CASE STUDY I
Subject: Business Environment
MBA SY Sem III
PANKAJ KAPSE
Roll No: 18
MBA SY Sem III
SRTMUN
Sub Centre LATUR
Export Procedures “HEWLLEET
PACKARD”
Certain documentation takes place while
exporting from India. Special documents may
be required depending on the type of product
or destination. Certain export products may
require a quality control inspection certificate
from the Export Inspection Agency. Some food
and pharmaceutical product may require a
health or sanitary certificate for export.
Shipping Bill/ Bill of Export is the main
document required by the Customs Authority
for allowing shipment. Usually the Shipping
Bill is of four types and the major distinction
lies with regard to the goods being subject to
certain conditions which are mentioned
below:
Export duty/ cess
Free of duty/ cess
Entitlement of duty drawback
Entitlement of credit of duty under
DEPB Scheme
Re-export of imported goods
The following are the documents required for the processing of the
Shipping Bill:
GR forms (in duplicate) for shipment to all the countries.
4 copies of the packing list mentioning the contents, quantity,
gross and net weight of each package.
4 copies of invoices which contains all relevant particulars like
number of packages, quantity, unit rate, total f.o.b./ c.i.f.
value, correct & full description of goods etc.
Contract, L/C, Purchase Order of the overseas buyer.
AR4 (both original and duplicate) and invoice.
Inspection/ Examination Certificate.
The formats presented for the Shipping Bill are as given below:
White Shipping Bill in triplicate for export of duty free of
goods.
Green Shipping Bill in quadruplicate for the export of goods
which are under claim for duty drawback.
Yellow Shipping Bill in triplicate for the export of dutiable
goods.
Blue Shipping Bill in 7 copies for exports under the DEPB
scheme.
Note :- For the goods which are cleared by Land Customs, Bill of
Export (also of 4 types - white, green, yellow & pink) is required
instead of Shipping Bill.
Documents Required for Post Parcel Customs Clearance
In case of Post Parcel, no Shipping Bill is required. The relevant
documents are mentioned below:
Customs Declaration Form - It is prescribed by the Universal
Postal Union (UPU) and international apex body coordinating
activities of national postal administration. It is known by the
code number CP2/ CP3 and to be prepared in quadruplicate,
signed by the sender.
Despatch Note, also known as CP2. It is filled by the sender to
specify the action to be taken by the postal department at the
destination in case the address is non-traceable or the parcel
is refused to be accepted.
Prescriptions regarding the minimum and maximum sizes
of the parcel with its maximum weight :
Minimum size: Total surface area not less than 140 mm X 90
mm.
Maximum size: Lengthwise not over 1.05 m. Measurement of
any other side of circumference 0.9 m./ 2.00 m.
Maximum weight: 10 kg usually, 20 kg for some destinations.
Commercial invoice - Issued by the seller for the full
realisable amount of goods as per trade term.
Consular Invoice - Mainly needed for the countries like
Kenya, Uganda, Tanzania, Mauritius, New Zealand, Burma,
Iraq, Ausatralia, Fiji, Cyprus, Nigeria, Ghana, Zanzibar etc. It
is prepared in the prescribed format and is signed/ certified by
the counsel of the importing country located in the country of
export.
Customs Invoice - Mainly needed for the countries like USA,
Canada, etc. It is prepared on a special form being presented
by the Customs authorities of the importing country. It
facilitates entry of goods in the importing country at
preferential tariff rate.
Legalised/ Visaed Invoice - This shows the seller's
genuineness before the appropriate consulate/ chamber of
commerce/ embassy. It do not have any prescribed form.
Certified Invoice - It is required when the exporter needs to
certify on the invoice that the goods are of a particular origin
or manufactured/ packed at a particular place and in
accordance with specific contract. Sight Draft and Usance
Draft are available for this. Sight Draft is required when the
exporter expects immediate payment and Usance Draft is
required for credit delivery.
Packing List - It shows the details of goods contained in each
parcel/ shipment.
Certificate of Inspection - It shows that goods have been
inspected before shipment.
Black List Certificate - It is required for countries which have
strained political relation. It certifies that the ship or the
aircraft carrying the goods has not touched those country(s).
Weight Note - Required to confirm the packets or bales or
other form are of a stipulated weight.
Manufacturer's/ Supplier's Quality/ Inspection Certificate.
Manufacturer's Certificate - It is required in addition to the
Certificate of Origin for few countries to show that the goods
shipped have actually been manufactured and are available.
Certificate of Chemical Analysis - It is required to ensure
the quality and grade of certain items such as metallic ores,
pigments, etc.
Certificate of Shipment - It signifies that a certain lot of
goods have been shipped.
Health/ Veterinary/ Sanitary Certification - Required for
export of foodstuffs, marine products, hides, livestock etc.
Certificate of Conditioning - It is issued by the competent
office to certify compliance of humidity factor, dry weight, etc.
Antiquity Measurement - Issued by Archaeological Survey of
India in case of antiques.
Transhipment Bill - It is used for goods imported into a
customs port/ airport intended for transhipment.
Shipping Order - Issued by the Shipping (Conference) Line
which intimates the exporter about the reservation of space of
shipment of cargo through the specific vessel from a specified
port and on a specified date.
Cart/ Lorry Ticket - It is prepared for admittance of the cargo
through the port gate and includes the shipper's name, cart/
lorry No., marks on packages, quantity, etc.
Shut Out Advice - It is a statement of packages which are
shut out by a ship and is prepared by the concerned shed and
is sent to the exporter.
Short Shipment Form - It is an application to the customs
authorities at port which advises short shipment of goods and
required for claiming the return.
Shipping Advice - It is prepared in aligned document to be
used to inform the overseas customer about the shipment of
goods.
