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DCP Guidelines For Development

This document outlines guidelines for delivering IT packages and equipment to schools in Carcar City Division. It details procedures for unloading packages, signing inspection and acceptance reports, and transferring property. It also provides requirements for schools receiving equipment, such as having a multimedia classroom. Maintenance tips are included, such as keeping equipment clean and plugged into UPS batteries. Procedures for reporting service issues to suppliers are also described.

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59 views2 pages

DCP Guidelines For Development

This document outlines guidelines for delivering IT packages and equipment to schools in Carcar City Division. It details procedures for unloading packages, signing inspection and acceptance reports, and transferring property. It also provides requirements for schools receiving equipment, such as having a multimedia classroom. Maintenance tips are included, such as keeping equipment clean and plugged into UPS batteries. Procedures for reporting service issues to suppliers are also described.

Uploaded by

Eyadcampanilla
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Download as DOCX, PDF, TXT or read online on Scribd
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DCP GUIDELINES FOR DEVELOPMENT/DELIVERY OF IT PACKAGES

AND IT EQUIPMENT
September 24, 2019
Carcar City Division Training Laboratory

 DCP DEPLOYMENT
 Unloading of the package with School Property Custodian and School Inspectorate Team
 On the SPC shall receive the deliveries
 Schedule of deliveries after 5 PM or weekends is case to case basis (with agreement/
communication ahead of the scheduled delivery)

 UPON DELIVERY TO THE RECIPIENT SCHOOLS


 DR- Delivery Receipt
 IAR- Inspection and Acceptance Report
 PTR- Property Transfer Report
 Training Checklist
 Essential in troubleshooting
 Initial Checking
 Physical condition of the boxes
 Quality
- Inform the supplier by calling/texting
- Inform the Division ICT Coordinator

 SIGNING OF INSPECTION AND ACCEPTANCE REPORT (IAR) & PROPERTY TRANSFER


REPRT (PTR)

 Training is given upon delivery of the packages


 ICT coordinator- MUST have a copy of the IAR – I copy supply and 1 copy ITO
 When signing documents, please print full names and designation

DR- Delivery Report Custodian


IAR- Inspection and Acceptance Report Custodian and Inspectorate Team
TRAINING CHECKLIST School Head/ Teacher
PTR- Property Transfer Report Custodian and School Head
CHECKLIST of DCP PACKAGE Custodian and School Head

PROVIDE MOV’S DURING DELIVERY, INSPECTION, ACCEPTANCE AND INSTALLATION

COUNTERPART REQUIREMENTS
 Multi- media classroom
 Computer table and mono chairs
 Air condition or at least 2 electric fans
 Sufficient lightings
 Proper electrical wirings
 Windows and doors with iron grills
 Standard electric outlets with appropriate load capacity
 Engaging the Barangay Officials for security mechanism
*School head will submit a program of work regarding the needs and required materials
 SERVICE REPORTING PROCEDURES
Name of School:
School ID:
Name and Designation of the person who reported the problem:
Contact Numbers:
Type of Machine/Brand/Model:
Serial #:
Problems Encountered:

NO ACTIONS FROM THE SUPPLIER

- Onsite repair service

ICT- call the supplier (within 7 days there is still no action) email the report to the Division ICT
Coordinator with the service reporting procedures – DITO- RITO

 EQUIPMENT MAINTENANCE AND CARE TIPS


 Keep equipment clean and away from dust.
 Do not eat or allow food near the computer units
 Keep the computer units plugged in the UPS when operating. The UPS protects your units
from sudden power fluctuations/outages.
 Keep the equipment in its original configuration. Avoid installing unauthorized and/or
unlicensed/ pirated software

 ISSSUANCE AND ACKNOWLEDGMENT OF ITEMS


 Definition:
The act of transferring the custodianship of property from one person to another.
 Procedure:
After recording delivery in the inventory, the School Property Custodian prepares
Acknowledgment Receipt for Equipment (ARE) to the accountable officer.
Reminder: utilization report of ICT

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