MS EXCEL formula bar displays the data or formula
a spreadsheet program that allow the stored in the active cell.
user to apply mathematical functions to
calculate different sets of values and A formula in a spreadsheet, such as Excel, is
apply the changes in the result when the a mathematical equation used to calculate a
input values are changed. value. In Excel formulas must begin with an
It’s made up of Columns, Rows and equal ( = ) sign.
cell
It is an environment that can make Column Letter - Columns run vertically
number manipulation easy on a worksheet and each one is
identified by a letter in the column
header.
EXCEL MAY BE USE TO PREPARE:
XFD the last column letter
Budget and personal financial
Row Header- run horizontally in an
Expense reports and summaries
Excel worksheet. They are identified by
Financial projections with charts and a number in the row header.
graphs 1048576 last row number
Inventory control Sheet tabs – active workbook on a
Job estimates and cost sheets worksheet. Switching between
Create chart worksheets in an Excel 2016 file is done
Perform logical function by clicking on the sheet tab at the bottom
of the screen.
1 worksheet in every workbook
EXCEL TERMINOLOGY
Workbook - a spreadsheet file. By default, Gridlines – guidelines on a worksheet
each workbook in Excel contains three
pages or worksheets
Worksheets –Working area. It is made up of
rows and columns. A worksheet is a single
page or sheet in an Excel spreadsheet. By
default, there are three worksheets per file.
Cell - a rectangular bar that intersect
columns and rows.
Active Cell - In an Excel 2007 worksheet,
the cell with the black outline. Data is
always entered into the active cell.
commands. Click on the down arrow at the
end of the toolbar to display the toolbar's
options.
Name box – displays the cell reference of
the active cell. It will also show the name
assigned to a cell or range of cells. It
provides a quick way to name a cell.
Located before the formula bar
Excel 2007 Home / Tab Shortcut
and function keys: Formula bar – displays the value in the
active cell. Located above the worksheet,
Alt H - Home Alt A - Data this area displays the contents of the active
Alt N - Insert Alt R - Review cell. It can also be used for entering or
Alt P - Page Layout Alt W – View editing data and formulas.
Alt M - Formulas
Types of data in Excel There are three
different types of data in Excel:
Ribbon is the strip of buttons and icons
located above the work area in Excel 2007. labels
The Ribbon replaces the menus and toolbars values
found in earlier versions of Excel.
dates/times
Office Button- Clicking on the Office
Button displays a drop down menu label is an entry that is usually used for
containing a number of options, such as headings, names, and for identifying
open, save, and print. The options in the columns of data. Labels can contain letters
Office Button menu are very similar to those and numbers. By default, labels are left
found under the File menu in previous aligned in a cell.
versions
value contains numbers and can be used in
calculations. By default, values are right
aligned in a cell.
Date/time data is just that, a date or the time
.xlsx – file extension entered into a cell. By default, date/time data
Book1 – default filename is right aligned in a cell. Sometimes dates
Calibri 11 – default font style and size are combined with numbers and considered
F2 or F10 – keyboard command to edit cell to be values instead of a separate type of
data.
Quick Access Toolbar -This customizable
toolbar allows you to add frequently used
Formula – a mathematical statement using Line Charts -- are used to show trends over
operations such as: time. Each line in the graph shows the
(+) for addition changes in the value of one item of data. For
(-) for subtraction example you could show changes in your
(*) for multiplication weight over a period of months as a result of
(/) for division eating a quadruple cheese and bacon
hamburger every day for lunch.
Function – simply a predefined formula just
to make the process easier. Other chart types:
Doughnut chart
Scatter (XY)
= fx Stock
(reference) Surface
Sample function: Bubble radar
=average( )
=sum()
Moving around the
spreadsheet
Charts - are graphical representations of Home key: moves the active cell highlight
worksheet data. Charts often makes it easier to column A without changing rows.
to understand the data in a worksheet Ctrl + Home keys: moves the active cell
because users can easily pick out patterns highlight to cell A1.
and trends illustrated in the chart that are Ctrl + End keys: moves the active cell
otherwise difficult to see. highlight to the last cell of the spreadsheet
containing data.
Ctrl + Down Arrow keys: moves the
TYPES OF CHART active cell highlight to the last row of the
Pie Charts -- are used to show percentages. spreadsheet without changing columns.
For example, a pie chart could be used to Ctrl + Up Arrow keys: moves the active
show what percentage of your total daily cell highlight to the first row of the
calorie intake is represented by one spreadsheet without changing columns.
quadruple cheese and bacon hamburger. Ctrl + Page Down keys: moves the
active cell highlight to the next sheet of the
spreadsheet.
Column Charts -- are used to show
comparisons between items of data. Each Ctrl + Page Up keys: moves the active
cell highlight to the previous sheet of the
column in the chart represents the value of spreadsheet.
one item of data. An example of this would
be to compare the calories in a quadruple
cheese and bacon hamburger with the
calories in a glass of water and a bowl of
beet greens.
Bar Charts -- are very similar to column
charts, except they run horizontally on the
page instead of vertically like column charts.
