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SAP Document Management System

A Document Management System (DMS) is an electronic solution that helps organizations streamline their document management processes by enabling scanning, storage, retrieval, sharing, tracking, revision, and distribution of documents. Key features of SAP DMS include defining different document types with special features, versions on documents, status for documents such as initial, approve with comment, approve, and reject, active workflows on status changes, check-in/check-out of document attachments, authorization rules for accessing document data, adding characteristics and data fields to each document type, and attaching related SAP objects like materials, purchase orders, and financial documents to documents.

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Rajesh Rathi
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114 views12 pages

SAP Document Management System

A Document Management System (DMS) is an electronic solution that helps organizations streamline their document management processes by enabling scanning, storage, retrieval, sharing, tracking, revision, and distribution of documents. Key features of SAP DMS include defining different document types with special features, versions on documents, status for documents such as initial, approve with comment, approve, and reject, active workflows on status changes, check-in/check-out of document attachments, authorization rules for accessing document data, adding characteristics and data fields to each document type, and attaching related SAP objects like materials, purchase orders, and financial documents to documents.

Uploaded by

Rajesh Rathi
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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1

SAP Document
Management System
MAY 2017
2
DMS – What is it?

 Document Management System (DMS) is an electronic solution that


help organisation to streamline their document management processes.
3
DMS – What is it?

 It enables scanning, storage, retrieval, sharing, tracking, revision, and


distribution of documents and hence information and data they contain.
4
SAP DMS Features

Different
document
types with
special
features
5
SAP DMS Features

Define
Versions on
documents
6
SAP DMS Features

Initial
Approve

Define with
Comment

different
status for
Approve
documents
Reject
7
SAP DMS Features

Active
workflow on
status
change
8
SAP DMS Features

Check-in
check-out on
document
attachment
9
SAP DMS Features

Define
authorization
rules for
accessing to
document data
10
SAP DMS Features

Add special
characteristics
and data fields
to each
document type
11
SAP DMS Features
Material

Attach related
SAP objects to
documents Document FI Document

(Material, PO
number , FI
document
number, ….) PO No.
12
SAP DMS Features

Easy
Reporting

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