The A to Z

features glossary
of a school
management
software
School management software
A tool which automates the institute’s daily
operations and facilitates paperless
administration for the schools, resulting in
better growth and higher productivity.

In this digital era, it is vital and requisite that

every institution should have modern and

reliable school management system, so that

they can make better and faster decisions to

maintain the growth of the alliance. But

sometimes due to unawareness of the

important features of school software, school

might end up using a software which fails to

fulfill their needs.

That’s why we decided to create a school

management software feature glossary

which will help you to comprehend the role

played by every feature in a school’s

A Admission
System

Comprehensive admission form and various

certificate formalities increase the

carbon-footprints and create the vexing

environment for the parents. Since

sometimes, to complete all the formalities

they have to miss their crucial working

hours to complete the process.

With admission system, institutions can

easily manage the student's record & data

related to the students. Parents can easily

attach any type of document online without

visiting the school frequently. Adding to that,

the system provides a biometric

identification which saves time and effort of

both the administrators and the parents.

WHAT ALL YOU CAN DO

Unique ID for all students. Provide Biometric ID of the

students.
Comprehensive admission form.
Previous education details can be
Multiple guardian addition recorded.
facility.
Customizable as per school
Emergency contact facility. standards.

Photo upload facility. Attach any type of document and

data related to student.
Manage student records.
B Bulk Data
Management

An excel sheet has been a part of

administrative system for a very long time.

But when it comes to big data, institution

require a proper data management system,

to impeccably manage the valuable resource

of the institution on a single platform.

Every institution has their own format of

storing the data. With bulk data

management system, administrators can

easily categories the data and customize the

fields according to the user demands. Most

importantly, it provides data security along

with recoverability using data backups.

WHAT ALL YOU CAN DO

Edit/Delete Data categories Robust data management system

created. available.

Manage entire data of the school Export all your data from Fedena.
Customize the fields as required
by the user.
C Courses &
Batches

Jumbled up course/batch structures are not

conducive to a managed learning, and are

quite troublesome to maintain. Courses &

batches management system helps admin to

keep a track of every old and new course

and batches between a specified period.

This integrates well with other systems like

admission, examination and many other,

through which enrolling the students,

defining the time table and creating the

examination for every academic year

becomes easy for the administrators for

every student’s specific batch.

WHAT ALL YOU CAN DO

Edit/Delete the course and Change/remove tutor for a batch.

batches.
Import previous batch subjects
Assign subject fee amount for a and master fees while creating a
batch. new batch.

View the students in the batch. If all the students are transferred
to the new batch, the previous
Assign tutor for a batch. batch will automatically become
deactivated or inactive.
D Dashboard
Customization

“Oh sorry, it just slipped out of my mind”, it’s

a very common phrase uttered by

overloaded and stressed out people, when

they are heavily indulged in their work and

miss out on tasks. Here is when a flexible

Dashboard comes handy.

A beautiful dashboard in your school

structure which showcases various

scheduled tasks, pending tasks, and notifies

the user about various trends in their

institution certainly makes your day. School

ERP software facilitates customizable

dashboard which gives an update on latest

news, events, discussions, birthdays, and

leave applications.

WHAT ALL YOU CAN DO

Dashlet driven dashboard. Innovative 'Search bar' enables

anybody to use Fedena School ERP
Great user experience with a user System within seconds of login.
friendly interface.
Displays latest news, Events,
Anyone with basic computer discussions, birthdays, leave
knowledge can quickly use the applications.
system with minimum training.
E Examination
Management

Conducting exams is an arduous and time

taking process. It takes months of

preparation, countless paperwork and lots of

laborious planning. With school software,

institution can conduct an exams online and

easily get a track on individual activities.

It’s also easy to group the exams, create

statistical and analytical report to track the

student's progress. According to which, some

measures can be taken by the teachers to

improve their pupil’s performance.

WHAT ALL YOU CAN DO

Create different types of exams GPA, CCE, ICSE, Normal and CWA
based on grades & marks. Evaluation methods.

Group exams if required. Setting up required formula for

calculation in CCE,GPA and ICSE
Online exams services with exams.
automatic marks calculation -
Objective and descriptive exam ASL(Assessment for speaking and
types. Learning) and 6th subject in CCE.

Extensive report center CBSE prescribed report.

Generate report for required
exams. Exam wise report, subject wise
report, consolidated report, com-
Automated, quick and on demand bined report and reports based on
report generation. student rankings per class, batch,
subject and attendance.
Statistical and chart reports, a
better analytical view.
F Finance
Management

Finance is a comprehensive and

indispensable department of every

institution. It handles the fees structure,

payroll of employees, assets and liability of

the institutions and many more. Handling it

without any robust and reliable software is a

daunting task for the finance department.

Finance system in school software provides

a fast and efficient way to track each

transaction and easily create a financial

report, which can be used to get an insight

on the profits and expenditures. Along with

that, the staff can manage the online fee

submission which shields the parents from

unnecessary anxiety.

WHAT ALL YOU CAN DO

Comprehensive Fee classification Customize and manage different

system. category of expenses and
incomes.
Separate fee collection date
designing system. Fee receipts printing settings.

Easy analysis of fee defaulters Financial Report generation

and fee structure available. facility with customizable date
range.
Easy fee submission process.
Payslip approval system.
Fee import facility.
Manage Assets and Liabilities.
Manage and Pay instant fees.
Manage Donations.
Manage entire expenses and
incomes.
G Gradebook

Gradebook is a way through which teachers

keep a track on individual student's

performance and maintain their grade

records. But maintaining it everything on

paper increases the workload, and shortens

its lifespan to a few years at max.

With the gradebook in school ERP system, an

administrator can create multiple

examination structures based on the

institution’s education board such as CBSE,

ICSE, etc.. Those structures can further be

divided into one or more terms. Additionally,

both subject based and non subject based

evaluations can be created and marked.

WHAT ALL YOU CAN DO

Set up CEE/ICSE/CBSE grading Schedule an exam for multiple

system. batches .

Schedule exam for a batch and Set up CCE grade sets for
further divide into one and more co-scholastic areas.
terms.
Set up CCE weight-ages for each
Set us GPA/CWA grading system. exam category.

Set up the grading levels. Set up Normal grading system for

my institution.
Set up internal assessment
calculation mode.
H Hostel
Management

Procuring a suitable roommate is a

struggling task for each students. Along with

it, the security and comfort of students is

also a priority for the hostel management

crew. Besides that, the vast tomes of student

records and cumbersome paperwork is

prone to human error.

Implementing this school ERP in an

institution eases out the room allocation for

warden, whereas the students can easily

process a room change request. Besides that,

a warden can keep all the records safely

stored in an encrypted storage. Hostel

keeper can also collect the hostel fee online.

WHAT ALL YOU CAN DO

Manage Hostel. Manage hostel fee collections.

Add/Edit/Delete/View different View hostel fee defaulters.

types of Hostel & Rooms.
Pay hostel fee - student wise.
Allocate rooms to the students.
Change rooms for students.
Create hostel fee collection date.
I Inventory
Management

Handling vast tomes of inventory data is a

daunting task for inventory managers.

Manually tracking the item’s order details

and supplier information is not only time

taking process but also prone to calculation

error. An ERP can make things effortless.

With school ERP system, institutions can

efficiently get a track on utilization of the

materials or items, easily maintain and

record the supplier details. Along with that

manage the digital invoices and preserve the

notes on particular items online.

WHAT ALL YOU CAN DO

Manage and create store Manage Purchase order.

categories, store types, store
items, suppliers and supplier Create GRN.
types.

Create Indents.
J Journey
Management

Providing an excellent learning journey and

fostering the personal growth and self

esteem of each student is the vital part of

every institution. But it becomes

troublesome task for the teachers and

admins when they do not have a proper

system to track the individual performances.

With School ERP software, admins and

teachers can monitor the student’s growing

and learning journey from their admission

to the time they leave the school.

WHAT ALL YOU CAN DO

Get a track on their daily Record the session for future use.
attendance.
Upload and download notes /
Can filter their task and download assignments for the teachers.
the document uploaded by faculty.
Students can do online
Collaborate with students and submission of notes / assignments.
other users via text, audio and/or
video at anytime. Students can get a track on the
entire placement activities.
Get instant notification about
events, news, fee schedules, new
forums and holidays etc.
K Key Employees
Management

Maintaining all employees details from their

admission to exit and managing entire

payroll structure is a painstaking task for the

HR team. Along that keeping monthly track

on the employee's attendance, leaves,

accomplishments and salary slips make the

HR professionals bogged down. Due to which

some time institution needs to hire new

manpower, which increase the cost of labor.

With employee management system,

without investing extra in manpower,

institution can keep a record and organize

all employee details in a single platform.

Automates the loss of pay calculation and

monthly/weekly payslip generation, results

WHAT ALL YOU CAN DO

Manage all employees from Customizable admission form.

admission to exit.
Automatic Loss of Pay calculation
Manage entire payroll efficiently.
Authenticated payslip approval
Customizable and robust payroll system.
form.
One click payslip approval and
Generate payslips on daily, weekly, reject facilities.
monthly basis.
Normal and advanced search
Efficient leave management facility.
system.
L Library
System

Cataloging the books and maintaining the

record of each book such as issued date,

returned date without using any smart

system is cumbersome for the librarians. It is

not only time consuming but also increases

the cost of labor. That’s why modern school

software has become a necessity for every

library structure.
A librarian can easily manage the books and

filter out the book availability according to

the needs using ERP Software. On the other

hand they can easily go through the user

history and can locate any book in the

library with just a click.

WHAT ALL YOU CAN DO

Browse through library books Manage book returns.

catalogue and identify the book(s)
to be issued. Manage book issue.

Manage library books. Initial library setting for courses

available.
View/Edit/Delete/Add books.
Issued/Renewed book status.
Add books with custom tag.
Manage books renew.
Normal and detail Search.
M Mobile App
Support

Mobile has become a crucial part of our life,

according to this report each individual

person spends on average of 4 hours per day

on their mobile device. Which is why it has

become a crucial medium for every industry

marketer to target the audience.

With mobile apps, institutions can easily

send messages to students and parents, pay

fees, mark attendance, and request for a

leave directly from your mobile. With this

magical feature, students and parents will

always remain connected with the

institution.

WHAT ALL YOU CAN DO

View & pay fees online. Create announcements with push

notifications.
Obtain attendance details.
Teachers get an update on their
Can interact with teachers through daily timetable.
messages.
Teachers can take attendance also
Students can view their timetable apply for leave.
Get notified about exams, fee dues,
notice board announcement and App get branded in your
other alerts instantly institution name.
N News
Management

Announcing the news/updates in the

institution’s gallery cork board is not only

limited to the particular audience but also

lead to the more paper wastage. With this

system, administrators and privileged

employees can publish news/notification on

online dashboard about the latest happening

in the institution.
Along that reader can make a comment on

the published news and also moderate their

comment if the comment moderation option

is enable. Additionally, students can search

any news using search bar.

WHAT ALL YOU CAN DO

Create/edit/delete news. Edit/Delete news.

Search for any news using search Comments on published news.

bar.
Attach files to the news article.
View all news facility also
available.

Add News using rich text format.

O Online
Assignment

Students find assignment submission tedious

and boring. Even though the students realize

them to be necessary, they try to skip doing

them themselves and copy from their fellow

classmates, with the thought in mind that the

teacher would find it nearly impossible to go

through all the bundles of papers.

With online assignment management

system, teachers can easily track the

submission and allot the submission date so

that everyone will remain aware of their

duties. It is also eco-friendly, since it

discourages paper wastage and with proper

system the records can be maintained for a

long time.

WHAT ALL YOU CAN DO

Upload and download notes / Assignment can be tracked by

assignments for the teachers. teacher.

Online submission of notes / Teacher can accept or reject an

assignments by the students. assignment submitted by a
student.
Teacher can download the
assignment submitted and can
give the comments on the same.
P Payment Gateway
Integration

The growing scams on internet such as

hacking, card phishing and many more have

made the parents skeptical about the online

fee transaction. They feel insecure to make a

payment through online channels and that’s

why they try to skip this payment medium

Using the secure payment gateway, users like

parents, teachers and admins can perform

secure online fee payments by methods such

as credit cards, debit cards, net banking, and

so on. Using the school software,

transactions are be handled securely

through encrypted channels.

WHAT ALL YOU CAN DO

Custom payment gateways can be configured at

three different Fedena access levels.

Account Administrator can configure and

assign payment gateways to the institutions.

Institution can also configure their own

payment gateway.
Q Queueless
Structure

During the new enrollment and fees

submission in most of the institution,

parents and students suffer from extremely

disruptive queues. As most of the institution

provides waiting area but when all the

operations administer manually then the

process become time taking and also become

intimidating tasks for students and parents.

School ERP system streamline the heavy flow

of work, automate the processes, mitigate

the time spent by parents, students and

teachers waiting in line to get their work

done. Along that it increase the institution's

growth and productivity.

WHAT ALL YOU CAN DO

Online payment facility. Automatic SMS alerts about

pending or upcoming tasks/events.
Collect application fee through
online payment. Manage hostel fee collections
online.
Online submission of notes /
assignments by the students. Students can track the placement
status.
Students can online submit the
admission forms.
R Report
Center

Graph, charts, data and analytics are the way

to measure the growth and productivity of

the institution at just a glance. To create

these graphical representations manually is

time consuming, due to which the

institutions normally hire new staff which

adds to the institution’s maintenance cost.

Report centers give a 360 degree view on all

stakeholders progress and performance.

Using this the institutions can create various

reports on students, employees, courses, fee

scheduling, and many more. Reports can

also be customized using wide range of

filters.

WHAT ALL YOU CAN DO

Create custom report for student Create the report to display based
and employees. on the user requirement.

Custom name can be given for the Arrange the report display as
custom report. require.

Create custom report based on Displayed custom report can be

input criteria based on large rearranged in ascending or
number of fields available. descending order based on any of
the fields available in the
View/Delete custom report facility. displayed report.
S SMS
Integration

As the parents play a vital role in student

academic growth, they need to have a bird’s

eye view of their child's progress and

performance in the classroom. Adding to

this, the communication between the

parents and teachers should be transparent,

synchronized and periodic to get the latest

updates on the curriculum progress.

This can be achieved by proper

communication channels. With sms

integration, the communication becomes

fast, and administrators can send instant

alerts to the parents about specific events in

the institution and without any time

constraint parents can connect with the

teacher and get a feedback on the child’s

performance in the classroom.

WHAT ALL YOU CAN DO

Create an SMS Package. Individual schools keep track of

their SMS usage.
Fedena Account Administrators
can assign SMS packages to SMS package can be deactivate
individual schools created under anytime.
them.
When any event trigger an auto-
Account Administrators can matic message can be sent.
continuously track the SMS usage
by their schools Can send SMS to all Fedena users
in one shot.
T Transport
System

Children’s security is not only a priority for

the parents but also for the institutions when

they’re traveling between school and their

homes. The bus conductors used to mark the

attendance of the students which is error

prone.
With this system, institutions can track the

bus routing details, collect the fees online

and maintain the database of all the students

subscribed to the bus facility.

WHAT ALL YOU CAN DO

Add/Edit/Delete the routes for Get Transport Details.

vehicles.
Transport Fee facility
Add destination and cost details.

Add/Edit/Delete Vehicle details

U User
Management

In a world without the user management

systems, it was the job of a principal and

other managers in the institutions to assign

the roles to their staff personally, and any

such change in the responsibilities would

require them to organize a meeting,

informing them about their new roles.

This created problems with difficulty in

reorganizing existing roles, creating new

roles, and maintaining which role is

allocated to which user. With user

management system, the administrator can

manage user privileges based on their role

in institution. Admin can create a new user,

provide a password and grant and revoke

their access. According to the role, an

individual can access the fields and view

their responsibilities.

WHAT ALL YOU CAN DO

Search for any users using the Set privileges to users as per their
search bar. roles.

View profile of all users based on Allows organization to set stan-

the roles. dards for different roles based on
their responsibility.
View/Edit users password and
privileges.
V Video Tutorials
& Support

Along with email and call support Fedena

also provide video support, through which

institutions can easily learn that how

efficiently they can use Fedena features.

W Workflow
Tracking

Manually monitoring the progress of

employees and students is not only time

taking but also increases the labor cost,

because maintaining the individual progress

properly, institution needs dedicated staff.

With ERP system, institute’s decision makers

can easily view the progress report anytime

from anywhere and make a timely decision

for improved productivity.

WHAT ALL YOU CAN DO

Manage Admin, Student, Parent,

and Employee workflow.

Subject associated teacher

workflow.

Batch Tutor workflow.

X Ex-Students
Management

Alumni’s are the strongest asset of an

institution. When school and students share

good relationship with alumni, it not only

boosts the possibility of employment for the

students but also becomes a source of

advertising the institution. Implementing

school erp software in your institution helps

the institutes to manage the alumni

relationship with faculties and students.

WHAT ALL YOU CAN DO

Keep a track of alumni responses If alumni accepted the invitation

on event invitations. then they can post a comments
about an event.
Maintain a database of alumni.
Event details can be edited at any
Can create alumni event. time.

Institution get notified if alumni An alumni event can be canceled

accept the event invitation. by deleting the event.
Y Yearly Application
Registration

Academic year is start with new

registrations and it is administrator

responsibility that the registration of each

student should be managed properly. But

sometimes due to an excess workload of an

admins, ambiguity arise in this conventional

process which delayed the whole

registration operation.
With registration management system,

applicants quickly and easily make the

enrollments online. Results, saves the time of

admin in data entry, centralized the data,

improve the employee's efficiency and helps

in tracking the applicant registration

progress.

WHAT ALL YOU CAN DO

Comprehensive, customizable Allot or discard the applicants

registration form. after reviewing.

Manage/Edit/Delete registration of Completed registration form print

courses. facility available.

View applicants based on different Subject based registration

filters available. Collect application fee through
online payment.
View the status of the applicant
like allotted, rejected, pending,
eligible.
Z Zoom In

The school management system provide

deeper insights on all institution operations.

Render 360 degree zoom out view on fees

collection, payroll structure, assignment

maintenance, attendance tracking, subject

wise grades management for individual

students, admissions process and many

more.
Upcoming Features

GRADEBOOK MODULE UPDATE

Skills based subject evaluation mode
It has been observed, especially in lower class that there are many institu-
tions that grade their learners based on the skills they have acquired in their
curriculum. With this update, institutes can assess an individual student’s
performance & progress on each subject based on the skills they acquired
during the learning process. An example:

How much proficient a student is in :

• Reading in English?
• Writing in English?

Subject groups based evaluation

Ability to club the different subjects under one section, for example Physics,
Chemistry & Biology can be grouped together under “Science” while creating
examination report card.

Attendance in Report Card

A new filter will be available in the gradebook tab i.e. attendance. With this
option, institutes will be able to showcase the attendance data in a learner’s
report card.

The attendance data can be directly fetched from attendance module (also
termed as automated biometric data) but if the user wants to enter the atten-
dance manually along with the process of entering score, in that case an
interface can be used.

Remarks in Gradebook
There is now an ability to add the remarks in the gradebook. With this
setting, institutes can customize their remark setting and create the remarks
either subject-wise or other curriculum activities wise while creating a report
FINANCE MODULE UPDATE
Improving the ‘Pay All Fees’ page
‘Pay All Fees’ is a single page to manage all types of fee transactions. This year
we are planning to reform the Pay All Fees Page so that institutes can add the
discounts, other offers and fine option on the fee page.

Common fee particulars

Particulars can be created once and reused to allow proper reporting and fee
head-wise reports

TRANSPORT MODULE
GPS tracking
While the students commute from school to home, the security is a huge
aspect for both parents & the institution. With this new feature school & par-
ents can both track the route, location & stops of the buses in real time
straight from the Fedena Mobile App.

Discount & Fine in Transport Fee

Ability to give discounts & apply fines in the transport fee.
ABOUT FEDENA
Fedena is an all-in-one school & college management software.
Fedena has everything your institution will ever need such as
grade-book, parent-teacher collaboration system, attendance, fee
management and other 50+ feature-rich modules. It helps in
automating the everything, generating insightful reports and assist
in making better decisions.

Our vision is to help schools run better. We believe in a world

where the school's administration and operational tasks are
simplified and automated using technology will be the one in which
teachers can focus on teaching children better. Our products,
services and business model ensure that any school in any location
around the globe can start operating better from today!

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