WOLAITA SODDO UNIVERSITY

COLLEGE OF NATURAL ANDCOMPUTATIONAL

SCIENCE
PROJECT TITLE:-
HUMAN RESOURCEMANAGEMENT SYSTEM
FOR SODO REFERRAL HOSPITAL
Group-2

Group members
Name IDNO.
1. Abiyot Kefal ………………………………….. NSC/R/0055/04
2. AlemayehuDemeke……………………………..NSC/R/0107/04
3. AlemtsehayBedasa …………………………….NSC/R/0118/04
4. Burkitu Elias…………………………………… NSC/R/0322/04
5. Kidist Wendemu………………………………. NSC/R/0675/04

PROJECT ADVISOR: FETENECH MESKELE(BSc)

A senior project (Final document)

Submitted to Department of Computer Science and IT, Wolaita Sodo University, in
Partial fulfillment for the requirement of the Degree of Bachelor Science in IT)

Wolaita Sodo, Ethiopia

Jun 10,2015
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Abstract

The main objective of this project is to develop a website that enables the Human
resource management system for Soddo referral hospital office control, place, search,
update, and the other activities of employee’s information in a simple and fast way. The
implementation of our project, using PHP, MySQL, and HTML is in such a way that a
server, in our case WAMP respond for any request from clients and then responds back
to the user in faster and accurate way. The web site that we want to develop for Human
resource management system for Soddo referral hospital is with simple graphical user
interface, so that users can use and interact with the system in a simple way and user
friendly manner. The group members initiated to do this project to implement what we
have learned in the past four years and to solve the problem that we observed in Soddo
referral hospital compound and HRM office of the hospital in dealing with the loss of
information, security of information, and so on.

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Acknowledgement

First of all we would like to thank almighty God who helped us through preparation of
this proposal and documentation.
Next We are grateful to our project advisor instructor Fetench M. For the guidance,
inspiration and constructiveness the team and idea generation which is helpful for
the preparation of this proposal and documentation.
Then, we would also like to thank our friends who helped us a lot in finishing this all
phase of industrial project within the limited time.
Last but not least we extend our heartfelt thanks and respect to all those people
who were not mentioned here but their contributions have been inspiring us for
the completion of this project.

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Table of Contents
CHAPTER ONE: Introduction for whole project process .....................................................................1
1.1 Introduction ............................................................................................................................1
1.2 Background of the organization.....................................................................................................2
1.3 Current system description ............................................................................................................2
1.4 Problem Identification ..................................................................................................................3
1.5 Team Composition........................................................................................................................3
1.6 Objectives ....................................................................................................................................4
1.6.1 General objectives ..................................................................................................................4
1.6.2 Specific objectives .................................................................................................................4
1.7 Feasibility study ...........................................................................................................................4
1.7.1 Operational /Organizational feasibility ....................................................................................4
1.7.2 Technically Feasibility ...........................................................................................................5
1.7.3 Economic Feasibility ..............................................................................................................5
1.8 Methodology for the project ..........................................................................................................5
1.8.1 Data collection methods .........................................................................................................6
1.8.2 Tools uses in Analysis and design of the system ......................................................................6
1.8.3 Hardware Requirements ..........................................................................................................7
1.8.4 Software development tools ....................................................................................................7
1.9 Scope of the project ......................................................................................................................7
1.10 Limitation of the project .............................................................................................................7
1.11 Schedule ....................................................................................................................................8
1.12 Cost of the project ......................................................................................................................8
1.13 Risk analysis ..............................................................................................................................9
1.14 Advantages of proposed system ...................................................................................................9
CHAPTER TWO: Description of the existing system ......................................................................... 10
2.1 Introduction of existing system ................................................................................................... 10
2.2 Actors in the existing system ...................................................................................................... 10
2.3 Major Function of the Existing system with clear input, process and output .................................. 11
2.4 Reports Generated in the existing system .................................................................................... 14
2.5 Business rules ............................................................................................................................ 15
2.6 Forms and other documents of the existing system ....................................................................... 16
2.7 Bottlenecks of the existing system .............................................................................................. 16
2.7.1 Performance related problem ................................................................................................ 16

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2.7.2 Information related problem ................................................................................................. 17
2.7.2.1 Output related problems: ................................................................................................ 17
2.7.2.2 Input retaliated Problem: ................................................................................................ 17
2.7.3 Control and Security problem: .............................................................................................. 17
2.7.4 Efficiency related problem: ................................................................................................... 18
2.8 Good Practices to be preserved from the existing system .............................................................. 18
2.9 Requirements of the Proposed System ......................................................................................... 18
2.9.1 Functional requirements ....................................................................................................... 18
2.9.2 Non-functional requirements ................................................................................................. 19
2.9.2.1 Performance requirements .............................................................................................. 19
2.9.2.2 Users interface requirement ............................................................................................ 19
2.9.2.3 Security and accesses permission .................................................................................... 19
2.9.2.4 Backup and Recovery ..................................................................................................... 20
CHAPTER THREE: System Analysis ................................................................................................ 21
3.1 Introduction ............................................................................................................................... 21
3.2 System Requirement Specification (SRS) .................................................................................... 21
3.2.1 Use case diagrams ................................................................................................................ 21
3.2.2 Use case documentation .................................................................................................. 22
3.2.3 Sequence diagram ........................................................................................................... 29
3.2.4 Activity Diagram .............................................................................................................. 33
3.2.5 Analysis level class diagram (conceptual modeling) ....................................................... 36
3.2.6 User Interface Prototyping .............................................................................................. 38
CHAPTER FOUR: System design ..................................................................................................... 39
4.1 Introduction ............................................................................................................................ 39
4.2 Class type architecture ....................................................................................................... 39
4.3Class modeling ......................................................................................................................... 41
4.4 State chart modeling ................................................................................................................ 42
4.5 Collaboration modeling ........................................................................................................... 43
4.6 Component modeling ............................................................................................................... 44
4.7 Deployment modeling ............................................................................................................. 45
4.8 User Interface design............................................................................................................... 46
Chapter Five : Implementation and Testing ..................................................................................... 48
5.1 Introduction ............................................................................................................................ 48
5.2 Algorithm design and coding ................................................................................................... 48
5.2.1Algorithm design ............................................................................................................... 48
5.2.2Coding............................................................................................................................... 49
5.3 Test Procedures ....................................................................................................................... 67

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5.3 Hardware software acquisitions ............................................................................................... 68
5.4 User manual preparation .......................................................................................................... 68
5.5 Installation Process ................................................................................................................. 70
Chapter Six: Conclusions and Recommendation ................................................................................ 71
6.1Conclusion ............................................................................................................................... 71
6.2 Recommondations ................................................................................................................... 71
Reference......................................................................................................................................... 72

Table of Figure
Fig 3.1: Essential existing system use case diagram ................................................... 21
Fig 3.2: Essential proposed Use case diagram ............................................................ 22
Fig 3.3 sequence diagram of new employee registration ............................................. 29
Fig 3.4 sequence diagram of login ............................................................................. 30
Fig 3.5 sequence diagram of employee placement ...................................................... 31
Fig 3.6 sequence diagram of search employee information ......................................... 31
Fig 3.7 sequence diagram of delete employee information ......................................... 32
Fig 3.8 sequence diagram of vacancy announcement .................................................. 32
Fig 3.9 sequence diagram of generate report ............................................................. 33
Fig 3.10 sequence diagram of manage system ............................................................ 33
Fig 3.12 Activity diagram for login ........................................................................... 33
Fig 3.13 Activity diagram for new employee registration ........................................... 34
Fig 3.14 Activity diagram for employee placement .................................................... 34
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Fig 3.15 Activity diagram for generate report ............................................................ 35

Fig 3.16 Activity diagram for search employee information ....................................... 36
Fig 3.17 Activity diagram for modify vacancy announcement .................................... 36
Fig 3.18 Activity diagram for manage the system ...................................................... 36
Fig 3.19 Analysis level class diagram ........................................................................ 37
Fig 3.20 system flow of administrator ....................................................................... 38
Fig 3.22 System flow of employee............................................................................. 38
Fig 4.1: class type architecture ................................................................................... 41
Fig 4.2: class modeling .............................................................................................. 41
Fig 4.3: state chart diagrams for new employee register .............................................. 43
Fig 4.4: state chart diagrams for new user account ........ Error! Bookmark not defined.
Fig 4.5: State chart diagram for Login ........................................................................ 43
Fig 4.6: collaboration model for login ....................................................................... 43
Fig 4.7: collaboration model for employee register .................................................... 44
Fig 4.8 component modeling diagram ......................................................................... 44
Fig 4.9: deployment modeling .................................................................................... 45
Fig 4.10 Persistence modeling ...................................... Error! Bookmark not defined.
Fig 4.11 User interface for home page ........................................................................ 46
Fig 4.12 User interface for registration form ............................................................... 47

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Table 2.1: Work flow of employee registration ........................................................... 11

Table 2.2: work flow of employee registration ............................................................ 12
Table 2.3: Work flow of employee registration ........................................................... 13
Table 2.4: work flow to search employee information ................................................. 13
Table 2.5: work flow to generate reports .................................................................... 14
Table 3.1: Use case to login ....................................................................................... 23
Table 3.2: Use case to new employee registration ....................................................... 24
Table 3.3: Use case to manage system ........................................................................ 24
Table 3.4: Use case to employee placement ................................................................ 25
Table 3.5: Use case to update employee information ................................................... 25
Table 3.6: Use case to generate reports ....................................................................... 26
Table 3.7: Use case to search employee information ................................................... 27
Table 3.8: Use case to delete employee information .................................................... 28
Table 3.9: Use case to modify vacancy announcement ................................................ 28
Table 3.10: Use case to delete employee account ........................................................ 29

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ACRONOMY
HRM------------------------------------------Human Resource Management
HTML-----------------------------------------Hypertext Markup Language
PHP--------------------------------------------Hypertext pre Processor
SQL--------------------------------------------Structural Quire Language
CSS---------------------------------------------Cascade Style Sheet
WSU--------------------------------------------Wolaita Soddo University
SNNPR-----------------------------------------South Nation Nationality and Peoples Region
PC-----------------------------------------------Personal Computer
UML--------------------------------------------Unified Modeling Language
PIECES----------------------------------------Performance Information Economics
Control Efficiency and Service
BR-----------------------------------------------Business Rule
UC -----------------------------------------------Use Case
DVD---------------------------------------------Digital Versatile disk

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CHAPTER ONE: Introduction for whole project process

1.1 Introduction
As there are many problems that human beings face throughout their life, it is
obvious that we can use computer to solve many of the problems. When saying this, as
the computer is the modern technology and problem solver. Nowadays sodo referral
hospital human resource management use manual system and they are facing difficulty
in their daily activities. So we can solve this problem by developing new system for
Sodo referral hospital human resource management system. The proposal we have
prepared is also the precondition for solving many of the problems of Human Re source
Management System for Sodo referral hospital that is currently handled manually.
Therefore, this work that is performed manually needs to be automated to reduce the
problems happened.
The proposal includes the profile of the office and also the systems performances
are described. In addition, the conditions like the problems in the office, our objective
and scope of the project clearly specified .Finally, the tools and techniques we will use
and the schedule is summarized as possible as to finish the project in the given time by
using these methodologies.

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1.2 Background of the organization

The Wolaita Sodo University Teaching Referral Hospital is established in 1920
E.C. It is located in southern nation and nationalities of peoples region in Wolaita zone,
sodo town. Specifically, it is found in east direction to the sodo town. It is 160 km far
from the Hawassa, SNNPR and 396km from Addis Ababa, Ethiopia with the former
name of sodo zonal Hospital until June 30, 2004 E.C and hence then it was incorporated
to Wolaita Sodo University and currently it is serving as Teaching center in addition to
its curative and rehabilitative service.
It has much responsibility like keeping record of every employee and other
workers, posting notice to absorb new employee, etc registering new employee,
evaluation , placement, and update employee information are also included in their
daily responsibility. That is the number of employees during its establishment was not
as much the number of as current day employees. Therefore, keeping every record
manually was not very difficult. However, currently, because of expansion of facul ties,
departments and other employees increased simultaneously. So, keeping every record
manually became difficult and complex.

1.3 Current system description

The activities performed in the Personnel office and their functions include:
 Registering new employee
 Vacancy notice
 Describe the employee placement
 Modify employee information
 Evaluation

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1.4 Problem Identification

The main problem of this office of Soddo referral hospital is dealing with their
daily job manually. Doing manual has a side effect and has many problems throughout
the work. For this reasons the problems that the office currently facing is:
 Difficulty of searching and modifying employee information if they need.
 Time consumption because of manual work for simple jobs.
 Mistakes happened since the work has done manually (lack of accuracy).
 Lack of reliability because of manual work.
 Since the work is done manually buying the paper, pen pencil and etc. needs
more cost.
 There is redundancy of data
 Need large space to store file
 Human energy loss

1.5 Team Composition

The five members of the group will have the following responsibilities:

Project Title Human Resource Management system for Soddo Referral hospital
Prepared By S.No Name ID.No Mobile Responsibility

AlemayehuDemeke 107/04 0937320005 Programmer

1.

2. AbiyotKefal 055/04 0923533846 webpage designer ,

Programmer

3. KidistWendemu 675/04 0923836763 system analysis,

webpage designer

4. Burkitu Elias 322/04 0923442901 system analysis

5. AlemtsehayBedasa 118/04 0921609307 system anlysis

Date 15/03/2007E.C
Advisor Instructor Fetenech Meskele(BSc)
Table1: Team composition
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1.6 Objectives

1.6.1 General objectives

The main objective of this project is to improve the Human Resource Management
system for Sodo referral hospital by automating its existing system.

1.6.2 Specific objectives

To achieve the above aforementioned general objective, the project will also
address the following specific objectives:
 More securing the system from current system.
 To reduce the number of employees involved in the record office
 To Minimize cost wasted for manual work like paper and pen
 To make Managing employees easier
 To Minimize data redundancy
 To simplify work
 Inserting, Deleting, Updating and Searching employees in the system.

1.7 Feasibility study

The feasibility study is an evaluation and analysis of the potential of the proposed
project which is based on extensive investigation and research to support the process of
decision making.

1.7.1 Operational /Organizational feasibility

We are sure that the system we develop will really solve the existing system
problem. The system normally automates the existing processing system of hospital.
Those employees have somewhat computer knowledge workers hence they can easily
understand and use our system. Therefore, the system will be designed to be
operationally feasible. In addition the system is practical and applicable.

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1.7.2 Technically Feasibility

The system is technically feasible; this is in the sense that the project team contains
enough number of manpower: programmers, testers & debuggers. The proposed
platform has sufficient capacity for future needs. Customer easily develops, purchase,
install, or operate the system by using technical resources. Because of our proposed
system is highly user friendly, so that customers use our system without any difficulty.

1.7.3 Economic Feasibility

Cost benefit analysis: The system which we are going to develop will have economic
benefit. Those economic benefit may be tangible or intangible
o Tangible benefit: This means the concrete benefit that can be expressed
in terms of dollars or birr. So the system proposed to develop will
decrease a lot of birr that was expensive to buy the hard copy document
material such as paper, pencil, rubber, and so on. Also reduce the loss of
data that means if it reduces the loss of data it also reduces the cost of
replacing the lost data. For example if the hospital have 1000 employees
to handle these amount data there must be many people to manage the data
and a lot of paper, pen ,and pencil will be bou ght. But after the system
developed the data can be managed with one person and in one computer
in very short time.
o Intangible benefit: Those benefits that cannot be expressed in terms of
birr or dollar. Intangible benefit that the system will give is the following:
 Give more readable, reliable and easily manageable.
 The proper and ordered files of employees which has stability means which is
not easily lost.

1.8 Methodology for the project

Now days there are many tools and techniques available for developing software.
But we are concerned on the programming courses and techniques we have learned.

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1.8.1 Data collection methods

Data collection methods are the most important part of our project to find the main
requirements of system and how to understand the system is does. To gather the information
we use data collection methods that mentioned as following
a) Interview: To determine the objective and scope of the system we have interviewed
the HRM officer and those responsible employees for handling HRM
b) Analyzing existing document (forms and queries):In addition to the interview we
have observed existing documents that include organizational rules form and
queries for allocating and controlling resources used by the system.
c) Observing the working environment: Finally we have observed the working
environment to assure those requests gathered using the interview and existing
document stated above.

1.8.2 Tools uses in Analysis and design of the system

After collecting data about the existing system of Soddo re ferral hospital HRM
office, we use the following tools to analyses and design the new system.
Project management methodology: we use water fall methodology to manage our
project because there are different advantages:

Advantage of the waterfall method

 Design errors are captured before any software is written saving time during the
implementation phase.
 Excellent technical documentation is part of the deliverables and it is easier for
new programmers to get up to speed during the maintenance phase.
 The approach is very structured and it is easier to measure progress by reference
to clearly defined milestones.
 Testing is easier as it can be done by reference to the scenarios defined in the
functional specification.

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1.8.3 Hardware Requirements

Computer with 2.00 GB RAM, 465GB hard disk, Intel(R) core (TM) i3 -3220 CPU
3.30GHz, system type 32 bit operating system.

1.8.4 Software development tools

Activities Tools
Client side code HTML and CSS
Validate data JavaScript
Database Server Mysql
Server side script PHP
Server WAMP server
Documentation Microsoft word,Microsoft powerpoint
2010
Browsers Mozilla Firefox 3.0,IE 5.5/6.0/7.0
UML Rational rose, Visio 2013,edraw
Table2: Software development tools

1.9 Scope of the project

This project focuses on Human Resource Management system for Sodo referral hospital
particularly on:
 Registering new Employee
 Updating Employee information
 Search employee information
 Generate reports
 Employee placement

1.10 Limitation of the project

Even though, this project is focus on Soddo referral hospital Human Resource
Management System, it doesn’t include payroll system and other system which has
relationship in Human Resource Management system.

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1.11 Schedule
Anything that is done without plan and schedule is like the pers on that his eyes
cannot see (blind). Therefore, the schedule is the eye of any project.
To finish our project in time we have planned it as follows.

ID Task Name Start Finish

1 Project Proposal Nov.13,14 Nov.24,14

2 Requirement Specification Nov.25,14 Dec.11,14

3 System Analaysis Dec.12,14 Jan.6,15

4 System Design Jan.6,15 Jan.20,15

5 Implementation Jan.21,15 Mar.25,15

6 Testing Mar.26,15 May.15,15

1.12 Cost of the project

The project we are planning to do needs some software and hard ware. And also require
other material such as paper, pen, pencil that are used when gathering the information, design our
system manually and so on.
Generally, we can express in the following table.
Item Quantity Unit cost per Total cost(birr)
item(birr)
Printing 220 paper 2 440.00
Paper 1 mass 110 110.00
Pen 10 5 50.00
Mobile card 10 200.00
CD(RW) 5 25 125.00
Transport 200.00
Contingency 250.00

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Total 1375.00
Table3: Cost of project table

1.13 Risk analysis

While we are doing this project we encounter different problems.
# Risk Actions
1 Computer viruses, computer Backup the file, scanning with anti viruses
failures and recovering the system.
2 Time When power and Computer lab is not Working when the power and computer
available lab is available, and using our time
effectively.
Table: Risk analysis table

1.14 Advantages of proposed system

 Very fast and accurate.
 No need of any extra manual effort.
 No fever of data loss.
 Just need a little knowledge to operate the system.
 Doesn’t require any extra hardware device.
 At last very easy to find the employees.

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CHAPTER TWO: Description of the existing system

2.1 Introduction of existing system

Describing and modeling the major functions of the existing sys tem to identify
problems in the existing system, to provide alternative solutions for the problem
identified, to select the feasible solution among the alternative solution and finally to
decide the functional requirements of the proposed new system. This chapter presents
the description of the existing employee record system of sodo referral hospital HRM. It
presents the major functions of the existing system, documents, forms and business
rules used and reports generated by the current employee record. In addition, it presents
problems faced in the existing system, good practices to be preserved and the players in
the existing system. Alternative solutions to address the problem in the existing system,
with options analysis, are also part of the things discussed in this chapter.

2.2 Actors in the existing system

An actor represents anything that needs to interact with the system to exchange information. An
actor is a user, a role, which could be an external system as well as a person. An actor initiates
the system activity, a use case, for the purpose of completing the some business task.

Actor Name Section/Dept.head

Use case:  person who have full privilege on the system

 Preparing and write a requisition letter when there is a vacant position
 Accept and assign the employee to the vacant position

Actor name Personnel officer

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Use case  Reports Requesting/save /recording the information

 Monitoring the overall activity of the system like save records, delete
records, Updates, etc of record in the database
 Employee who register new employee information.

Actor name Data clerk:

Use case  person who records information, write letters.

Table 2.1: Work flow of employee registration

2.3 Major Function of the Existing system with clear input, process and
output
The major and fundamental functions of the existing HRM system of sodo referral hospital are
the following:
 Employee registration:-Registering the new Employee to make the member of the
hospital and specifically in which department he or she works in.
 Update employees’ information:- the administrator updates every employees information
as per new data.
 Search employee information:- It is done when the employee needs to get his /her fileor
information.
 Generate reports:-when necessary information is gathered from different
departments.

New employee registration

Registration of a new Employee manually is the major function of the existing system
of HRM office. It is done when new employee join the hospital after the required
evaluation criteria and procedures. The work is done by the personnel officer.
Work flow of Employee registration

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Having finished and passed the evaluation procedure; the new employee comes to the
office and take the new employee registration form and fills necessary information.
 Employee passes the criteria.
 Personnel officer give the new employee registration form for employee.
 Employee fills necessary information on the form.
 Then the form is checked and submitted to the HRM office document manually.
 Then the personnel officer prepares ID and Letters that signifies the employee
already member.
 The work flow ends when employee takes his/her ID.

Using table:
Employee record
The office performs new Employee registration process by checking the Employee
information based on the specification of organization standard criteria and record
Employee.
Input Employee Registration form.

Necessarily information about the employee.

Process The Personnel officer will screen the document based on the criteria of
organization.

Personnel officer fill employee record form and submit to the office document.

Personnel officer prepares Id number for employee.

Output Employee issued id number.

Employee recorded.

Table 2.2: work flow of employee registration

Update Employees information

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Whenever employees acquire new skills or certificates the profile need to be changed based on
the employee credentials/ID, the administrator updates every employees information as per new
data.
Work flow to update employee’s record
 Work flow starts if employee information is changed. For example his salary, year or
service, age, education level and so on;
 The administrator search for employees documents and update it.
 Work flow ends after employee information is updated.

Using table:
Update employee record
The HRMS office information sector always records the employee’s information
whenever the employee information modified.
Input Employee files from different body.
Process HRMS office information sector updates the employee information takes
from different reports.

Output Employee information is updated.

Table 2.3: Work flow of employee registration

Search employee information

Searching employee information is done when the employee needs to get his/her file,
and also when the office needs to look at employee’s information for various purposes.
Work flow to Search employee information
Search employee information
Input Searching employee information
process finding employee file from different document
Output Employee information

Table 2.4: work flow to search employee information

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Generate reports
This process starts when necessary information is gathered from different departments.
The HRM office is responsible to generate the reports about the employee daily,
monthly, annually.
Work flow to reports
 Work flow starts by collecting different information from different departments.
 Then the office generates different reports such as employee skill, employee
placement and employee registration and so on.
 Work flow ends after generating necessary reports.
Using table:
Preparing general report
The operation division prepares different level of report for operation manager.
Input Employee file
Process Prepare different level of report based on Employee file that is already
stored in the office then send to different body per month and annual.
Output General report.

Table 2.5: work flow to generate reports

2.4 Reports Generated in the existing system

Different reports are generated in the existing HRM system of sodo referral hospital.
Reports are generated based on the general information abou t an Employee in the
hospital. This report helps the finance department in predicting budget needed for the
coming years and months, helps the Departments to ask for additional employee and so
on. Other types of reports are prepared monthly depending on Re gistered Employee per
month and annually. Reports and summaries are the fundamentals of any business
organization. They tell how the business is running at any given time with specified
quires of the party that require those reports and summaries.
The following are the reports and summaries generated in Sodo referral hospital HRM
system

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 Annual Report new employee registration employee skill:

Annually generated report on Employees summarizes all Employees information
of the hospital. This report is organized by the administrator of HRM Office
collecting the necessary information from the Department and from the
employee’s files.
 Monthly Report placement:
This report specifies the placement of each employee monthly report.
 Daily Report on placement
Every employee in the University Fill the placement form .This is used to
generate the placement report for each employee. Then HRM can get daily
employee report from their department.

2.5 Business rules

The system of sodo referral hospital governs and controls the work flow through HRM
the following business rules.
BR1: Employees evaluation (day of presence and absence) must be approved by
department head.
BR2: Each Employee must have a unique ID.
BR3: When employees are leaving the hospital by any means, they have to handover
the hospital resources or duties the respond the resource in proper manner.
BR4: Reports must be prepared and generated within a specified schedule.
BR5: Whenever the Employee is absent from his/her job his/her compensation must be
reduced, if he/she have no permission from department head.
BR6: When Employees are reregistered again by any means, the staff must fill
employee description in the employee registration form and update the employee data
base.
BR7: Whenever new Employee category is received, a new Registration form must be
prepared.
BR8: Every department requesting Employee must be eligible (legal) known in the
hospital.

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2.6 Forms and other documents of the existing system

In any business documents and forms are the fundamental for the existence of different
process. The existing employee ordering system of sodo referral hospital HRM uses the
following forms and documents.
Employee registration forms

Employee Name Frist ----------------- Middle ----------------- Last--------------------

Birth Date day, month, Year-------------------------- Place of birth--------------------
Region------------- Zone------------------ Woreda-------------------
Nation/nationality---------------------------------------
Nationality----------------------------------- Sex---------------------
Address Region---------- City------------ Zone------------- Woreda------------ Kebele----------
Phone No.----------------- House No.----------------------
Marital statusmarried------------ single---------- divorced --------------------
In case of emergency Full name----------------------------------- Region---------------- Zone-----------
Woreda-----------------Kebele----------------- phone number--------------------
Educational status---------------------Special skill------------------------- Experience------------------------
EMPID----------------------------- Experience--------------------------------------------------------------
Date of employment---------------------------------- Type of employee-------------------------------
Acknowledgment and rewards (if any) --------------------
Assurance of employeeNameand Signature-------------------- job position--------------- date---------------
Assurance officer name---------------signature----------------job position---------------date------------------

2.7 Bottlenecks of the existing system

The PIECES frame work was used to identify the problems in the ex isting manual HRM
system of sodo referral hospital. The problems identified are presented below: -

2.7.1 Performance related problem

Performance related problem can be measured using two broad c ategories of
Performance measurement.
A) Throughput
Modifying employee information: - since the documents of employee are written
manually to modify their information the documents must be changed and there is no
any searching method, so to find each document it needs more time.

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Registering the employee’s: since the registration is done manually, registering the
employee specially when there are a lot of employees are difficult. Registering an
Employee also involves some redundant and bulk item information to be processed.
Generate Report: the task of report generating takes much time of the office, since it
requires summarizing bulk data.
B) Response Time: It is easy to predict the response time of each process based on
the detailed description of the major functions of the existing system such as generating
summarized report, updating the employee’s information and so on.

2.7.2 Information related problem

Information related problems can be measured with respect to input and output information of
the existing system.

2.7.2.1 Output related problems :

 Lack of relevant information in annual reports generated by the HRM system such as
errors in calculating Employee compensation amount during the preparation of annual
and monthly reports. This leads to incorrect reports for the Manger and Finance
department.
 No standard method of generating reports.

2.7.2.2 Input retaliated Problem:

All information that must be captured in the current HRM system is still performed manually
which threat human error may occur, and also redundant data when input the information.

2.7.3 Control and Security problem:

 Due to little security control unauthorized workers are capable to access information.
 Due to information that is not in use full format the current system handles all the
Employee related records in fill cabinet which means regularly all employees have access
to records.

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2.7.4 Efficiency related problem :

 Employees waste their time due to redundantly input data’s when registering new
employees and generating reports.
 The use of several forms and copies in the record keeping will suffer additional material
cost.

2.8 Good Practices to be preserved from the existing system

Even if the existing HRM of sodo referral hospital is working manually. The following
outlined to be preserved in the automated system.
 For individual Employee there is a unique ID number.
 Using the Employee registration form when employee registered.
 Generating report periodically on employees’ information such as evaluation.
 All forms and documents mentioned above must be used.
 Using Employee information document (files), which makes managing Employee
simple and easy.
 Information that is too sensitive has to be kept in hard copy.
 All information is secured.

2.9 Requirements of the Proposed System

In many organizations, services and tasks the system required to perform can be categorized in to
Functional and Non-Functional requirements.

2.9.1 Functional requirements

Functional requirement are things the system perform by any means of achieve the
intended objective. Therefore the following functional requirements are stated for the new
automated system.
 Registering the new employee in the hospital.
 Produce report based on the employee’s database.
 Managing the Employees information efficiently.
 Authorizes the administrator to control data access by the user.

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 Search an Employee by Employee ID.

 Update, save the employee’s information if necessary.
 Delete unnecessary or out of date information.
 Describe the employee placement.
 Vacancy announcement.

2.9.2 Non-functional requirements

Non-functional requirements are requirement, which has not essential for the system, but it can
support and give more quality for the system.

2.9.2.1 Performance requirements

The system users do not need to wait for a long time for the transaction of information.
There is also an admin panel to manage and control the system.

2.9.2.2 Users interface requirement

These requirements include the qualities of the system that are desirable from the end-
user’s point of view. The new system will use windows type graphical user interface.
This type of interface is chosen as it typically involves very little additional training
and common to most computer users. This will enable the users to use the system, and
support their work by providing a simple and easily assessable menu driven forms and
user interface controls.
Generally, user interface system should
 User interface should be menu driven and attractive.
 The system should support error-handling mechanism that display alert message
and the system guide the user what will be the next action.

2.9.2.3 Security and accesses permission

The system administrator gives privileges to employee and personnel officer. Only the
employee and personnel officer who have grant can login the system. So, the system
must be secured with user account and password.

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2.9.2.4 Backup and Recovery

Backups:- Backups are useful primarily for two purposes. The first is to restore a state
following a disaster (called disaster recovery). The second is to restore small numbers
of files after they have been accidentally deleted or corrupted. Data loss is also very
common. 66% of internet users have suffered from serious data loss. The system should
be holding a backup of the data by using different storage devices . Some of them are
Flash Memory, DVD Backup, Tape Backup, Hard Drives and A drive.
Recovery:- Data recovery is the process of restoring data that has been lost,
accidentally deleted, corrupted or made inaccessible for some reason. Data recover by
using system recovery and any software like restoration, wise data recovery, recuva
software.

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CHAPTER THREE: System Analysis

3.1 Introduction
Studying the existing system brings about an important contribution to the entire development
process. It is only after doing this phase that we can realize what is going wrong, what to change,
what activity or practice to encourage, and what alternative solution to propose.

3.2 System Requirement Specification (SRS)

3.2.1 Use case diagrams
Use case diagrams are used to depict graphically the interactions between the system
and external system and users. In other words, they graphically describe who will us e
the system and in what ways the user expects to textually describe the sequence of
steps of each interaction.

New employee register

Employee placement

delete user

Head/Ad
minestra Manage system
tor Personn
el officer
Search employee information

Update employee information

clerk
Generate report

vacancy announcement

Fig 3.1: Essential existing system use case diagram

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HUMANRESOURCEMANAGEMENTSYSTEM
FORSODOREFERRALHOSPITAL
New employee register

Employee placement

Head/Ad
minestra
tor Manage system Personn
el officer

Login

Search employee information

Employe Vacancy announcement see

e

Update employee information

Modify vacancy announcement

User

Generate report

Delete employee information

Fig 3.2: Essential proposed Use case diagram

3.2.2 Use case documentation

1. Use case Name: Login
Identifier UC1
Description Validates the user to enter to the system.

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Actor Administrator and Personnel officer

Pre- condition: The user must have valid user name and password.
Basic courses of 1. The user wishes to enter to the system.
action
2. The system displays the login dialog box.
3. The user fills and submits the username and password.
4. The system checks the login information.
5. The system displays Main Form if login is valid.
6. Use case ends
Alternate action The entered username and/or password are not correct.
1. The system determines the invalidity of username and/or password
2. The system determines invalidity to enter into the system.
3. The system informs the user to reenter username and/or password
4. The use case resumes at step 3 of flow of events.
5. Use case ends.
Post condition: The users logs in to the system.

Table 3.1: Use case to login

2. Use case Name: New employee registration

Identifier UC2
Description Registers new Employee.
Actor Personnel officer
Pre- condition: The employee must fulfill the required quality and pass the
qualification test given by the HRM system office.
Basic courses of 1. Employee passes the criteria and wants to register.
action
2. The Personnel officer enters to the system.
3. The Personnel officer selects new employee Registration form the menu.
4. The system registers the employee.
5. The officer assigns ID number.
6. The use case ends.
Alternate actions 1. Invalid data registration.

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2. Return to step 4 of flow of events.

3. Use case ends.
Post condition: Employee’s record registered. The officer assigns id number.

Table 3.2: Use case to new employee registration

3. Use case Name: Manage system

Identifier UC3
Description Create, delete, and update user account.
Actor Administrator
Pre- condition: Administrative privileges
Basic courses of 1. From the main form the users select account form
action
2. The system display user account form.
3. The system checks confirmation of password.
4. Administrator creates, delete and update user account.
5. The system will register the user account.
6. The system display message completed successfully.
7. End of use case
Alternate actions 1. If the password is not confirmed.
2. Return to step 2 of flow of events..
3. Use case ends.
Post condition User gates his/her own account.

Table 3.3: Use case to manage system

4. Use case Name: Employee Placement

Identifier UC4
Description Employee placement
Actor Administrator
Pre- condition: Have administrative privileges.
Basic courses of 1. From the main form the users select account form
action
2. The system display user account form.

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3. Administrator creates or modifies user account.

4. The system checks confirmation of password.
5. The system will register the user account.
6.The system display message completed successfully.
7. End of use case.
Alternate actions 1. If the password is not confirmed.
2. Return to step 3 of flow of events.
3. Use case ends.
Post condition User gates his/her own account.

Table 3.4: Use case to employee placement

5. Use Case Name:Update employee information

Identifier UC5
Description Update employee information when needed.
Actor Personnel officer
Pre- condition: Employee record must exist.
Basic courses of 1. The user selects update employee information from Main
action
Form.
2. The system displays updates employee information form.
3. Use case ends.
Alternate actions 1. If the information already does not exist.
2. Resume step 2 of above.
3. Use case ends.

Post condition The employee information updated.

Table 3.5: Use case to update employee information

6. Use Case Name: Generate report

Identifier UC6

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Description Generate a report specified.

Actor Personnel officer
Pre- condition: Request general report
Basic courses of 1. From Main Form personnel officer select report submenu.
action
2. The system display general report.
3. Then selects report type: placement report, skill report employee
registration
4. The system prepares report.
5. The system displays report.
6. End of use case.

Alternate actions 1. The entered username and/or password are not correct.
2. The system determines the invalidity of username and/or password.
3. The system determines invalidity to enter to the system.
4. The system informs the user to reenter username and/or password.
5. The use case resumes at step 3 of flow of events.
6. Use case ends.

Post condition Report is generated.

Table 3.6: Use case to generate reports

7.Use Case Name: Search employee information

Identifier UC7
Description Search employee information.
Actor Administrator and Personnel Officer
Pre- condition: Request employee ID.

Basic courses of 1. From Main Form user select search form.

action
2. The system display search form.
3. Then user type employee ID.
4. The system prepares the search result.

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5. The system displays employee Info.

6. End of use case.
Alternate actions 1. The entered Employee ID is not correct.
2. The system determines the invalidity of Employee ID.
3. The system informs the user to reenter correct Employee ID.
4. The use case resumes at step 3 of flow of events.
5. Use case ends.

Post condition Employee update

Table 3.7: Use case to search employee information

8. Use Case Name:Delete employee information

Identifier UC8
Description search and delete the employee detail Information
Actor Personnel Officer
Pre- condition: Request employee ID.
Basic courses of 1. From Main Form personnel officer select delete form.
action
2. The system displays delete form.
3. Then user type employee ID.
4. Then click delete button.
5. System asks that the personnel officer is sure about what he was
doing.
6. The system delete employee Info.
7. End of use case.
Alternate actions 1. . The entered Employee ID is not correct.
2. The system determines the invalidity of Employee ID.
3. The system informs the user to reenter correct Employee ID.
4. The use case resumes at step 3 of flow of events.
5. Use case ends.

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Post condition Employee file is deleted.

Table 3.8: Use case to delete employee information

9.Use Case Name: Modify vacancy announcement

Identifier UC9
Description Announcing the vacancy of the office or organization.
Actor Personnel Officer
Pre- condition: The organization vacancy
Includes HRM office

Table 3.9: Use case to modify vacancy announcement

10.Use Case Name: Delete employee account

Identifier UC10
Description Remove user account..
Actor Administrator
Pre- condition: Have administrative privileges.
Basic courses of 1. From the main form the users select account form
action
2. The system display user account form.
3. User creates or modifies user account.
4. The system checks confirmation of password.
5. The system will register the user account.
6. The system display message completed successfully.
7. End of use case.
Alternate actions 1. If the password is not confirmed.
2. Return to step 3 of flow of events.
3. Use case ends.
Post condition User gates his/her own accounts.

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Table 3.10: Use case to delete employee account

3.2.3 Sequence diagram

Sequence diagrams are used to depict graphically how objects interact wi th each other
via messages in the execution of a use case or operation. They illustrate how the
messages are sent and received between objects and in what sequence.

Personnel Login Security check New Emp register Database

officer <<UI>> <<controler>> <<UI>> <<DB>>

wants to register
enter
enter user name
and password
check
Invalid
open
Display form

fill fields
Validate infor
save
Registered

Fig3.3 sequence diagram of new employee registration

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Login Security check Database

Adminstretor
<<UI>> <<controler>> <<DB>>

Uses

user name and

password
check
Invalid

Display

Fig3.4 sequence diagram of login

Login Security check Emp placement Database

Administrator
<<UI>> <<controler>> <<UI>> <<DB>>

wants to emp
placement
enter user name
and password
check
Invalid
open
Display form

fill fields
Validate infor
save
Registered

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Fig3.5 sequence diagram of employee placement

delete emp
Administrator Login Security check information Database
<<UI>> <<controler>> <<UI>> <<DB>>

wants to search
emp infor
enter user name
and password
check
Invalid
EmpID
search
information
Display
employee
information

Fig3.6 sequence diagram of search employee information

delete emp
Administrator Login Security check information Database
<<UI>> <<controler>> <<UI>> <<DB>>

wants to delete
emp info
enter user name
and password
check
Invalid
open
Display form
select delete
data
save
Some file deleted

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Fig3.7 sequence diagram of delete employee information

vacancy
Personnel Login Security check Database
announcment
officer <<UI>> <<controler>> <<DB>>
<<UI>>

wants to
vacancy
announce
enter user name
and password
check
Invalid
open
Display form

fill fields
save
Announce
vacancy

Fig3.8 sequence diagram of vacancy announcement

personnel officer Login Security check Generate report Database

<<UI>> <<controler>> <<UI>> <<DB>>

wants to
generate report
enter user name
and password
check
Invalid
open
Display form
fill fields

save
Valid response

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Fig3.9 sequence diagram of generate report

Login Security check Account form Database

Administrator <<UI>>
<<UI>> <<controler>> <<DB>>

wants to manage

enter user name

and password
check
Invalid
Display user
account form

Update,
Delete,..user
Success full account
deleted ,updated
,...

Fig3.10 sequence diagram of manage system

3.2.4 Activity Diagram

Activity Diagrams are used to Document the logic of a single operation /methods, a single use
case, or the flow of logic of a business operation. In many ways, Activity Diagrams are the
object_ oriented Equivalent of flow charts and Data Flow Diagrams (DFD) from Structure.

login

Admin/p
ersonnel username and
officer/E Invalid password
mployee

Valid
check Other page

Fig 3.12 Activity diagram forlogin

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login
Personn
el
officer username and
Invalid password

Vali select new

check d employee Confirm
registration

Fig 3.13 Activity diagram fornew employee registration

login

Admin
username and
Invalid password

Valid select display

check employee employee
placement placement

Fig 3.14Activity diagram foremployee placement

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login

Personn
el officer
username and
Invalid password

Valid select generate

check
report

Fig 3.15Activity diagram for generate report

Homepage vacancy announce

No
Employe
e
Found

login

Vacancy
announcement
Invalid username and
password

select search ye
Valid Generate
check employee comment s
report
information
No

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Fig 3.16Activity diagram for search employee information

Vacancy found Vacancy

Homepage
announcement announcement

Personn
el officer No

login

username and
Invalid password

Valid select modify

check vacancy confirm
announcement

Fig 3.17Activity diagram for modify vacancy announcement

login

Admin
username and
Invalid password

Valid select manage

check
system

Fig 3.18Activity diagram for manage the system

3.2.5 Analysis level class diagram (conceptual modeling)

Class diagrams are typically used, although not all at once, to:

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 Explore domain concepts in the form of a domain model

 Analyze requirements in the form of a conceptual/analysis model
 Depict the detailed design.
Administrator Manage system
Emp placement
-empID:string -AdminID:string
-Username:sring
-Fname:string -AdminName:sting 1
+Delete() -empID:string
1..* 1
-Mname:string +Delete()
+Update()
-Birthdate:string 1
+Search() +Update()
-Country:string 1 +create()
()
-Region:string 1..*
1 New emp registration
-Location:string
-sex:char -empID:string
1
+search() Login -Fname:string
+register() -username:string -Mname:string
-password:string -Lname:string
1 +sigin() -Birthdate:integer
+reset() -age:integer
1 -sex:char
1 -dayofemployment:integer
Personnel officer -monthofempoyment:integer
Search emp info -personnelID:string -yearofemployment:integer
1
-empID:string 1..* -personnelname:string -department:string
1
1 +Register() -qualification:string
+Search()
+Generate report() 1..*-experience:integer
1 1
1 () -levelofeducation:string
1 -marriagestatus:string
1
1..* +submit()
Employee
Delete emp info +reset()
-name:string
-empID:sting
-empID:string 1..* Vacancy announcement
+Delete() -requationtype:string
+search()
-date:date
-requationnumber:integer
Generate report Update emp info 1..* -announcedby:string
-jobnumber:double
-empID:string
-empID:string 1 1..* -Registrationstartdate:string
+Update() -Registrationenddate:string
+Generate report()
-salary:string
+Reset() -announcementtype:string
-quantity:string
-qualfication:string
-gender:char

+save()
+delete()
+update()

Fig 3.19Analysis level class diagram

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3.2.6 User Interface Prototyping

User interface prototype is to indicate the surface that can be used by user and the
system to communicate to each other, but, not actual work area. Here the prototype of
applicant registration form and employee search detail is listed.

Administrator

Vacancy announcement Login

search
employee
Manage employee
placement
system information

Fig3.20 system flow of administrator

Personnel
officer

Vacancy announcement Login

update search delete

New employee modify vacancy
employee Generate report employee employee
register announcement
information information information

Fig3.21 system flow of personnel officer

Employee

Vacancy announcement Login

search
employee
information

Fig 3.22 System flow of employee

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CHAPTER FOUR: System design

4.1 Introduction
System design has a great part which describes the first solution of the system problem. So
designing a system is the important and necessary step in any computer system. System design
provides a clear description of the overall design of the Sodo referral hospital HRMS and
bridging the gap between desired and existing system in a manageable way.

The internal part of this system design document is organized as: class type architecture, class
modeling, class diagram, component diagram, State chart modeling, User Interface design.

4.2 Class type architecture

Layer Description
This layer wraps access to the logic of our system. There are two categories
Interface of interface class – user interface (UI) classes that provide people access to
our system and system interface (SI) classes that provide access to external
systems to our system. In our system there is one main home page interface
that enables people enter (login) to the system and large number of user inter
faces to work (communicate) each other and with other layers. Some UI like
homepage, login, registration interface
The process or controller layer implements business logic that involves
Process collaborating with several domain classes or even other process classes.
In this layer our system has one domain that implements the logic of our
system. Login control what interface user must get based on account.

Domain This layer implements the concepts relevant to our business domain focuses
on the data aspects of the business objects plus Behaviors specific to
individual objects. And implements the concept related to the business
domain focusing on the data aspects of the business.
In this layer our system has n such domain classes that are concerned with
data are the following.
 Employee Detail information

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 Employee account

Persistence layers encapsulate the capability to store, retrieve, and delete

Persistence objects/data permanently without revealing details of the underlying stor age
technology in the system. Often implement between object schema and
database schema and there are various available to us.

System classes provide operating-system-specific functionality for our

System applications, isolating our software from the operating system by wrapping
OS-specific features, increasing the portability of your application
In this project we have used MS –WINDOWS 7, platform on the each client
side, PHP and on the server side we have used wamp or xamp server

Table 4.1: Class type architecture

User interface

Process
(Controller)

System
Domain (Infrastructure,
(Business) platform)

Persistence
(Data)

Data base

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Fig 4.1: class type architecture

4.3 Class modeling

Class models shows the classes of the system, their Interrelationship (including
inheritance, aggregation, and association), and the operations and attributes of the
classes.
Administrator Manage system
Emp placement
-empID:string -AdminID:string
-Username:sring
-Fname:string -AdminName:sting
1 -empID:string
1..* give +Delete()
-Mname:string 1 control
+Update() +Delete()
-Birthdate:string 1
+Search() +Update()
-Country:string
() +create()
-Region:string 1..*
-Location:string 1 New emp registration
has account
-sex:char 1 -empID:string
+search() Login -Fname:string
+register() -username:string -Mname:string
-password:string -Lname:string
1 +sigin() -Birthdate:integer
Employee has account
+reset() -age:integer
-name:string
1 -sex:char
-empID:string 1..* has account
1 -dayofemployment:integer
+search() Personnel officer -monthofempoyment:integer
-yearofemployment:integer
1 -personnelID:string
Vacancy announcement -department:string
-personnelname:string 1
Register -qualification:string
-requationtype:string +Register() 1..* -experience:integer
-date:date
+Generate report() -levelofeducation:string
-requationnumber:integer 1
-announcedby:string 1..* +Update() -marriagestatus:string
announce
-jobnumber:double +Delete() +submit()
-Registrationstartdate:string +reset()
-Registrationenddate:string
-salary:string
-announcementtype:string
-quantity:string
-qualfication:string
-gender:char
+save()
+delete()
+update()

Fig 4.2: class modeling

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4.4 State chart modeling

State chart diagram is used for modeling the dynamic aspects of systems. It is similar
to activity diagram. Both activity and state chart diagrams are useful in modeling the
lifetime of an object. However, activity diagram shows flow of control from activity to
activity;where as state chart diagram shows flow of control from state to state. State
chart modeling is a dynamic modeling technique, one that focuses on identifying the
behavior within our system, behavior specified to the instances of a single class. It tries
to show different state that an object passes through its life span. However, it is not
necessary to build state chart for every class in the system; only st ate charts of complex
objects are necessary to be modeled. State chart diagram enables us to observe the state
of complex that simplifies implementation.

initial state Active

Idel Fill login Form Verify login

Formal exit
Informal exit

Login
fall
select

Register new emp

end state
fill register form
form is filled
Registered Registration form

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Fig 4.3: state chart diagrams for new employee register

initial state
Active
Idel Fill login Form Verify login

Formal exit
Informal exit

Login
fall

Confirm
End state
evalute

Logged into the

system

Fig 4.5: State chart diagram for Login

4.5 Collaboration modeling

A collaboration diagram describes interactions among objects in terms of sequenced

messages. Collaboration diagrams represent a combination of information taken from
class, sequence, and use case diagrams describing both the sta tic structure and dynamic
behavior of a system.
 The rectangle represent the various objects involves that make up the
application,
 The line between the classes represents the relationships (association,
aggregation, composition, dependencies, or inheritance)

Homepage(UI)

1:Active
3:fill the form
Login form
User
2:Display login form

4:submit 9:Response
6:Retry

5:Validate 8:Check

7:continue
Login Controller Database

Fig 4.6: collaboration model for login

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Homepage(UI)
1:Active
3:fill the form
Login form
11:fill form User
2:Display login form
10:Display form
Register form
4:submit 9:Response
6:Retry
5:Validate 8:Check

7:continue
Login Controller Database
11:Response message

12:Save/store

Fig 4.7: collaboration model for employee register

4.6 Component modeling

A component diagram describes the organization of the physical components in a
system.Components are modeled as rectangles with two smaller rectangles jutting out
from the left hand side. Components have dependencies on the interface of other
components.

Register

Placement
Personnel Security
office Access control <<infrastructure>>
Manage
system

Adminstrator Login Persistence

<<infrastructure>>

Vacancy
announce <<requires>>
Employee
Data base
Generate
report

Fig 4.8 component modeling diagram

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4.7 Deployment modeling

It describes the physical architecture of the hardware and software in the system. They
depict the software components, processors, and devices that make up the system’s
architecture.
 The hardware for the system
 The software that is installed on the hardware
 Depict the hardware/network infrastructure of an organization .
 Depict a major deployment configuration of a business application.

<<html>> <<php>>

Client:Browser Application server:Apache

Database Server:mysql

<<executable>>
Register Register

<<executable>>
Placement Placement
Persistence
<<executable>> <<infrastructure
Manage Manage system >>
system

<<executable>>
Login Login

<<executable>>
Data base
Vacancy Vacancy
announce announce

<<executable>>
Generate Generate report
report

Fig 4.9: deployment modeling

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4.8 User Interface design

Fig 4.11 User interface for home page

Fig 4.12 Personnel officer User Interface design

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Fig 4.13 User interface for registration form

Fig 4.14 login form

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Chapter Five : Implementation and Testing

5.1 Introduction
In this chapter we mainly focuses on the implementation part, imple mentation
concerned with the type of material (Hardware and software required), techniques to
develop the system, algorithm for the system, code samples of the system, data
preparation, how to install the system, some testing techniques, start up strategy for the
new installed system are briefly described in this part of documentation.

5.2 Algorithm design and coding

5.2.1Algorithm design
Algorithm for authentication
Function Authentication (Username, password, type)
If password length=0
Display error message “Pass word required”
Return
Pass=Retrieve Password (Username)
If password! =pass
Display error message “Incorrect password”
Return
Type=Check Type (type)
If type=Administrator
Display Administrator page
Else if type=personnel officer
Display personnel officer page
Else if type=employee
Display employee page
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//end of the function authentication

Algorithm for checking whether the field is empty or not
Function chkempty(obj)
If obj=’ ‘
Display error Message “The field should not be Empty”
Return true
Else
Return false
Algorithm for checking whether the field takes only Numbers or not
Function Contain Character (string)
If string contain [a-z A- Z]
Display error message “These Field Must be a character”
Return true
Else
Return false
//End of Function contain character.
Algorithm for checking whether the field takes only Characters or not
Function containNumber(string)
If string contain[0-9]
Display error message “This string contain Numeric Value”
Return true
Else
Return false
//End of Function contains Number.

5.2.2Coding
Code for employee registration
<form action="perRegi.php" method="post" name="demo"
onSubmit="return validateFormOnSubmit(this)">
<ul>
<p>

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<label for="userid">Emp ID:</label>

<input type="text" name="userid" size="12" onBlur="userid_validation(5,12)"/>
</br>
</p>
<p>
<label for="fname">First Name:</label>
<input type="text" name="fname" size="30" onBlur="allLetter()"/></br>
</p>
<p>
<label for="sname">Middle Name:</label>
<input type="text" name="mname" size="30" onBlur="allLetter1()"/>
</br>
</p>
<p>
<label for="lname">Last Name:</label>
<input type="text" name="lname" size="30" onBlur="allLetter2()"/>
</br>
</p>
<p>
<label for="dep">
Departement:</label>
<input type="text" name="dep" size="30" onBlur="allLetter3()"/>
</br>
</p>
<p>
<label for="age">Age:</label>
<input type="text" name="age" size="10" onBlur="allLetter4()"/>
</br>
</p>
<p>

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<label> Birth Year: </label>

<select name="year" onBlur="statusselect()">
<option></option><option >2015</option><option >2014</option><option
>2013</option><option >2012</option><option >2011</option><option
>2010</option><option >2009</option><option >2008</option>
<option >2007</option><option >2006</option><option >2005</op tion><option
>2004</option><option >2003</option><option >2002</option><option
>2001</option><option >2000</option><option >1999</option><option
>1998</option><option >1997</option><option >1996</option><option
>1995</option><option >1994</option><option >1993</option><option
>1992</option><option >1991</option><option>1990</option><option
>1989</option><option >1988</option><option >1987</option><option
>1986</option><option >1985</option><option >1984</option><option
>1983</option><option >1982</option> <option >1981</option><option
>1980</option><option >1979</option><option >1978</option><option
>1977</option><option >1976</option><option >1975</option>
<option >1974</option><option >1973</option><option >1972</option><option
>1971</option><option >1970</option><option >1969</option><option
>1968</option><option >1967</option><option >1966</option> <option
>1965</option><option >1964</option><option >1963</option><option
>1962</option><option >1961</option><option >1960</option> <option
>1959</option><option >1958</option><option >1957</option><option
>1956</option><option >1955</option><option >1954</option><option
>1953</option><option >1952</option><option >1951</option><option
>1950</option><option >1949</option><option >1948</option><option
>1947</option><option >1946</option> <option >1945</option><option
>1944</option><option >1943</option><option >1942</option<option
>1941</option><option >1940</option><option >1939</option><option
>1938</option><option >1937</option><option >1936</option><option
>1935</option><option >1934</option><option >1933</option><option

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>1932</option><option >1931</option><option >1930</option><option

>1929</option><option >1928</option><option >1927</option><option
>1926</option><option >1925</option><option >1924</option><o ption
>1923</option>
<option >1922</option><option >1921</option><option >1920</option><option
>1919</option><option >1918</option><option
>1917</option><option>1916</option><option >1915</option><option
>1914</option><option>1913</option><option >1912</option><option
>1911</option><option >1910</option><option >1909</option><option
>1908</option><option >1907</option><option >1906</option><option
>1905</option></select>
</br>
</p>
<p>
<label> Education Status:</label>
<select name="status"
onBlur="statusselect()"><option></option><option>Degree</option><option>Masters<
/option><option>Docter</option>
<option>Nurse</option><option>PHD</option><option>Diploma</option></select>
</br>
</p>
<p>
<label> Date of employement:</label><select name="date"
onBlur="statusselect()"><option></option>
<option >1</option><option >2</option><option >3</option><option
>4</option><option >5</option><option >6</option><option >7</option>
<option >8</option> <option >9</option><option >10</option><option
>11</option><option >12</option><option >13</option> <option >14</option>
<option >15</option><option >16</option><option >17</option> <option
>18</option><option >19</option><option >20</option><option >21</option>

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<option >22</option><option >23</option><option >24</option><option

>25</option><option >26</option><option >27</option><option >28</option>
<option >29</option><option >30</option> <option>31</option>

</select>
</br>

<label><br>
Month of employement:</label>
<select name="month" onBlur="statusselect()">
<option></option> <option >Jan</option><option >Feb</option><option
>Mar</option> <option >Apr</option><option >May</option><option
>Jun</option><option>Jul</option><option >Aug</option><option
>Sep</option><option >Oct</option><option >Nov</option><option >Dec</option>
</select>
</br>
</p>
<p>
<label>Year of Employement:</label>
<select name="year1" onBlur="statusselect()">
<option></option><option >2015</option><option >2014</option><option
>2013</option><option >2012</option><option >2011</option><option
>2010</option><option >2009</option><option >2008</option>
<option >2007</option><option >2006</option><option >2005</option><option
>2004</option><option >2003</option><option >2002</option><option
>2001</option><option >2000</option><option >1999</option><option
>1998</option><option >1997</option><option >1996</option><option
>1995</option><option >1994</option><option >1993</option><option
>1992</option><option >1991</option><option>1990</option><option
>1989</option><option >1988</option><option >1987</option><option

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>1986</option><option >1985</option><option >1984</option><option

>1983</option><option >1982</option> <option >1981</option><option
>1980</option><option >1979</option><option >1978</option><option
>1977</option><option >1976</option><option >1975</option>
<option >1974</option><option >1973</option><option >1972</option><option
>1971</option><option >1970</option><option >1969</option><option
>1968</option><option >1967</option><option >1966</option> <option
>1965</option><option >1964</option><option >1963</option><option
>1962</option><option >1961</option><option >1960</option> <option
>1959</option><option >1958</option><option >1957</option><option
>1956</option><option >1955</option><option >1954</option><option
>1953</option><option >1952</option><option >1951</option><option
>1950</option><option >1949</option><option >1948</option><option
>1947</option><option >1946</option> <option >1945</option><option
>1944</option><option >1943</option><option >1942</option<option
>1941</option><option >1940</option><option >1939</option><option
>1938</option><option >1937</option><option >1936</option><option
>1935</option><option >1934</option><option >1933</option><option
>1932</option><option >1931</option><option >1930</option><option
>1929</option><option >1928</option><option >1927</option><option
>1926</option><option >1925</option><option >1924</option><option
>1923</option>
<option >1922</option><option >1921</option><option >1920</option><option
>1919</option><option >1918</option><option
>1917</option><option>1916</option><option >1915</option><option
>1914</option><option>1913</option><option >1912</option><option
>1911</option><option >1910</option><option >1909</option><option
>1908</option><option >1907</option><option >1906</option><option
>1905</option></select>
</br>

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</p>

<p>
<label>Marriage status:</label>
<select name="marriage" onBlur="statusselect()">
<option></option><option>married</option> <option>single</option>
</select>
</br></p> <p>
<label >Type of employee:</label>
<select name="typeofemp" onBlur="statusselect()">
<option></option><option>Regular</option><option>overtime</option>
</select>
</br></p><p>
<label id="gender">Sex </label>
<input type="radio" name="sex" value="Male" checked />
<span>Male</span>
<input type="radio" name="sex" value="Female" />
<span>Female</span><br><p>
<label for="salary">Salary:</label>
<input type="text" name="salary" size="50" onBlur="allLetter()"/></br>
</p></br>
<center><input type="Submit" name="Submit" value="Submit" />
<input type="reset" name="Reset" value="Reset" class="button"></center>
</p>
</ul>
</form> <?php
if(isset($_POST['Submit']))
{
$id=$_POST['userid'];
$Fname=$_POST['fname'];

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$Mname=$_POST['mname'];
$Lname=$_POST['lname'];
$Department=$_POST['dep'];
$Age=$_POST['age'];
$Birthyear=$_POST['year'];
$Educationstatus=$_POST['status'];
$Dayofemployement=$_POST['date'];
$Monthofemployement=$_POST['month'];
$Yearofemployement=$_POST['year1'];
$marriage=$_POST['marriage'];
$Typeofemployee=$_POST['typeofemp'];
$sex=$_POST['sex'];
$salary=$_POST['salary'];

{
$sql="INSERT INTO emp_register
(emp_Id,Fname,Mname,Lname,Department,Age,Birthyear,Educationstatus,Dayofemplo
yement,Monthofemployement,Yearofemployement,Marriagestatus,Typeofemployee,Sex
,salary)VALUES
('$id','$Fname','$Mname','$Lname','$Department','$Age','$Birthyear','$Educationstatus','
$Dayofemployement','$Monthofemployement','$Yearofemployement','$marriage','$Type
ofemployee','$sex','$salary')";

if (!mysql_query($sql,$conn))
{

echo'<P style="color:red" > Error Already Registered with this employee

ID</p>'.$id;
echo' <meta content="10;perRegi.php" http-equiv="refresh" />';

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}
else
{
echo'<p class="success" style="color:#390"> Successfully register!</p>';
echo' <meta content="6;perRegi.php" http-equiv="refresh" />';
}}}

mysql_close($conn)
?>
Code for Delete employee

<?php

$conn=mysql_connect("localhost","root","");

mysql_select_db("hrm",$conn);

if($log != "log"){

header ("Location: allemployesresult.php");

$ctrl = $_REQUEST['emp_id'];

$SQL = "DELETE FROM emp_register WHERE emp_id = '$ctrl'";

mysql_query($SQL);

mysql_close($db_handle);

print "<script>location.href = 'allemployesresult.php'</script>";

?>

Code for search employee information

<form action="searchper.php" method="post">

<table border="0" cellspacing="20">
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<tr><td>Choose Search Type<br/><select name="searchtype">

<option value="emp_id">Emp_id</option>
<option value="Fname">Name</option>
</select>
</td>
<td>Enter Search Term <br/>
<input name="searchterm" type="search" size="40"/></td>
</tr>
<tr><td colspan="2"><center><input type="submit" name="submit"
value="Search"/></center></td></tr>
</table>
</form> <form action="allemployesresult1.php" method="post" >
<center><input type="submit" name="submit" value="Show all Employes" /></center>
</form></table>
<h1 align="center">Employes Search Results</h1>
<?php
if(isset($_POST['searchtype']) || isset($_POST['searchterm'])){
// create short variable names
$searchtype=$_POST['searchtype'];
$searchterm=trim($_POST['searchterm']);}
if (!isset($searchtype) || !isset($searchterm )) {
echo '<p style=color:#FF0000>You have not entered search details. Please go back and
try again.<a href="perSearchinfo.php" style=text-decoration:none><input type="button"
value="back"></a></p>';
exit;}
if (!$searchtype || !$searchterm ) {
echo '<p style=color:#FF0000>You have not entered search details. Please go back and
try again.<a href="perSearchinfo.php" style=text-decoration:none><input type="button"
value="back"></a></p>';

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exit;}
if (!get_magic_quotes_gpc()){
$searchtype = addslashes($searchtype);
$searchterm = addslashes($searchterm);}
@$db = new mysqli('localhost', 'root', '', 'hrm');
if (mysqli_connect_errno()) {
echo 'Error: Could not connect to database. Please try again later.';
exit;}
$query = "select * from emp_register where ".$searchtype." like '%".$searchterm."%'";
$result = $db->query($query);
$num_results = $result->num_rows;
echo "<p align='center'>Number of emplyes found: ".$num_results."</p>";
echo "<table border=\"0\" cellspacing=\"0\" align='center'>";
for ($i=0; $i <$num_results; $i++) {
$row = $result->fetch_assoc();
echo '<tr >';
echo "<td>";
echo ($i+1).".Full Name: ";
echo stripslashes($row['Fname'].'&nbsp;'.$row['Mname'].'&nbsp;'.$row['Lname']);
echo "<br />Emp_id: ";
echo stripslashes($row['emp_id']);
echo "<br />Department: ";
echo stripslashes($row['Department']);
echo "<br />Age: ";
echo stripslashes($row['Age']);
echo "<br />Birth year: ";
echo stripslashes($row['Birthyear']);
echo "<br />Education status: ";
echo stripslashes($row['Educationstatus']);
echo "<br />Employement of Date/Month/year: ";

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echo
stripslashes($row['Dayofemployement'].'&frasl;'.$row['Monthofemployement'].'&frasl;'.
$row['Yearofemployement']);
echo "<br />Marriage status: ";
echo stripslashes($row['Marriagestatus']);
echo "<br />Type of emplyee: ";
echo stripslashes($row['Typeofemployee']);
echo "<br />Gender: ";
echo stripslashes($row['Sex']);
echo "<br />Salary: ";
echo stripslashes($row['salary']);
echo"<hr>";
//echo "</tr>";
$Btitle=htmlspecialchars(stripslashes($row['Fname']));
print("
<td ><a href = 'updateemployeeinfo.php?emp_id=".$row['emp_id']."'>[Edit]</a>
<a href = 'deleteemployee1.php?emp_id=".$row['emp_id']."'><p
onclick='isdelete();'>[Delete]</p></a></td>
");
//echo '&nbsp&nbsp&nbsp&nbsp&nbsp<a href="updateempinfo.php"?emp_id=' .
$row['emp_id'].'">[Edit]</a>';
//echo '&nbsp&nbsp&nbsp&nbsp&nbsp<a href="deleteemployee.php"?emp_id=' .
$row['emp_id'].'">[Delete]</a>';
echo"<hr>";
echo "</td></tr>";}
echo "</table>";
$result->free();
$db->close();
?>
Code for change password

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<H1 align="center">Edit Employee Account!</h1>

<table align='center' style='text-align:justify;border-radius:15px;border:1px solid
#000000; -webkit-box-shadow:0 0 18px rgba(0,0,0,0.4); -moz-box-shadow:0 0 18px
rgba(0,0,0,0.4); box-shadow:0 0 18px rgba(0,0,0,0.4);'>
<tr bgcolor="#990000">
<th style='height:30px; font-weight:bold;'><font color='white'
size='2'>Emp_id</th>
<th style='height:30px; font-weight:bold;'><font color='white'
size='2'>Names</th>
<th style='height:30px; font-weight:bold;'><font color='white'
size='2'>Role</th>
<th style='height:30px; font-weight:bold;'><font color='white'
size='2'>Username</th>
<th style='height:30px; font-weight:bold;'><font color='white'
size='2'>Password</th>
<th style='height:30px; font-weight:bold;'><font color='white'
size='2'>Email</th>
<th style='height:30px; font-weight:bold;'><font color='white'
size='2'>Action</th>
</tr> <?php
$result = mysql_query("SELECT * FROM signup");
while($row = mysql_fetch_array($result)) {?>
<td><?php echo $row['emp_id'];?></td>
<td><?php echo $row['Firstname']."&nbsp;".$row['Lastname'];?></td>
<td><?php echo $row['Role'];?></td>
<td><?php echo $row['Username'];?></td>
<td><?php echo $row['Password'];?></td>
<td><?php echo $row['email'];?></td>
<?php

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print(" <td style='height:30px;'><a href =

'editaccount.php?emp_id=".$row['emp_id']."'>[Edit]</a></td>
");?> </tr>
<?php }
print( "</table>");
mysql_close($conn);
?>
Code for User Authentication
<?php
$conn=mysql_connect("localhost","root","");
mysql_select_db("hrm",$conn);
if (isset($_POST['Login'])){
$username=$_POST['un'];
$password=$_POST['pw'];
$sql ="SELECT * FROM signup WHERE Username='$username' AND
Password='$password'";
$result = mysql_query($sql);
$rowCheck = mysql_num_rows($result);
$row=mysql_fetch_array($result);
if($row['Role']=='Administrator'){
$_SESSION['emp_id']=$row['emp_id'];
echo "<script>window.location='admihome.php';</script>";}
else if($row['Role']=='Personnel'){
$_SESSION['emp_id']=$row['emp_id'];
echo "<script>window.location='perhome.php';</script>";}
else if($row['Role']=='Employee'){
$_SESSION['emp_id']=$row['emp_id'];
echo "<script>window.location='emphome.php';</script>";}
else {

echo'<br>';
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echo' <p class="wrong" style="color:red;" >Check Your username or/and

Password!</p>';
echo' <meta content="15;logini.php" http-equiv="refresh" />';}}
mysql_close($conn);?>
<form action="logini.php" method="post" name="form" onSubmit="r eturn
validate()"target=_self ><p align="center"><img src="../Image/222.jpg" width="201"
height="63"/></p> <label><p align="center">Username:&nbsp;&nbsp;</label> <input
type="text" name="un" size="15" placeholder="Name"/><span id="firstnameerror"
class="error" ></span> <br />
<label><p align="center">Password :&nbsp;&nbsp;</label><i nput type="password"
name="pw" size="15" placeholder="**********" /><span id="passworderror"
class="error" ></span></span><br />
<div align="center"><p><input type="submit" value="Login" name="Login"
Onclick="return check(this.form);"/>
<input name="reset" type="reset" value="Cancel" /></p></div></form>
Code for view vacancy

<?php
$con = mysql_connect("localhost","root","");
if (!$con){
die('Could not connect: ' . mysql_error());}
mysql_select_db("hrm", $con);
$result = mysql_query("SELECT * FROM vacancy");
echo "<table border='1' align='center' >
<tr bgcolor='#993300'>
<th>Dep't</th>
<th>Acad Rank</th>
<th>Field of specialization Required</th>
<th>Num-staff Required</th>
<th>Gender</th>
<th>Regi start date</th>

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<th>Regi end date</th>

<th >Action</td></tr>";
while($row = mysql_fetch_array($result)){
echo "<tr>";
echo "<td>" . $row['Departement'] . "</td>";
echo "<td>" . $row['Academic_rank'] . "</td>";
echo "<td>" . $row['Fieldofspecialization'] . "</td>";
echo "<td >" . $row['Numberof_staff'] . "</td>";
echo "<td>" . $row['gender'] . "</td>";
echo "<td>" . $row['Registrationstartdate'] . "</td>";
echo "<td >" . $row['registrationenddate'] . "</td>";
echo "<td >" ."<a href='deletevacancy.php ?del1=$row[id]'><p
onclick='isdelete();'>[Delete]</a></p> ". "</td>";
echo "</tr>";}
echo "</table>";
mysql_close($con);
?>
Code for generate report

<?php
@$db = new mysqli('localhost', 'root', '', 'hrm');
if (mysqli_connect_errno()) {
echo 'Error: Could not connect to database. Please try again later.';
exit;}
$p="PHD";
$dip="Diploma";
$deg="Degree";
$Mas="Masters";
$doc="Docter";
$ner="Nurse";
$m="Male";

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$f="Female";
$mdipquery ="SELECT* FROM emp_register where Educationstatus='".$dip."' AND
sex='".$m."'";
$mdipres=@$db->query($mdipquery);
$mdipnum_results = $mdipres->num_rows;
$fdipquery ="SELECT* FROM emp_register where Educationstatus='".$dip."' AND
sex='".$f."'";
$fdipres=@$db->query($fdipquery);
$fdipnum_results = $fdipres->num_rows;
$mdocquery ="SELECT* FROM emp_register where Educationstatus='".$doc."' AND
sex='".$m."'";
$mdocres=@$db->query($mdocquery);
$mdocnum_results = $mdocres->num_rows;
$fdocquery ="SELECT* FROM emp_register where Educationstatus='".$doc."' AND
sex='".$f."'";
$fdocres=@$db->query($fdocquery);
$fdocnum_results = $fdocres->num_rows;
$mnerquery ="SELECT* FROM emp_register where Educationstatus='".$ner."' AND
sex='".$m."'";
$mnerres=@$db->query($mnerquery);
$mnernum_results = $mnerres->num_rows;
$fnerquery ="SELECT* FROM emp_register where Educationstatus='".$ner."' AND
sex='".$f."'";
$fnerres=@$db->query($fnerquery);
$fnernum_results = $fnerres->num_rows;
$mp ="SELECT* FROM emp_register where Educationstatus='".$p."' AND
sex='".$m."'";
$mpres=@$db->query($mp);
$mpnum_results = $mpres->num_rows;

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$fpquery ="SELECT* FROM emp_register where Educationstatus='".$p."' AND

sex='".$f."'";
$fpres=@$db->query($fpquery);
$fpnum_results = $fpres->num_rows;
$mdegquery ="SELECT* FROM emp_register where Educationstatus='".$deg."' AND
sex='".$m."'";
$mdegres=@$db->query($mdegquery);
$mdegnum_results = $mdegres->num_rows;
$fdegquery ="SELECT* FROM emp_register where Educationstatus='".$deg."' AND
sex='".$f."'";
$fdegres=@$db->query($fdegquery);
$fdegnum_results = $fdegres->num_rows;
$mMasquery ="SELECT* FROM emp_register where Educationstatus='".$Mas."' AND
sex='".$m."'";
$mMasres=@$db->query($mMasquery);
$mMasnum_results = $mMasres->num_rows;
$fMasquery ="SELECT* FROM emp_register where Educationstatus='".$Mas."' AND
sex='".$f."'";
$fMasres=@$db->query($fMasquery);
$fMasnum_results = $fMasres->num_rows;
$doct=$fdocnum_results+$mdocnum_results;
$nert=$fnernum_results+$mnernum_results;
$dipt=$fdipnum_results+$mdipnum_results;
$degt=$fdegnum_results+$mdegnum_results;
$mast=$fMasnum_results+$mMasnum_results;
$pt=$fpnum_results+$mpnum_results;
echo'<table border ="5";color="#fff0000" class="tble" >
<tr bgcolor="#996633"> <th >Education Level</th><th >Male</th<th>Female</th>
<th >Total</th> </tr><tr align="center"><td bgcolor="#99663 3">Docter</td>
<td >'.$mdocnum_results.'</td> <td >'.$fdocnum_results.'</td><td >'.($doct).'</td>

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</tr><tr align="center"> <td

bgcolor="#996633">Nurse</td><td>'.$mnernum_results.'</td><td>'.$fnernum_results.'
</td> <td >'.($nert).'</td> </tr> </tr> <tr align="center"> <td
bgcolor="#996633">Diploma</td> <td >'.$mdipnum_results.'</td>
<td>'.$fdipnum_results.'</td> <td >'.($dipt).'</td> </tr> <tr align="center"> <td
bgcolor="#996633">Degree</td> <td >'.$mdegnum_results.'</td>
<td >'.$fdegnum_results.'</td><td >'.($degt).'</td>
</tr> <tr align="center"><td
bgcolor="#996633">Masters</td><td>'.$mMasnum_results.'</td><td>'.$fMasnum_resu
lts.'</td><td>'.($mast).'</td></tr>
<tr align="center"><td bgcolor="#996633">PHD</td> <td>'.$mpnum_r esults.'</td>
<td>'.$fpnum_results.'</td><td>'.($pt).'</td></tr> <tr align="center">
<td colspan="3" align="right" bgcolor="#996633">Total</td>
<td><b>'.($mast+$degt+$dipt+$pt+$nert+$doct).'</b></td></tr> </table>';
$db->close();
?>

5.3 Test Procedures

 Unit testing: Verification (A set of operations that the software correctly
implemented a particular function) on the smallest element of the program i.e.
the modules are tested alone in order to discover any error in the code.
 Some of errors that controls
 When the field is empty, the system will display username required.
 When we enter a character instead of numeric value, the system will
display emp_id should be number.
 When we enter a numeric value instead of character, the s ystem will
display user name should be character.
 Integrated testing :The process of bringing together all the modules that a
program comprises for testing purpose.


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5.3 Hardware software acquisitions

For the proper functioning of the system the following hardware and software are
required
 Hardware’s

 Compute

 CD/DVD disk

 Software’s

 Wamp server
 Internet explorer, Mozila firfox
 Adobe dream weaver CS5,notpade++

5.4 User manual preparation

Steps1
 Activate wamp server from the Desktop or Start up Menu if it’s not
activated.

Click on start - >wamp server

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Then Click on “Hide these window and start server” Button

Step2
 From the start menu click on start->All programAccessories
Run

Steps3
 In the run Dialog box type the URL of the page (example
http://localhost/hrm/Home.php) and the click “OK” button
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After the application have been installed and tested the system is ready to be functional
and then preparation could begin to place the new system in to operation. Hence, in
order the new system to be operational the new system should be loaded with the
existing data from the old system. The start-up strategy used is parallel conversion
strategy, means the old system and the new system will operate simultaneously for
some time, because the defect of the new system will be identified if any, before the old
system is abandoned and until get user acceptance

5.5 Installation Process

After installing both Adobe Dreamweaver and wamp server software do the following
steps
Step1
 Get the folder “Final project “from the Developing Team.

Step 2
 Copy the folder to WWW folder in the c: \wamp\www

After doing these steps again, copy the folder “HRM data” from the Developing Team
then.
Step3
 Paste into the folder ”data “in the C: \Wamp\www\Data

Step4 Installation is Finished.

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Chapter Six: Conclusions and Recommendation

6.1Conclusion
An effort has been made to study HRMS of Sodo referral hospital as partial fulfillment
of BSc degree in computer science and information Technology. In doing the study the
team has tried to follow object oriented system analysis and design methodology.
Since the success and failure of any system depends on gathering the right information
through different fact-finding techniques and user involvements, the team has made the
best effort to gather requirements. After a detail review and study of the existing system
of HRM models have been designed to reflect the new system that is suppose to solve
problems.
Designing computerized HRM of Sodo referral hospital helps to maintain a computer
based HRM.
In order to solve different problems existed the team has tried to propose a solution that
at least reduce the existed problems and model the proposed system using different
tools and methodologies. We believe that different tools and techniques has helped us a
lot in capturing real user requirements and model the right system for the users for their
day to day transactions. Thus it should have the precedence in know -how and
experience in collecting, processing and utilizing information.

6.2 Recommondations
As its obvious the use of and advantage of computerized systems over manual
information systems, we strongly recommend Sodo referral hospital HRM to implement
our new system in order to achieve capabilities like reliable da ta keeping ,fast data
processing and transmissions , well defined communications among departments
,sharing a single database and so on.
It’s true that our country’s is yet developing country that most things are done manually
which in turn is affecting our economy, and new systems like our systems should be
adopted so that it highly reduces the burden of the hospital. And make the service
recipient happy. Which clearly notify the saying “simplicity is the ultimate
sophistication?”

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Reference
1. Internet with important URL like http://www.w3schools.com/php
http://www.freestudentprojects.com/site-map/
2. J.Duncan System analysis and design 5th edition
3. Elmasri, Ramex. Fundamentals of database systems.2 nd .ed.Redwood city, CA:
Benjamin Cummings publication

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