NIR QA Form: Standard Letter of Application for Permit to Open and Operate a Private School or Course

October 13, 2019

Ejanelene V. Catalan
Director III
Officer-in-Charge
Office of the Regional Director
Zamboanga City
Thru: ______________________________
Schools Division Superintendent
Division of _____________________
Sir:
Greetings!
_____________________________ (name and address of school) would like to apply for Government
________________( Permit to Open and Operate/Renewal) ________________ ( Preschool, Elementary, Secondary)
course, effective School Year ____________.
For approval of this application, the school hereby submits all the needed supporting documents as follows;
1. Endorsement of the Schools Division Superintendent
2. Signed Standard Letter of Application for Government Permit/Recognition
3. Inspection Report of the Division Inspection Team ( preferably comprising the Physical Facilities Coordinator, a
DQMT member and led by EPS-in –Charge of Private Schools) where each member affixes his/her signature in
the said report.
4. Board Resolution (certified by the Corporate Secretary) stipulating the intention to apply for Permit/Recognition of
specific Basic Education Course/s.
5. Philosophy and goals of the Course
6. Notarized Feasibility Study
6.1 Purpose and objectives of the proposed school or course
6.2 Need or demand for the school/course in the locality and distance of the applicant school from neighboring
existing schools( Standard: No other public/private school offering the course applied within 2-km radius or
Justification), and list of prospective learners to support viability of the course
6.3 School Governance
 Organizational Chart indicating the administrative, teaching and non-teaching personnel
 Transcript of Records of the School Head (Master’s Degree holder), teachers, nurse, physician,
dentist, librarian
 PRC Rating/license of the school head and teachers
 Notarized Employment contracts of the school head, members of the teaching and non-teaching
staff
6.4 School Site, school buildings, classrooms, ancillary facilities, furniture and fixtures
 Copies of documents showing ownership of school site and buildings ( OCT, TCT, Deed of
Donation, Copy of payment of Real Property Tax for School Buildings) or Contract of Lease that
shall stand 10 years from when application is filed.
 Copy of the Certificate of Occupancy
 Comprehensive Floor Plan indicating the area, dimension and maximum and actual number of
learners that classroom and non-academic rooms (computer room, library, home economics/TLE
room, science laboratory, etc.) can accommodate.
 Pictures of principal’s office, guidance office, computer room, library, home economics/TLE room,
science laboratory, comfort rooms, canteen, clinic ( with cot/bed, medicine cabinet, first aid kit, etc.),
playground, hand washing areas/facilities, fire extinguishers, fire escapes, fire exits, ramps for
learners with disabilities/special needs.

QAD/QA Form for Application for Permit to Operate a Private School Page 1
NIR QA Form: Standard Letter of Application for Permit to Open and Operate a Private School or Course

 Pictures of classrooms showing chairs, desks, tables, cabinets/shelves, black/white boards, display
boards, bulletin boards, etc.
6.5 Curriculum
 Copy of DepEd Curriculum Learning Competencies for each level ( and school’s special curriculum
if available)
 Copies of the comprehensive class programs including the year level and section, time, name of
subject, name of teacher who handles the subject, number of minutes for each subject
 List and pictures of textbooks and supplementary materials
 List and pictures of teaching aids/instructional materials, library resources/materials/equipment,
athletics/sport supplies and equipment, laboratory supplies/materials/equipment, TLE tools and
utensils, curriculum materials
 List of co and extra-curricular activities and special programs/projects
 Copy of the School Handbook
 Copy of Staff Training/Professional Development Plan
7. Securities and Exchange Commission ( SEC) Registration
7.1 Registration is in the name of the school
7.2 Course applied is mentioned in the Articles of Corporation
7.3 Incorporators/owners are citizens of the Philippines ( except those established by religious groups or mission
boards)
7.4 At least 60% of Capital Contribution ( Php 1,000,000.00 for Preschool Php 1,500,000.00 for Elementary
Php 2,500,000,00 for Secondary) is owned by the owners/incorporators.

8. Others
8.1 Copy of the school budget indicating the source of funds
8.2 Copy of proposed tuition and other school fees
8.3 Copy of Latest Financial Statement certified by an external CPA with Independent Auditor’s Opinion
8.4 Copy of receipt of payment of school bond ( payable to Regional Office), inspection fees ( payable to the
Division Office)
8.5 Copies of receipts of latest remittances to SSS, Philhealth, PAG-IBIG (and Retirement Plan)

Thank you and God bless.

Very truly yours,

___________________________
School President/Principal

Note: This letter together with the supporting documents should be submitted to the Division Office not later than
August 30 of the year that precedes the opening of the school year applied

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