 5.00
a. Project Management & Authority Engineer 16.20 0.00 1.68 3.58 6.26 4.68
b. External Monitor for Enviromental Safeguard 1.12 0.00 0.12 0.25 0.43 0.32
3. Local NGO for Resettlement and Rehabilitation 0.19 0.00 0.02 0.04 0.08 0.05
4. Land Acquisition and Resettlement 127.39 63.69 50.96 6.37 6.37 0.00
Subtotal (A) 628.75 63.69 102.83 117.13 200.37 144.73
B. Recurrent Costs
1. Project Management [d] 33.87 0.00 3.50 7.48 13.11 9.78
Subtotal (B) 33.87 0.00 3.50 7.48 13.11 9.78
C. Contingencies
1. Physical Contingency [e] 15.78 0.00 1.63 3.49 6.10 4.56
2. Price Contingency [f] 25.02 0.00 2.59 5.53 9.68 7.22
Subtotal (C) 40.80 0.00 4.22 9.02 15.78 11.78
D. Financing Charges During Implementation
1. Interest During Implementation [g] 9.72 0.00 0.28 1.20 3.03 5.21
2. Commitment Charges [h] 1.86 0.00 0.72 0.61 0.40 0.13
Subtotal (D) 11.58 0.00 1.00 1.81 3.43 5.34
Total Project Cost (A+B+C+D) 715.00 63.69 111.55 135.44 232.69 171.63
% Total Project Cost 100.00% 8.91% 15.60% 18.94% 32.55% 24.00%
[a] In end-2015 prices.
[b] Includes estimated total taxes and duties of about $41.88 million for works to be financed from government resources in cash.
[c] Includes estimated total taxes and duties of about $2.67 million for consulting services to be financed from ADB loan resources.
[d] Includes fee for the audit of the annual project financial statements to be financed from government resources.
[e] Physical contingencies computed at 3.0% for works and consulting services.
[f] Price contingencies computed at 2.5% on foreign exchange costs and 5.5% on local currency costs.
[g] Computed at the 5-year forward LIBOR plus a spread of 0.5% and applicable maturity premium of 10 basis points.
[h] 0.15% per year to be charged on the undisbursed loan amount.
Source: Asian Development Bank.
14

E. Contract and Disbursement S-Curve

Contract Awards and Disbursement Projection

Contract Award (in $ million) Disbursement (in $ million)
Q1 Q2 Q3 Q4 Total Q1 Q2 Q3 Q4 Total
2017 462.46 0.00 0.00 0.00 462.46 11.40 11.40 11.40 11.40 45.60
2018 10.00 0.00 0.00 0.00 10.00 24.90 24.90 24.90 34.90 109.60
2019 10.00 0.00 0.00 0.00 10.00 44.50 44.50 44.50 54.50 188.00
2020 17.54 0.00 0.00 0.00 17.54 33.50 33.50 33.50 56.30 156.80
Total 500.00 500.00
 15

F. Fund Flow Diagram

20. The Government of Bihar will furnish BSRDCL with a sufficient budget for payments to
the consultants and contractors based on the submitted invoices. BSRDCL will then submit
claims to the Borrower, who will submit them to ADB. ADB will pay to the Borrower out of the
loan and the Borrower will provide Additional Central Assistance to the GOB. The following
diagram shows how the funds will flow from ADB and the Borrower to implement project
activities.

Asian Development Bank

Withdrawal Payment
Application (Step 6)
(Step 5)

Borrower Additional Central

Assistance (Step 7)
(Ministry of Finance / CAAA)

Claim Government of Bihar

(Step 4)

Project Account of BSRDC

Budget allocation
(Step 1)
submits Payment
Invoice (Step 3)
(Step 2)

Contractor

Legend:
Fund Flow
Document Submission
16

V. FINANCIAL MANAGEMENT

A. Summary of Financial Management Assessment

21. The financial management assessment (FMA) was conducted in accordance with ADB’s
Technical Guidance Note on Financial Management Assessment. 15 The FMA considered the
capacity of the BSRDCL, including funds-flow arrangements, governance, staffing, budgeting,
accounting and financial reporting systems, internal control procedures, financial information
systems, and internal and external auditing arrangements. 16

22. The overall risk is moderate. The FMA assessed that the capacity of BSRDCL is
adequate in project financial accounting and in ADB disbursement procedures. BSRDCL has
been the implementing agency for three prior ADB loans. BSRDCL has an accounting system
that enables proper recording of project financial transactions, following the double-entry,
accrual accounting system since it is a corporate entity. The entity uses established commercial
enterprise resource planning software and is able to undertake budgeting and other functions.
The accounting system has adequate controls in place to ensure that all transactions are
correctly made and properly explained. All accounting and supporting documents are
maintained for a minimum 8 years from the date of transaction. Accounts Manual and
Procedure Manuals are in the process of being prepared. The Financial Statements are
prepared and presented under historic cost convention, on the accrual basis of accounting in
accordance with the accounting principles generally accepted in India (Indian GAAP) and in
compliance with the Accounting Standards issued by the Institute of Chartered Accountants of
India (ICAI) and the relevant provisions of the Companies Act, 2013 to the extent applicable.
While there is no Internal Audit Department within the BSRDCL, a firm of Chartered Accountant,
appointed as Internal Auditor, have conducted audit of project accounts up to 2014-15. The
Internal Auditor submits report periodically to the Chief General Manager. There is also an audit
committee to oversee the audit function and to take remedial measures within BSRDCL. The
Annual Report of BSRDCL is submitted to the Government and Legislature of Bihar. The
Statutory Auditor is appointed by Comptroller & Auditor General (C&AG) every year. Being a
government company, the annual financial statements are subject to audit by C&AG, or an
auditor appointed by the C&AG. The C&AG may also conduct special audit, review audit, or
other audits as required on selective basis. Audited project financial statements under ongoing
projects implemented by BSRDCL are being received progressively on a timely basis, and were
unqualified for the FY 2014-15. BSRDCL entity level financial statements for the FY 2013-14 are
also available. The financial management action plan is given in Table 3.

Table 3: Financial Management Action Plan

Key Risk Risk Mitigating Activity Timeline Responsible
Entity
Augment existing Augment the accounting policy and December, BSRDCL
accounting manual procedure manual 2017
Enhance Project (i) In preparing detailed budget estimates, December, BSRDCL
Reporting comprehensive variance analysis is to be 2017
done with respect to financial and physical
targets, at least on a quarterly basis to
have more control on the projects and
activities; (ii) Enhance the functionality of

15
ADB. 2015. Technical Guidance Note on Financial Management Assessment. Manila. Available:
http://www.adb.org/projects/operations/financial-management-resources
16
Detailed financial management assessment is available on request.
 17

Key Risk Risk Mitigating Activity Timeline Responsible

Entity
the accounting software to account by
funding source and project outputs
ADB = Asian Development Bank; BSRDCL= Bihar State Road Development Corporation Limited

B. Disbursement

1. Disbursement Arrangements for ADB Funds

23. The loan proceeds will be disbursed in accordance with ADB’s Loan Disbursement
Handbook (2015, as amended from time to time), 17 and detailed arrangements agreed upon
between the government and ADB. The online training on disbursement policies and
procedures is available at: http://wpqr4.adb.org/disbursement_elearning. The project staff is
encouraged to avail of this training to help ensure efficient disbursement and fiduciary control.

24. BSRDCL will be responsible for (i) preparing disbursement projections, (ii) requesting
budgetary allocations for counterpart funds, (iii) collecting and retaining supporting documents,
and (iv) preparing and sending withdrawal applications to ADB. Before the submission of the
first withdrawal application, the government shall submit to ADB sufficient evidence of the
authority of the person(s) who will sign the withdrawal applications on behalf of the borrower,
together with the authenticated specimen signatures of each authorized person. The minimum
value per withdrawal application is set in accordance with ADB’s Loan Disbursement Handbook.
Individual payments below this amount should be paid by BSRDCL and subsequently claimed
from ADB through reimbursement, unless otherwise accepted by ADB.

25. Statement-of-expenditure (SOE) procedure. 18 The SOE procedure will be used for
reimbursement of eligible expenditures. Supporting documents and records for the expenditures
claimed under the SOE should be maintained and made readily available for review by ADB's
disbursement and review missions, upon ADB's request for submission of supporting
documents on a sampling basis, and for independent audit.

2. Disbursement Arrangements for Government Funds

26. All disbursements under government financing will be carried out in accordance with
regulations of the Government of Bihar.

C. Accounting

27. BSRDCL will maintain separate project financial statements and records by funding
source for all expenditures incurred on the Project. Project financial statements will follow
accounting principles and practices prescribed by the Government of India accounting laws and
regulations. 19 Project financial statements shall include at a minimum, a statement of receipts
and payments with accompanying notes and schedules. Template financial statements provided
in the standardized terms of reference for audit of ADB assisted projects, agreed with the
Comptroller and Auditor General of India, the DEA and ADB can be referred to as a guide for
preparing financial statements.

17
Available at: http://www.adb.org/documents/loan-disbursement-handbook.
18
SOE forms are available in Appendix 9B of the Loan Disbursement Handbook.
19
Government laws and regulations, and following Indian Generally Accepted Accounting Principles.
18

D. Auditing

28. BSRDCL will cause the detailed consolidated project financial statements to be audited
in accordance with Government of India audit regulations by an auditor appointed by the Auditor
General, which is acceptable to ADB. The audited financial statements will be submitted in the
English language to ADB within 6 months of the end of the fiscal year by BSRDCL.

29. SOE records should be maintained and made readily available for review by ADB’s
disbursement and review mission or upon ADB’s request for submission of supporting
documents on a sampling basis, and for independent audit. The annual audit report will include
a separate audit opinion on the use of the SOE procedures.

30. The annual audit report for the project financial statements will include an audit opinions
which cover (i) whether the project financial statements present a true and fair view or are
presented fairly, in all material respects, in accordance with the applicable financial reporting
framework; (ii) whether loan proceeds were used only for the purposes of the project or not; and
(iii) the level of compliance for each financial covenant contained in the legal agreements for the
project. If a management letter is prepared by the auditor, this shall also be submitted to ADB.

31. To ensure the timely submission of audited project financial statements, BSRDCL shall
formally request the C&AG to include audits of subprojects under the project in their yearly work
plan through the DEA. Unaudited project financial statements should be submitted to C&AG for
audit within 3 months of the end of the fiscal year.

32. GOI, GOB and BSRDCL have been made aware of ADB’s approach on delayed
submission, and the requirements for satisfactory and acceptable quality of the audited financial
statements. 20 ADB reserves the right to require an addition in the auditor as mutually agreed
with the borrower, if the audits required are not conducted in a manner satisfactory to ADB, or if
the audits are substantially delayed. ADB reserves the right to verify the project's financial
accounts to confirm that the share of ADB’s financing is used in accordance with ADB’s policies
and procedures.

33. Compliance with financial reporting and auditing requirements will be monitored by
review missions and during normal program supervision, and followed up regularly with all
concerned, including the external auditor.

34. Public disclosure of the project financial statements, including the audit report on the
project financial statements, will be guided by ADB’s Public Communications Policy (2011). 21

20
ADB Policy on delayed submission of audited project financial statements:
• When audited project financial statements are not received by the due date, ADB will write to the executing
agency advising that (i) the audit documents are overdue; and (ii) if they are not received within the next six
months, requests for new contract awards and disbursement such as new replenishment of imprest
accounts, processing of new reimbursement, and issuance of new commitment letters will not be processed.
• When audited project financial statements have not been received within 6 months after the due date, ADB
will withhold processing of requests for new contract awards and disbursement such as new replenishment
of imprest accounts, processing of new reimbursement and issuance of new commitment letters. ADB will (i)
inform the executing agency of ADB’s actions; and (ii) advise that the loan may be suspended if the audit
documents are not received within the next six months.
• When audited project financial statements have not been received within 12 months after the due date, ADB
may suspend the loan.
21
Available from http://www.adb.org/documents/pcp-2011?ref=site/disclosure/publications
 19

After review, ADB will disclose the project financial statements for the project and the opinion of
the auditors on the financial statements within 14 days of their endorsement by posting them on
ADB’s website. The Audit Management Letter and entity financial statements will not be
disclosed.
20

VI. PROCUREMENT AND CONSULTING SERVICES

A. Advance Contracting and Retroactive Financing

35. All advance contracting and retroactive financing will be undertaken in conformity with
ADB’s Procurement Guidelines (2015, as amended from time to time) (ADB’s Procurement
Guidelines) 22 and ADB’s Guidelines on the Use of Consultants (2013, as amended from time to
time) (ADB’s Guidelines on the Use of Consultants). 23 The issuance of invitations to bid under
advance contracting and retroactive financing will be subject to ADB approval. The borrower,
GOB and BSRDC have been advised that approval of advance contracting and retroactive
financing does not commit ADB to finance the project.

36. Advance contracting. Steps to be concluded in advance include (i) procurement,

including prequalification, of a main engineering, procure and construction contract, (ii) selection
of an international consulting firm for project management and authority engineering services,
(iii) selection of a national consulting firm for external monitoring for environmental safeguards.

37. Retroactive financing. Withdrawals from the Loan Account may be made to finance
eligible expenditures incurred under the Project before the Effective Date, but not earlier than 12
months before the date of this Loan Agreement in connection with items to be retroactively
financed, subject to a maximum amount equivalent to 20% of the loan amount.

B. Procurement of Goods, Works and Consulting Services

38. All procurement of goods and works will be undertaken in accordance with ADB’s
Procurement Guidelines.

39. International competitive bidding procedures will be used for civil works contracts
estimated to cost $40 million or more, and supply contracts valued at $1 million or higher.
Shopping will be used for contracts for procurement of works and equipment worth less than
$100,000.

40. Under National Competitive Bidding, before the start of any procurement, ADB and the
Government will review the public procurement laws of the central and state governments to
ensure consistency with ADB’s Procurement Guidelines.

41. An 18-month procurement plan indicating threshold and review procedures, goods,
works, and consulting service contract packages and national competitive bidding guidelines is
in Section C.

42. All consultants will be recruited according to ADB’s Guidelines on the Use of
Consultants. 24 The terms of reference for all consulting services are detailed in Section D.

43. An estimated 1,604 person-months (148 international and 1,162 national) of consulting
services are required for project management and authority engineering services, and the
consulting firm will be engaged using the quality- and cost-based selection (QCBS) method with
a standard quality:cost ratio of 90:10. An estimated 108 national person-months are required for
22
Available at: http://www.adb.org/Documents/Guidelines/Procurement/Guidelines-Procurement.pdf
23
Available at: http://www.adb.org/Documents/Guidelines/Consulting/Guidelines-Consultants.pdf
24
Checklists for actions required to contract consultants by method available in e-Handbook on Project
Implementation at: http://www.adb.org/documents/handbooks/project-implementation/
 21

external monitoring for environmental safeguard, and the consulting firms will be engaged using
the quality- and cost-based selection (QCBS) method with a standard quality:cost ratio of 80:20.

C. Procurement Plan

44. The procurement plan, prepared in accordance with the country specific template, is in
Attachment A, describing all procurement of good and works to be undertaken for the project.

D. Consultant's Terms of Reference

45. The outline terms of reference for consulting service is provided in Attachment B. 25

25
Terms of reference guidelines available at: http://www.adb.org/Documents/Manuals/Consulting-Services-
Operations-
Manual/CSOM.pdf?bcsi_scan_D4A612CF62FE9576=AORY9a8Nho2ezS9Xss/ligEAAAANNiAA&bcsi_scan_filena
me=CSOM.pdf (paras 65–72).
22

VII. SAFEGUARDS

46. Prohibited investment activities. Pursuant to ADB's Safeguard Policy Statement

(2009) (SPS), 26 ADB funds may not be applied to the activities described on the ADB Prohibited
Investment Activities List set forth at Appendix 5 of the SPS. (move to para. 21)

A. Environmental Safeguards

47. The project is classified as category A in accordance with the ADB’s SPS due to the
presence of the Gangetic Dolphin (Platanista gangetica), the Ganges soft shell turtle (Nilssonia
gangetica) and potential presence of the Gharial (Gavialis gangetica) in the project area which
are listed as endangered, vulnerable and critically endangered respectively under the IUCN red
list and under schedule I of the Wildlife Protection Act of India. In addition the large project
scope requires substantial resources including the transport and storage of significant quantities
of construction materials and equipment and a large labor force. An EIA report has been
prepared and disclosed on the ADB website. The EIA includes an Environmental Management
Plan (EMP) and an Environmental Monitoring Plan (EMOP) and a Biodiversity Conservation
Plan (BCP). All three plans include budget estimates.

48. The EMP is a plan for mitigating all anticipated environment impacts during project
construction and operation. Specific mitigation measures with details on location, time and
responsible agency for implementation is given in the EMP. The EMOP is a plan for monitoring
various environment quality parameters and checking the effectiveness of the EMP. It
comprises of activities on testing the quality of air, water, noise through laboratory tests and
physical monitoring of problems of soil erosion, tree plantations and occupational health and
safety issues. The BCP is a plan for establishing the biodiversity baseline in the project area,
monitoring changes in the local biodiversity during project construction and early stages of
project operation and implementing biodiversity conservation activities to ensure that there will
be no “net loss” of biodiversity as a result of the project.

49. Implementation arrangements for Environment Safeguards. The responsibilities of

various agencies and parties for implementing environment safeguards are provided below.

50. BSRDCL. BSRCL will be responsible for ensuring the implementation of environment
safeguards under the project as required in the EIA and EMP and in accordance with the ADB
SPS and environmental regulations of the Government of India. BSRDCL will ensure timely
processing and securing of all statutory clearances and permits such as the environmental
clearance, tree cutting permits and others. The PIU will include 2 Managers (technical) who will
also be responsible for overseeing day to day implementation of social and environmental
safeguards on site. All environmental assessment reports, EMPs, and environmental monitoring
reports submitted by the PMAE and External Monitor for Environment Safeguards (EMES) will
be reviewed and endorsed and forwarded to ADB for disclosure on the ADB website. BSRDCL
will authorize civil works for construction of the main bridge and approach roads to begin on site
only after ADB approval of the revised EIA that will be prepared by the contractor based on
detailed design. BSRDCL will coordinate with and seek technical support and guidance from
relevant government agencies such as the Forestry Department, Patna University, Zoological
Survey of India and others as needed.

26
Available at: http://www.adb.org/Documents/Policies/Safeguards/Safeguard-Policy-Statement-June2009.pdf
 23

51. PMAE. The PMAE will be responsible for supervising implementation of the EMP and
EMOP by the contractor. The PMAE team will include an Environmental Specialist and a
Biodiversity Specialist who will be responsible for supervision and monitoring on implementation
of environment safeguards on site. The updated EIA report based on detailed design,
supplementary environmental assessments (if required), updated EMP and EMOP prepared by
the EPC contractor will be reviewed and approved by the PMAE. The final detailed design
prepared by the EPC contractor will be reviewed to ensure that all efforts have been made to
avoid and mitigate adverse impacts on the local biodiversity in particular the Gangetic Dolphin
and the Ganges turtle. All sub-plans such as construction camp layout plan, waste management
plan, borrow area management plan, traffic management plan, tree plantation plan and others
prepared by the contractor will be reviewed and approved by the PMAE.

52. Quarterly Environmental Monitoring Reports on implementation and monitoring of

environment safeguards will be prepared by the PMAE and submitted to BSRDCL for their
endorsement and further forwarding to ADB for disclosure on the ADB website. The PMAE will
also carry out capacity building activities on implementation of environment safeguards through
training workshops and on-site training for relevant staff of BSRDCL and the contractor.

53. Contractor. In accordance with the provisions of the EPC Contract the contractor will
provide a team of relevant experts such as environmental, ecological and occupational health
and safety specialists in order to ensure proper implementation of the EMP. These personnel
will have presence in all construction and camp-sites and active construction fronts.

54. The contractor will update the EIA report based on the detailed design, conduct
supplementary environmental assessments (if necessary) and update the EMP and EMOP
based on the final detailed design for review and approval by the PMAE. Thereafter the
contractor will implement the EMP and EMOP. The EMP will be implemented throughout the
construction stage and during the five-year defects liability period during the operation stage.
Quality testing of air, water and noise as required in the EMOP may be outsourced by the
contractor to recognized and approved laboratories, while physical monitoring activities will be
carried out by PMAE and EMES where applicable.

55. External Monitor for Environment Safeguards (EMES). The External Monitor will be
responsible for conducting third party monitoring of the implementation and supervision of
environment safeguards by the EPC contractor and PMAE respectively. The External Monitor
will comprise an Environmental Expert and an Ecological Expert. The Ecological Expert will be
responsible for updating the Biodiversity Conservation Plan (BCP) and thereafter implementing
the BCP. For implementing the BCP close coordination will be carried out with relevant local
agencies and institutions such as the Patna University, Forestry Department, Zoological Survey
of India and others if required.

56. The External Monitor will prepare semi-annual monitoring reports during the project
construction stage on third party monitoring activities and implementation of BCP for submission
to BSRDCL who will further forward the reports to ADB for disclosure on the ADB website. The
External Monitor will carry out monitoring activities for three years during project operation to
check the effectiveness of the BCP, GHG emissions, and effectiveness of mitigation measures
implemented. Annual monitoring reports will be prepared during project operation and submitted
to BSRDCL for further submission to ADB.
24

B. Social Safeguards

57. The project is classified as category A under ADB’s SPS. One Resettlement Plan (RP)
has been prepared for the bridge and approach roads in accordance with (i) the Right to Fair
Compensation and Transparency in Land Acquisition, Rehabilitation and Resettlement Act,
2013, which is effective from January 1, 2014 (hereinafter called LA Act 2013); (ii) State laws
and regulations; and (iii) ADB SPS. Displaced persons (titleholders and non-titleholders) will be
compensated at replacement cost and rates for different categories of loss and special
assistance are detailed in the Entitlement Matrix of the RP. BSRDCL will employ NGOs to help
to facilitate land acquisition and resettlement and rehabilitation activities.

58. BSRDC will adhere to ADB SPS objectives that are: (i) to avoid involuntary resettlement
wherever possible; (ii) to minimize involuntary by exploring design alternatives; (iii) to enhance
or at least to restore, the livelihood of all displaced persons in real terms relative to pre-project
levels; and (iv) to improve the standards of living of the displaced poor and other vulnerable
groups. Specifically, BSRDC will (i) implement the project in accordance with the RP; (ii) ensure
that all displaced persons should be paid compensation and assistance prior to the
commencement of the civil works; (iii) ensure that land that is free of encumbrance can be
handed over to the contractors on a sectional basis and for areas where there are displaced
persons (titleholders and non-titleholders), the relevant compensation and assistance must be
fully paid before affected households can be displaced; (iv) ensure that civil works can only start
after the relevant sections have been declared free of encumbrance; (v) undertake continued
meaningful consultation; (vi) establish efficient grievance redress mechanisms in accordance
with the RP to assist affected persons to resolve grievances and complaints in a timely manner;
and (vii) submit semi-annual monitoring reports to ADB on the implementation of the
resettlement activities.

59. If during project implementation, any modification or additional land requirement or

involuntary resettlement impacts are identified, the RP will be updated in accordance with the
applicable laws referred to in the RP and prior approval of the ADB will be obtained. The RP will
be updated by the Resettlement Specialist of the PMAE with input from the NGO.

60. BSRDCL has the capacity to implement safeguard activities. During Inception Mission,
ADB will provide training to re-orientate BSRDCL and relevant stakeholders. PMAE experts will
provide continued capacity development and advice BSRDCL during implementation. The
responsibilities of respective parties and agencies on implementing the social safeguards are
given below:

(i) BSRDCL: Ensure that all social safeguard requirements as stated in the RP and
loan covenants for the project are complied with. Submit semi-annual social monitoring
reports as necessary to ADB for disclosure on the ADB website.
• Safeguards Focal Person, PIU Project Director: Liaise with land
acquisition authorities to ensure smooth and quick Implementation of land
acquisition activities. Monitor of the requirements of the RP. Review and
approve semi-annual social monitoring reports for the project and submission
to ADB for disclosure on the ADB website.
• Safeguards Focal Person, PIU Manager 1 and 2: Responsible for on the
ground implementation of RP and coordinate with NGO. Liaise with land
acquisition authorities at the district level. Review and approval of
monthly/quarterly monitoring reports prepared by the NGO and Resettlement
Specialist under PMAE.
 25

(ii) Resettlement Implementation NGO: Responsible for assisting BSRDCL in

facilitating to land acquisition and resettlement and rehabilitation activities. NGO should
insure that ongoing meaningful consultations are taken place and assist Displaced
Persons in accessing grievance redressal mechanism and ensure complaints are
resolved in a timely matter.

(iii) Contractor: Ensure the civil works only starts on the relevant section after it has
been declared free of encumbrance. Coordinate closely with NGO, and be responsive to
address relevant grievances.

(iv) Resettlement Specialist, PMAE: Conduct regular site-level monitoring,

providing technical advice to the BSRDCL and NGO to enable smooth implementation of
the RP. Update the RP as necessary together and in consultation with the NGO.
Prepare monitoring reports on a semi-annual basis. Act as External Monitor and provide
any other necessary technical support to the safeguard focal person at the site level as
well as BSRDCL, NGO and other relevant stakeholders. Prepare and update
resettlement planning documents and any other necessary document as required.

C. Indigenous Peoples

61. The project is classified as category C under ADB’s SPS for indigenous peoples. One
indigenous people’s household will be impacted by involuntary resettlement. The census found
that this household is not distinctive because it has integrated with the dominant population of
the project area. Tribal groups in the subproject areas freely interact with the outside
community. Special attention should be paid to indigenous people’s household during the
implementation of resettlement activities. BSRDCL should ensure continue consultation and
proper disclosure of project information. If any unanticipated adverse impacts are identified
during project implementation, the BSRDCL with assistance from NGO and PMAE will devise
proactive measures to ensure indigenous peoples households will not be adversely impacted.

D. Grievance Redress Mechanism

62. Grievance redress mechanisms (GRM) will be established for environment and social
safeguards under the project. The project specific (GRM) will be established to receive, and
facilitate the resolution of displaced people’s concerns, complaints and grievances about the
social and environmental performance at the project level. The GRM will aim to provide a time
bound and transparent mechanism to voice and resolve social and environmental concerns
linked with the project. The project specific GRM is not intended to bypass the government’s
own redress process, but to address project affected people’s concerns and complaints
promptly, making it readily accessible to all segments of affected persons and is scaled to the
risks and impacts of the project. Complainants can access the formal legal system at any time.
Hence, depending on the nature and significance of the grievances or complaints, the GRM will
comprise procedures to address grievances at various levels.

63. For social safeguards all grievance will first be registered with the GRC and resolved by
the GRC. Grievances that cannot be redressed by the GRC will be taken up to BSRDCL
management level and further to the respective Judiciary if not redressed by the GRC or
BSRDCL. The cost of the GRM will be borne by the EA and has already been budgeted as part
of budget supporting resettlement activities. Details of the GRC can be found in the RP.
26

64. For environment safeguards grievances will first be registered and redressed at the PIU
level. Grievances which cannot be redressed at the PIU will be taken up to BSRDCL
management level and further to the GRC if the issue cannot be resolved at the PIU or
BSRDCL level. Details of the GRC can be found in the EIA report.
 27

VIII. GENDER AND SOCIAL DIMENSIONS

A. Gender

65. The project is categorized as “Some Gender Elements” in accordance with the
Guidelines for Gender Mainstreaming Categories of ADB Projects. 27 A Gender Action Plan is
not required, but proactive features for the Project include:
(i) incorporating gender sensitive design in bridge, approach roads, and
administrative buildings, including separate toilets and rest areas for men and
women, adequate lighting for pedestrians and necessary surveillance equipment
to monitor public areas, especially to ensure the safety of women;
(ii) conducting grassroots road safety and safe mobility campaigns involving the
participation of women with the target of 30% as trained facilitators and 50% as
beneficiaries;
(iii) providing all project affected communities and all contractors’ personnel with STI
awareness training before and during construction with a target of 50%
participation rate for women and poor households; and
(iv) prioritizing the employment of women by contractors.

66. The PMAE will include a Social Development and Gender Specialist who will ensure that
the proactive features set out in paragraph 58 (i) above are incorporated in the physical
infrastructure designs. The NGO will be responsible for conducting road safety awareness
building programs. These programs will include raising awareness in communities on the
creation of a safe environment and the gender sensitive measures and support services which
are available. The Social Development and Gender Specialist will help in developing culturally
appropriate materials and content for this component of the road safety campaign and will work
on this in close collaboration with the NGO. The NGO will focus on utilizing the training of
trainers’ model to ensure sustainability of training. A special effort will be made to train women
as trainers.

67. Provisions are included in the bidding documents for the civil works contractors to
ensure that all applicable labor laws will be complied including not employing child labor for
construction; encouraging employment of the poor, particularly women; and not differentiating
wages between men and women for work of equal value. The above measures will be
implemented by the civil works contractors or NGO and monitored by PMAE.

B. Health

68. BSRDCL shall ensure that civil works contractors provide adequately for the health and
safety of construction workers and further ensure that bidding documents include measures on
how contractors will address this, including an information and awareness raising campaign for
construction workers on sexually transmitted diseases, HIV/AIDS, and human trafficking. For
affected villages, the NGO will undertake awareness building sessions in HIV/AIDs, basic
hygiene and human trafficking. Such awareness building sessions will be conducted separately
for men and women to address gender specific issues. PMAE will conduct monitoring.

27
http://www.adb.org/documents/guidelines-gender-mainstreaming-categories-adb-projects
28

C. Labor

69. The State and BSRDCL will ensure that Works contracts under the Project follow all
applicable labor laws of the Government and the State and that these further include provisions
to the effect that contractors; (i) carry out HIV/AIDS awareness programs for labor and
disseminate information at work sites on risks of sexually transmitted diseases and HIV/AIDS as
part of health and safety measures for those employed during construction; and (ii) follow and
implement all statutory provisions on labor (including not employing or using children as labor,
equal pay for equal work), health, safety, welfare, sanitation, and working conditions. Such
contracts shall also include clauses for termination in case of any breach of the stated
provisions by the contractors.
 29

IX. PERFORMANCE MONITORING, EVALUATION, REPORTING AND

COMMUNICATION

A. Project Design and Monitoring Framework

Impact the Project is Aligned with:

Mobility and accessibility within India, and connectivity with its neighboring countries improved
th a
(India’s 12 five year plan, 2012-2017)
Performance Indicators with Targets Data Sources and
Results Chain and Baselines Reporting Risks
Outcome By 2021:
Transport a. 392,000 average daily vehicle-km a–c. Post- Improvements to
connectivity across used in the first full year of operation implementation complementary
the Ganges River (2015 baseline: NA) measurement reports national and state
between north and by BSRDCL as highways delayed
south Bihar improved b. Year-round road access for Raghopur approved by the state
Diara river island (2015 baseline: NA) government

c. 1.4 million tons of cross-border cargo

facilitated in the first full year of operation
(2015 baseline: NA)
Outputs By 2020:
1. New Ganga 1a. 9.8 km of road bridge structure built 1a–e. Monitoring Unpredicted river
Bridge and reports and flow and soil
integrated approach 1b. 10 km of approach viaduct and completion report by conditions delay
roadway network embankment built BSRDCL as endorsed construction
constructed by the state
1c. 3 km of existing national highway government
widened

1d. Tolling and service facilities built

1e. 5-year performance-based

maintenance period started

2. Bridge operation By 2018:

and management 2a. Operation management plan for the 2a. Operation Major turnover in
capacity enhanced Bihar New Ganga Bridge prepared management plan key BSRDCL staff
during
2b. Model maintenance manual for other 2b. Model implementation
existing major bridges in the state maintenance manual
developed

2c. Satisfactory evaluation of knowledge 2c. Retrospective

transfer in international best practices evaluation of training
participants by
BSRDCL
Key Activities with Milestones

1. New Ganga Bridge and integrated approach roadway constructed

1.1 Procurement of main works package by February 2016
1.2 Selection of consultants for project management and authority engineer by April 2016
1.3 Land acquisition and resettlement completed by December 2017
1.4 Construction works completed by December 2020
30

2. Bridge operation and management capacity enhanced

2.1 TA consultant selection by January 2017
2.2 Prepare operations management plan for the Bihar New Ganga Bridge by December 2018
2.3 Prepare model maintenance manual for other existing major bridges by December 2018
2.4 Train managers and technical staff by December 2018
Inputs
ADB: $500,000,000 (loan) and $900,000 (technical assistance grant)
Government of Bihar: $215,000,000

Assumptions for Partner Financing

Not applicable.
ADB = Asian Development Bank, BSRDCL = Bihar State Road Development Corporation Limited, km = kilometer,
NA = not applicable, TA = technical assistance.
a
Government of India, Planning Commission. 2013. Twelfth Five Year Plan, 2012–2017 Economic Sectors.
Volume II. New Delhi.
Source: Asian Development Bank.

B. Monitoring

70. Project performance monitoring: The achievement of the project performance targets
will be assessed following the design and monitoring framework. BSRDCL, assisted by the
Project Management and Authority Engineer Team will establish a project performance
management system. A project completion report will be submitted within 3 months or such later
date as ADB may agree for the purpose of physical completion of the project, providing detailed
evaluation of the progress of implementation, costs, consultant performance, social and
economic impact, and other details as requested by ADB.

71. Compliance monitoring: Compliance with covenants will be monitored through ADB's
Project Administration Missions – including project inception mission to discuss and confirm the
timetable for compliance with the loan covenants; project review missions to review the
borrower's compliance with particular loan covenants and, where there is any noncompliance or
delay, discuss proposed remedial measures with the Government; and mid-term review mission
if necessary to review covenants to assess whether they are still relevant or need to be
changed, or waived due to changing circumstances.

72. Safeguards monitoring: Compliance with safeguard requirements will be monitored

internally by designated BSRDC officers and externally by the PMAE for social safeguards and
the EMES for environment safeguards. BSRDC shall ensure compliance with the ADB’s SPS,
Government’s rules and regulations and all the related documents agreed upon with ADB such
as EIA, EMP, and RP. Compliance of the project with these documents will be reviewed by ADB
review missions.

(i) Environment Safeguard Monitoring. Monthly reports on implementation of the

mitigation measures on site will be maintained by the contractor. Based on these
records and weekly spot checks by the PMAE Environmental Specialist,
monitoring reports will be compiled on a quarterly basis. These quarterly
monitoring reports will be submitted for review and approval by BSRDCL and
further submission to ADB for disclosure on the ADB website. If there are any
changes in the design or alignment or unanticipated environmental impacts, the
EMP will be updated to account for any additional or new environmental impacts.
 31

Further the need for revising the EIA report during project construction will also
be reviewed and confirmed in discussion with ADB. The External Monitor will
prepare semi-annual monitoring reports during project construction and annual
monitoring reports during project operation for three years for review and
approval by BSRDCL for further submission to ADB for disclosure on the ADB
website.

(ii) Social Safeguard Monitoring. The PIU Safeguards Focal Person will be
responsible for undertaking internal monitoring of the project. The PMAE
Resettlement Specialist will undertake external monitoring. Semi-annual
monitoring reports will be submitted to ADB for review and disclosure on the ADB
website. For gender and social dimensions monitoring, compliance will be
monitored by PMAE.

(iii) Gender and Development. For gender and social dimensions monitoring,
compliance will be monitored by PMAE.

C. Evaluation

73. As necessary, special loan administration missions and a midterm review mission will be
fielded, under which any changes in scope or implementation arrangement may be required to
ensure achievement of project objectives. BSRDCL will monitor project implementation in
accordance with the schedule and time-bound milestones, and keep ADB informed of any
significant deviations that may result in the milestones not being met.

D. Reporting

74. The BSRDCL will provide ADB with (i) quarterly progress reports in a format consistent
with ADB's project performance reporting system; (ii) consolidated annual reports including (a)
progress achieved by output as measured through the indicator's performance targets, (b) key
implementation issues and solutions; (c) updated procurement plan as appropriate and (d)
updated implementation plan for next 12 months; and (iii) a project completion report within 3
months or such later date as ADB may agree for the purpose of physical completion of the
project. To ensure projects continue to be both viable and sustainable, project accounts and the
executing agency AFSs, together with the associated auditor's report, should be adequately
reviewed.

E. Stakeholder Communication Strategy

75. Salient information regarding the project, including scope, general progress status,
beneficiaries, invitation for bid and consultant recruitment notices, will be provided to the general
public. The information will be made available and updated through the official website of
BSRDCL. The safeguard documents i.e. EIA, EMPs, and RP will be posted on ADB's website.
BSRDCL will provide relevant information, including information from the above documents in a
timely manner, in an accessible place and in a form and languages understandable to the
displaced people and other stakeholders including through their website. If the displaced people
are illiterate other appropriate communication methods will have to be used. The resettlement
implementation NGO will play a key role in facilitating ongoing consultation and information
disclosure with affected people.

76. ADB’s communication strategy is summarized below.

32

Documents for Disclosure

Project Document Means of Frequency Audience
Communications
Project Information ADB website Initial PID no later than 30 General Public
Document (PID) calendar days of approval of the
concept paper; quarterly
updates afterwards
Design and ADB website draft DMF after fact-finding General Public
Monitoring mission
Framework (DMF)
EIA ADB website and 120 days prior to ADB General Public,
BSRDCL website management approval project-affected
people in
particular
Resettlement Plan ADB website and Post fact-finding mission General Public,
BSRDCL website project-affected
people in
particular
Summary Poverty ADB website post fact-finding mission General Public,
Reduction and Social project-affected
Strategy (SPRSS) people in
particular
Legal Agreements ADB website no later than 14 days of Board General Public
approval of the project
Project ADB website After loan negotiations General Public
Administration
Manual
Social and ADB website Semi-annually for social and General Public
Environment quarterly for environment
Monitoring Reports
 33

X. ANTICORRUPTION POLICY

77. The Government, GOB and BSRDCL are advised of ADB’s Anticorruption Policy (1998,
as amended to date). 28 Consistent with its commitment to good governance, accountability and
transparency, implementation of the Project shall adhere to ADB’s Anticorruption Policy. ADB
reserves the right to review and examine, directly or through its agents, any alleged corrupt,
fraudulent, collusive, or coercive practices relating to the Project. In this regard, investigation of
government officials, if any, would be requested by ADB to be undertaken by the government.

78. To support these efforts, relevant provisions of ADB’s Anticorruption Policy are included
in the bidding documents. In particular, all contracts financed by ADB shall include provisions
specifying the right of ADB to audit and examine the records and accounts of the State and
BSRDCL and all contractors, suppliers, consultants, and other service providers as they relate
to the Project. Individuals/entities on ADB’s anticorruption debarment list are ineligible to
participate in ADB-financed activity and may not be awarded any contract under the project. 29

79. ADB's Anticorruption Policy designates the Office of Anticorruption and Integrity as the
point of contact to report allegations of fraud or corruption among ADB-financed projects or its
staff. Office of Anticorruption and Integrity is responsible for all matters related to allegations of
fraud and corruption. For a more detailed explanation refer to the Anticorruption Policy and
Procedures. Anyone coming across evidence of corruption associated with the Project may
contact the Anticorruption Unit by telephone, facsimile, mail, or email at the following
numbers/addresses:

by email at [email protected] or [email protected]

by phone at +63 2 632 5004
by fax to+6326362152
by mail at the following address (Please mark correspondence Strictly Confidential):

Office of Anticorruption and Integrity

Asian Development Bank
6 ADB Avenue Mandaluyong City
1550 Metro Manila, Philippines

80. BSRDCL’s website will provide updated, detailed information on project implementation.
For example, it will include procurement-related information, such as the list of participating
bidders, name of the winning bidder, basic details on bidding procedures adopted, amount of
contract awarded, and the list of goods and/or services procured.

28
Available at: http://www.adb.org/Documents/Policies/Anticorruption-Integrity/Policies-Strategies.pdf
29
ADB's Integrity Office web site is available at: http://www.adb.org/integrity/unit.asp
34

XI. ACCOUNTABILITY MECHANISM

81. People who are, or may in the future be, adversely affected by the project may submit
complaints to ADB’s Accountability Mechanism. The Accountability Mechanism provides an
independent forum and process whereby people adversely affected by ADB-assisted projects
can voice, and seek a resolution of their problems, as well as report alleged violations of ADB’s
operational policies and procedures. Before submitting a complaint to the Accountability
Mechanism, affected people should make a good faith effort to solve their problems by working
with the concerned ADB operations department. Only after doing that, and if they are still
dissatisfied, should they approach the Accountability Mechanism. 30

30
For further information see: http://www.adb.org/Accountability-Mechanism/default.asp.
 35

XII. RECORD OF PAM CHANGES

82. All revisions/updates during course of implementation should be recorded and retained
under this Section to provide a chronological history of changes to implemented arrangements
recorded in this PAM.

Rev. Date Description of Revisions

1
2
36

XIII. ATTACHMENTS

Attachment A: Procurement Plan

Attachment B: Outline Terms of Reference for Consulting Services
 Attachment A 37

Attachment A: Procurement Plan

Basic Data
Project Name Bihar New Ganga Bridge Project
Project Number 48373
Approval Number to be assigned
Country India
Executing Agency State of Bihar through BSRDCL
Project Procurement Classification A
Procurement Risk Low
Project Financing Amount $ 500 million
Project Closing Date December 31, 2025
Date of First Procurement Plan December 18, 2015
Date of This Procurement Plan December 18, 2015

A. Process Thresholds, Review, and 18-Month Procurement Plan

1. Project Procurement Thresholds

Except as the Asian Development Bank (ADB) may otherwise agree, the following process
thresholds shall apply to procurement of goods and works.

Procurement of Goods and Works

Method Threshold Comments
International Competitive Bidding (ICB) for Works $40,000,000 and more
International Competitive Bidding (ICB) for Goods $10,000,000 and more
National Competitive Bidding (NCB) for Works Less than $40,000,000
National Competitive Bidding (NCB) for Goods Less than $10,000,000
Shopping for Works Less than $100,000
Shopping for Goods Less than $100,000

Consulting Services
Method Comments
Quality and Cost Based Selection (QCBS)
Quality Based Selection (QBS) Applicable if NGO is shortlisted

2. Goods and Works Contracts Estimated to Cost $ 1 Million or More

The following table lists goods and works contracts for which procurement activity is either
ongoing or expected to commence within the next 18 months.

None.

3. Consulting Services Contracts Estimated to Cost $100,000 or More

The following table lists consulting services contracts for which procurement activity is either
ongoing or expected to commence within the next 18 months.

Package General Estimated Recruitment Review Advertisement Type of Comments

Number Description Value Method Date Proposal
38 Attachment A

(quarter/year)
CS-01 Project $ 15.14 QCBS Prior Q3/2015 Full International
Management and million 90:10
Authority Engineer
CS-02 External Monitoring $ 980,000 QCBS Prior Q4/2015 Simplified National
for Environmental 80:20
Safeguard

4. Goods and Works Contracts Estimated to Cost Less than $1 Million and
Consulting Services Contracts Less than $100,000 (Small Value Contracts)

The following table groups smaller-value goods, works, and consulting services contracts for
which procurement activity is either ongoing or expected to commence within the next 18
months.

None.

B. Indicative List of Packages Required Under the Project

The following table provides an indicative list of all procurement (goods, works and consulting
services) over the life of the project. Contracts financed by the Borrower and others should also
be indicated, with an appropriate notation in the comments section.

None.

C. List of Awarded and On-going, and Completed Contracts

The following tables list the awarded and on-going contracts, and completed contracts.

1. Awarded and On-going Contracts

Package General Estimated Awarded Procurement Advertisement Date of ADB Comments

Number Description Value Contract Method Date Approval of
Value (quarter/year) Contract
Award
CW-01 Main Bridge and $505 $490 ICB Q2/2013 January 13, Joint Venture
Approach Works million million 2016 Daewoo
Engineering and
Construction
Company, and
Larsen & Toubro

2. Completed Contracts

None.

D. Non-ADB Financing

The following table lists goods, works and consulting services contracts over the life of the
project, financed by Non-ADB sources.

None.
 Attachment B 39

Attachment B: Outline Terms of Reference for Consulting Services

Project Management and Authority Engineer

IND (P48373): Bihar New Ganga Bridge Project

A. Background and Objectives

1. India has applied for financing from the Asian Development Bank (ADB) for the Bihar
New Ganga Bridge Project (the project) and intends to apply a portion of proceeds to engage a
firm of international consultants (the consultant) to carry out implementation support and
authority engineering services. The State Government of Bihar acting through Bihar State Road
Development Corporation Limited (BSRDCL) will be the executing agency.

2. The project is to construct a new six lane extradosed cable bridge over river Ganga
near Kachchi Dargah in District Patna on NH-30 to near Bidupur in District Vaishali on NH-103,
(Bihar). The 22.76 kilometers long alignment includes 9.76 Km long main bridge, and approach
viaduct and roads. The main works contract will be structured in engineering, procurement, and
construction (EPC), largely based on the model EPC agreement, and duly amended for use
by ADB. 31 BSRDCL will be designated as the “Authority” (or “Employer” as the case may be).

3. The main objective of the consulting services is to support BSRDCL to implement the
project, as required under the ADB loan, and encompass (i) providing overall project
management support which include developing and monitoring project implementation schedule
with milestones and critical path analysis, and preparing progress reports as required for
management of the project and reporting to ADB, (ii) monitoring the implementation of
safeguards in accordance with ADB’s Safeguard Policy Statement, (iii) ensuring implementation
of the Environmental Management Plan (EMP) and other measures related to environmental
protection in accordance with ADB's Safeguard Policy Statement, (iv) enhancing road safety
measures, and (v) discharging the functions and duties of an Authority’s Engineer.

B. Scope of Services

4. The scope of services is described below.

Component 1: Overall Project Management

Task (01) Provide project management services throughout design, procurement,

construction, and commissioning stages. The consultant is to maintain and
update the project schedule throughout the project, and undertake project
performance management system in the format acceptable by the Employer and
ADB, which consists of (1) preparing in the initial stage a project performance
management system, in accordance with the ADB's project design and
monitoring framework, to monitor (i) the progress of the overall project
implementation, and (ii) the development impact of the project; and (2)
collecting/updating the project performance indicator benchmarks.

31
The Agreement (including references to Clauses and Articles) substantially conforms with the “Model EPC
Agreement” at http://www.morth.nic.in/writereaddata/linkimages/Model%20EPC%20document-0989722812.pdf
40 Attachment B

Component 2: Social Safeguard Implementation and Monitoring

Task (02) Ensure implementation of Resettlement Plans (RPs) in accordance with ADB's
Safeguard Policy Statement (2009) and other related policies such as the Public
Communications Policy (2012) and the right to fair Compensation and
Transparency in land acquisition, Rehabilitation and Resettlement Act, 2013 of
the Government of India. The consultant will ensure payment of compensation to
people affected by the project prior to hand-over of the site to the contractor.
Prepare the due-diligence reports on resettlement implementation as needed for
processing of subsequent tranches under the MFF. Provide monthly and
quarterly reports on resettlement implementation, including close monitoring of
resettlement implementation of Indigenous Peoples, and provide updates on the
schedule and financial aspects of resettlement to the team. Monitor and provide
guidance to the work of the NGOs for resettlement implementation engaged by
BSRDCL and monitor the resettlement implementation at the project sites and
provide training, if required, to the BSRDCL staff.

Task (03) Act as the external monitor for the project, tasks include: (i) develop specific
monitoring indicators for undertaking monitoring of RP; (ii) review results of
internal monitoring and verify claims through random checking by adopting
suitable sampling method at the field level to assess whether land
acquisition/resettlement objectives have been generally met; (iii) Involve the
affected people and community groups in assessing the impact of land
acquisition for monitoring and evaluation purposes; (iv) Evaluate and assess the
adequacy of compensation given to the DPs and the livelihood opportunities and
incomes as well as the quality of life of DPs of project-induced changes; and (v)
evaluate and assess the adequacy and effectiveness of the consultative process
with DPs, particularly those vulnerable, including the adequacy and effectiveness
of grievance procedures and legal redress available to the displaced persons,
and dissemination of information about these. Lastly, ensuring the
implementation of the social and gender relevant features included in the design
of the project, including monitoring of HIV and human trafficking community
awareness activities, as well as compliance of core labor standards by civil works
contractors. External monitoring report is to be submitted to ADB on a semi-
annual basis.

Component 3: Environmental Monitoring

Task (04) Ensure implementation of the Environmental Management Plan (EMP) and other
measures related to environmental protection as given in the EIA report and in
accordance with ADB's Safeguard Policy Statement (2009). Update the EMP and
EIA report as necessary and advise BSRDCL and the contractor in the event of
un-anticipated impacts. Provide monthly and quarterly reports on EMP
implementation and provide updates on the schedule and financial aspects to the
team. Provide necessary support, on coordination and monitoring of environment
safeguards to BSRDCL staff.

Task (05) Monitor implementation of the EMP by the contractor and ensure compliance
with the environmental safeguard requirements of civil works contracts. Provide
training and technical advice including on-site advice to the contractors as found
necessary. Review and confirm that the EMP implementation records are
 Attachment B 41

maintained by the contractor. Prepare quarterly environmental monitoring reports

based on these records and on-site spot checks carried out and submit to
BSRDCL.

Component 4: Road Safety

Task (06) Conduct road safety audits with use of ADB’s Road Safety Audit for Road
Project; An Operational Tool Kit or similar procedures acceptable to ADB. The
following will be carried out:
a) conduct pre-audit meetings with BSRDCL and the contractor’s design
team to review project information and drawings;
b) conduct office safety review of detailed designs combined with mandatory
field visits to the project roads conducted both during daytime and
nighttime, together with representatives of local field offices of BSRDCL,
and other representatives (e.g., police) as appropriate;
c) conduct office road safety audit analysis and preparing concise Road
Safety Audit Reports for the project with the list of road safety issues
identified, highway risk for each issue assessed, and specific
countermeasures proposed to be incorporated into detailed designs;
d) present findings and recommendations to BSRDCL and detailed design
team; and
e) checking the revised detailed designs to ensure that measures to address
road safety issues, as endorsed by BSRDCL, are incorporated in detailed
designs; and preparation of provisions for managing road safety aspects
appropriately during construction to be included in all bidding documents

Task (07) Conduct awareness programs to concerned MORTH officers, supervision

consultants, and contract staff. Involve local community, including women, in
safety awareness activities.

Component 5: Authority Engineering Service

Task (08) Discharge the functions and duties of an Authority’s Engineer as prescribed.

1 Scope

1.1 These Terms of Reference (the “TOR”) for the Authority’s Engineer are being
specified pursuant to the expected EPC Agreement dated ........... (the “Agreement),
which has been entered into between the [Bihar State Road Development Corporation
Ltd. (BSRDCL), RCD, Central Mechanical Workshop Campus, Near Airport,
Sheikhpura, Patna, Bihar-800014] (the “Authority”) and .......... (the “Contractor”) for the
construction of the Six lane suspension cable Green field Road Bridge over river Ganga
from Kacchi Dargah on NH-30 to Bidupur in District Vaishali on NH-103 in the
State of Bihar on Engineering, Procurement, Construction (EPC) basis, and a copy of
which is annexed hereto and marked as Annex-A to form part of this TOR (footnote 1).

1.2 The TOR shall apply to construction and maintenance of the Greenfield Six Lane Extra
dosed Road Bridge and its approaches.
42 Attachment B

2 Definitions and interpretation

2.1 The words and expressions beginning with or in capital letters and not defined herein
but defined in the Agreement shall have, unless repugnant to the context, the meaning
respectively assigned to them in the Agreement.

2.2 References to Articles, Clauses and Schedules in this TOR shall, except where the
context otherwise requires, be deemed to be references to the Articles, Clauses and
Schedules of the Agreement, and references to Paragraphs shall be deemed to be
references to Paragraphs of this TOR.

2.3 The rules of interpretation stated in Clauses 1.2, 1.3 and 1.4 of the Agreement shall apply,
mutatis mutandis, to this TOR.

3 General

3.1 The Authority’s Engineer shall discharge its duties in a fair, impartial and efficient
manner, consistent with the highest standards of professional integrity and Good
Industry Practice.

3.2 The Authority’s Engineer shall perform the duties and exercise the authority in
accordance with the provisions of this Agreement, but subject to obtaining prior written
approval of the Authority before determining:
a) any Time Extension;
b) any additional cost to be paid by the Authority to the Contractor;
c) the Termination Payment; or
d) any other matter which is not specified in (a), (b) or (c) above and which creates an
obligation or liability on either Party for a sum exceeding Rs. 5,000,000 (Rs. fifty
lakh).

3.3 The Authority’s Engineer shall submit regular periodic reports, at least once every
month, to the Authority in respect of its duties and functions under this Agreement. Such
reports shall be submitted by the Authority’s Engineer within 10 (ten) days of the
beginning of every month.

3.4 The Authority’s Engineer shall inform the Contractor of any delegation of its duties and
responsibilities to its suitably qualified and experienced personnel; provided, however,
that it shall not delegate the authority to refer any matter for the Authority’s prior
approval in accordance with the provisions of Clause 18.2.

3.5 The Authority’s Engineer shall aid and advise the Authority on any proposal for
Change of Scope under Article 13.

3.6 In the event of any disagreement between the Parties regarding the meaning, scope
and nature of Good Industry Practice, as set forth in any provision of the Agreement,
the Authority’s Engineer shall specify such meaning, scope and nature by issuing a
reasoned written statement relying on good industry practice and authentic literature.

4 Construction Period

4.1 During the Construction Period, the Authority’s Engineer shall review the Drawings
 Attachment B 43

furnished by the Contractor along with supporting data, including the geo-technical and
hydrological investigations, characteristics of materials from borrow areas and quarry
sites, topographical surveys, and the recommendations of the Safety Consultant in
accordance with the provisions of Clause 10.1.6. The Authority’s Engineer shall
complete such review and send its observations to the Authority and the Contractor
within 15 (fifteen) days of receipt of such Drawings; provided, however that in case
of a Major Bridge or Structure, the aforesaid period of 15 (fifteen) days may be
extended upto 30 (thirty) days. In particular, such comments shall specify the conformity
or otherwise of such Drawings with the Scope of the Project and Specifications and
Standards.

4.2 The Authority’s Engineer shall review any revised Drawings sent to it by the
Contractor and furnish its comments within 10 (ten) days of receiving such Drawings.

4.3 The Authority’s Engineer shall review the quality Assurance Plan submitted by the
Contractor and shall convey its comments to the Contractor within a period of 21
(twenty-one) days stating the modifications, if any required thereto.

4.4 The Authority’s Engineer shall complete the review of the methodology proposed to be
adopted by the Contractor for executing the Works, and convey its comments to the
Contractor within a period of 10 (ten) days from the date of receipt of the proposed
methodology from the Contractor.

4.5 The Authority’s Engineer shall grant written approval to the Contractor, where
necessary, for interruption and diversion of the flow of traffic in the existing lane(s) of
the Greenfield Six Lane Extra dosed Road Bridge and its approaches for purposes
of maintenance during the Construction Period in accordance with the provisions of
Clause 10.4.

4.6 The Authority’s Engineer shall review the monthly progress report furnished by the
Contractor and send its comments thereon to the Authority and the Contractor within
7 (seven) days of receipt of such report.

4.7 The Authority’s Engineer shall inspect the Construction Works and the Greenfield Six
Lane Extra dosed Road Bridge and its approaches and shall submit a monthly
Inspection Report bringing out the results of inspections and the remedial action taken
by the Contractor in respect of Defects or deficiencies. In particular, the Authority’s
Engineer shall include in its Inspection Report, the compliance of the
recommendations made by the Safety Consultant.

4.8 The Authority’s Engineer shall conduct the pre-construction review of manufacturer's
test reports and standard samples of manufactured Materials, and such other Materials
as the Authority’s Engineer may require.

4.9 For determining that the Works conform to Specifications and Standards, the
Authority’s Engineer shall require the Contractor to carry out, or cause to be carried out,
tests at such time and frequency and in such manner as specified in the Agreement
and in accordance with Good Industry Practice for quality assurance. For purposes of
this Paragraph 4.9, the tests specified in the IRC Special Publication-11 (Handbook of
Quality Control for Construction of Roads and Runways) and the Specifications for
Road and Bridge Works issued by MORTH (the “Quality Control Manuals”) or other
44 Attachment B

than Indian code but prior approval of Authority or any modification/substitution

thereof shall be deemed to be tests conforming to Good Industry Practice for quality
assurance.

4.10 The Authority’s Engineer shall test check at least 20 (twenty) percent of the quantity or
number of tests prescribed for each category or type of test for quality control by the
Contractor.

4.11 The timing of tests referred to in Paragraph 4.9, and the criteria for acceptance/rejection
of their results shall be determined by the Authority’s Engineer in accordance with
the Quality Control Manuals. The tests shall be undertaken on a random sample
basis and shall be in addition to, and independent of, the tests that may be carried out by
the Contractor for its own quality assurance in accordance with Good Industry Practice.

4.12 In the event that results of any tests conducted under Clause 11.10 establish any
Defects or deficiencies in the Works, the Authority’s Engineer shall require the
Contractor to carry out remedial measures.

4.13 The Authority’s Engineer may instruct the Contractor to execute any work which is
urgently required for the safety of the Greenfield Six Lane Extra dosed Road Bridge and
its approaches, whether because of an accident, unforeseeable event or otherwise;
provided that in case of any work required on account of a Force Majeure Event, the
provisions of Clause 21.6 shall apply.

4.14 In the event that the Contractor fails to achieve any of the Project Milestones, the
Authority’s Engineer shall undertake a review of the progress of construction and
identify potential delays, if any. If the Authority’s Engineer shall determine that
completion of the Greenfield Six Lane Extra dosed Road Bridge and its approaches
is not feasible within the time specified in the Agreement, it shall require the
Contractor to indicate within 15 (fifteen) days the steps proposed to be taken to expedite
progress, and the period within which the Project Completion Date shall be achieved.
Upon receipt of a report from the Contractor, the Authority’s Engineer shall review the
same and send its comments to the Authority and the Contractor forthwith.

4.15 The Authority’s Engineer shall obtain from the Contractor a copy of all the Contractor’s
quality control records and documents before the Completion Certificate is issued
pursuant to Clause 12.4.

4.16 Authority’s Engineer may recommend to the Authority suspension of the whole or part
of the Works if the work threatens the safety of the Users and pedestrians. After the
Contractor has carried out remedial measure, the Authority’s Engineer shall inspect
such remedial measures forthwith and make a report to the Authority recommending
whether or not the suspension hereunder may be revoked.

4.17 In the event that the Contractor carries out any remedial measures to secure the safety
of suspended works and Users, and requires the Authority’s Engineer to inspect such
works, the Authority’s Engineer shall inspect the suspended works within 3 (three)
days of receiving such notice, and make a report to the Authority forthwith,
recommending whether or not such suspension may be revoked by the Authority.

4.18 The Authority’s Engineer shall carry out, or cause to be carried out, all the Tests
 Attachment B 45

specified in Schedule-K and issue a Completion Certificate or Provisional Certificate,

as the case may be. For carrying out its functions under this Paragraph 4.18 and all
matters incidental thereto, the Authority’s Engineer shall act under and in accordance with
the provision of Article 12 and Schedule-K.

5 Maintenance Period

5.1 The Authority’s Engineer shall aid and advise the Contractor in the preparation of its
monthly Maintenance Programme and for this purpose carry out a joint monthly
inspection with the Contractor.

5.2 The Authority’s Engineer shall undertake regular inspections, at least once every
month, to evaluate compliance with the Maintenance Requirements and submit a
Maintenance Inspection Report to the Authority and the Contractor.

5.3 The Authority’s Engineer shall specify the tests, if any, that the Contractor shall carry
out, or cause to be carried out, for the purpose of determining that the Greenfield
Six Lane Extra dosed Road Bridge and its approaches is in conformity with the
Maintenance Requirements. It shall monitor and review the results of such tests and the
remedial measures, if any, taken by the Contractor in this behalf.

5.4 In respect of any defect or deficiency referred to in Paragraph 3 of Schedule-E, the

Authority’s Engineer shall, in conformity with Good Industry Practice, specify the
permissible limit of deviation or deterioration with reference to the Specifications and
Standards and shall also specify the time limit for repair or rectification of any deviation
or deterioration beyond the permissible limit.

5.5 The Authority’s Engineer shall examine the request of the Contractor for closure of any
lane(s) of the Project Highway(including six lane bridge approaches) for
undertaking maintenance/repair thereof, and shall grant permission with such
modifications, as it may deem necessary, within 5 (five) days of receiving a request from
the Contractor. Upon expiry of the permitted period of closure, the Authority’s Engineer
shall monitor the reopening of such lane(s), and in case of delay, determine the
Damages payable by the Contractor to the Authority under Clause 14.5.

6 Determination of costs and time

6.1 The Authority’s Engineer shall determine the costs, and/or their reasonableness, that are
required to be determined by it under the Agreement.

6.2 The Authority’s Engineer shall determine the period of Time Extension that is
required to be determined by it under the Agreement.

6.3 The Authority’s Engineer shall consult each Party in every case of determination in
accordance with the provisions of Clause 18.5.

7 Payments

7.1 The Authority’s Engineer shall withhold payments for the affected works for which the
Contractor fails to revise and resubmit the Drawings to the Authority’s Engineer in
accordance with the provisions of Clause 10.2.4 (d).
46 Attachment B

7.2 Authority’s Engineer shall

a) within 10 (ten) days of receipt of the Stage Payment Statement from the Contractor
pursuant to Clause 19.4, determine the amount due to the Contractor and
recommend the release of 90 (ninety) percent of the amount so determined as part
payment, pending issue of the Interim Payment Certificate; and
b) within 15 (fifteen) days of the receipt of the Stage Payment Statement referred to in
Clause 19.4, deliver to the Authority and the Contractor an Interim Payment
Certificate certifying the amount due and payable to the Contractor, after
adjustments in accordance with the provisions of Clause 19.10.

7.3 The Authority’s Engineer shall, within 15 (fifteen) days of receipt of the Monthly
Maintenance Statement from the Contractor pursuant to Clause 19.6, verify the
Contractor’s monthly statement and certify the amount to be paid to the Contractor in
accordance with the provisions of the Agreement.

7.4 The Authority’s Engineer shall certify final payment within 30 (thirty) days of the
receipt of the final payment statement of Maintenance in accordance with the
provisions of Clause 19.16.

8 Other duties and functions

The Authority’s Engineer shall perform all other duties and functions as specified in the
Agreement.

9 Miscellaneous

9.1 A copy of all communications, comments, instructions, Drawings or Documents sent

by the Authority’s Engineer to the Contractor pursuant to this TOR, and a copy of all
the test results with comments of the Authority’s Engineer thereon, shall be furnished
by the Authority’s Engineer to the Authority forthwith.

9.2 The Authority’s Engineer shall retain at least one copy each of all Drawings and
Documents received by it, including ‘as-built’ Drawings, and keep them in its safe
custody.

9.3 Within 90 (ninety) days of the Project Completion Date, the Authority’s Engineer shall
obtain a complete set of as-built Drawings, in 2 (two) hard copies and in micro film form or
in such other medium as may be acceptable to the Authority, reflecting the Greenfield Six
Lane Extra dosed Road Bridge and its approaches as actually designed, engineered
and constructed, including an as-built survey illustrating the layout of the Greenfield Six
Lane Extra dosed Road Bridge and its approaches and setback lines, if any, of the
buildings and structures forming part of Project Facilities; and shall hand them over to
the Authority against receipt thereof.

9.4 The Authority’s Engineer, if called upon by the Authority or the Contractor or both, shall
mediate and assist the Parties in arriving at an amicable settlement of any Dispute
between the Parties.

9.5 The Authority’s Engineer shall inform the Authority and the Contractor of any event of
Contractor’s Default within one week of its occurrence.
 Attachment B 47

C. Implementation Arrangements

5. The consulting services will be implemented by an international consulting firm. An

association with a suitable domestic consultant is encouraged to compliment consultant's local
knowledge and experience. The consulting services will be required from 2015 to 2018
(construction) and from 2019 to 2023 (performance based maintenance). The inputs of
international and national experts are summarized in table 1.
48 Attachment B

Table 1: Summary of Experts Required

Person- Person-
International Key Staff months National Key Staff months
Lead Bridge Engineer (Team Leader) 58[1] Senior Bridge Design Engineer 24
Senior Bridge Structural Engineer 36 Senior Highway Design Engineer 24
Senior Highway & Road Safety Expert 24 Resident Engineer (Bridges) 108[2]
Senior Cable Engineer 18 Resident Engineer (Highway) 48
Senior Contract Specialist 12 Senior Hydrologist 18
Senior Geotechnical and Materials Expert 24
Senior Quantity Surveyor 48
Senior Construction Safety Engineer 24
Environmental Specialist 48
Biodiversity Specialist 24
Resettlement Specialist 36
Social Development and Gender Specialist 16
Subtotal (National Key Staff) 442
National Sub-professional [3]
Assistant Resident Engineer (Bridge) 1 48
Assistant Resident Engineer (Bridge) 2 48
Assistant Resident Engineer (Highway) 48
Assistant Resident Engineer (Quality) 48
Assistant Bridge Engineer 1 48
Assistant Bridge Engineer 2 48
Assistant Bridge Engineer 3 48
Assistant Bridge Engineer 4 48
Assistant Bridge Engineer 5 (O&M) 60
Assistant Highway Engineer 108[2]
Assistant Material Engineer 1 48
Assistant Material Engineer 2 48
Assistant Material Engineer 3 (O&M) 60
Survey Engineer 1 48
Survey Engineer 2 48
HTMS/T&T Expert 10
Quantity Surveyor 108[2]
CAD Engineer 48
Lab Technician 1 48
Lab Technician 2 48
Lab Technician 3 48
Lab Technician 4 48
Subtotal (National Sub-professional) 1,162
Total (International) 148 Total (National) [4] 1,604
[1] 48 person-months during construction period and 10 person-months intermittent during 5 year performance
maintenance period.
[2] 48 person-months during construction period and 60 person-months during 5 year performance maintenance
period.
[3] CVs of national sub-professional staff are not required in the proposal, and will not be evaluated. Suitable staff
acceptable to BSRDCL shall be proposed during implementation.
[4] Excluding contract administrative support staff (to be included in FIN-4 Breakdown of Other Expenses): Office
Manager (108 person-months), Computer Operators (4 persons each 48 person-months during construction + 1
person each 60 person-months during O&M), Steno (48 person-months during construction), Accountant (48 person-
months during construction), Cashier (48 person-months during construction), Photocopy Machine Operators (4
persons each 48 person-months during construction), Guards (4 persons each 48 person-months during
construction + 2 persons each 60 person-months during O&M), and Office Service Persons (3 persons each 48
person-months during construction + 2 persons each 60 person-months during O&M). CVs of administrative staff are
not required in the proposal.
 Attachment B 49

6. The preferred qualification requirements are in Table 2.

Table 2: Preferred Qualification Requirements

Experts Education Essential Experience
Total Relevant Experience Experience in Similar Capacity
Professional
Experience
International
Lead Bridge Graduate in Civil Min. Min. 15 years in design and Design and supervision of at least
Engineer Engineering 20 years supervision of bridges and min. 5 two nos. extradosed or cable stayed
(Team Leader) years as team leader or suspension bridge of min. span
length 100 m and min. length of
bridge 1 KM.
Senior Bridge Graduate in Civil Min. Min. 15 years in design of bridges Supervision of at least two nos.
Structural Engineer Engineering 20 years extradosed or cable stayed or
suspension bridge of min. span
length 100 m and min. length of
bridge 1 KM.
Senior Highway & Graduate in Civil Min. Min. 10 years’ experience in 4-lane or 6 lane highway design for
Road Safety Expert Engineering 15 years highway design projects min. length 40 KM.
Senior Contract Graduate in Min. Min. 10 years’ experience in Contract Specialist in
Specialist Related Field 15 years transport infrastructure projects Highway/Bridge projects at least 2
projects on EPC/BOT/PPP/item rate
contract.
Senior Cable Graduate in Civil Min. Min. 15 years in design of cable Design of at least two nos. cable
Engineer Engineering 20 years stayed bridges stayed bridge of min. span length
100 m and min. length of bridge 1
KM.
National
Senior Bridge Graduate in Civil Min. Min. 10 years’ experience in bridge Design of at least one nos.
Design Engineer Engineering 15 years design projects extradosed or cable stayed or
suspension bridge of min. span
length 100 m and min. length of
bridge 500 m..
Senior Highway Graduate in Civil Min. Min. 10 years’ experience in Design of 4 lane or more highway
Design Engineer Engineering 15 years highway design projects projects including bridges, preferably
funded by WB or ADB or JICA
(Minimum length 40 km.).
Resident Engineer Graduate in Civil Min. Min. 10 years’ experience in bridge Bridge projects supervision (at least
(Bridges) Engineering 15 years design and supervision projects 2 nos.) of min. length 1 KM,
preferably funded by WB or ADB or
JICA.
Resident Engineer Graduate in Civil Min. Min. 10 years’ experience in 4 lane or more highway supervision
(Highway) Engineering 15 years highway design and supervision projects including bridges, preferably
projects funded by WB or ADB or JICA. Min.
length of highway supervised 40 KM.
Senior Hydrologist Graduate in Civil Min. Min. 10 years’ experience in Transport infrastructure bridge
Engineering or 15 years transport projects projects on Gangetic plain (at least
related two projects of min length 1 KM).
specialization
Senior Geotechnical Graduate in Civil Min. Min. 10 years’ experience in Material or geotechnical engineer for
and Materials Expert Engineering or 15 years highway and bridge projects 4/6 lane highway and bridge projects
Material preferably funded by WB or ADB or
Engineering JICA.
Senior Quantity Graduate in Civil Min. Min. 10 years’ experience in 4 lane or more highway and bridge
Surveyor Engineering 15 years highway and bridge projects projects preferably funded by WB or
ADB or JICA.
Senior Construction Graduate in Civil Min. Min. 10 years’ experience in 4 lane or more highway and bridge
Safety Engineer Engineering 15 years highway and bridge projects projects preferably funded by WB or
ADB or JICA.
Environmental Graduate in Min. Min. 10 years’ experience in Environmental specialist in at least 1
Specialist Engineering with 15 years supervising environmental major bridge construction projects
specialization in management and monitoring plans preferably funded by WB or ADB or
Environment implementation of ODA transport JICA.
projects
Biodiversity Graduate in Min. Min. 10 years’ experience in Biodiversity Specialist in at least 1
Specialist biology, zoology or 15 years implementing freshwater wildlife dolphin and/or migratory birds
50 Attachment B

Experts Education Essential Experience

Total Relevant Experience Experience in Similar Capacity
Professional
Experience
related degree conservation programs conservation project.
specializing in
Wildlife
Conservation
Resettlement Graduate in Social Min. Min. 10 years’ experience on Resettlement Specialist for at least
Specialist Science 15 years highway projects funded by two road projects, preferably funded
external donor, preferably funded by WB or ADB or JICA.
by WB or ADB.
Social Development Graduate in Social Min. Min. 10 years’ experience, including Social Development Specialist for at
and Gender Science 15 years projects with external donor, least one road or bridge project,
Specialist preferably funded by WB or ADB, preferably funded by WB or ADB or.
and strong experience in gender
related issues

D. Reports, Deliverables, and Time Schedule

7. The consultant shall prepare and submit periodic progress reports listed in Table 3 (5
copies for BSRDCL and 2 copies for ADB).

Table 3: Report Requirements

Report Description/Technical Accomplishments Timeframe
Inception Initial findings, project schedule, staff mobilization schedule, 1.00 month from the
Report and recommendations if any. commencement date
Monthly Brief details of the work carried out during the previous month Monthly
Progress (all components), the problems encountered or anticipated, by the 10th day of
Reports together with the steps taken or recommendations for their each month following
correction, and financial and physical progress to date. the inception report
Quarterly In accordance with ADB's format: Quarterly
th
Progress I. Introduction By the 10 day of each
Report II. Project purpose calendar quarter
III. Implementation progress
IV. Compliance with covenants
V. Major project issues and problems
Attachment 1 Project Data Sheet
Attachment 2 Status of Utilization Table
Attachment 3 Project Summary
Attachment 4a Status on Social Safeguard
Attachment 4b Status on Environment Safeguard
Attachment 4c Status on GESI Action Plan
Attachment 5 Status on Procurement Plan
Attachment 6 Status on Ongoing Contracts
Attachment 7 Monthly Disbursement Status
Attachment 8 Status on Agreed Actions with Review Mission
Attachment 9 Status of Compliance with Loan Covenants
Quarterly Implementation progress of environment safeguards Quarterly starting from
Environmental requirements as given in the EIA and EMP. One consolidated the from the
Monitoring report on monitoring of EMP and biodiversity related activities commencement date
Report will be required.
Semi-annual Implementation progress of social safeguard requirements as Semi-annually starting
Social given in the RP. from the from the
Safeguard commencement date
Monitoring
Report
 Attachment B 51

Report Description/Technical Accomplishments Timeframe

Project In accordance with ADB's format. 3 months from the
Completion completion of the
Report construction.

E. Data, Local Services, Personnel, and Facilities to be provided by BSRDCL

8. BSRDCL will provide access to site, data, survey reports, and other relevant records and
information.
52 Attachment B

Outline Terms of Reference for Consulting Services

External Monitoring for Environmental Safeguard

IND (P48373): Bihar New Ganga Bridge Project

A. Background and Objectives

1. India has applied for financing from the Asian Development Bank (ADB) for the Bihar
New Ganga Bridge Project (the project) and intends to apply a portion of proceeds to engage a
consulting firm (the consultant) to carry out external monitoring services for Environmental
Safeguards. The State Government of Bihar acting through Bihar State Road Development
Corporation Limited (BSRDCL) will be the executing agency. The project is to construct a new
six lane extradosed cable bridge over river Ganga near Kachchi Dargah in District Patna on NH-
30 to near Bidupur in District Vaishali on NH-103, (Bihar). The 22.76 kilometers long alignment
includes 9.76 Km long main bridge, and approach viaduct and roads. The main civil works
contract for engineering, procurement, and construction (EPC) is being procured, and a firm of
international consultants is being selected to carry out implementation support and authority
engineering services.

2. The main objective of the external monitor is to provide technical guidance and monitor
implementation and effectiveness of the Environmental Management Plan (EMP) and
Environmental Monitoring Plan (EMOP) and implement the Biodiversity Conservation Plan
(BCP). The external monitoring agency will regularly appraise ADB and BSRDCL on the
effectivity of the mitigation measures and practices and if inadequate recommend additional
measures or studies. A consulting firm or Non-Governmental Organization (NGO) will be
recruited in accordance with ADB’s Guidelines on the Use of Consultants, and selected in
accordance with ADB's Quality and Cost-Based Selection (QCBS - Simplified Technical
Proposal) with a quality to cost ratio of 80:20.

B. Scope of Services

3. The consulting services will be implemented from 2016 to 2022 (approximately 7 years).
The inputs of national specialists required are summarized in Table 1.

Table 1: Summary of Consulting Services Requirement

National
Consultant Person months Key qualification Experience
Ecological 33 over 7 years Minimum of a Master’s Minimum of 7 years of working
Expert (6 per year during Degree in Biodiversity experience in biodiversity
construction for 4 years, Conservation or Aquatic conservation activities in critical
and 3 per year during Ecosystem Management habitat areas involving aquatic
operation for 3 years) and related subjects ecosystems
Environmental 27 over 7 years Minimum of a Master’s Minimum of 7 years of working
Specialist (6 per year during Degree in Environmental experience in implementing
construction for 4 years, Assessment (EIA) or environment safeguard and
and 1 per year during Environmental Engineering related activities for road and/or
operation for 3 years) or related subjects bridge projects
Sub-professional staff (to be included under the out-of-pocket expenses):
Assistant Ecologist 1 (24 person-months – 6 months per year during construction)
Assistant Ecologist 2 (24 person-months – 6 months per year during construction)
The CVs of sub-professional staff are not required in the proposal, and will not be evaluated. Suitable staff
acceptable to BSRDCL shall be proposed during implementation. The preferred qualification consists of (a)
 Attachment B 53

Bachelor degree in science, botany or zoology or related subjects, and (b) minimum of 5 years working experience
in biodiversity surveys and conservation activities preferably in aquatic ecosystems.

4. Ecological Expert (national, 33 person-months):

(a) Review the Environmental Impact Assessment (EIA) report prepared for the project to
understand the background of the conservation issues and proposed project activities.
(b) Review proposed design and activities of the EPC contractors that will have potential
significant adverse impacts on local biodiversity to include but not limited to the
following:
• Location and spacing of the piers to avoid the loss of key terrestrial and benthic
habitats
• Construction schedule and avoid or minimize disturbance to terrestrial and aquatic
wildlife
• Decision on method of construction and technology to minimize noise and vibration
from foundation construction
• Dredging Management Plan prepared by the EPC Contractor
• Supplementary environmental impact assessment conducted by the EPC contractor
as more detailed information on the method of bridge construction, type of equipment
to be deployed, location of the borrow and dredging sites, location of camp sites,
river training works, traffic re-routing, and disruption of navigation
• Construction protocols of the EPC Contractor during gangetic dolphin and other
wildlife migration periods
• River training works and impact on wildlife
(c) Review the BCP proposed in the EIA report and update it to include more site specific
details, make the plan more effective and account for any design updates within the
project.
(d) Implement the activities proposed under the BCP.
(e) Prepare semi-annual monitoring reports on implementation of the BCP and monitoring of
biodiversity related activities implemented by the PMAE for submission to BSRDCL and
ADB during project construction. These semi-annual reports will be disclosed on the
ADB website.
(f) After completion of the construction works continue monitoring the effectiveness of the
activities implemented under the BCP for 3 years during project implementation and
prepare annual monitoring reports for submission to BSRDCL and ADB.
(g) To facilitate easier monitoring of the effectiveness of the biodiversity conservation
activities, identify and procure necessary equipment such as camera traps, GPS tracking
devices etc. and use them for monitoring during project operations.
(h) Attend inter-governmental, ADB Missions, and other stakeholders meetings as
instructed by the BSRDCL.
(i) Coordinate and work closely with the Environmental Specialist under the External
Monitoring team, the PMAE, BSRDCL and other relevant stakeholders

5. Environmental Specialist (national, 27 person-months):

(a) Review the EIA reports (including the EMP and EMOP) prepared for the project to
understand the environmental issues in the project area and mitigation and monitoring
requirements of the project.
54 Attachment B

(b) Review proposed design and activities of the EPC contractors that will have potential
significant adverse impacts on local biodiversity to include but not limited to the
following:
• Design and assess the effectivity of the Construction Risk Assessment Workshop
(CRAW) and Health and Safety (leaders) Awareness Course to be implemented by
the EPC Contractor
• Provide oversight on the monthly Health, Safety, and Environment meetings to be
conducted by the EPC Contractor and provide review and assessment to BSRDCL
and ADB
• Review and deliberate with the BSRDCL the hydrology study of the EPC Contractor
on the adequacy and needed bridge design considerations
• Decision on method of construction and technology to minimize noise and vibration
from foundation construction
• Review Dredging Management Plan prepared by the EPC Contractor and advice the
BSRDCL on design and construction implications
• Review supplementary environmental impact assessments conducted by the EPC
contractor as more detailed information on the method of bridge construction, type of
equipment to be deployed, location of the borrow and dredging sites, location of
camp sites, river training works, traffic re-routing, and disruption of navigation
• Review the river training and streambank stabilization works particularly at the diara
on its impact on the hydrology and advice BSRDCL on the adequacy of
countermeasures
• Review and advice the BSRDCL of the EPC contractor proposals on management of
construction wastes, traffic control plan, plantation and vegetation management,
noise and vibration management, and site restoration and clean up plans.
(c) Review the EMOP and ensure that the location and timing of checking/testing all
environmental parameters are in accordance with the site conditions. Assess the results
of ambient and emission/effluent monitoring and advice the BSRDCL on adequacy of
mitigation measures to ensure compliance to relevant standards. Advise/support the
contractor in taking remedial actions if any of the test results are not within the required
limits
(d) Prepare semi-annual Environmental Monitoring reports based on monitoring site visits
and discussions with the PMAE for submission to BSRDCL and ADB during project
construction. These semi-annual monitoring reports will be disclosed on the ADB
website.
(e) Based on the traffic data collected under the project, monitor the GHG emissions
generated from the traffic for a minimum of three years during project operation following
the approach used in the EIA report.
(f) Attend inter-governmental, ADB Missions, and other stakeholders meetings as
instructed by the BSRDCL.
(g) After completion of the construction works, continue monitoring activities on an annual
basis for at least 3 months (one month per year) during project implementation to
confirm no residual adverse impacts occur and ensure stability of mitigation measures
on slope stabilization, erosion control, effective borrow area and waste disposal sites
closure, survival of plantation, cleaning up of camps and temporary storage, and
restoration of affected utilities and community properties that may have been affected
during decommissioning.
(j) During project implementation prepare annual monitoring reports for submission to
BSRDCL and ADB.
 Attachment B 55

(h) Coordinate and work closely with the Environmental Specialist under the External
Monitoring team, the PMAE, BSRDCL and other relevant stakeholders.

C. Data, Local Services, Personnel, and Facilities to be provided by BSRDCL

6. BSRDCL will provide access to site, data, survey reports, and other relevant records and
information. BSRDCL will provide office space if required.
56 Attachment B

Outline Terms of Reference for Consulting Services

NGO to Implement the Resettlement Plan

IND (P48373): Bihar New Ganga Bridge Project

The terms of reference is provided in the Resettlement Plan.

This is to be financed entirely by the State Government of Bihar.
 Attachment B 57

Outline Terms of Reference for Consulting Services

Attached TA to Bihar New Ganga Bridge Project

CDTA IND: Strengthening Bridge Operation, Management, and Maintenance

A. Background and Objectives

1. India has requested capacity development technical assistance (TA) from the Asian
Development Bank (ADB) to accompany the proposed Bihar New Ganga Bridge (the project).
The project is to construct a new six lane extradosed cable bridge over river Ganga near
Kachchi Dargah in District Patna on NH-30 to near Bidupur in District Vaishali on NH-103,
(Bihar). The 22.76 kilometers long alignment includes 9.76 Km long main bridge, and approach
viaduct and roads. The main civil works contract for engineering, procurement, and construction
(EPC) is being procured, and includes 5-year post construction performance based
maintenance.

2. The objective of the TA is to enhance existing institutional capacity necessary to

effectively operate and manage the new Ganga Bridge and other major bridges in the state. The
Government of Bihar acting through Bihar State Road Development Corporation Limited
(BSRDCL) will be the executing agency. The key outputs and activities involve (i) preparing an
operation management plan for the new Ganga Bridge that covers comprehensively all relevant
aspects, including administration and organization, user services and quality, inspection, and
maintenance procedures; (ii) developing a model maintenance manual for major bridges in
about four selected districts, which can be replicated for other districts in the state and which
includes conducting condition surveys, prioritizing maintenance requirements, preparing cost
estimates, and formulating a rolling work plan and budget; and (iii) learning international best
practices, including on-the-job training of managers and technical staff during the above TA
activities, in-house technical workshops, and overseas training, including case studies and
observations.

B. Scope of Services

3. The scope of services is described below.

Task (01) Prepare a ready-to-use Operation Management Plan for the proposed project
(Bihar New Ganga Bridge) that covers comprehensively all pertinent aspects,
including administration, organization, budget and finance, toll collection, user
services and quality, inspection and maintenance procedures.

Task (02) Develop an actual Maintenance Manual for major bridges in around four selected
districts that can be replicated as model for other districts in the state, which
include conducting inspection and condition surveys, prioritizing maintenance
requirements, preparing cost estimates, and formulating rolling work plan and
budget.

Task (03) Carry out on-the-job training of managers and technical staff during Task (01)
and Task (02), conduct in-house technical workshops and seminars on
international best practices, and facilitate practical observation trips within India
and outside India.
58 Attachment B

C. Implementation Arrangements

4. The consulting services will be implemented by an international consulting firm. An

association with a suitable domestic consultant is encouraged to compliment consultant's local
knowledge and experience. The consulting services will be carried out over about 9 calendar
months. The inputs of international and national experts are summarized in Table 1.

Table 1: Summary of Experts Required

Area of Expertise Duration (person-months)
A. International
1. Bridge Maintenance Specialist (Team Leader) 9.00
2. Bridge Operation and Management Specialist 2.00
3. Cable Stay Bridge Maintenance Specialist 2.00
Subtotal (A) 13.00
B. National
1. Bridge Engineering and Maintenance Specialist 9.00
2. Bridge Operation and Management Expert 6.00
3. Bridge Engineer 9.00
4. Financial Analyst 1.00
Subtotal (B) [1] 25.00
Total (A+B) 38.00
[1] Excluding sub-professional support staff (to be included in FIN-4 Breakdown of Other Expenses): Assistant Bridge
Engineer (9 person-months), Office Secretary (9 person-months), and Office Cleaner (9 person-months). CVs of sub-
professional staff are not required in the proposal

D. Reports, Deliverables, and Time Schedule

5. The consultant will submit the reports listed in the Table 3, in English, to the government
(four copies) and ADB (two copies). The final report will also be submitted on CD-ROM.

Table 3: Report Requirements

Submission Deadline
Description and/or Technical Accomplishments (months after commencement)
Inception Report 1.5
Draft Final Report 7.0
(i) Operation Management Plan for Bihar New Ganga Bridge
(ii) Model Maintenance Manual for Major Bridges
Final Report 9.0

E. Data, Local Services, Personnel, and Facilities to be provided by the Government

6. BSRDCL will provide the consultant with the following:

(i) office space including furniture and utilities;
(ii) access to data, records, and other information required to perform the assigned
tasks; and
(iii) counterpart staff and engineers to coordinate with the consultant team.