ninth edition

STEPHEN P. ROBBINS MARY COULTER

Chapter Introduction to
1 Management and
Organizations

© 2007 Prentice Hall, Inc. PowerPoint Presentation by Charlie Cook

All rights reserved. The University of West Alabama
 LEARNING OUTLINE
Follow this Learning Outline as you read and study this chapter.

Who Are Managers?

• Explain how managers differ from non-managerial
employees.
• Describe how to classify managers in organizations.

What Is Management?
• Define management.
• Explain why efficiency and effectiveness are important to
management.

© 2007 Prentice Hall, Inc. All rights reserved. 1–2

 L E A R N I N G O U T L I N E (cont’d)
Follow this Learning Outline as you read and study this chapter.

What Do Managers Do?

• Describe the four functions of management.
• Explain Mintzberg’s managerial roles.
• Describe Katz’s three essential managerial skills and how
the importance of these skills changes depending on
managerial level.
• Discuss the changes that are impacting managers’ jobs.
• Explain why customer service and innovation are
important to the manager’s job.

© 2007 Prentice Hall, Inc. All rights reserved. 1–3

 L E A R N I N G O U T L I N E (cont’d)
Follow this Learning Outline as you read and study this chapter.

What Is An Organization?
• Describe the characteristics of an organization.
• Explain how the concept of an organization is changing.

Why Study Management?

• Explain the universality of management concept.
• Discuss why an understanding of management is
important.
• Describe the rewards and challenges of being a manager.

© 2007 Prentice Hall, Inc. All rights reserved. 1–4

 Who Are Managers?
• Manager
 Someone who coordinates and oversees the work of
other people so that organizational goals can be
accomplished.

© 2007 Prentice Hall, Inc. All rights reserved. 1–5

 Classifying Managers
• First-line Managers
 Individuals who manage the work of non-managerial
employees.
• Middle Managers
 Individuals who manage the work of first-line
managers.
• Top Managers
 Individuals who are responsible for making
organization-wide decisions and establishing plans
and goals that affect the entire organization.

© 2007 Prentice Hall, Inc. All rights reserved. 1–6

 Exhibit 1–1 Managerial Levels

© 2007 Prentice Hall, Inc. All rights reserved. 1–7

 What Is Management?
• Managerial Concerns
 Efficiency
 “Doing things right”
– Getting the most output
for the least inputs
 Effectiveness
 “Doing the right things”
– Attaining organizational
goals

© 2007 Prentice Hall, Inc. All rights reserved. 1–8

 Exhibit 1–2 Effectiveness and Efficiency in Management

© 2007 Prentice Hall, Inc. All rights reserved. 1–9

 What Do Managers Do?
• Functional Approach
 Planning
 Defining goals, establishing strategies to achieve goals,
developing plans to integrate and coordinate activities.
 Organizing
 Arranging and structuring work to accomplish organizational
goals.
 Leading
 Working with and through people to accomplish goals.
 Controlling
 Monitoring, comparing, and correcting work.

© 2007 Prentice Hall, Inc. All rights reserved. 1–10

 Exhibit 1–3 Management Functions

© 2007 Prentice Hall, Inc. All rights reserved. 1–11

 What Do Managers Do? (cont’d)
• Management Roles
Approach (Mintzberg)
 Interpersonal roles
 Figurehead, leader, liaison
 Informational roles
 Monitor, disseminator,
spokesperson
 Decisional roles
 Disturbance handler, resource
allocator, negotiator

© 2007 Prentice Hall, Inc. All rights reserved. 1–12

 What Managers Actually Do (Mintzberg)
• Interaction
 with others
 with the organization
 with the external context
of the organization
• Reflection
 thoughtful thinking
• Action
 practical doing

© 2007 Prentice Hall, Inc. All rights reserved. 1–13

 What Do Managers Do? (cont’d)
• Skills Approach
 Technical skills
 Knowledge and proficiency in a specific field
 Human skills
 The ability to work well with other people
 Conceptual skills
 The ability to think and conceptualize about abstract and
complex situations concerning the organization

© 2007 Prentice Hall, Inc. All rights reserved. 1–14

 Exhibit 1–5 Skills Needed at Different Management Levels

© 2007 Prentice Hall, Inc. All rights reserved. 1–15

 Exhibit 1–6 Conceptual Skills

• Using information to solve business problems

• Identifying of opportunities for innovation
• Recognizing problem areas and implementing
solutions
• Selecting critical information from masses of
data
• Understanding of business uses of technology
• Understanding of organization’s business model

Source: Based on American Management Association Survey of Managerial Skills and

Competencies, March/April 2000, found on AMA Web site (www.ama.org), October 30, 2002.
© 2007 Prentice Hall, Inc. All rights reserved. 1–16
 Exhibit 1–6 Communication Skills

• Ability to transform ideas into words and actions

• Credibility among colleagues, peers, and
subordinates
• Listening and asking questions
• Presentation skills; spoken format
• Presentation skills; written and/or graphic
formats

Source: Based on American Management Association Survey of Managerial Skills and

Competencies, March/April 2000, found on AMA Web site (www.ama.org), October 30, 2002.
© 2007 Prentice Hall, Inc. All rights reserved. 1–17
 Exhibit 1–6 Effectiveness Skills

• Contributing to corporate mission/departmental

objectives
• Customer focus
• Multitasking: working at multiple tasks in parallel
• Negotiating skills
• Project management
• Reviewing operations and implementing
improvements

Source: Based on American Management Association Survey of Managerial Skills and

Competencies, March/April 2000, found on AMA Web site (www.ama.org), October 30, 2002.
© 2007 Prentice Hall, Inc. All rights reserved. 1–18
 Exhibit 1–6 Effectiveness Skills (cont’d)

• Setting and maintaining performance standards

internally and externally
• Setting priorities for attention and activity
• Time management

Source: Based on American Management Association Survey of Managerial Skills and

Competencies, March/April 2000, found on AMA Web site (www.ama.org), October 30, 2002.
© 2007 Prentice Hall, Inc. All rights reserved. 1–19
 Exhibit 1–6 Interpersonal Skills (cont’d)

• Coaching and mentoring skills

• Diversity skills: working with diverse people and
cultures
• Networking within the organization
• Networking outside the organization
• Working in teams; cooperation and commitment

Source: Based on American Management Association Survey of Managerial Skills and

Competencies, March/April 2000, found on AMA Web site (www.ama.org), October 30, 2002.
© 2007 Prentice Hall, Inc. All rights reserved. 1–20
 Exhibit 1–7 Management Skills and Management Function Matrix

© 2007 Prentice Hall, Inc. All rights reserved. 1–21

 How The Manager’s Job Is Changing
• The Increasing Importance of Customers
 Customers: the reason that organizations exist
 Managing customer relationships is the responsibility of all
managers and employees.
 Consistent high quality customer service is essential for
survival.
• Innovation
 Doing things differently, exploring new territory, and
taking risks
 Managers should encourage employees to be aware of and
act on opportunities for innovation.

© 2007 Prentice Hall, Inc. All rights reserved. 1–22

 Exhibit 1–8
Changes Impacting
the Manager’s Job

© 2007 Prentice Hall, Inc. All rights reserved. 1–23

 What Is An Organization?
• An Organization Defined
 A deliberate arrangement of people to accomplish
some specific purpose (that individuals independently
could not accomplish alone).
• Common Characteristics of Organizations
 Have a distinct purpose (goal)
 Composed of people
 Have a deliberate structure

© 2007 Prentice Hall, Inc. All rights reserved. 1–24

 Exhibit 1–9 Characteristics of Organizations

© 2007 Prentice Hall, Inc. All rights reserved. 1–25

 Exhibit 1–10 The Changing Organization

© 2007 Prentice Hall, Inc. All rights reserved. 1–26

 Why Study Management?
• The Value of Studying Management
 The universality of management
 Good management is needed in all organizations.
 The reality of work
 Employees either manage or are managed.
 Rewards and challenges of being a manager
 Management offers challenging, exciting and creative
opportunities for meaningful and fulfilling work.
 Successful managers receive significant monetary rewards
for their efforts.

© 2007 Prentice Hall, Inc. All rights reserved. 1–27

 Exhibit 1–11 Universal Need for Management

© 2007 Prentice Hall, Inc. All rights reserved. 1–28

 Exhibit 1–12 Rewards and Challenges of Being A Manager

© 2007 Prentice Hall, Inc. All rights reserved. 1–29

 Terms to Know
• manager • management roles
• first-line managers • interpersonal roles
• middle managers • informational roles
• top managers • decisional roles
• management • technical skills
• efficiency • human skills
• effectiveness • conceptual skills
• planning • organization
• organizing • universality of
• leading management
• controlling

© 2007 Prentice Hall, Inc. All rights reserved. 1–30

 ninth edition

STEPHEN P. ROBBINS MARY COULTER

Chapter
Management
2 Yesterday and Today

© 2007 Prentice Hall, Inc. PowerPoint Presentation by Charlie Cook

All rights reserved. The University of West Alabama
 LEARNING OUTLINE
Follow this Learning Outline as you read and study this chapter.

•Historical Background of Management

• Explain why studying management history is important.
• Describe some early evidences of management practice.

•Scientific Management
• Describe the important contributions made by Fredrick
W. Taylor and Frank and Lillian Gilbreth.
• Explain how today’s managers use scientific
management.

© 2007 Prentice Hall, Inc. All rights reserved. 2–32

 L E A R N I N G O U T L I N E (cont’d)
Follow this Learning Outline as you read and study this chapter.

•General Administrative Theory

• Discuss Fayol’s contributions to management theory.
• Describe Max Weber’s contribution to management
theory.
• Explain how today’s managers use general administrative
theory.

•Quantitative Approach
• Explain what the quantitative approach has contributed
to the field of management.
• Discuss how today’s managers use the quantitative
approach.
© 2007 Prentice Hall, Inc. All rights reserved. 2–33
 L E A R N I N G O U T L I N E (cont’d)
Follow this Learning Outline as you read and study this chapter.

•Toward Understanding Organizational Behavior

• Describe the contributions of the early advocates of OB.
• Explain the contributions of the Hawthorne Studies to the
field of management.
• Discuss how today’s managers use the behavioral
approach.

•The Systems Approach

• Describe an organization using the systems approach.
• Discuss how the systems approach helps us
management.

© 2007 Prentice Hall, Inc. All rights reserved. 2–34

 L E A R N I N G O U T L I N E (cont’d)
Follow this Learning Outline as you read and study this chapter.

•The Contingency Approach

• Explain how the contingency approach differs from the
early theories of management.
• Discuss how the contingency approach helps us
understand management.

•Current Issues and Trends

• Explain why we need to look at the current trends and
issues facing managers.
• Describe the current trends and issues facing managers.

© 2007 Prentice Hall, Inc. All rights reserved. 2–35

 Historical Background of Management
• Ancient Management
 Egypt (pyramids) and China (Great Wall)
 Venetians (floating warship assembly lines)
• Adam Smith
 Published “The Wealth of Nations” in 1776
 Advocated the division of labor (job specialization) to
increase the productivity of workers
• Industrial Revolution
 Substituted machine power for human labor
 Created large organizations in need of management

© 2007 Prentice Hall, Inc. All rights reserved. 2–36

 Exhibit 2–1 Development of Major Management Theories

© 2007 Prentice Hall, Inc. All rights reserved. 2–37

 Major Approaches to Management
• Scientific Management
• General Administrative Theory
• Quantitative Management
• Organizational Behavior
• Systems Approach
• Contingency Approach

© 2007 Prentice Hall, Inc. All rights reserved. 2–38

 Scientific Management
• Fredrick Winslow Taylor
 The “father” of scientific management
 Published Principles of Scientific Management (1911)
 The theory of scientific management
– Using scientific methods to define the “one best way” for a
job to be done:
• Putting the right person on the job with the correct tools
and equipment.
• Having a standardized method of doing the job.
• Providing an economic incentive to the worker.

© 2007 Prentice Hall, Inc. All rights reserved. 2–39

 Exhibit 2–2 Taylor’s Four Principles of Management

1. Develop a science for each element of an individual’s work,

which will replace the old rule-of-thumb method.
2. Scientifically select and then train, teach, and develop the
worker.
3. Heartily cooperate with the workers so as to ensure that all
work is done in accordance with the principles of the
science that has been developed.
4. Divide work and responsibility almost equally between
management and workers. Management takes over all work
for which it is better fitted than the workers.

© 2007 Prentice Hall, Inc. All rights reserved. 2–40

 Scientific Management (cont’d)
• Frank and Lillian Gilbreth
 Focused on increasing worker productivity through
the reduction of wasted motion
 Developed the microchronometer to time worker
motions and optimize work performance
• How Do Today’s Managers Use Scientific
Management?
 Use time and motion studies to increase productivity
 Hire the best qualified employees
 Design incentive systems based on output

© 2007 Prentice Hall, Inc. All rights reserved. 2–41

 General Administrative Theory
• Henri Fayol
 Believed that the practice of management was distinct
from other organizational functions
 Developed fourteen principles of management that
applied to all organizational situations
• Max Weber
 Developed a theory of authority based on an ideal
type of organization (bureaucracy)
 Emphasized rationality, predictability, impersonality, technical
competence, and authoritarianism

© 2007 Prentice Hall, Inc. All rights reserved. 2–42

 Exhibit 2–3 Fayol’s 14 Principles of Management

1. Division of work. 7. Remuneration.

2. Authority. 8. Centralization.
3. Discipline. 9. Scalar chain.
4. Unity of command. 10. Order.
5. Unity of direction. 11. Equity.
6. Subordination of 12. Stability of tenure
individual interests of personnel.
to the general
13. Initiative.
interest.
14. Esprit de corps.

© 2007 Prentice Hall, Inc. All rights reserved. 2–43

 Exhibit 2–4 Weber’s Ideal Bureaucracy

© 2007 Prentice Hall, Inc. All rights reserved. 2–44

 Quantitative Approach to Management
• Quantitative Approach
 Also called operations research or management
science
 Evolved from mathematical and statistical methods
developed to solve WWII military logistics and quality
control problems
 Focuses on improving managerial decision making by
applying:
 Statistics, optimization models, information models, and
computer simulations

© 2007 Prentice Hall, Inc. All rights reserved. 2–45

 Understanding Organizational Behavior
• Organizational Behavior (OB)
 The study of the actions of people at work; people are
the most important asset of an organization
• Early OB Advocates
 Robert Owen
 Hugo Munsterberg
 Mary Parker Follett
 Chester Barnard

© 2007 Prentice Hall, Inc. All rights reserved. 2–46

 Exhibit 2–5 Early Advocates of OB

© 2007 Prentice Hall, Inc. All rights reserved. 2–47

 The Hawthorne Studies
•A series of productivity experiments conducted
at Western Electric from 1927 to 1932.

•Experimental findings
Productivity unexpectedly increased under imposed
adverse working conditions.
The effect of incentive plans was less than
expected.

•Research conclusion
Social norms, group standards and attitudes more
strongly influence individual output and work behavior
than do monetary incentives.
© 2007 Prentice Hall, Inc. All rights reserved. 2–48
 The Systems Approach
• System Defined
 A set of interrelated and interdependent parts
arranged in a manner that produces a unified whole.
• Basic Types of Systems
 Closed systems
 Are not influenced by and do not interact with their
environment (all system input and output is internal).
 Open systems
 Dynamically interact to their environments by taking in inputs
and transforming them into outputs that are distributed into
their environments.

© 2007 Prentice Hall, Inc. All rights reserved. 2–49

 Exhibit 2–6 The Organization as an Open System

© 2007 Prentice Hall, Inc. All rights reserved. 2–50

 Implications of the Systems Approach
• Coordination of the organization’s parts is
essential for proper functioning of the entire
organization.
• Decisions and actions taken in one area of the
organization will have an effect in other areas of
the organization.
• Organizations are not self-contained and,
therefore, must adapt to changes in their
external environment.

© 2007 Prentice Hall, Inc. All rights reserved. 2–51

 The Contingency Approach
• Contingency Approach Defined
 Also sometimes called the situational approach.
 There is no one universally applicable set of
management principles (rules) by which to manage
organizations.
 Organizations are individually different, face different
situations (contingency variables), and require
different ways of managing.

© 2007 Prentice Hall, Inc. All rights reserved. 2–52

 Exhibit 2–7 Popular Contingency Variables

• Organization size
• As size increases, so do the problems of coordination.
• Routineness of task technology
• Routine technologies require organizational structures,
leadership styles, and control systems that differ from
those required by customized or nonroutine technologies .
• Environmental uncertainty
• What works best in a stable and predictable environment
may be totally inappropriate in a rapidly changing and
unpredictable environment.
• Individual differences
• Individuals differ in terms of their desire for growth,
autonomy, tolerance of ambiguity, and expectations.
© 2007 Prentice Hall, Inc. All rights reserved. 2–53
 Current Trends and Issues
• Globalization
• Ethics
• Workforce Diversity
• Entrepreneurship
• E-business
• Knowledge Management
• Learning Organizations
• Quality Management

© 2007 Prentice Hall, Inc. All rights reserved. 2–54

 Current Trends and Issues (cont’d)
• Globalization
 Management in international organizations
 Political and cultural challenges of operating in a
global market
 Working with people from different cultures
 Coping with anticapitalist backlash
 Movement of jobs to countries with low-cost labor

• Ethics
 Increased emphasis on ethics education in college
curriculums
 Increased creation and use of codes of ethics by
businesses
© 2007 Prentice Hall, Inc. All rights reserved. 2–55
 Exhibit 2–8 A Process for Addressing Ethical Dilemmas

Step 1: What is the ethical dilemma?

Step 2: Who are the affected stakeholders?

Step 3: What personal, organizational, and

external factors are important to
my decision?

Step 4: What are possible alternatives?

Step 5: Make a decision and act on it.

© 2007 Prentice Hall, Inc. All rights reserved. 2–56

 Current Trends and Issues (cont’d)
• Workforce Diversity
 Increasing heterogeneity in the workforce
 More gender, minority, ethnic, and other forms of diversity in
employees
 Aging workforce
 Older employees who work longer and do not retire
 The increased costs of public and private benefits for older
workers
 An increasing demand for products and services related to
aging.

© 2007 Prentice Hall, Inc. All rights reserved. 2–57

 Current Trends and Issues (cont’d)
• Entrepreneurship Defined
 The process of starting new businesses, generally in
response to opportunities.
• Entrepreneurship process
 Pursuit of opportunities
 Innovation in products, services, or business methods
 Desire for continual growth of the organization

© 2007 Prentice Hall, Inc. All rights reserved. 2–58

 Current Trends and Issues (cont’d)
• E-Business (Electronic Business)
 The work preformed by an organization using
electronic linkages to its key constituencies
 E-commerce: the sales and marketing aspect of an e-
business
• Categories of E-Businesses
 E-business enhanced organization
 E-business enabled organization
 Total e-business organization

© 2007 Prentice Hall, Inc. All rights reserved. 2–59

 Exhibit 2–9 Categories of E-Business Involvement

© 2007 Prentice Hall, Inc. All rights reserved. 2–60

 Current Trends and Issues (cont’d)
• Learning Organization
 An organization that has developed the capacity to
continuously learn, adapt, and change.
• Knowledge Management
 The cultivation of a learning culture where
organizational members systematically gather and
share knowledge with others in order to achieve
better performance.

© 2007 Prentice Hall, Inc. All rights reserved. 2–61

 Exhibit 2–10 Learning Organization versus Traditional Organization

© 2007 Prentice Hall, Inc. All rights reserved. 2–62

 Current Trends and Issues (cont’d)
• Quality Management
 A philosophy of management driven by continual
improvement in the quality of work processes and
responding to customer needs and expectations
 Inspired by the total quality management (TQM) ideas
of Deming and Juran
 Quality is not directly related to cost
 Poor quality results in lower productivity

© 2007 Prentice Hall, Inc. All rights reserved. 2–63

 Exhibit 2–11 What is Quality Management?

Intense focus on the customer.

Concern for continual improvement
Process-focused.
Improvement in the quality of everything.
Accurate measurement.
Empowerment of employees.

© 2007 Prentice Hall, Inc. All rights reserved. 2–64

 Terms to Know
• division of labor (or job • closed systems
specialization) • open systems
• Industrial Revolution • contingency approach
• scientific management • workforce diversity
• therbligs • entrepreneurship
• general administrative theory • e-business (electronic
• principles of management business)
• bureaucracy • e-commerce (electronic
• quantitative approach commerce)
• organizational behavior (OB) • intranet
• Hawthorne Studies • learning organization
• system • knowledge management
• quality management

© 2007 Prentice Hall, Inc. All rights reserved. 2–65

 ninth edition

STEPHEN P. ROBBINS MARY COULTER

Chapter
Organizational Culture
3 and Environment:
The Constraints

© 2007 Prentice Hall, Inc. PowerPoint Presentation by Charlie Cook

All rights reserved. The University of West Alabama
 LEARNING OUTLINE
Follow this Learning Outline as you read and study this chapter.

•The Manager: Omnipotent or Symbolic

• Contrast the action of manager according to the
omnipotent and symbolic views.
• Explain the parameters of managerial discretion.
•The Organization’s Culture
• Describe the seven dimensions of organizational culture.
• Discuss the impact of a strong culture on organizations
and managers.
• Explain the source of an organization’s culture.
• Describe how culture is transmitted to employees.
• Describe how culture affects managers.
© 2007 Prentice Hall, Inc. All rights reserved. 3–67
 L E A R N I N G O U T L I N E (cont’d)
Follow this Learning Outline as you read and study this chapter.

•Current Organizational Cultural Issues Facing

Managers
• Describe the characteristics of an ethical culture, an
innovative culture, and a customer-responsive culture.
• Discuss why workplace spirituality seems to be an
important concern.
• Describe the characteristics of a spiritual organization.

© 2007 Prentice Hall, Inc. All rights reserved. 3–68

 L E A R N I N G O U T L I N E (cont’d)
Follow this Learning Outline as you read and study this chapter.

•The Environment (cont’d)

• Describe the components of the specific and general
environments.
• Discuss the two dimensions of environmental
uncertainty.
• Identify the most common organizational stakeholders.
• Explain the four steps in managing external stakeholder
relationships.

© 2007 Prentice Hall, Inc. All rights reserved. 3–69

 The Manager: Omnipotent or Symbolic?
• Omnipotent View of Management
 Managers are directly responsible for an
organization’s success or failure.
 The quality of the organization is determined by the
quality of its managers.
 Managers are held accountable
for an organization’s performance
yet it is difficult to attribute
good or poor performance
directly to their influence
on the organization.

© 2007 Prentice Hall, Inc. All rights reserved. 3–70

 The Manager: Omnipotent or Symbolic?
• Symbolic View of Management
 Much of an organization’s success or failure is due to
external forces outside of managers’ control.
 The ability of managers to affect outcomes is
influenced and constrained by external factors.
 The economy, customers, governmental policies,
competitors, industry conditions,
technology, and the actions of
previous managers
 Managers symbolize control and
influence through their action.

© 2007 Prentice Hall, Inc. All rights reserved. 3–71

 Exhibit 3–1 Parameters of Managerial Discretion

© 2007 Prentice Hall, Inc. All rights reserved. 3–72

 The Organization’s Culture
• Organizational Culture
 A system of shared meanings and common beliefs
held by organizational members that determines, in a
large degree, how they act towards each other.
 “The way we do things around here.”
 Values, symbols, rituals, myths, and practices
 Implications:
 Culture is a perception.
 Culture is shared.
 Culture is descriptive.

© 2007 Prentice Hall, Inc. All rights reserved. 3–73

 Exhibit 3–2 Dimensions of Organizational Culture

© 2007 Prentice Hall, Inc. All rights reserved. 3–74

 Exhibit 3–3 Contrasting Organizational Cultures

Dimension Organization A Organization B

Attention to Detail High Low
Outcome Orientation Low High
People Orientation Low High
Team Orientation Low High
Aggressiveness Low High
Stability High Low
Innovation and Risk Taking Low High

© 2007 Prentice Hall, Inc. All rights reserved. 3–75

 Strong versus Weak Cultures
• Strong Cultures
 Are cultures in which key values are deeply held and
widely held.
 Have a strong influence on organizational members.
• Factors Influencing the Strength of Culture
 Size of the organization
 Age of the organization
 Rate of employee turnover
 Strength of the original culture
 Clarity of cultural values and beliefs

© 2007 Prentice Hall, Inc. All rights reserved. 3–76

 Benefits of a Strong Culture
• Creates a stronger employee commitment to the
organization.
• Aids in the recruitment and socialization of new
employees.
• Fosters higher organizational
performance by instilling and
promoting employee initiative.

© 2007 Prentice Hall, Inc. All rights reserved. 3–77

 Organizational Culture
• Sources of Organizational Culture
 The organization’s founder
 Vision and mission
 Past practices of the organization
 The way things have been done
 The behavior of top management
• Continuation of the Organizational Culture
 Recruitment of like-minded employees who “fit”
 Socialization of new employees to help them adapt
to the culture

© 2007 Prentice Hall, Inc. All rights reserved. 3–78

 Exhibit 3–4 Strong versus Weak Organizational Cultures

© 2007 Prentice Hall, Inc. All rights reserved. 3–79

 How Employees Learn Culture
• Stories
 Narratives of significant events or actions of people that convey
the spirit of the organization
• Rituals
 Repetitive sequences of activities that express and reinforce the
values of the organization
• Material Symbols
 Physical assets distinguishing the organization
• Language
 Acronyms and jargon of terms, phrases, and word meanings
specific to an organization

© 2007 Prentice Hall, Inc. All rights reserved. 3–80

 How Culture Affects Managers
• Cultural Constraints on Managers
 Whatever managerial actions the organization
recognizes as proper or improper on its behalf
 Whatever organizational activities the organization
values and encourages
 The overall strength or weakness of the
organizational culture

Simple rule for getting ahead in an organization:

Find out what the organization rewards and do those things.

© 2007 Prentice Hall, Inc. All rights reserved. 3–81

 Exhibit 3–5 How an Organization’s Culture Is Established
and Maintained

© 2007 Prentice Hall, Inc. All rights reserved. 3–82

 Exhibit 3–6 Managerial Decisions Affected by Culture

• Planning
• The degree of risk that plans should contain
• Whether plans should be developed by individuals or teams
• The degree of environmental scanning in which management
will engage
• Organizing
• How much autonomy should be designed into employees’ jobs
• Whether tasks should be done by individuals or in teams
• The degree to which department managers interact with each
other

© 2007 Prentice Hall, Inc. All rights reserved. 3–83

 Exhibit 3–6 Managerial Decisions Affected by Culture (cont’d)

• Leading
• The degree to which managers are concerned with increasing
employee job satisfaction
• What leadership styles are appropriate
• Whether all disagreements—even constructive ones—should
be eliminated
• Controlling
• Whether to impose external controls or to allow employees to
control their own actions
• What criteria should be emphasized in employee performance
evaluations
• What repercussions will occur from exceeding one’s budget

© 2007 Prentice Hall, Inc. All rights reserved. 3–84

 Organization Culture Issues
• Creating an Ethical • Creating an Innovative
Culture Culture
 High in risk tolerance  Challenge and
 Low to moderate involvement
aggressiveness  Freedom
 Focus on means as  Trust and openness
well as outcomes  Idea time
 Playfulness/humor
 Conflict resolution
 Debates
 Risk-taking

© 2007 Prentice Hall, Inc. All rights reserved. 3–85

 Exhibit 3–7 Suggestions for Managers: Creating a More Ethical Culture

• Be a visible role model.

• Communicate ethical expectations.
• Provide ethics training.
• Visibly reward ethical acts and punish unethical
ones.
• Provide protective mechanisms so employees can
discuss ethical dilemmas and report unethical
behavior without fear.

© 2007 Prentice Hall, Inc. All rights reserved. 3–86

 Organization Culture Issues (cont’d)
• Creating a Customer-Responsive Culture
 Hiring the right type of employees (ones with a strong
interest in serving customers)
 Having few rigid rules, procedures, and regulations
 Using widespread empowerment of employees
 Having good listening skills in relating to customers’
messages
 Providing role clarity to employees to reduce
ambiguity and conflict and increase job satisfaction
 Having conscientious, caring employees willing to
take initiative

© 2007 Prentice Hall, Inc. All rights reserved. 3–87

 Exhibit 3–8 Suggestions for Managers: Creating a More Customer-
Responsive Culture

• Hire service-contact people with the personality and attitudes

consistent with customer service—friendliness, enthusiasm,
attentiveness, patience, concern about others, and listening skills.
• Train customer service people continuously by focusing on
improving product knowledge, active listening, showing patience,
and displaying emotions.
• Socialize new service-contact people to the organization’s goals and
values.
• Design customer-service jobs so that employees have as much
control as necessary to satisfy customers.
• Empower service-contact employees with the discretion to make
day-to-day decisions on job-related activities.
• As the leader, convey a customer-focused vision and demonstrate
through decisions and actions the commitment to customers.

© 2007 Prentice Hall, Inc. All rights reserved. 3–88

 Spirituality and Organizational Culture
•Workplace Spirituality
 The recognition that people have an inner life that
nourishes and is nourished by meaningful work that
takes place in the context of community.
•Characteristics of a Spiritual Organization
 Strong sense of purpose
 Focus on individual development
 Trust and openness
 Employee empowerment
 Toleration of employees’ expression

© 2007 Prentice Hall, Inc. All rights reserved. 3–89

 Benefits of Spirituality
• Improved employee productivity
• Reduction of employee turnover
• Stronger organizational performance
• Increased creativity
• Increased employee satisfaction
• Increased team performance
• Increased organizational performance

© 2007 Prentice Hall, Inc. All rights reserved. 3–90

 Defining the External Environment
• External Environment
 Those factors and forces outside the organization that
affect the organization’s performance.
• Components of the External Environment
 Specific environment: external forces that have a
direct and immediate impact on the organization.
 General environment: broad economic, socio-
cultural, political/legal, demographic, technological,
and global conditions that may affect the organization.

© 2007 Prentice Hall, Inc. All rights reserved. 3–91

 Exhibit 3–9 The External Environment

© 2007 Prentice Hall, Inc. All rights reserved. 3–92

 Exhibit 3–10 Selected U.S. Legislation Affecting Business

• Occupational Safety and Health Act of 1970

• Consumer Product Safety Act of 1972
• Equal Employment Opportunity Act of 1972
• Worker Adjustment and Retraining Notification Act of 1988
• Americans with Disabilities Act of 1990
• Civil Rights Act of 1991
• Family and Medical Leave Act of 1993
• Child Safety Protection Act of 1994
• U.S. Economic Espionage Act of 1996
• Electronic Signatures in Global and National Commerce Act of 2000
• Sarbanes-Oxley Act of 2002
• Fair and Accurate Credit Transactions Act of 2003
© 2007 Prentice Hall, Inc. All rights reserved. 3–93
 How the Environment Affects Managers
• Environmental Uncertainty
 The extent to which managers have knowledge of
and are able to predict change their organization’s
external environment is affected by:
 Complexity of the environment: the number of components
in an organization’s external environment.
 Degree of change in environmental components: how
dynamic or stable the external environment is.

© 2007 Prentice Hall, Inc. All rights reserved. 3–94

 Exhibit 3–11 Environmental Uncertainty Matrix

© 2007 Prentice Hall, Inc. All rights reserved. 3–95

 Stakeholder Relationships
• Stakeholders
 Any constituencies in the organization’s environment
that are affected by the organization’s decisions and
actions

• Why Manage Stakeholder Relationships?

 It can lead to improved organizational performance.
 It’s the “right” thing to do given the interdependence
of the organization and its external stakeholders.

© 2007 Prentice Hall, Inc. All rights reserved. 3–96

 Managing Stakeholder Relationships
1. Identify the organization’s external
stakeholders.
2. Determine the particular interests and
concerns of the external stakeholders.
3. Decide how critical each external stakeholder
is to the organization.
4. Determine how to manage each individual
external stakeholder relationship.

© 2007 Prentice Hall, Inc. All rights reserved. 3–97

 Exhibit 3–12 Organizational Stakeholders

© 2007 Prentice Hall, Inc. All rights reserved. 3–98

 Terms to Know
• omnipotent view of • workplace spirituality
management • external environment
• symbolic view of • specific environment
management • general environment
• organizational culture • environmental uncertainty
• strong cultures • environmental complexity
• socialization • stakeholders

© 2007 Prentice Hall, Inc. All rights reserved. 3–99

 ninth edition

STEPHEN P. ROBBINS MARY COULTER

Chapter
Managing in a Global
4 Environment

© 2007 Prentice Hall, Inc. PowerPoint Presentation by Charlie Cook

All rights reserved. The University of West Alabama
 LEARNING OUTLINE
Follow this Learning Outline as you read and study this chapter.
What’s Your Global Perspective?
• Define parochialism.
• Contrast ethnocentric, polycentric, and geocentric
attitudes towards global business.
• Explain why it’s important for managers to be sensitive to
global differences
Understanding the Global Environment
• Describe the current status of the European Union.
• Discuss the North American Free Trade Agreement and
other regional trade alliances in Latin America.
• Tell about the Association of Southeast Asian Nations.

© 2007 Prentice Hall, Inc. All rights reserved. 4–101

 L E A R N I N G O U T L I N E (cont’d)
Follow this Learning Outline as you read and study this chapter.
Understanding the Global Environment
• Explain the interdependence that globalization involves.
• Discuss the role of the WTO.
Doing Business Globally
• Contrast multinational, multidomestic, global,
transnational, and born global organizations.
• Describe the different ways organizations can go
international.
• Define global sourcing, exporting, importing, licensing,
and franchising.
• Describe global strategic alliances, joint ventures, and
foreign subsidiaries.

© 2007 Prentice Hall, Inc. All rights reserved. 4–102

 L E A R N I N G O U T L I N E (cont’d)
Follow this Learning Outline as you read and study this chapter.
Managing in a Global Environment (cont’d)
• Explain how the global legal-political and economic
environments affect managers.
• Discuss Hofstede’s five dimensions for assessing
cultures.
• Explain the nine GLOBE dimensions for assessing
cultures.
• Discuss the challenges of doing business globally in
today’s world.

© 2007 Prentice Hall, Inc. All rights reserved. 4–103

 The Global Marketplace
• Opportunities and Challenges
 Coping with the sudden appearance of new
competitors
 Acknowledging cultural, political, and economic
differences
 Dealing with increased uncertainty, fear, and anxiety
 Adapting to changes in the global environment
 Avoiding parochialism

© 2007 Prentice Hall, Inc. All rights reserved. 4–104

 What’s Your Global Perspective?
• Parochialism
 Is viewing the world solely through its own eyes and
perspectives.
 Is not recognizing that others have different ways of
living and working.
 Is a significant obstacle for managers working in a
global business world.
 Is falling into the trap of ignoring others’ values and
customs and rigidly applying an attitude of “ours is
better than theirs” to foreign cultures.

© 2007 Prentice Hall, Inc. All rights reserved. 4–105

 Exhibit 4–1 Key Information About Three Global Attitudes

© 2007 Prentice Hall, Inc. All rights reserved. 4–106

 Adopting a Global Perspective
• Ethnocentric Attitude
 The parochialistic belief that the best work
approaches and practices are those of the home
country.
• Polycentric Attitude
 The view that the managers in the host country know
the best work approaches and practices for running
their business.
• Geocentric Attitude
 A world-oriented view that focuses on using the best
approaches and people from around the globe.

© 2007 Prentice Hall, Inc. All rights reserved. 4–107

 Regional Trading Agreements
• The European Union (EU)
 A unified economic and trade entity
 Belgium, Denmark, France, Greece, Ireland, Italy,
Luxembourg, the Netherlands, Portugal, Spain, the United
Kingdom, Germany, Austria, Finland, and Sweden
 Economic and monetary union (Euro)
• North American Free Trade Agreement (NAFTA)
 Eliminated barriers to free trade (tariffs, import
licensing requirements, and customs user fees)
 United States, Canada, and Mexico

© 2007 Prentice Hall, Inc. All rights reserved. 4–108

 Exhibit 4–3 European Union Countries

© 2007 Prentice Hall, Inc. All rights reserved. 4–109

 Regional Trading Agreements (cont’d)
• U.S.-Central America Free Trade Agreement
(CAFTA)
• Free Trade Area of the Americas
• Southern Cone Common Market (Mercosur)
• Association of Southeast Asian Nations
(ASEAN)
 Trading alliance of 10 Southeast Asian nations
• African Union
• South Asian Association for Regional
Cooperation (SARRC)

© 2007 Prentice Hall, Inc. All rights reserved. 4–110

 Exhibit 4–4 ASEAN Members

Source: Based on J. McClenahen and T. Clark,

“ASEAN at Work,” IW. May 19, 1997, p. 42.
© 2007 Prentice Hall, Inc. All rights reserved. 4–111
 The World Trade Organization (WTO)
• Evolved from the General Agreement on Tariffs
and Trade (GATT) in 1995.
• Functions as the only global organization
dealing with the rules of trade among nations.
• Has 149 member nations and 32 observer
governments.
• Monitors and promotes world trade.

© 2007 Prentice Hall, Inc. All rights reserved. 4–112

 Different Types of International
Organizations
• Multinational Corporation (MNC)
 Maintains operations in multiple countries.
• Multidomestic Corporation
 Is an MNC that decentralizes management and other
decisions to the local country.
• Global Company
 Is an MNC that centralizes its management and other
decisions in the home country.

© 2007 Prentice Hall, Inc. All rights reserved. 4–113

 Different Types of International
Organizations (cont’d)
• Transnational Corporation (Borderless
Organization)
 Is an MNC that has eliminated structural divisions that
impose artificial geographic barriers and is organized
along business lines that reflect a geocentric attitude.
• Born Globals/International New Ventures (INVs)
 Commit resources upfront (material, people,
financing) to doing business in more than one
country.

© 2007 Prentice Hall, Inc. All rights reserved. 4–114

 Exhibit 4–5 How Organizations Go Global

© 2007 Prentice Hall, Inc. All rights reserved. 4–115

 Other Forms of Globalization
• Strategic Alliances
 Partnerships between and organization and a foreign
company in which both share resources and
knowledge in developing new products or building
new production facilities.
• Joint Venture
 A specific type of strategic alliance in which the
partners agree to form a separate, independent
organization for some business purpose.
• Foreign Subsidiary
 Directly investing in a foreign country by setting up a
separate and independent production facility or office.

© 2007 Prentice Hall, Inc. All rights reserved. 4–116

 Managing in A Global Environment
• The Legal Environment
 Stability or instability of legal and political systems
 Legal procedures are established and followed
 Fair and honest elections held on a regular basis
 Differences in the laws of various nations
 Effects on business activities
 Effects on delivery of products and services

© 2007 Prentice Hall, Inc. All rights reserved. 4–117

 The Economic Environment
• Economic Systems
 Market economy
 An economy in which resources are primarily owned and
controlled by the private sector.
 Command economy
 An economy in which all economic decisions are planned by
a central government.
• Monetary and Financial Factors
 Currency exchange rates
 Inflation rates
 Diverse tax policies

© 2007 Prentice Hall, Inc. All rights reserved. 4–118

 The Cultural Environment
• National Culture
 Is the values and attitudes shared by individuals from
a specific country that shape their behavior and their
beliefs about what is important.
 May have more influence on an organization than the
organization culture.

© 2007 Prentice Hall, Inc. All rights reserved. 4–119

 Exhibit 4–6 What Are Americans Like

Americans are very informal.

Americans are direct.
Americans are competitive.
Americans are achievers.
Americans are independent and individualistic.
Americans are questioners.
Americans dislike silence.
Americans value punctuality.
Americans value cleanliness.
Sources: Based on M. Ernest (ed.), Predeparture Orientation Handbook: For Foreign Students and Scholars Planning to Study in the
United States (Washington, DC: U.S. Information Agency, Bureau of Cultural Affairs, 1984), pp. 103–05; A. Bennett, “American Culture Is
Often a Puzzle for Foreign Managers in the U.S.,” Wall Street Journal, February 12, 1986, p. 29; “Don’t Think Our Way’s the Only Way,”
The Pryor Report, February 1988, p. 9; and B.J. Wattenberg, “The Attitudes behind American Exceptionalism,” U.S. News & World
Report, August 7, 1989, p. 25.
© 2007 Prentice Hall, Inc. All rights reserved. 4–120
 Hofstede’s Framework for Assessing Cultures

Individualism
Individualism
versus
versus
Collectivism
Collectivism

Long-Term
Long-Term
versus
versus Power
Power
Short-Term
Short-Term Distance
Distance
Orientation
Orientation Culture
Culture

Achievement
Achievement Uncertainty
Uncertainty
versus
versus Avoidance
Avoidance
Nurturing
Nurturing

© 2007 Prentice Hall, Inc. All rights reserved. 4–121

 Exhibit 4–7 Examples of Hofstede’s Cultural Dimensions

Source: Based on G. Hofstede, “Motivation, Leadership, and Organization: Do American

Theories Apply Abroad?” Organizational Dynamics, Summer 1980, pp. 42–63.
© 2007 Prentice Hall, Inc. All rights reserved. 4–122
 Exhibit 4–8 GLOBE Highlights

Source: M. Javidan and R. J. House, “Cultural Acumen for the Global Manager: Lessons from Project GLOBE,”
Organizational Dynamics, Spring 2001, pp. 289–305. Copyright © 2001. Reprinted with permission from Elsevier.
© 2007 Prentice Hall, Inc. All rights reserved. 4–123
 Global Management in Today’s World
• Challenges
 Openness associated with globalization
 Significant cultural differences (e.g., Americanization)
 Adjusting leadership styles and management
approaches
• Risks
 Loss of investments in unstable countries
 Increased terrorism
 Economic interdependence

© 2007 Prentice Hall, Inc. All rights reserved. 4–124

 Terms to Know
• parochialism • born globals
• ethnocentric attitude • global sourcing
• polycentric attitude • exporting
• geocentric attitude • importing
• European Union (EU) • licensing
• Euro • franchising
• North American Free Trade • strategic alliances
Agreement (NAFTA) • joint venture
• Association of Southeast Asian • foreign subsidiary
Nations (ASEAN) • market economy
• World Trade Organization (WTO) • command economy
• multinational corporations (MNCs) • national culture
• multidomestic corporation • GLOBE
• global company • wikis
• transnational or borderless • blogs
organization
© 2007 Prentice Hall, Inc. All rights reserved. 4–125
 ninth edition

STEPHEN P. ROBBINS MARY COULTER

Chapter
Social Responsibility
5 and Managerial Ethics

© 2007 Prentice Hall, Inc. PowerPoint Presentation by Charlie Cook

All rights reserved. The University of West Alabama
 LEARNING OUTLINE
Follow this Learning Outline as you read and study this chapter.
What is Social Responsibility?
• Contrast the classical and socioeconomic views of social
responsibility.
• Discuss the role that stakeholders play in the four stages
of social responsibility.
• Differentiate between social obligation, social
responsiveness, and social responsibility.

© 2007 Prentice Hall, Inc. All rights reserved. 5–127

 LEARNING OUTLINE
Follow this Learning Outline as you read and study this chapter.
Social Responsibility and Economic Performance
• Explain what research studies have shown about the
relationship between an organization’s social involvement
and its economic performance.
• Define social screening.
• Explain what conclusion can be reached regarding social
responsibility and economic performance.

© 2007 Prentice Hall, Inc. All rights reserved. 5–128

 L E A R N I N G O U T L I N E (cont’d)
Follow this Learning Outline as you read and study this chapter.
The Greening of Management
• Describe how organizations can go green.
• Relate the approaches to being green to the concepts of
social obligation, social responsiveness, and social
responsibility.

Values-Based Management
• Discuss what purposes shared values serve.
• Describe the relationship of values-based management to
ethics.

© 2007 Prentice Hall, Inc. All rights reserved. 5–129

 L E A R N I N G O U T L I N E (cont’d)
Follow this Learning Outline as you read and study this chapter.
Managerial Ethics
• Discuss the factors that affect ethical and unethical
behavior.
• Describe the important roles managers play in
encouraging ethical behavior.

© 2007 Prentice Hall, Inc. All rights reserved. 5–130

 L E A R N I N G O U T L I N E (cont’d)
Follow this Learning Outline as you read and study this chapter.
Social Responsibility and Ethics in Today’s World
• Explain why ethical leadership is important.
• Discuss how managers and organizations can protect
employees who raise ethical issues or concerns.
• Explain what role social entrepreneurs play.
• Describe social impact management.

© 2007 Prentice Hall, Inc. All rights reserved. 5–131

 What Is Social Responsibility?
• The Classical View
 Management’s only social responsibility is to
maximize profits (create a financial return) by
operating the business in the best interests of the
stockholders (owners of the corporation).
 Expending the firm’s resources on doing “social good”
unjustifiably increases costs that lower profits to the
owners and raises prices to consumers.

© 2007 Prentice Hall, Inc. All rights reserved. 5–132

 What Is Social Responsibility? (cont’d)
• The Socioeconomic View
 Management’s social responsibility goes beyond
making profits to include protecting and improving
society’s welfare.
 Corporations are not independent entities responsible
only to stockholders.
 Firms have a moral responsibility to larger society to
become involved in social, legal, and political issues.
 “To do the right thing”

© 2007 Prentice Hall, Inc. All rights reserved. 5–133

 Exhibit 5–1 To Whom is Management Responsible?

© 2007 Prentice Hall, Inc. All rights reserved. 5–134

 Exhibit 5–2 Arguments For and Against Social Responsibility

• For • Against
 Public expectations  Violation of profit
 Long-run profits maximization
 Ethical obligation  Dilution of purpose
 Public image  Costs
 Better environment  Too much power
 Discouragement of further  Lack of skills
governmental regulation  Lack of accountability
 Balance of responsibility
and power
 Stockholder interests
 Possession of resources
 Superiority of prevention
over cure

© 2007 Prentice Hall, Inc. All rights reserved. 5–135

 From Obligation to Responsiveness to
Responsibility
• Social Obligation
 The obligation of a business to meet its economic and
legal responsibilities and nothing more.
• Social Responsiveness
 When a firm engages in social actions in response to
some popular social need.
• Social Responsibility
 A business’s intention, beyond its legal and economic
obligations, to do the right things and act in ways that
are good for society.

© 2007 Prentice Hall, Inc. All rights reserved. 5–136

 Exhibit 5–3 Social Responsibility versus Social Responsiveness

Social Responsibility Social Responsiveness

Major consideration Ethical Pragmatic

Focus Ends Means
Emphasis Obligation Responses
Decision framework Long term Medium and short term

Source: Adapted from S.L. Wartick and P.L. Cochran, “The Evolution of the Corporate
Social Performance Model,” Academy of Management Review, October 1985, p. 766.
© 2007 Prentice Hall, Inc. All rights reserved. 5–137
 Does Social Responsibility Pay?
• Studies appear to show a positive relationship
between social involvement and the economic
performance of firms.
 Difficulties in defining and measuring “social
responsibility” and “economic performance raise
issues of validity and causation in the studies.
 Mutual funds using social screening in investment
decisions slightly outperformed other mutual funds.
• A general conclusion is that a firm’s social
actions do not harm its long-term performance.

© 2007 Prentice Hall, Inc. All rights reserved. 5–138

 Exhibit 5–4 Social Investing

Source: Social Investment Forum Foundation.

© 2007 Prentice Hall, Inc. All rights reserved. 5–139
 The Greening of Management
• The recognition of the close link between an
organization’s decision and activities and its
impact on the natural environment.
 Global environmental problems facing managers:
 Air, water, and soil pollution from toxic wastes
 Global warming from greenhouse gas emissions
 Natural resource depletion

© 2007 Prentice Hall, Inc. All rights reserved. 5–140

 How Organizations Go Green
• Legal (or Light Green) Approach
 Firms simply do what is legally required by obeying laws, rules,
and regulations willingly and without legal challenge.
• Market Approach
 Firms respond to the preferences of their customers for
environmentally friendly products.
• Stakeholder Approach
 Firms work to meet the environmental demands of multiple
stakeholders—employees, suppliers, and the community.
• Activist Approach
 Firms look for ways to respect and preserve environment and be
actively socially responsible.

© 2007 Prentice Hall, Inc. All rights reserved. 5–141

 Exhibit 5–5 Approaches to Being Green

Source: Based on R.E. Freeman. J. Pierce, and R. Dodd. Shades of Green:

Business Ethics and the Environment (New York: Oxford University Press, 1995).
© 2007 Prentice Hall, Inc. All rights reserved. 5–142
 Evaluating the Greening of Management
• Organizations become “greener” by
 Using the Sustainability Reporting Guidelines to
document “green” actions.
 Adopting ISO 14001 standards for environmental
management
 Being named as one of the 100 Most Sustainable
Corporations in the World.

© 2007 Prentice Hall, Inc. All rights reserved. 5–143

 Values-Based Management
• Values-Based Management
 An approach to managing in which managers
establish and uphold an organization’s shared values.
• The Purposes of Shared Values
 Guiding managerial decisions
 Shaping employee behavior
 Influencing the direction of marketing efforts
 Building team spirit
• The Bottom Line on Shared Corporate Values
 An organization’s values are reflected in the decisions
and actions of its employees.

© 2007 Prentice Hall, Inc. All rights reserved. 5–144

 Exhibit 5–6 Purposes of Shared Values

© 2007 Prentice Hall, Inc. All rights reserved. 5–145

 Exhibit 5–7 Survey of Stated Percentage of
Values of Core Value Respondents
Organizations Customer satisfaction 77%
Ethics/integrity 76%
Accountability 61%
Respect for others 59%
Open communication 51%
Profitability 49%
Teamwork 47%
Innovation/change 47%
Continuous learning 43%
Positive work environment 42%
Diversity 41%
Community service 38%
Trust 37%
Social responsibility 33%
Security/safety 33%
Empowerment 32%
Employee job satisfaction 31%
Have fun 24%
Source: “AMA Corporate Values Survey,” (www.amanet.org), October 30, 2002.
© 2007 Prentice Hall, Inc. All rights reserved. 5–146
 Managerial Ethics

• Ethics Defined
 Principles, values, and beliefs that define what is right
and wrong behavior.

© 2007 Prentice Hall, Inc. All rights reserved. 5–147

 Exhibit 5–8 Factors That Affect Ethical and Unethical Behavior

© 2007 Prentice Hall, Inc. All rights reserved. 5–148

 Factors That Affect Employee Ethics
• Moral Development
 A measure of independence from outside influences
 Levels of Individual Moral Development
– Preconventional level
– Conventional level
– Principled level
 Stage of moral development interacts with:
 Individual characteristics
 The organization’s structural design
 The organization’s culture
 The intensity of the ethical issue

© 2007 Prentice Hall, Inc. All rights reserved. 5–149

 Exhibit 5–9 Stages of Moral Development

Source: Based on L. Kohlberg, “Moral Stages and Moralization: The Cognitive-

Development Approach,” in T. Lickona (ed.). Moral Development and Behavior: Theory,
Research, and Social Issues (New York: Holt, Rinehart & Winston, 1976), pp. 34–35.
© 2007 Prentice Hall, Inc. All rights reserved. 5–150
 Factors That Affect Employee Ethics
(cont’d)
• Moral Development
 Research Conclusions:
 People proceed through the stages of moral development
sequentially.
 There is no guarantee of continued moral development.
 Most adults are in Stage 4 (“good corporate citizen”).

© 2007 Prentice Hall, Inc. All rights reserved. 5–151

 Individual Characteristics Affecting
Ethical Behaviors

• Values
 Basic convictions about what is right or wrong on a
broad range of issues

© 2007 Prentice Hall, Inc. All rights reserved. 5–152

 Individual Characteristics
• Personality Variables
 Ego strength
 A personality measure of the strength of a person’s
convictions
 Locus of Control
 A personality attribute that measures the degree to which
people believe they control their own life.
 Internal locus: the belief that you control your destiny.
 External locus: the belief that what happens to you is due to
luck or chance.

© 2007 Prentice Hall, Inc. All rights reserved. 5–153

 Other Variables
• Structural Variables
 Organizational characteristics and mechanisms that
guide and influence individual ethics:
 Performance appraisal systems
 Reward allocation systems
 Behaviors (ethical) of managers

• An Organization’s Culture
• Intensity of the Ethical Issue

© 2007 Prentice Hall, Inc. All rights reserved. 5–154

 Exhibit 5–10 Determinants of Issue Intensity

© 2007 Prentice Hall, Inc. All rights reserved. 5–155

 Ethics in an International Context
• Ethical standards are not universal.
 Social and cultural differences determine acceptable
behaviors.
• Foreign Corrupt Practices Act
 Makes it illegal to corrupt a foreign official yet “token”
payments to officials are permissible when doing so is
an accepted practice in that country.
• The Global Compact

© 2007 Prentice Hall, Inc. All rights reserved. 5–156

 Exhibit 5–11 The Global Compact

Human Rights
Principle 1: Support and respect the protection of international human rights within their
sphere of influence.
Principle 2: Make sure business corporations are not complicit in human rights abuses.

Labor Standards
Principle 3: Freedom of association and the effective recognition of the right to collective
bargaining.
Principle 4: The elimination of all forms of forced and compulsory labor.
Principle 5: The effective abolition of child labor.
Principle 6: The elimination of discrimination in respect of employment and occupation.

Environment
Principle 7: Support a precautionary approach to environmental challenges.
Principle 8: Undertake initiatives to promote greater environmental responsibility.
Principle 9: Encourage the development and diffusion of environmentally friendly
technologies.

Source: Courtesy of Global Compact.

© 2007 Prentice Hall, Inc. All rights reserved. 5–157
 How Managers Can Improve Ethical
Behavior in An Organization
1. Hire individuals with high ethical standards.
2. Establish codes of ethics and decision rules.
3. Lead by example.
4. Set realistic job goals and include ethics in
performance appraisals.
5. Provide ethics training.
6. Conduct independent social audits.
7. Provide support for individuals facing ethical
dilemmas.
© 2007 Prentice Hall, Inc. All rights reserved. 5–158
 The Value of Ethics Training
• Can make a difference in ethical behaviors.
• Increases employee awareness of ethical issues
in business decisions.
• Clarifies and reinforces the organization’s
standards of conduct.
• Helps employees become more confident that
they will have the organization’s support when
taking unpopular but ethically correct stances.

© 2007 Prentice Hall, Inc. All rights reserved. 5–159

 Exhibit 5–12 Clusters of Variables Found in 83 Corporate
Codes of Business Ethics

Cluster 1. Be a Dependable Organizational Citizen Cluster 3. Be Good to Customers

1. Comply with safety, health, and security regulations. 1. Convey true claims in product advertisements.
2. Demonstrate courtesy, respect, honesty, and fairness. 2. Perform assigned duties to the best of your ability.
3. Illegal drugs and alcohol at work are prohibited. 3. Provide products and services of the highest quality.
4. Manage personal finances well.
5. Exhibit good attendance and punctuality.
6. Follow directives of supervisors.
7. Do not use abusive language.
8. Dress in business attire.
9. Firearms at work are prohibited.

Cluster 2. Do Not Do Anything Unlawful or Improper That

Will Harm the Organization
1. Conduct business in compliance with all laws.
2. Payments for unlawful purposes are prohibited.
3. Bribes are prohibited.
4. Avoid outside activities that impair duties.
5. Maintain confidentiality of records.
6. Comply with all antitrust and trade regulations.
7. Comply with all accounting rules and controls.
8. Do not use company property for personal benefit.
9. Employees are personally accountable for company funds.
10. Do not propagate false or misleading information.
11. Make decisions without regard for personal gain.

Source: F. R. David, “An Empirical Study of Codes of Business Ethics: A Strategic Perspective,” paper
presented at the 48th Annual Academy of Management Conference, Anaheim, California, August 1988.
© 2007 Prentice Hall, Inc. All rights reserved. 5–160
 Exhibit 5–13 Twelve Questions for Examining the Ethics
of a Business Decision

1. Have you defined the problem accurately?

2. How would you define the problem if you stood on the other side of the fence?
3. How did this situation occur in the first place?
4. To whom and to what do you give your loyalty as a person and as a member of the
corporation?
5. What is your intention in making this decision?
6. How does this intention compare with the probable results?
7. Whom could your decision or action injure?
8. Can you discuss the problem with the affected parties before you make the decision?
9. Are you confident that your position will be as valid over a long period of time as it
seems now?
10. Could you disclose without qualm your decision or action to your boss, your chief
executive officer, the board of directors, your family, society as a whole?
11. What is the symbolic potential of your action if understood? If misunderstood?
12. Under what conditions would you allow exceptions to your stand?
Source: Reprinted by permission of Harvard Business Review. An exhibit from “Ethics Without the Sermon,” by L. L. Nash.
November–December 1981, p. 81. Copyright © 1981 by the President and Fellows of Harvard College. All rights reserved.
© 2007 Prentice Hall, Inc. All rights reserved. 5–161
 Effective Use of a Code of Ethics
• Develop a code of ethics as a guide in handling
ethical dilemmas in decision making.
• Communicate the code regularly to all
employees.
• Have all levels of management continually
reaffirm the importance of the ethics code and
the organization’s commitment to the code.
• Publicly reprimand and consistently discipline
those who break the code.

© 2007 Prentice Hall, Inc. All rights reserved. 5–162

 Ethical Leadership
• Managers must provide a good role model by:
 Being ethical and honest at all times.
 Telling the truth; don’t hide or manipulate information.
 Admitting failure and not trying to cover it up.
 Communicating shared ethical values to employees
through symbols, stories, and slogans.
 Rewarding employees who behave ethically and
punish those who do not.
 Protecting employees (whistleblowers) who bring to
light unethical behaviors or raise ethical issues.

© 2007 Prentice Hall, Inc. All rights reserved. 5–163

 Managing Ethical Lapses and Social
Irresponsibility

• Provide ethical leadership

• Protect employees who raise ethical issues
(whistle-blowers)

© 2007 Prentice Hall, Inc. All rights reserved. 5–164

 Awareness of Social Issues
• Social Entrepreneurs
 Are individuals or organizations who seek out
opportunities to improve society by using practical,
innovative, and sustainable approaches.
 Want to make the world a better place and have a
driving passion to make that happen.

© 2007 Prentice Hall, Inc. All rights reserved. 5–165

 Awareness of Social Issues (cont’d)
• Social Impact Management
 Is the field of inquiry at the intersection of business
practice and wider societal concerns that reflects and
respects the complex interdependency of those two
realities.
 Seeks to answer the question of how to go about
increasing managers’ awareness within their
decision-making processes of how society is
impacted by the conduct and activities of their firms.

© 2007 Prentice Hall, Inc. All rights reserved. 5–166

 Terms to Know
• classical view • ethics
• socioeconomic view • values
• social obligation • ego strength
• social responsiveness • locus of control
• social responsibility • code of ethics
• social screening • whistle-blower
• greening of management • social entrepreneur
• values-based • social impact
management management

© 2007 Prentice Hall, Inc. All rights reserved. 5–167

 ninth edition

STEPHEN P. ROBBINS MARY COULTER

Chapter Decision-Making:
6 The Essence of
the Manager’s Job

© 2007 Prentice Hall, Inc. PowerPoint Presentation by Charlie Cook

All rights reserved. The University of West Alabama
 LEARNING OUTLINE
Follow this Learning Outline as you read and study this chapter.

The Decision-Making Process

• Define decision and decision-making process.
• Describe the eight steps in the decision-making process.

The Manager as Decision Maker

• Discuss the assumptions of rational decision making.
• Describe the concepts of bounded rationality, satisficing,
and escalation of commitment.
• Explain intuitive decision making.
• Contrast programmed and nonprogrammed decisions.

© 2007 Prentice Hall, Inc. All rights reserved. 6–169

 L E A R N I N G O U T L I N E (cont’d)
Follow this Learning Outline as you read and study this chapter.

The Manager as Decision Maker (cont’d)

• Contrast the three decision-making conditions.
• Explain maximax, maximin, and minimax decision choice
approaches.
• Describe the four decision making styles.
• Discuss the twelve decision-making biases managers
may exhibit.
• Describe how manager can deal with the negative effects
of decision errors and biases.
• Explain the managerial decision-making model.

© 2007 Prentice Hall, Inc. All rights reserved. 6–170

 L E A R N I N G O U T L I N E (cont’d)
Follow this Learning Outline as you read and study this chapter.

Decision Making for Today’s World

• Explain how managers can make effective decisions in
today’s world.
• List six characteristics of an effective decision-making
process.
• Describe the five habits of highly reliable organizations.

© 2007 Prentice Hall, Inc. All rights reserved. 6–171

 Decision Making
• Decision
 Making a choice from two or more alternatives.
• The Decision-Making Process
 Identifying a problem and decision criteria and
allocating weights to the criteria.
 Developing, analyzing, and selecting an alternative
that can resolve the problem.
 Implementing the selected alternative.
 Evaluating the decision’s effectiveness.

© 2007 Prentice Hall, Inc. All rights reserved. 6–172

 Exhibit 6–1
The Decision-Making Process

© 2007 Prentice Hall, Inc. All rights reserved. 6–173

 Step 1: Identifying the Problem
• Problem
 A discrepancy between an existing and desired state
of affairs.
• Characteristics of Problems
 A problem becomes a problem when a manager
becomes aware of it.
 There is pressure to solve the problem.
 The manager must have the authority, information, or
resources needed to solve the problem.

© 2007 Prentice Hall, Inc. All rights reserved. 6–174

 Step 2: Identifying Decision Criteria
• Decision criteria are factors that are important
(relevant) to resolving the problem.
 Costs that will be incurred (investments required)
 Risks likely to be encountered (chance of failure)
 Outcomes that are desired (growth of the firm)

Step 3: Allocating Weights to the Criteria

• Decision criteria are not of equal importance:
 Assigning a weight to each item places the items in
the correct priority order of their importance in the
decision making process.
© 2007 Prentice Hall, Inc. All rights reserved. 6–175
 Exhibit 6–2 Criteria and Weights for Computer Replacement Decision

Criterion Weight
Memory and Storage 10
Battery life 8
Carrying Weight 6
Warranty 4
Display Quality 3

© 2007 Prentice Hall, Inc. All rights reserved. 6–176

 Step 4: Developing Alternatives
• Identifying viable alternatives
 Alternatives are listed (without evaluation) that can
resolve the problem.

Step 5: Analyzing Alternatives

• Appraising each alternative’s strengths and
weaknesses
 An alternative’s appraisal is based on its ability to
resolve the issues identified in steps 2 and 3.

© 2007 Prentice Hall, Inc. All rights reserved. 6–177

 Exhibit 6–3 Assessed Values of Laptop Computers
Using Decision Criteria

© 2007 Prentice Hall, Inc. All rights reserved. 6–178

 Step 6: Selecting an Alternative
• Choosing the best alternative
 The alternative with the highest total weight is
chosen.

Step 7: Implementing the Alternative

• Putting the chosen alternative into action.
 Conveying the decision to and gaining commitment
from those who will carry out the decision.

© 2007 Prentice Hall, Inc. All rights reserved. 6–179

 Exhibit 6–4 Evaluation of Laptop Alternatives
Against Weighted Criteria

© 2007 Prentice Hall, Inc. All rights reserved. 6–180

 Step 8: Evaluating the Decision’s
Effectiveness
• The soundness of the decision is judged by its
outcomes.
 How effectively was the problem resolved by
outcomes resulting from the chosen alternatives?
 If the problem was not resolved, what went wrong?

© 2007 Prentice Hall, Inc. All rights reserved. 6–181

 Exhibit 6–5 Decisions in the Management Functions

© 2007 Prentice Hall, Inc. All rights reserved. 6–182

 Making Decisions
• Rationality
 Managers make consistent, value-maximizing choices
with specified constraints.
 Assumptions are that decision makers:
 Are perfectly rational, fully objective, and logical.
 Have carefully defined the problem and identified all viable
alternatives.
 Have a clear and specific goal
 Will select the alternative that maximizes outcomes in the
organization’s interests rather than in their personal interests.

© 2007 Prentice Hall, Inc. All rights reserved. 6–183

 Exhibit 6–6 Assumptions of Rationality

© 2007 Prentice Hall, Inc. All rights reserved. 6–184

 Making Decisions (cont’d)
• Bounded Rationality
 Managers make decisions rationally, but are limited
(bounded) by their ability to process information.
 Assumptions are that decision makers:
 Will not seek out or have knowledge of all alternatives
 Will satisfice—choose the first alternative encountered that
satisfactorily solves the problem—rather than maximize the
outcome of their decision by considering all alternatives and
choosing the best.
 Influence on decision making
 Escalation of commitment: an increased commitment to a
previous decision despite evidence that it may have been
wrong.

© 2007 Prentice Hall, Inc. All rights reserved. 6–185

 The Role of Intuition

• Intuitive decision making

 Making decisions on the basis of experience, feelings,
and accumulated judgment.

© 2007 Prentice Hall, Inc. All rights reserved. 6–186

 Exhibit 6–7 What is Intuition?

Source: Based on L. A. Burke and M. K. Miller, “Taking the Mystery Out of Intuitive
Decision Making,” Academy of Management Executive, October 1999, pp. 91–99.
© 2007 Prentice Hall, Inc. All rights reserved. 6–187
 Types of Problems and Decisions
• Structured Problems
 Involve goals that clear.
 Are familiar (have occurred before).
 Are easily and completely defined—information about
the problem is available and complete.

• Programmed Decision
 A repetitive decision that can be handled by a routine
approach.

© 2007 Prentice Hall, Inc. All rights reserved. 6–188

 Types of Programmed Decisions
• Policy
 A general guideline for making a decision about a
structured problem.
• Procedure
 A series of interrelated steps that a manager can use
to respond (applying a policy) to a structured problem.
• Rule
 An explicit statement that limits what a manager or
employee can or cannot do.

© 2007 Prentice Hall, Inc. All rights reserved. 6–189

 Policy, Procedure, and Rule Examples
• Policy
 Accept all customer-returned merchandise.

• Procedure
 Follow all steps for completing merchandise return
documentation.

• Rules
 Managers must approve all refunds over $50.00.
 No credit purchases are refunded for cash.

© 2007 Prentice Hall, Inc. All rights reserved. 6–190

 Problems and Decisions (cont’d)
• Unstructured Problems
 Problems that are new or unusual and for which
information is ambiguous or incomplete.
 Problems that will require custom-made solutions.

• Nonprogrammed Decisions
 Decisions that are unique and nonrecurring.
 Decisions that generate unique responses.

© 2007 Prentice Hall, Inc. All rights reserved. 6–191

 Exhibit 6–8 Programmed versus Nonprogrammed Decisions

© 2007 Prentice Hall, Inc. All rights reserved. 6–192

 Decision-Making Conditions
• Certainty
 A situation in which a manager can make an accurate
decision because the outcome of every alternative
choice is known.
• Risk
 A situation in which the manager is able to estimate
the likelihood (probability) of outcomes that result
from the choice of particular alternatives.

© 2007 Prentice Hall, Inc. All rights reserved. 6–193

 Exhibit 6–9 Expected Value for Revenues from
the Addition of One Ski Lift

Expected
Expected × Probability = Value of Each
Event Revenues Alternative
Heavy snowfall $850,000 0.3 = $255,000
Normal snowfall 725,000 0.5 = 362,500
Light snowfall 350,000 0.2 = 70,000
$687,500

© 2007 Prentice Hall, Inc. All rights reserved. 6–194

 Decision-Making Conditions
• Uncertainty
 Limited information prevents estimation of outcome
probabilities for alternatives associated with the
problem and may force managers to rely on intuition,
hunches, and “gut feelings”.
 Maximax: the optimistic manager’s choice to maximize the
maximum payoff
 Maximin: the pessimistic manager’s choice to maximize the
minimum payoff
 Minimax: the manager’s choice to minimize maximum regret.

© 2007 Prentice Hall, Inc. All rights reserved. 6–195

 Exhibit 6–10 Payoff Matrix

© 2007 Prentice Hall, Inc. All rights reserved. 6–196

 Exhibit 6–11 Regret Matrix

© 2007 Prentice Hall, Inc. All rights reserved. 6–197

 Decision-Making Styles
• Dimensions of Decision-Making Styles
 Ways of thinking
 Rational, orderly, and consistent
 Intuitive, creative, and unique

 Tolerance for ambiguity

 Low tolerance: require consistency and order
 High tolerance: multiple thoughts simultaneously

© 2007 Prentice Hall, Inc. All rights reserved. 6–198

 Decision-Making Styles (cont’d)
• Types of Decision Makers
 Directive
 Use minimal information and consider few alternatives.
 Analytic
 Make careful decisions in unique situations.
 Conceptual
 Maintain a broad outlook and consider many alternatives in
making decisions.
 Behavioral
 Avoid conflict by working well with others and being receptive
to suggestions.

© 2007 Prentice Hall, Inc. All rights reserved. 6–199

 Exhibit 6–12 Decision-Making Matrix

© 2007 Prentice Hall, Inc. All rights reserved. 6–200

 Exhibit 6–13 Common Decision-Making Errors and Biases

© 2007 Prentice Hall, Inc. All rights reserved. 6–201

 Decision-Making Biases and Errors
• Heuristics
 Using “rules of thumb” to simplify decision making.

• Overconfidence Bias
 Holding unrealistically positive views of one’s self and
one’s performance.

• Immediate Gratification Bias

 Choosing alternatives that offer immediate rewards
and that to avoid immediate costs.

© 2007 Prentice Hall, Inc. All rights reserved. 6–202

 Decision-Making Biases and Errors
(cont’d)
• Anchoring Effect
 Fixating on initial information and ignoring subsequent
information.
• Selective Perception Bias
 Selecting organizing and interpreting events based on
the decision maker’s biased perceptions.
• Confirmation Bias
 Seeking out information that reaffirms past choices
and discounting contradictory information.

© 2007 Prentice Hall, Inc. All rights reserved. 6–203

 Decision-Making Biases and Errors
(cont’d)
• Framing Bias
 Selecting and highlighting certain aspects of a
situation while ignoring other aspects.
• Availability Bias
 Losing decision-making objectivity by focusing on the
most recent events.
• Representation Bias
 Drawing analogies and seeing identical situations
when none exist.
• Randomness Bias
 Creating unfounded meaning out of random events.
© 2007 Prentice Hall, Inc. All rights reserved. 6–204
 Decision-Making Biases and Errors
(cont’d)
• Sunk Costs Errors
 Forgetting that current actions cannot influence past
events and relate only to future consequences.
• Self-Serving Bias
 Taking quick credit for successes and blaming
outside factors for failures.
• Hindsight Bias
 Mistakenly believing that an event could have been
predicted once the actual outcome is known (after-
the-fact).

© 2007 Prentice Hall, Inc. All rights reserved. 6–205

 Exhibit 6–14 Overview of Managerial Decision Making

© 2007 Prentice Hall, Inc. All rights reserved. 6–206

 Decision Making for Today’s World
• Guidelines for making effective decisions:
 Understand cultural differences.
 Know when it’s time to call it quits.
 Use an effective decision-making process.
• Habits of highly reliable organizations (HROs)
 Are not tricked by their success.
 Defer to the experts on the front line.
 Let unexpected circumstances provide the solution.
 Embrace complexity.
 Anticipate, but also anticipate their limits.

© 2007 Prentice Hall, Inc. All rights reserved. 6–207

 Characteristics of an Effective Decision-
Making Process
• It focuses on what is important.
• It is logical and consistent.
• It acknowledges both subjective and objective thinking
and blends analytical with intuitive thinking.
• It requires only as much information and analysis as is
necessary to resolve a particular dilemma.
• It encourages and guides the gathering of relevant
information and informed opinion.
• It is straightforward, reliable, easy to use, and flexible.

© 2007 Prentice Hall, Inc. All rights reserved. 6–208

 Terms to Know
• decision • policy
• decision-making process • unstructured problems
• problem • nonprogrammed decisions
• decision criteria • certainty
• rational decision making • risk
• bounded rationality • uncertainty
• satisficing • directive style
• escalation of commitment • analytic style
• intuitive decision making • conceptual style
• structured problems • behavioral style
• programmed decision • heuristics
• procedure • business performance
• rule management (BPM) software

© 2007 Prentice Hall, Inc. All rights reserved. 6–209

 ninth edition

STEPHEN P. ROBBINS MARY COULTER

Chapter
Foundations
7 of Planning

© 2007 Prentice Hall, Inc. PowerPoint Presentation by Charlie Cook

All rights reserved. The University of West Alabama
 LEARNING OUTLINE
Follow this Learning Outline as you read and study this chapter.
What Is Planning?
• Define planning.
• Differentiate between formal and informal planning.
• Describe the purposes of planning.
• Discuss the conclusions from studies of the relationship
between planning and performance.
How Do Managers Plan?
• Define goals and plans.
• Describe the types of goals organizations might have.
• Explain why it’s important to know an organization’s
stated and real goals.
• Describe each of the different types of plans.

© 2007 Prentice Hall, Inc. All rights reserved. 7–211

 L E A R N I N G O U T L I N E (cont’d)
Follow this Learning Outline as you read and study this chapter.

Establishing Goals and Developing Plans

• Discuss how traditional goal setting works.
• Explain the concept of the means–end chain.
• Describe the management by objective (MBO) approach.
• Describe the characteristics of well-designed goals.
• Explain the steps in setting goals.
• Discuss the contingency factors that affect planning.
• Describe the approaches to planning.

© 2007 Prentice Hall, Inc. All rights reserved. 7–212

 L E A R N I N G O U T L I N E (cont’d)
Follow this Learning Outline as you read and study this chapter.

Contemporary Issues in Planning

• Explain the criticisms of planning and whether they’re
valid.
• Describe how managers can effectively plan in today’s
dynamic environment.

© 2007 Prentice Hall, Inc. All rights reserved. 7–213

 What Is Planning?
• Planning
 A primary managerial activity that involves:
 Defining the organization’s goals
 Establishing an overall strategy for achieving those goals
 Developing plans for organizational work activities.

 Types of planning
 Informal: not written down, short-term focus; specific to an
organizational unit.
 Formal: written, specific, and long-term focus, involves
shared goals for the organization.

© 2007 Prentice Hall, Inc. All rights reserved. 7–214

 Why Do Managers Plan?
• Purposes of Planning
 Provides direction
 Reduces uncertainty
 Minimizes waste and redundancy
 Sets the standards for controlling

© 2007 Prentice Hall, Inc. All rights reserved. 7–215

 Planning and Performance
• The Relationship Between Planning And
Performance
 Formal planning is associated with:
 Higher profits and returns on assets.
 Positive financial results.
 The quality of planning and implementation affects
performance more than the extent of planning.
 The external environment can reduce the impact of
planning on performance,
 Formal planning must be used for several years
before planning begins to affect performance.

© 2007 Prentice Hall, Inc. All rights reserved. 7–216

 How Do Managers Plan?
• Elements of Planning
 Goals (also Objectives)
 Desired outcomes for individuals, groups, or entire
organizations
 Provide direction and evaluation performance criteria
 Plans
 Documents that outline how goals are to be accomplished
 Describe how resources are to be allocated and establish
activity schedules

© 2007 Prentice Hall, Inc. All rights reserved. 7–217

 Types of Goals
• Financial Goals
 Are related to the expected internal financial
performance of the organization.
• Strategic Goals
 Are related to the performance of the firm relative to
factors in its external environment (e.g., competitors).
• Stated Goals versus Real Goals
 Broadly-worded official statements of the organization
(intended for public consumption) that may be
irrelevant to its real goals (what actually goes on in
the organization).

© 2007 Prentice Hall, Inc. All rights reserved. 7–218

 Exhibit 7–1 Stated Goals of Large Global Companies

Execute strategic roadmap—“Plan to Win.” Control inventory.

Grow the business profitably. Maintain industry’s lowest inventory shrinkage rate.
Identify and develop diverse talent. Open 25–30 new locations in fiscal 2006.
Promote balanced, active lifestyles. Live by the code of ethics every day.
(McDonald’s Corporation) (Costco)

Continue to win market share globally. Expand selection of competitively priced products.
Focus on higher-value products. Manage inventory carefully.
Reduce production costs. Continue to improve store format every few years.
Lower purchasing costs. Operate 2,000 stores by the end of the decade.
Integrate diversity. Continue gaining market share.
Gain ISO 14001 certification for all factories. (Target)
(L’Oreal)

Respect the environment. Roll out newly-designed environmentally friendly cup

Respect and support family unity and national in 2006.
traditions. Open approximately 1,800 new stores globally in
Promote community welfare. 2006.
Continue implementing quality systems. Attain net revenue growth of approximately 20
Continue to be a strong cash generator. percent in 2006.
(Grupo Bimbo) Attain annual EPS growth of between 20 percent to
25 percent for the next 3 to 5 years.
(Starbucks)

Source: Information from company’s Annual Reports, 2004–2005.

© 2007 Prentice Hall, Inc. All rights reserved. 7–219
 Exhibit 7–2 Types of Plans

© 2007 Prentice Hall, Inc. All rights reserved. 7–220

 Types of Plans
• Strategic Plans
 Apply to the entire organization.
 Establish the organization’s overall goals.
 Seek to position the organization in terms of its
environment.
 Cover extended periods of time.
• Operational Plans
 Specify the details of how the overall goals are to be
achieved.
 Cover short time period.

© 2007 Prentice Hall, Inc. All rights reserved. 7–221

 Types of Plans (cont’d)
• Long-Term Plans
 Plans with time frames extending beyond three years
• Short-Term Plans
 Plans with time frames on one year or less
• Specific Plans
 Plans that are clearly defined and leave no room for
interpretation
• Directional Plans
 Flexible plans that set out general guidelines, provide
focus, yet allow discretion in implementation.

© 2007 Prentice Hall, Inc. All rights reserved. 7–222

 Exhibit 7–3 Specific Versus Directional Plans

© 2007 Prentice Hall, Inc. All rights reserved. 7–223

 Types of Plans (cont’d)
• Single-Use Plan
 A one-time plan specifically designed to meet the
need of a unique situation.
• Standing Plans
 Ongoing plans that provide guidance for activities
performed repeatedly.

© 2007 Prentice Hall, Inc. All rights reserved. 7–224

 Establishing Goals and
Developing Plans
• Traditional Goal Setting
 Broad goals are set at the top of the organization.
 Goals are then broken into subgoals for each
organizational level.
 Assumes that top management knows best because
they can see the “big picture.”
 Goals are intended to direct, guide, and constrain
from above.
 Goals lose clarity and focus as lower-level managers
attempt to interpret and define the goals for their
areas of responsibility.
© 2007 Prentice Hall, Inc. All rights reserved. 7–225
 Exhibit 7–4 The Downside of Traditional Goal Setting

© 2007 Prentice Hall, Inc. All rights reserved. 7–226

 Establishing Goals and Developing
Plans (cont’d)
• Maintaining the Hierarchy of Goals
 Means–Ends Chain
 The integrated network of goals that results from establishing
a clearly-defined hierarchy of organizational goals.
 Achievement of lower-level goals is the means by which to
reach higher-level goals (ends).

© 2007 Prentice Hall, Inc. All rights reserved. 7–227

 Establishing Goals and Developing
Plans (cont’d)
• Management By Objectives (MBO)
 Specific performance goals are jointly determined by
employees and managers.
 Progress toward accomplishing goals is periodically
reviewed.
 Rewards are allocated on the basis of progress
towards the goals.
 Key elements of MBO:
 Goal specificity, participative decision making, an explicit
performance/evaluation period, feedback

© 2007 Prentice Hall, Inc. All rights reserved. 7–228

 Exhibit 7–5 Steps in a Typical MBO Program

1. The organization’s overall objectives and strategies are

formulated.
2. Major objectives are allocated among divisional and departmental
units.
3. Unit managers collaboratively set specific objectives for their
units with their managers.
4. Specific objectives are collaboratively set with all department
members.
5. Action plans, defining how objectives are to be achieved, are
specified and agreed upon by managers and employees.
6. The action plans are implemented.
7. Progress toward objectives is periodically reviewed, and
feedback is provided.
8. Successful achievement of objectives is reinforced by
performance-based rewards.

© 2007 Prentice Hall, Inc. All rights reserved. 7–229

 Does MBO Work?
• Reason for MBO Success
 Top management commitment and involvement
• Potential Problems with MBO Programs
 Not as effective in dynamic environments that require
constant resetting of goals.
 Overemphasis on individual accomplishment may
create problems with teamwork.
 Allowing the MBO program to become an annual
paperwork shuffle.

© 2007 Prentice Hall, Inc. All rights reserved. 7–230

 Exhibit 7–6 Characteristics of Well-Designed Goals

• Written in terms of • Challenging yet attainable

outcomes, not actions  Low goals do not motivate.
 Focuses on the ends, not  High goals motivate if they
the means. can be achieved.
• Measurable and • Written down
quantifiable  Focuses, defines, and
 Specifically defines how the makes goals visible.
outcome is to be measured • Communicated to all
and how much is expected.
necessary organizational
• Clear as to time frame members
 How long before measuring  Puts everybody “on the
accomplishment. same page.”

© 2007 Prentice Hall, Inc. All rights reserved. 7–231

 Steps in Goal Setting
1. Review the organization’s mission statement.
Do goals reflect the mission?

1. Evaluate available resources.

Are resources sufficient to accomplish the mission?

1. Determine goals individually or with others.

Are goals specific, measurable, and timely?

1. Write down the goals and communicate them.

Is everybody on the same page?

1. Review results and whether goals are being met.

What changes are needed in mission, resources, or goals?

© 2007 Prentice Hall, Inc. All rights reserved. 7–232

 Developing Plans
• Contingency Factors in A Manager’s Planning
 Manager’s level in the organization
 Strategic plans at higher levels
 Operational plans at lower levels
 Degree of environmental uncertainty
 Stable environment: specific plans
 Dynamic environment: specific but flexible plans
 Length of future commitments
 Commitment Concept: current plans affecting future
commitments must be sufficiently long-term to meet those
commitments.

© 2007 Prentice Hall, Inc. All rights reserved. 7–233

 Exhibit 7–7 Planning in the Hierarchy of Organizations

© 2007 Prentice Hall, Inc. All rights reserved. 7–234

 Approaches to Planning
• Establishing a formal planning department
 A group of planning specialists who help managers
write organizational plans.
 Planning is a function of management; it should never
become the sole responsibility of planners.

• Involving organizational members in the process

 Plans are developed by members of organizational
units at various levels and then coordinated with other
units across the organization.

© 2007 Prentice Hall, Inc. All rights reserved. 7–235

 Contemporary Issues in Planning
• Criticisms of Planning
 Planning may create rigidity.
 Plans cannot be developed for dynamic
environments.
 Formal plans cannot replace intuition and creativity.
 Planning focuses managers’ attention on today’s
competition not tomorrow’s survival.
 Formal planning reinforces today’s success, which
may lead to tomorrow’s failure.

© 2007 Prentice Hall, Inc. All rights reserved. 7–236

 Contemporary Issues in Planning
(cont’d)
• Effective Planning in Dynamic Environments
 Develop plans that are specific but flexible.
 Understand that planning is an ongoing process.
 Change plans when conditions warrant.
 Persistence in planning eventually pay off.
 Flatten the organizational hierarchy to foster the
development of planning skills at all organizational
levels.

© 2007 Prentice Hall, Inc. All rights reserved. 7–237

 Terms to Know
• planning • directional plans
• goals • single-use plan
• plans • standing plans
• stated goals • traditional goal setting
• real goals • means-ends chain
• framing • management by
• strategic plans objectives (MBO)
• operational plans • mission
• long-term plans • commitment concept
• short-term plans • formal planning
• department
specific plans

© 2007 Prentice Hall, Inc. All rights reserved. 7–238

 ninth edition

STEPHEN P. ROBBINS MARY COULTER

Chapter
Strategic
8 Management

© 2007 Prentice Hall, Inc. PowerPoint Presentation by Charlie Cook

All rights reserved. The University of West Alabama
 LEARNING OUTLINE
Follow this Learning Outline as you read and study this chapter.

The Importance of Strategic Management

• Define strategic management, strategy, and business
model.
• Explain why strategic management is important.

The Strategic Management Process

• List the six steps in the strategic management process.
• Describe what managers do during external and internal
analyses.
• Explain the role of resources, capabilities, and core
competencies.
• Define strengths, weaknesses, opportunities, and threats.

© 2007 Prentice Hall, Inc. All rights reserved. 8–240

 L E A R N I N G O U T L I N E (cont’d)
Follow this Learning Outline as you read and study this chapter.

Types of Organizational Strategies

• Describe the three major types of corporate strategies.
• Discuss the BCG matrix and how it’s used.
• Describe the role of competitive advantage in business-
level strategies.
• Explain Porter’s five forces model.
• Describe Porter’s three generic competitive strategies and
the rule of three.

© 2007 Prentice Hall, Inc. All rights reserved. 8–241

 L E A R N I N G O U T L I N E (cont’d)
Follow this Learning Outline as you read and study this chapter.

Strategic Management in Today’s Environment

• Explain why strategic flexibility is important.
• Describe strategies applying e-business techniques.
• Explain what strategies organizations might use to
become more customer oriented and to be more
innovative.

© 2007 Prentice Hall, Inc. All rights reserved. 8–242

Strategic Management
• What managers do to develop the
organization’s strategies.

Strategies
• The decisions and actions that determine the
long-run performance of an organization.

© 2007 Prentice Hall, Inc. All rights reserved. 8–243

 Strategic Management (cont’d)
• Business Model
 Is a strategic design for how a company intends to
profit from its strategies, work processes, and work
activities.
 Focuses on two things:
 Whether customers will value what the company is providing.
 Whether the company can make any money doing that.

© 2007 Prentice Hall, Inc. All rights reserved. 8–244

Why is Strategic Management Important
1. It results in higher organizational performance.
2. It requires that managers examine and adapt
to business environment changes.
3. It coordinates diverse organizational units,
helping them focus on organizational goals.
4. It is very much involved in the managerial
decision-making process.

© 2007 Prentice Hall, Inc. All rights reserved. 8–245

 Exhibit 8–1 The Strategic Management Process

© 2007 Prentice Hall, Inc. All rights reserved. 8–246

 Strategic Management Process
• Step 1: Identifying the organization’s current
mission, goals, and strategies
 Mission: the firm’s reason for being
 The scope of its products and services
 Goals: the foundation for further planning
 Measurable performance targets

• Step 2: Doing an external analysis

 The environmental scanning of specific and general
environments
 Focuses on identifying opportunities and threats

© 2007 Prentice Hall, Inc. All rights reserved. 8–247

 Exhibit 8–2 Components of a Mission Statement

Source: Based on F. David, Strategic Management, 11 ed. (Upper Saddle River, NJ: Prentice Hall, 2007), p.70.
© 2007 Prentice Hall, Inc. All rights reserved. 8–248
 Strategic Management Process (cont’d)
• Step 3: Doing an internal analysis
 Assessing organizational resources, capabilities, and activities:
 Strengths create value for the customer and strengthen the
competitive position of the firm.
 Weaknesses can place the firm at a competitive disadvantage.

 Analyzing financial and physical assets is fairly easy, but

assessing intangible assets (employee’s skills, culture, corporate
reputation, and so forth) isn’t as easy.

• Steps 2 and 3 combined are called a SWOT analysis.

(Strengths, Weaknesses, Opportunities, and Threats)

© 2007 Prentice Hall, Inc. All rights reserved. 8–249

 Exhibit 8–3 Corporate Rankings (partial lists)

Interbrand/BusinessWeek Hay Group/Fortune

100 Top Global Brands (2005) America’s Most Admired Companies (2006)
1. Coca-Cola 1. General Electric
2. Microsoft 2. FedEx
3. IBM 3. Southwest Airlines
4. General Electric 4. Procter & Gamble
5. Intel 5. Starbucks

Harris Interactive/Wall Street Journal Great Place to Work Institute/Fortune

National Corporate Reputation (2005) 100 Best Companies to Work For (2006)
1. Johnson & Johnson 1. Genentech
2. Coca-Cola 2. Wegman’s Food Markets
3. Google 3. Valero Energy
4. United Parcel Service 4. Griffin Hospital
5. 3M Company 5. W. L. Gore & Associates

Sources: “America’s Most Admired Companies,” Fortune, February 22, 2006, p. 65; “The 100 Best Companies
to Work For,” Fortune, January 11, 2006, p. 89; R. Alsop, “Ranking Corporate Reputations,” Wall Street
Journal, December 6, 2005, p. B1; and “The 100 Top Brands,” BusinessWeek, August 1, 2005, p. 90.
© 2007 Prentice Hall, Inc. All rights reserved. 8–250
 Strategic Management Process (cont’d)
• Step 4: Formulating strategies
 Develop and evaluate strategic alternatives
 Select appropriate strategies for all levels in the
organization that provide relative advantage over
competitors
 Match organizational strengths to environmental
opportunities
 Correct weaknesses and guard against threats

© 2007 Prentice Hall, Inc. All rights reserved. 8–251

 Strategic Management Process (cont’d)
• Step 5: Implementing strategies
 Implementation: effectively fitting organizational
structure and activities to the environment.
 The environment dictates the chosen strategy;
effective strategy implementation requires an
organizational structure matched to its requirements.

• Step 6: Evaluating results

 How effective have strategies been?
 What adjustments, if any, are necessary?

© 2007 Prentice Hall, Inc. All rights reserved. 8–252

 Types of Organizational Strategies
• Corporate Strategies
 Top management’s overall plan for the entire
organization and its strategic business units

• Types of Corporate Strategies

 Growth: expansion into new products and markets
 Stability: maintenance of the status quo
 Renewal: redirection of the firm into new markets

© 2007 Prentice Hall, Inc. All rights reserved. 8–253

 Exhibit 8–4 Levels of Organizational Strategy

© 2007 Prentice Hall, Inc. All rights reserved. 8–254

 Corporate Strategies
• Growth Strategy
 Seeking to increase the organization’s business by
expansion into new products and markets.

• Types of Growth Strategies

 Concentration
 Vertical integration
 Horizontal integration
 Diversification

© 2007 Prentice Hall, Inc. All rights reserved. 8–255

 Growth Strategies
• Concentration
 Focusing on a primary line of business and increasing
the number of products offered or markets served.

• Vertical Integration
 Backward vertical integration: attempting to gain
control of inputs (become a self-supplier).
 Forward vertical integration: attempting to gain control
of output through control of the distribution channel or
provide customer service activities (eliminating
intermediaries).

© 2007 Prentice Hall, Inc. All rights reserved. 8–256

 Growth Strategies (cont’d)
• Horizontal Integration
 Combining operations with another competitor in the
same industry to increase competitive strengths and
lower competition among industry rivals.
• Related Diversification
 Expanding by combining with firms in different, but
related industries that are “strategic fits.”
• Unrelated Diversification
 Growing by combining with firms in unrelated
industries where higher financial returns are possible.

© 2007 Prentice Hall, Inc. All rights reserved. 8–257

 Growth Strategies (cont’d)
• Stability Strategy
 A strategy that seeks to maintain the status quo to
deal with the uncertainty of a dynamic environment,
when the industry is experiencing slow- or no-growth
conditions, or if the owners of the firm elect not to
grow for personal reasons.

© 2007 Prentice Hall, Inc. All rights reserved. 8–258

 Growth Strategies (cont’d)
• Renewal Strategies
 Developing strategies to counter organization
weaknesses that are leading to performance declines.
 Retrenchment: focusing of eliminating non-critical
weaknesses and restoring strengths to overcome current
performance problems.
 Turnaround: addressing critical long-term performance
problems through the use of strong cost elimination
measures and large-scale organizational restructuring
solutions.

© 2007 Prentice Hall, Inc. All rights reserved. 8–259

 Corporate Portfolio Analysis
• Managers manage portfolio (or collection) of businesses
using a corporate portfolio matrix such as the BCG
Matrix.
• BCG Matrix
 Developed by the Boston Consulting Group
 Considers market share and industry growth rate
 Classifies firms as:
 Cash cows: low growth rate, high market share
 Stars: high growth rate, high market share
 Question marks: high growth rate, low market share
 Dogs: low growth rate, low market share

© 2007 Prentice Hall, Inc. All rights reserved. 8–260

 Exhibit 8–5 The BCG Matrix

© 2007 Prentice Hall, Inc. All rights reserved. 8–261

 Business or Competitive Strategy
• Business (or Competitive) Strategy
 A strategy focused on how an organization should
compete in each of its SBUs (strategic business
units).

© 2007 Prentice Hall, Inc. All rights reserved. 8–262

 The Role of Competitive Advantage
• Competitive Advantage
 An organization’s distinctive competitive edge.

• Quality as a Competitive Advantage

 Differentiates the firm from its competitors.
 Can create a sustainable competitive advantage.
 Represents the company’s focus on quality
management to achieve continuous improvement and
meet customers’ demand for quality.

© 2007 Prentice Hall, Inc. All rights reserved. 8–263

 The Role of Competitive Advantage
(cont’d)
• Sustainable Competitive Advantage
 Continuing over time to effectively exploit resources
and develop core competencies that enable an
organization to keep its edge over its industry
competitors.

© 2007 Prentice Hall, Inc. All rights reserved. 8–264

 Five Competitive Forces
• Threat of New Entrants
 The ease or difficulty with which new competitors can
enter an industry.
• Threat of Substitutes
 The extent to which switching costs and brand loyalty
affect the likelihood of customers adopting substitutes
products and services.
• Bargaining Power of Buyers
 The degree to which buyers have the market strength
to hold sway over and influence competitors in an
industry.

© 2007 Prentice Hall, Inc. All rights reserved. 8–265

 Five Competitive Forces
• Bargaining Power of Suppliers
 The relative number of buyers to suppliers and
threats from substitutes and new entrants affect the
buyer-supplier relationship.
• Current Rivalry
 Intensity among rivals increases when industry
growth rates slow, demand falls, and product prices
descend.

© 2007 Prentice Hall, Inc. All rights reserved. 8–266

 Exhibit 8–6 Forces in the Industry Analysis

Source: Based on M.E. Porter, Competitive Strategy: Techniques for

Analyzing Industries and Competitors (New York: The Free Press, 1980).
© 2007 Prentice Hall, Inc. All rights reserved. 8–267
 Types of Competitive Strategies
• Cost Leadership Strategy
 Seeking to attain the lowest total overall costs relative
to other industry competitors.
• Differentiation Strategy
 Attempting to create a unique and distinctive product
or service for which customers will pay a premium.
• Focus Strategy
 Using a cost or differentiation advantage to exploit a
particular market segment rather a larger market.

© 2007 Prentice Hall, Inc. All rights reserved. 8–268

 The Rule of Three
• Similar to Porter’s generic competitive strategies
 The competitive forces in an industry will create a
situation where three companies (full-line generalists)
will dominate a market.
 Some firms in the market become “super niche
players” and while others end up as “ditch dwellers.”
 Firms unable to develop either a cost or differentiation
advantage become “stuck in the middle” and lack
prospects for long-term success.
 A few firms successfully pursue both differentiation
and cost advantages.

© 2007 Prentice Hall, Inc. All rights reserved. 8–269

 Strategic Management Today
• Strategic Flexibility
• New Directions in Organizational Strategies
 e-business
 customer service
 innovation

© 2007 Prentice Hall, Inc. All rights reserved. 8–270

 Exhibit 8–7 Creating Strategic Flexibility

• Know what’s happening with strategies currently being

used by monitoring and measuring results.
• Encourage employees to be open about disclosing
and sharing negative information.
• Get new ideas and perspectives from outside the
organization.
• Have multiple alternatives when making strategic
decisions.
• Learn from mistakes.

Source: Based on K. Shimizu and M. A. Hitt, “Strategic Flexibility: Organizational Preparedness to Reverse
Ineffective Strategic Decisions,” Academy of Management Executive, November 2004, pp. 44–59.
© 2007 Prentice Hall, Inc. All rights reserved. 8–271
 How the Internet Has Changed Business
• The Internet allows businesses to:
 Create knowledge bases that employees can tap into
anytime, anywhere.
 Turn customers into collaborative partners who help
design, test, and launch new products.
 Become virtually paperless in specific tasks such as
purchasing and filing expense reports.
 Manage logistics in real time
 Change the nature of work tasks throughout the
organization.

© 2007 Prentice Hall, Inc. All rights reserved. 8–272

 Strategies for Applying e-Business
Techniques
• Cost Leadership
 On-line activities: bidding, order processing, inventory
control, recruitment and hiring
• Differentiation
 Internet-based knowledge systems, on-line ordering
and customer support
• Focus
 Chat rooms and discussion boards, targeted web
sites

© 2007 Prentice Hall, Inc. All rights reserved. 8–273

 Customer Service Strategies
• Giving the customers what they want.
• Communicating effectively with them.
• Providing employees with customer service
training.

© 2007 Prentice Hall, Inc. All rights reserved. 8–274

 Innovation Strategies
• Possible Events
 Radical breakthroughs in products.
 Application of existing technology to new uses.
• Strategic Decisions about Innovation
 Basic research
 Product development
 Process innovation
• First Mover
 An organization that brings a product innovation to
market or use a new process innovations

© 2007 Prentice Hall, Inc. All rights reserved. 8–275

 Exhibit 8–8 First-Mover Advantages–Disadvantages

• Advantages • Disadvantages
 Reputation for being  Uncertainty over exact
innovative and industry direction technology and
leader market will go
 Cost and learning benefits  Risk of competitors
 Control over scarce imitating innovations
resources and keeping  Financial and strategic risks
competitors from having  High development costs
access to them
 Opportunity to begin
building customer
relationships and customer
loyalty

© 2007 Prentice Hall, Inc. All rights reserved. 8–276

 Terms to Know
• strategic management • corporate strategy
• strategies • growth strategy
• business model • related diversification
• strategic management process • unrelated diversification
• mission • stability strategy
• opportunities • renewal strategy
• threats • retrenchment strategy
• resources • turnaround strategy
• capabilities • BCG matrix
• core competencies • business or competitive
• strengths strategy
• weaknesses • strategic business units
• SWOT analysis • competitive advantage
© 2007 Prentice Hall, Inc. All rights reserved. 8–277
 Terms to Know (cont’d)
• cost leadership strategy
• differentiation strategy
• focus strategy
• stuck in the middle
• functional strategies
• strategic flexibility
• first mover

© 2007 Prentice Hall, Inc. All rights reserved. 8–278

 ninth edition

STEPHEN P. ROBBINS MARY COULTER

Chapter
Planning Tools
9 and Techniques

© 2007 Prentice Hall, Inc. PowerPoint Presentation by Charlie Cook

All rights reserved. The University of West Alabama
 LEARNING OUTLINE
Follow this Learning Outline as you read and study this chapter.

Techniques for Assessing the Environment

• List the different approaches to assess the environment.
• Explain what competitor intelligence is and ways that
managers can do it legally and ethically.
• Describe how managers can improve the effectiveness of
forecasting.
• List the steps in the benchmarking process.
Techniques for Allocating Resources
• List the four techniques for allocating resources.
• Describe the different types of budgets.
• Explain what a Gantt chart and a load chart do.

© 2007 Prentice Hall, Inc. All rights reserved. 9–280

 L E A R N I N G O U T L I N E (cont’d)
Follow this Learning Outline as you read and study this chapter.

Techniques for Allocating Resources (cont’d)

• Describe how PERT network analysis works.
• Understand how to compute a breakeven point.
• Describe how managers can use linear programming.
Contemporary Planning Techniques
• Explain why flexibility is so important to today’s planning
techniques.
• Describe project management.
• List the steps in the project planning process.
• Discuss why scenario planning is an important planning
tool.

© 2007 Prentice Hall, Inc. All rights reserved. 9–281

 Assessing the Environment
• Environmental Scanning
 The screening of large amounts of information to
anticipate and interpret change in the environment.
 Competitor Intelligence
 The process of gathering information about competitors —
who they are; what they are doing
– Is not spying but rather careful attention to readily
accessible information from employees, customers,
suppliers, the Internet, and competitors themselves.
 May involve reverse engineering of competing products to
discover technical innovations.

© 2007 Prentice Hall, Inc. All rights reserved. 9–282

 Assessing the Environment (cont’d)
• Environmental Scanning (cont’d)
 Global Scanning
 Screening a broad scope of information on global forces that
might affect the organization.
 Has value to firms with significant global interests.
 Draws information from sources that provide global
perspectives on world-wide issues and opportunities.

© 2007 Prentice Hall, Inc. All rights reserved. 9–283

 Assessing the Environment (cont’d)
• Forecasting
 The part of organizational planning that involves
creating predictions of outcomes based on
information gathered by environmental scanning.
 Facilitates managerial
decision making.
 Is most accurate in
stable environments.

© 2007 Prentice Hall, Inc. All rights reserved. 9–284

 Assessing the Environment (cont’d)
• Forecasting Techniques
 Quantitative forecasting
 Applying a set of mathematical rules to a series of hard data
to predict outcomes (e.g., units to be produced).
 Qualitative forecasting
 Using expert judgments and opinions to predict less than
precise outcomes (e.g., direction of the economy).
• Collaborative Planning, Forecasting, and
Replenishment (CPFR) Software
 A standardized way for organizations
to use the Internet to exchange data.

© 2007 Prentice Hall, Inc. All rights reserved. 9–285

 Exhibit 9–1 Forecasting Techniques

• Quantitative
• Time series analysis
• Regression models
• Econometric models
• Economic indicators
• Substitution effect
• Qualitative
• Jury of opinion
• Sales force composition
• Customer evaluation

© 2007 Prentice Hall, Inc. All rights reserved. 9–286

 Making Forecasting More Effective
1. Use simple forecasting methods.
2. Compare each forecast with its corresponding
“no change” forecast.
3. Don’t rely on a single forecasting method.
4. Don’t assume that the turning points in a trend
can be accurately identified.
5. Shorten the time period covered by a forecast.
6. Remember that forecasting is a developed
managerial skill that supports decision making.

© 2007 Prentice Hall, Inc. All rights reserved. 9–287

 Benchmarking
• The search for the best practices among
competitors and noncompetitors that lead to
their superior performance.
• By analyzing and copying these practices, firms
can improve their performance.

© 2007 Prentice Hall, Inc. All rights reserved. 9–288

 Exhibit 9–2 Steps in Benchmarking

Source: Based on Y.K. Shetty, “Aiming High: Competitive Benchmarking

for Superior Performance,” Long Range Planning. February 1993, p. 42.
© 2007 Prentice Hall, Inc. All rights reserved. 9–289
 Allocating Resources
• Types of Resources
 The assets of the organization
 Financial: debt, equity, and retained earnings
 Physical: buildings, equipment, and raw materials
 Human: experiences, skills, knowledge, and competencies
 Intangible: brand names, patents, reputation, trademarks,
copyrights, and databases

© 2007 Prentice Hall, Inc. All rights reserved. 9–290

 Allocating Resources: Budgeting
• Budgets
 Are numerical plans for allocating resources (e.g.,
revenues, expenses, and capital expenditures).
 Are used to improve time, space, and use of material
resources.
 Are the most commonly used
and most widely applicable
planning technique for
organizations.

© 2007 Prentice Hall, Inc. All rights reserved. 9–291

 Exhibit 9–3 Types of Budgets

Source: Based on R.S. Russell and B.W. Taylor III. Production and Operations
Management (Upper Saddle River, NJ: Prentice Hall, 1995), p. 287.
© 2007 Prentice Hall, Inc. All rights reserved. 9–292
 Exhibit 9–4 Suggestions for Improving Budgeting

• Collaborate and communicate.

• Be flexible.
• Goals should drive budgets—budgets should not
determine goals.
• Coordinate budgeting throughout the organization.
• Use budgeting/planning software when
appropriate.
• Remember that budgets are tools.
• Remember that profits result from smart
management, not because you budgeted for them.
© 2007 Prentice Hall, Inc. All rights reserved. 9–293
 Allocating Resources: Scheduling
• Schedules
 Plans that allocate resources by detailing what
activities have to be done, the order in which they are
to be completed, who is to do each, and when they
are to be completed.
 Represent the coordination of various activities.

© 2007 Prentice Hall, Inc. All rights reserved. 9–294

 Allocating Resources: Charting
• Gantt Chart
 A bar graph with time on the horizontal axis and
activities to be accomplished on the vertical axis.
 Shows the expected and actual progress of various
tasks.
• Load Chart
 A modified Gantt chart that lists entire departments or
specific resources on the vertical axis.
 Allows managers to plan and control capacity
utilization.

© 2007 Prentice Hall, Inc. All rights reserved. 9–295

 Exhibit 9–5 A Gantt Chart

© 2007 Prentice Hall, Inc. All rights reserved. 9–296

 Exhibit 9–6 A Load Chart

© 2007 Prentice Hall, Inc. All rights reserved. 9–297

 Allocating Resources: Analysis
• Program Evaluation and Review Technique (PERT)
 A flow chart diagram that depicts the sequence of activities
needed to complete a project and the time or costs
associated with each activity.
 Events: endpoints for completion.
 Activities: time required for each activity.
 Slack time: the time that a completed activity waits for another
activity to finish so that the next activity, which depends on the
completion of both activities, can start.
 Critical path: the path (ordering) of activities that allows all
tasks to be completed with the least slack time.

© 2007 Prentice Hall, Inc. All rights reserved. 9–298

 Exhibit 9–7 Steps in Developing a PERT Network

1. Identify every significant activity that must be achieved for

a project to be completed.
2. Determine the order in which these events must be
completed.
3. Diagram the flow of activities from start to finish,
identifying each activity and its relationship to all other
activities.
4. Compute a time estimate for completing each activity.
5. Using the network diagram that contains time estimates for
each activity, determine a schedule for the start and finish
dates of each activity and for the entire project.

© 2007 Prentice Hall, Inc. All rights reserved. 9–299

 Exhibit 9–8 Events and Activities in Constructing an Office Building

© 2007 Prentice Hall, Inc. All rights reserved. 9–300

 Exhibit 9–9 A Visual PERT Network for Constructing an Office Building

Critical Path: A - B - C - D - G - H - J - K

© 2007 Prentice Hall, Inc. All rights reserved. 9–301

 Allocating Resources: Analysis (cont’d)
• Breakeven Analysis
 Is used to determine the point at which all fixed costs
have been recovered and profitability begins.
 Fixed cost (FC)
 Variable costs (VC)
 Total Fixed Costs (TFC)
 Price (P)

• The Break-even Formula:

Total Fixed Costs
Breakeven :
Unit Price - Unit Variable Costs

© 2007 Prentice Hall, Inc. All rights reserved. 9–302

 Exhibit 9–10 Breakeven Analysis

© 2007 Prentice Hall, Inc. All rights reserved. 9–303

 Allocating Resources: Analysis (cont’d)
• Linear Programming
 A technique that seeks to solve resource allocation
problems using the proportional relationships
between two variables.

© 2007 Prentice Hall, Inc. All rights reserved. 9–304

 Exhibit 9–11 Production Data for Cinnamon-Scented Products

© 2007 Prentice Hall, Inc. All rights reserved. 9–305

 Exhibit 9–12 Graphical Solution to Linear Programming Problem

Max. Assembly

Max. Manufacturing

Max. Profits

Max. Assembly

Max. Manufacturing

© 2007 Prentice Hall, Inc. All rights reserved. 9–306

 Contemporary Planning Techniques
• Project
 A one-time-only set of activities that has a definite
beginning and ending point time.

• Project Management
 The task of getting a project’s activities done on time,
within budget, and according to specifications.
 Define project goals
 Identify all required activities, materials, and labor
 Determine the sequence of completion

© 2007 Prentice Hall, Inc. All rights reserved. 9–307

 Exhibit 9–13 Project Planning Process

Source: Based on R.S. Russell and B.W. Taylor III, Production and Operations
Management (Upper Saddle River, NJ: Prentice Hall, 1995), p. 287.
© 2007 Prentice Hall, Inc. All rights reserved. 9–308
 Contemporary Planning Techniques
(cont’d)
• Scenario
 A consistent view of what the future is likely to be.
• Scenario Planning
 An attempt not try to predict the future but to reduce
uncertainty by playing out potential situations under
different specified conditions.
• Contingency Planning
 Developing scenarios that allow managers determine
in advance what their actions should be should a
considered event actually occur.

© 2007 Prentice Hall, Inc. All rights reserved. 9–309

 Exhibit 9–14 Preparing for Unexpected Events

• Identify potential unexpected events.

• Determine if any of these events would have
early indicators.
• Set up an information gathering system to
identify early indicators.
• Have appropriate responses (plans) in place if
these unexpected events occur.

Source: S. Caudron, “Frontview Mirror,” Business Finance, December 1999, pp. 24–30.
© 2007 Prentice Hall, Inc. All rights reserved. 9–310
 Terms to Know
• environmental scanning • PERT network
• competitor intelligence • events
• forecasts • activities
• quantitative forecasting • slack time
• qualitative forecasting • critical path
• benchmarking • breakeven analysis
• resources • linear programming
• budget • project
• scheduling • project management
• Gantt chart • scenario
• load chart

© 2007 Prentice Hall, Inc. All rights reserved. 9–311

 ninth edition

STEPHEN P. ROBBINS MARY COULTER

Chapter
Organizational
10 Structure and Design

© 2007 Prentice Hall, Inc. PowerPoint Presentation by Charlie Cook

All rights reserved. The University of West Alabama
 LEARNING OUTLINE
Follow this Learning Outline as you read and study this chapter.

Defining Organizational Structure

• Discuss the traditional and contemporary views of work
specialization, chain of command, and span of control.
• Describe each of the five forms of departmentalization.
• Explain cross-functional teams.
• Differentiate, authority, responsibility, and unity of
command.
• Tell what factors influence the amount of centralization
and decentralization.
• Explain how formalization is used in organizational
design.

© 2007 Prentice Hall, Inc. All rights reserved. 10–313

 L E A R N I N G O U T L I N E (cont’d)
Follow this Learning Outline as you read and study this chapter.

Organizational Design Decisions

• Contrast mechanistic and organic organizations.
• Explain the relationship between strategy and structure.
• Tell how organizational size affects organizational design.
• Discuss Woodward’s findings on the relationship of
technology and structure.
• Explain how environmental uncertainty affects
organizational design.

© 2007 Prentice Hall, Inc. All rights reserved. 10–314

 L E A R N I N G O U T L I N E (cont’d)
Follow this Learning Outline as you read and study this chapter.

Common Organizational Designs

• Contrast the three traditional organizational designs.
• Explain team, matrix, and project structures.
• Describe the design of virtual and network organizations.
• Discuss the organizational design challenges facing
managers today.

© 2007 Prentice Hall, Inc. All rights reserved. 10–315

 Defining Organizational Structure

• Organizational Structure
 The formal arrangement of jobs within an organization.
• Organizational Design
 A process involving decisions about six key elements:
 Work specialization
 Departmentalization
 Chain of command
 Span of control
 Centralization and decentralization
 Formalization

© 2007 Prentice Hall, Inc. All rights reserved. 10–316

 Exhibit 10–1 Purposes of Organizing

• Divides work to be done into specific jobs and

departments.
• Assigns tasks and responsibilities associated with
individual jobs.
• Coordinates diverse organizational tasks.
• Clusters jobs into units.
• Establishes relationships among individuals,
groups, and departments.
• Establishes formal lines of authority.
• Allocates and deploys organizational resources.

© 2007 Prentice Hall, Inc. All rights reserved. 10–317

 Organizational Structure
• Work Specialization
 The degree to which tasks in the organization are
divided into separate jobs with each step completed
by a different person.
 Overspecialization can result in human diseconomies
from boredom, fatigue, stress, poor quality, increased
absenteeism, and higher turnover.

© 2007 Prentice Hall, Inc. All rights reserved. 10–318

 Departmentalization by Type
• Functional • Process
 Grouping jobs by  Grouping jobs on the
functions performed basis of product or
• Product customer flow
 Grouping jobs by product • Customer
line  Grouping jobs by type of
• Geographical customer and needs
 Grouping jobs on the
basis of territory or
geography

© 2007 Prentice Hall, Inc. All rights reserved. 10–319

 Exhibit 10–2 Functional Departmentalization

• Advantages
• Efficiencies from putting together similar specialties and
people with common skills, knowledge, and orientations
• Coordination within functional area
• In-depth specialization
• Disadvantages
• Poor communication across functional areas
• Limited view of organizational goals

© 2007 Prentice Hall, Inc. All rights reserved. 10–320

 Exhibit 10–2 (cont’d) Geographical Departmentalization

• Advantages
• More effective and efficient handling of specific
regional issues that arise
• Serve needs of unique geographic markets better
• Disadvantages
• Duplication of functions
• Can feel isolated from other organizational areas

© 2007 Prentice Hall, Inc. All rights reserved. 10–321

 Exhibit 10–2 (cont’d) Product Departmentalization

+ Allows specialization in particular products and services

+ Managers can become experts in their industry
+ Closer to customers
– Duplication of functions
– Limited view of organizational goals

© 2007 Prentice Hall, Inc. All rights reserved. 10–322

 Exhibit 10–2 (cont’d) Process Departmentalization

+ More efficient flow of work activities

– Can only be used with certain types of products

© 2007 Prentice Hall, Inc. All rights reserved. 10–323

 Exhibit 10–2 (cont’d) Customer Departmentalization

+ Customers’ needs and problems can be met by specialists

- Duplication of functions
- Limited view of organizational goals

© 2007 Prentice Hall, Inc. All rights reserved. 10–324

 Organization Structure (cont’d)
• Chain of Command
 The continuous line of authority that extends from
upper levels of an organization to the lowest levels of
the organization and clarifies who reports to who.

© 2007 Prentice Hall, Inc. All rights reserved. 10–325

 Organization Structure (cont’d)
• Authority
 The rights inherent in a managerial position to tell
people what to do and to expect them to do it.
• Responsibility
 The obligation or expectation to perform.
• Unity of Command
 The concept that a person should have one boss and
should report only to that person.

© 2007 Prentice Hall, Inc. All rights reserved. 10–326

 Organization Structure (cont’d)
• Span of Control
 The number of employees who can be effectively and
efficiently supervised by a manager.
 Width of span is affected by:
 Skills and abilities of the manager
 Employee characteristics
 Characteristics of the work being done
 Similarity of tasks
 Complexity of tasks
 Physical proximity of subordinates
 Standardization of tasks

© 2007 Prentice Hall, Inc. All rights reserved. 10–327

 Exhibit 10–3 Contrasting Spans of Control

© 2007 Prentice Hall, Inc. All rights reserved. 10–328

 Organization Structure (cont’d)
• Centralization
 The degree to which decision-making is concentrated
at a single point in the organizations.
 Organizations in which top managers make all the decisions
and lower-level employees simply carry out those orders.
• Decentralization
 Organizations in which decision-making is pushed
down to the managers who are closest to the action.
• Employee Empowerment
 Increasing the decision-making authority (power) of
employees.

© 2007 Prentice Hall, Inc. All rights reserved. 10–329

 Exhibit 10–4 Factors that Influence the Amount of Centralization

• More Centralization
 Environment is stable.
 Lower-level managers are not as capable or experienced at
making decisions as upper-level managers.
 Lower-level managers do not want to have a say in decisions.
 Decisions are relatively minor.
 Organization is facing a crisis or the risk of company failure.
 Company is large.
 Effective implementation of company strategies depends on
managers retaining say over what happens.

© 2007 Prentice Hall, Inc. All rights reserved. 10–330

 Exhibit 10–4 (cont’d) Factors that Influence the Amount of Centralization

• More Decentralization
 Environment is complex, uncertain.
 Lower-level managers are capable and experienced at making
decisions.
 Lower-level managers want a voice in decisions.
 Decisions are significant.
 Corporate culture is open to allowing managers to have a say in
what happens.
 Company is geographically dispersed.
 Effective implementation of company strategies depends on
managers having involvement and flexibility to make decisions.

© 2007 Prentice Hall, Inc. All rights reserved. 10–331

 Organization Structure (cont’d)
• Formalization
 The degree to which jobs within the organization are
standardized and the extent to which employee
behavior is guided by rules and procedures.
 Highly formalized jobs offer little discretion over what is to be
done.
 Low formalization means fewer constraints on how
employees do their work.

© 2007 Prentice Hall, Inc. All rights reserved. 10–332

 Organizational Design Decisions
• Mechanistic Organization • Organic Organization
 A rigid and tightly controlled  Highly flexible and
structure adaptable structure
 High specialization  Non-standardized jobs
 Rigid departmentalization  Fluid team-based structure
 Narrow spans of control  Little direct supervision
 High formalization  Minimal formal rules
 Limited information network  Open communication
(downward) network
 Low decision participation  Empowered employees

© 2007 Prentice Hall, Inc. All rights reserved. 10–333

 Exhibit 10–5 Mechanistic versus Organic Organization

• High specialization • Cross-functional teams

• Rigid departmentalization • Cross-hierarchical teams
• Clear chain of command • Free flow of information
• Narrow spans of control • Wide spans of control
• Centralization • Decentralization
• High formalization • Low formalization

© 2007 Prentice Hall, Inc. All rights reserved. 10–334

 Contingency Factors
• Structural decisions are influenced by:
 Overall strategy of the organization
 Organizational structure follows strategy.
 Size of the organization
 Firms change from organic to mechanistic organizations as
they grow in size.
 Technology use by the organization
 Firms adapt their structure to the technology they use.
 Degree of environmental uncertainty
 Dynamic environments require organic structures;
mechanistic structures need stable environments.

© 2007 Prentice Hall, Inc. All rights reserved. 10–335

 Contingency Factors (cont’d)
• Strategy Frameworks:
 Innovation
 Pursuing competitive advantage through meaningful and
unique innovations favors an organic structuring.
 Cost minimization
 Focusing on tightly controlling costs requires a mechanistic
structure for the organization.
 Imitation
 Minimizing risks and maximizing profitability by copying
market leaders requires both organic and mechanistic
elements in the organization’s structure.

© 2007 Prentice Hall, Inc. All rights reserved. 10–336

 Contingency Factors (cont’d)
• Strategy and Structure
 Achievement of strategic goals is facilitated by
changes in organizational structure that
accommodate and support change.

• Size and Structure

 As an organization grows larger, its structure tends to
change from organic to mechanistic with increased
specialization, departmentalization, centralization,
and rules and regulations.

© 2007 Prentice Hall, Inc. All rights reserved. 10–337

 Contingency Factors (cont’d)
• Technology and Structure
 Organizations adapt their structures to their
technology.
 Woodward’s classification of firms based on the
complexity of the technology employed:
 Unit production of single units or small batches
 Mass production of large batches of output
 Process production in continuous process of outputs
 Routine technology = mechanistic organizations
 Non-routine technology = organic organizations

© 2007 Prentice Hall, Inc. All rights reserved. 10–338

 Exhibit 10–6 Woodward’s Findings on Technology, Structure,
and Effectiveness

© 2007 Prentice Hall, Inc. All rights reserved. 10–339

 Contingency Factors (cont’d)
• Environmental Uncertainty and Structure
 Mechanistic organizational structures tend to be most
effective in stable and simple environments.
 The flexibility of organic organizational structures is
better suited for dynamic and complex environments.

© 2007 Prentice Hall, Inc. All rights reserved. 10–340

 Common Organizational Designs
• Traditional Designs
 Simple structure
 Low departmentalization, wide spans of control, centralized
authority, little formalization
 Functional structure
 Departmentalization by function
– Operations, finance, human resources, and product
research and development
 Divisional structure
 Composed of separate business units or divisions with limited
autonomy under the coordination and control the parent
corporation.

© 2007 Prentice Hall, Inc. All rights reserved. 10–341

 Exhibit 10–7 Strengths and Weaknesses of Traditional
Organizational Designs

© 2007 Prentice Hall, Inc. All rights reserved. 10–342

 Exhibit 10–8 Contemporary Organizational Designs

Team Structure
• What it is: A structure in which the entire organization is made up of
work groups or teams.
• Advantages: Employees are more involved and empowered. Reduced
barriers among functional areas.
• Disadvantages: No clear chain of command. Pressure on teams to perform.

Matrix-Project Structure
What it is: A structure that assigns specialists from different functional
areas to work on projects but who return to their areas when
the project is completed. Project is a structure in which
employees continuously work on projects. As one project is
completed, employees move on to the next project.

• Advantages: Fluid and flexible design that can respond to environmental

changes. Faster decision making.
• Disadvantages: Complexity of assigning people to projects. Task and
personality conflicts.

© 2007 Prentice Hall, Inc. All rights reserved. 10–343

 Exhibit 10–8 (cont’d) Contemporary Organizational Designs

Boundaryless Structure
What it is: A structure that is not defined by or limited to artificial
horizontal, vertical, or external boundaries; includes virtual
and network types of organizations.
• Advantages: Highly flexible and responsive. Draws on talent wherever it’s
found..
• Disadvantages: Lack of control. Communication difficulties..

© 2007 Prentice Hall, Inc. All rights reserved. 10–344

 Organizational Designs (cont’d)
• Contemporary Organizational Designs
 Team structures
 The entire organization is made up of work groups or self-
managed teams of empowered employees.
 Matrix and project structures
 Specialists from different functional departments are
assigned to work on projects led by project managers.
 Matrix and project participants have two managers.
 In project structures, employees work continuously on
projects; moving on to another project as each project is
completed.

© 2007 Prentice Hall, Inc. All rights reserved. 10–345

 Exhibit 10–9 An Example of a Matrix Organization

© 2007 Prentice Hall, Inc. All rights reserved. 10–346

 Organizational Designs (cont’d)
• Contemporary Organizational Designs (cont’d)
 Boundaryless Organization
 An flexible and unstructured organizational design that is
intended to break down external barriers between the
organization and its customers and suppliers.
 Removes internal (horizontal) boundaries:
– Eliminates the chain of command
– Has limitless spans of control
– Uses empowered teams rather than departments
 Eliminates external boundaries:
– Uses virtual, network, and modular organizational
structures to get closer to stakeholders.

© 2007 Prentice Hall, Inc. All rights reserved. 10–347

 Removing External Boundaries
• Virtual Organization
 An organization that consists of a small core of full-time
employees and that temporarily hires specialists to work on
opportunities that arise.
• Network Organization
 A small core organization that outsources its major
business functions (e.g., manufacturing) in order to
concentrate what it does best.
• Modular Organization
 A manufacturing organization that uses outside suppliers to
provide product components for its final assembly
operations.

© 2007 Prentice Hall, Inc. All rights reserved. 10–348

 Today’s Organizational Design
Challenges
• Keeping Employees Connected
 Widely dispersed and mobile employees
• Building a Learning Organization
• Managing Global Structural Issues
 Cultural implications of design elements

© 2007 Prentice Hall, Inc. All rights reserved. 10–349

 Organizational Designs (cont’d)
• The Learning Organization
 An organization that has developed the capacity to
continuously learn, adapt, and change through the
practice of knowledge management by employees.
 Characteristics of a learning organization:
 An open team-based organization design that empowers
employees
 Extensive and open information sharing
 Leadership that provides a shared vision of the organization’s
future, support and encouragement
 A strong culture of shared values, trust, openness, and a
sense of community.

© 2007 Prentice Hall, Inc. All rights reserved. 10–350

 Terms to Know
• organizing • responsibility
• organizational structure • unity of command
• organizational design • span of control
• work specialization • centralization
• departmentalization • decentralization
• functional departmentalization • employee empowerment
• product departmentalization • formalization
• geographical • mechanistic organization
departmentalization • organic organization
• process departmentalization • unit production
• customer departmentalization • mass production
• cross-functional teams • process production
• chain of command • simple structure
• authority • functional structure
© 2007 Prentice Hall, Inc. All rights reserved. 10–351
 Terms to Know
• divisional structure
• team structure
• matrix structure
• project structure
• boundaryless organization
• virtual organization
• network organization
• learning organization
• organizational chart

© 2007 Prentice Hall, Inc. All rights reserved. 10–352

 ninth edition

STEPHEN P. ROBBINS MARY COULTER

Chapter
Communication
11 and Information
Technology

© 2007 Prentice Hall, Inc. PowerPoint Presentation by Charlie Cook

All rights reserved. The University of West Alabama
 LEARNING OUTLINE
Follow this Learning Outline as you read and study this chapter.

Understanding Communications
• Differentiate between interpersonal and organizational
communication.
• Discuss the functions of communication.
The Process of Interpersonal Communications
• Explain all the components of the communication process.
• List the communication methods managers might use.
• Describe nonverbal communication and how it takes
place.
• Explain the barriers to effective interpersonal
communication and how to overcome them.

© 2007 Prentice Hall, Inc. All rights reserved. 11–354

 L E A R N I N G O U T L I N E (cont’d)
Follow this Learning Outline as you read and study this chapter.

Organizational Communication
• Explain how communication can flow in an organization.
• Describe the three common communication networks.
• Discuss how managers should handle the grapevine.

Understanding Information Technology

• Describe how technology affects managerial
communication.
• Define e-mail, instant messaging, blogs and wikis, voice-
mail, fax, EDI, teleconferencing, videoconferencing, web
conferencing, intranet, and extranet.
• Explain how information technology affects
organizations.
© 2007 Prentice Hall, Inc. All rights reserved. 11–355
 L E A R N I N G O U T L I N E (cont’d)
Follow this Learning Outline as you read and study this chapter.

Communication Issues in Today’s Organization

• Discuss the challenges of managing communication in an
Internet world.
• Explain how organizations can manage knowledge.
• Explain why communicating with customers is an
important managerial issue.
• Explain how political correctness is affecting
communication.

© 2007 Prentice Hall, Inc. All rights reserved. 11–356

 What Is Communication?
• Communication
 The transfer and understanding of meaning.
 Transfer means the message was received in a form that can
be interpreted by the receiver.
 Understanding the message is not the same as the receiver
agreeing with the message.
 Interpersonal Communication
 Communication between two or more people
 Organizational Communication
 All the patterns, network, and systems of communications
within an organization

© 2007 Prentice Hall, Inc. All rights reserved. 11–357

 Four Functions of Communication

Control
Control Motivation
Motivation

Functions
Functionsof
of
Communication
Communication

Emotional
Emotional
Information
Information Expression
Expression

© 2007 Prentice Hall, Inc. All rights reserved. 11–358

 Functions of Communication
• Control
 Formal and informal communications act to control
individuals’ behaviors in organizations.
• Motivation
 Communications clarify for employees what is to
done, how well they have done it, and what can be
done to improve performance.

© 2007 Prentice Hall, Inc. All rights reserved. 11–359

 Functions of Communication (cont’d)
• Emotional Expression
 Social interaction in the form of work group
communications provides a way for employees to
express themselves.
• Information
 Individuals and work groups need information to
make decisions or to do their work.

© 2007 Prentice Hall, Inc. All rights reserved. 11–360

 Interpersonal Communication
• Message
 Source: sender’s intended meaning
• Encoding
 The message converted to symbolic form
• Channel
 The medium through which the message travels
• Decoding
 The receiver’s retranslation of the message
• Noise
 Disturbances that interfere with communications

© 2007 Prentice Hall, Inc. All rights reserved. 11–361

 Exhibit 11–1 The Interpersonal Communication Process

© 2007 Prentice Hall, Inc. All rights reserved. 11–362

 Distortions in Communications
• Message Encoding
 The effect of the skills, attitudes, and knowledge of
the sender on the process of encoding the message
 The social-cultural system of the sender
• The Message
 Symbols used to convey the message’s meaning
 The content of the message itself
 The choice of message format
 Noise interfering with the message

© 2007 Prentice Hall, Inc. All rights reserved. 11–363

 Distortions in Communications (cont’d)
• The Channel
 The sender’s choice of the appropriate channel or
multiple channels for conveying the message
• Receiver
 The effect of skills, attitudes, and knowledge of the
receiver on the process of decoding the message
 The social-cultural system of the receiver
• Feedback Loop
 Communication channel distortions affecting the
return message from receiver to sender

© 2007 Prentice Hall, Inc. All rights reserved. 11–364

 Interpersonal Communication Methods
• Face-to-face • Hotlines
• Telephone • E-mail
• Group meetings • Computer conferencing
• Formal presentations • Voice mail
• Memos • Teleconferences
• Traditional Mail • Videoconferences
• Fax machines
• Employee publications
• Bulletin boards
• Audio- and videotapes

© 2007 Prentice Hall, Inc. All rights reserved. 11–365

 Evaluating Communication Methods
• Feedback • Time-space constraint
• Complexity capacity • Cost
• Breadth potential • Interpersonal warmth
• Confidentiality • Formality
• Encoding ease • Scanability
• Decoding ease • Time consumption

© 2007 Prentice Hall, Inc. All rights reserved. 11–366

 Exhibit 11–2 Comparison of Communication Methods

Note: Ratings are on a 1–5 scale where 1 = high and 5 = low. Consumption time refers to who
controls the reception of communication. S/R means the sender and receiver share control.

Source: P. G. Clampitt, Communicating for Managerial Effectiveness (Newbury Park, CA: Sage Publications, 1991), p. 136.
© 2007 Prentice Hall, Inc. All rights reserved. 11–367
 Interpersonal Communication (cont’d)
• Nonverbal Communication
 Communication that is transmitted without words.
 Sounds with specific meanings or warnings
 Images that control or encourage behaviors
 Situational behaviors that convey meanings
 Clothing and physical surroundings that imply status
 Body language: gestures, facial expressions, and
other body movements that convey meaning.
 Verbal intonation: emphasis that a speaker gives to
certain words or phrases that conveys meaning.

© 2007 Prentice Hall, Inc. All rights reserved. 11–368

 Interpersonal Communication Barriers

Filtering
National
Culture Emotions

Language Interpersonal Information

Communication Overload

Defensiveness

© 2007 Prentice Hall, Inc. All rights reserved. 11–369

 Barriers to Effective Interpersonal
Communication
• Filtering
 The deliberate manipulation of information to make it
appear more favorable to the receiver.
• Emotions
 Disregarding rational and objective thinking
processes and substituting emotional judgments
when interpreting messages.
• Information Overload
 Being confronted with a quantity of information that
exceeds an individual’s capacity to process it.

© 2007 Prentice Hall, Inc. All rights reserved. 11–370

 Barriers to Effective Interpersonal
Communication (cont’d)
• Defensiveness
 When threatened, reacting in a way that reduces the
ability to achieve mutual understanding.
• Language
 The different meanings of and specialized ways
(jargon) in which senders use words can cause
receivers to misinterpret their messages.
• National Culture
 Culture influences the form, formality, openness,
patterns and use of information in communications.

© 2007 Prentice Hall, Inc. All rights reserved. 11–371

 Overcoming the Barriers to Effective
Interpersonal Communications

• Use Feedback
• Simplify Language
• Listen Actively
• Constrain Emotions
• Watch Nonverbal Cues

© 2007 Prentice Hall, Inc. All rights reserved. 11–372

 Exhibit 11–3 Active Listening Behaviors

Source: Based on P.L. Hunsaker, Training in Management

Skills (Upper Saddle River, NJ: Prentice Hall, 2001).
© 2007 Prentice Hall, Inc. All rights reserved. 11–373
 Types of Organizational Communication
• Formal Communication
 Communication that follows the official chain of
command or is part of the communication required to
do one’s job.
• Informal Communication
 Communication that is not defined by the
organization’s hierarchy.
 Permits employees to satisfy their need for social interaction.
 Can improve an organization’s performance by creating
faster and more effective channels of communication.

© 2007 Prentice Hall, Inc. All rights reserved. 11–374

 Communication Flows

U ogai D
D
p l an o
w Lateral w
a n
w
r a
d r
d

© 2007 Prentice Hall, Inc. All rights reserved. 11–375

 Direction of Communication Flow
• Downward
 Communications that flow from managers to
employees to inform, direct, coordinate, and evaluate
employees.
• Upward
 Communications that flow from employees up to
managers to keep them aware of employee needs
and how things can be improved to create a climate
of trust and respect.

© 2007 Prentice Hall, Inc. All rights reserved. 11–376

 Direction of Communication Flow
(cont’d)
• Lateral (Horizontal) Communication
 Communication that takes place among employees
on the same level in the organization to save time and
facilitate coordination.
• Diagonal Communication
 Communication that cuts across both work areas and
organizational levels in the interest of efficiency and
speed.

© 2007 Prentice Hall, Inc. All rights reserved. 11–377

 Types of Communication Networks
• Chain Network
 Communication flows according to the formal chain of
command, both upward and downward.
• Wheel Network
 All communication flows in and out through the group
leader (hub) to others in the group.
• All-Channel Network
 Communications flow freely among all members of
the work team.

© 2007 Prentice Hall, Inc. All rights reserved. 11–378

 Exhibit 11–4 Three Common Organizational Communication Networks
and How They Rate on Effectiveness Criteria

© 2007 Prentice Hall, Inc. All rights reserved. 11–379

 The Grapevine
• An informal organizational communication
network that is active in almost every
organization.
 Provides a channel for issues not suitable for formal
communication channels.
 The impact of information passed along the grapevine
can be countered by open and honest communication
with employees.

© 2007 Prentice Hall, Inc. All rights reserved. 11–380

 Understanding Information Technology
• Benefits of Information Technology (IT)
 Increased ability to monitor individual and team
performance
 Better decision making based on more complete
information
 More collaboration and
sharing of information
 Greater accessibility
to coworkers

© 2007 Prentice Hall, Inc. All rights reserved. 11–381

 Information Technology (cont’d)
• Networked Computer • E-mail
Systems • Instant messaging (IM)
 Linking individual
• Blogs
computers to create an
organizational network for • Wikis
communication and • Voice-mail
information sharing.
• Fax machines
• Electronic Data Exchange
(EDI)
• Teleconferencing
• Videoconferencing
• Web conferencing

© 2007 Prentice Hall, Inc. All rights reserved. 11–382

 Information Technology (cont’d)
• Types of Network Systems
 Intranet
 An internal network that uses Internet
technology and is accessible only to
employees.
 Extranet
 An internal network that uses Internet
technology and allows authorized users
inside the organization to communicate
with certain outsiders such as customers
and vendors.
 Wireless (WIFI) capabilities

© 2007 Prentice Hall, Inc. All rights reserved. 11–383

 How IT Affects Organization
• Removes the constraints of time and distance
 Allows widely dispersed employees to work together.
• Provides for the sharing of information
 Increases effectiveness and efficiency.
• Integrates decision making and work
 Provides more complete information and participation
for better decisions.
• Creates problems of constant accessibility to
employees
 Blurs the line between work and personal lives.

© 2007 Prentice Hall, Inc. All rights reserved. 11–384

 Current Communication Issues
• Managing Communication in an Internet World
 Legal and security issues
 Inappropriate use of company e-mail and instant messaging
 Loss of confidential and proprietary information due to
inadvertent or deliberate dissemination or to hackers.
 Lack of personal interaction
 Being connected is not the same as face-to-face contact.
 Difficulties occur in achieving understanding and
collaboration in virtual environements.

© 2007 Prentice Hall, Inc. All rights reserved. 11–385

 Current Communication Issues
• Being connected versus being concerned
 Managing Internet gripe sites as a valuable resource
for unique insights into the organization.
 Employee complaints (“hot-button” issues)
 Customer complaints

 Responding to Internet gripe sites

 Recognized them as a valuable source of information.
 Post messages that clarify misinformation.
 Take action to correct problems noted on the site.
 Set up an internal gripe site.
 Continue to monitor the public gripe site.

© 2007 Prentice Hall, Inc. All rights reserved. 11–386

 Current Communication Issues (cont’d)
• Managing the Organization’s Knowledge
Resources
 Build online information databases that employees
can access.
 Create “communities of practice” for groups of people
who share a concern, share expertise, and interact
with each other.

© 2007 Prentice Hall, Inc. All rights reserved. 11–387

 Communication and Customer Service
• Communicating Effectively with Customers
 Recognize the three components of the customer
service delivery process:
 The customer
 The service organization
 The service provider

 Develop a strong service culture focused on the

personalization of service to each customer.
 Listen and respond to the customer.
 Provide access to needed service information.

© 2007 Prentice Hall, Inc. All rights reserved. 11–388

 “Politically Correct” Communication
• Do not use words or phrases that stereotype,
intimidate, or offend individuals based on their
differences.
• However, choose words carefully to maintain as
much clarity as possible in communications.

© 2007 Prentice Hall, Inc. All rights reserved. 11–389

 Terms to Know
• communication • body language
• interpersonal • verbal intonation
communication • filtering
• organizational • selective perception
communication • information overload
• message • jargon
• encoding • active listening
• channel • formal communication
• decoding • informal communication
• communication process • downward communication
• noise • upward communication
• nonverbal communication
© 2007 Prentice Hall, Inc. All rights reserved. 11–390
 Terms to Know (cont’d)
• lateral communication • teleconferencing
• diagonal communication • videoconferencing
• communication networks • web conferencing
• grapevine • intranet
• e-mail • extranet
• instant messaging (IM) • communities of practice
• blog
• wiki
• voice mail
• fax
• electronic data
interchange (EDI)
© 2007 Prentice Hall, Inc. All rights reserved. 11–391
 ninth edition

STEPHEN P. ROBBINS MARY COULTER

Chapter
Human Resource
12 Management

© 2007 Prentice Hall, Inc. PowerPoint Presentation by Charlie Cook

All rights reserved. The University of West Alabama
 LEARNING OUTLINE
Follow this Learning Outline as you read and study this chapter.

Why Human Resources Is Important:

The HRM Process
• Explain how an organization’s human resources can be a
significant source of competitive advantage.
• List eight activities necessary for staffing the organization
and sustaining high employee performance.
• Discuss the environmental factors that most directly affect
the HRM process.

© 2007 Prentice Hall, Inc. All rights reserved. 12–393

 L E A R N I N G O U T L I N E (cont’d)
Follow this Learning Outline as you read and study this chapter.

Human Resource Planning; Recruitment/

Decruitment; Selection; Orientation; Training
• Contrast job analysis, job description, and job
specification.
• Discuss the major sources of potential job candidates.
• Describe the different selection devices and which work
best for different jobs.
• Tell what a realistic job preview is and why it’s important.
• Explain why orientation is so important.
• Describe the different types of training and how that
training can be provided.

© 2007 Prentice Hall, Inc. All rights reserved. 12–394

 L E A R N I N G O U T L I N E (cont’d)
Follow this Learning Outline as you read and study this chapter.

Employee Performance Management;

Compensation/Benefits; Career Development
• Describe the different performance appraisal methods.
• Discuss the factors that influence employee
compensation and benefits.
• Describe skill-based and variable pay systems.
• Describe career development for today’s employees.

Current Issues in Human Resource Management

• Explain how managers can manage downsizing.
• Discuss how managers can manage workforce diversity.

© 2007 Prentice Hall, Inc. All rights reserved. 12–395

 L E A R N I N G O U T L I N E (cont’d)
Follow this Learning Outline as you read and study this chapter.

Current Issues in Human Resource Management

(cont’d)
• Explain what sexual harassment is and what managers
need to know about it.
• Describe how organizations are dealing with work-life
balances.

© 2007 Prentice Hall, Inc. All rights reserved. 12–396

 The Importance of Human Resource
Management (HRM)
• As a necessary part of the organizing function of
management
 Selecting, training, and evaluating the work force
• As an important strategic tool
 HRM helps establish an organization’s sustainable
competitive advantage.
• Adds value to the firm
 High performance work practices lead to both high
individual and high organizational performance.

© 2007 Prentice Hall, Inc. All rights reserved. 12–397

 Exhibit 12–1 Examples of High-Performance Work Practices

• Self-managed teams
• Decentralized decision making
• Training programs to develop knowledge, skills,
and abilities
• Flexible job assignments
• Open communication
• Performance-based compensation
• Staffing based on person–job and person–
organization fit
Source: Based on W. R. Evans and W. D. Davis, “High-Performance Work
Systems and Organizational Performance: The Mediating Role of Internal
Social Structure,” Journal of Management, October 2005, p. 760.
© 2007 Prentice Hall, Inc. All rights reserved. 12–398
 The HRM Process
• Functions of the HRM Process
 Ensuring that competent employees are identified and
selected.
 Providing employees with up-to-date knowledge and
skills to do their jobs.
 Ensuring that the organization retains competent and
high-performing employees who are capable of high
performance.

© 2007 Prentice Hall, Inc. All rights reserved. 12–399

 Exhibit 12–2 Human Resource Management Process

© 2007 Prentice Hall, Inc. All rights reserved. 12–400

 Environmental Factors Affecting HRM
• Employee Labor Unions
 Organizations that represent workers and seek to
protect their interests through collective bargaining.
 Collective bargaining agreement
– A contractual agreement between a firm and a union
elected to represent a bargaining unit of employees of the
firm in bargaining for wage, hours, and working conditions.
• Governmental Laws and Regulations
 Limit managerial discretion in hiring, promoting, and
discharging employees.
 Affirmative Action: the requirement that organizations take
proactive steps to ensure the full participation of protected
groups in its workforce.

© 2007 Prentice Hall, Inc. All rights reserved. 12–401

 Exhibit 12–3 Major U.S. Federal Laws and Regulations Related to HRM

1963 Equal Pay Act

1964 Civil Rights Act, Title VII (amended in 1972)
1967 Age Discrimination in Employment Act
1973 Vocational Rehabilitation Act
1974 Privacy Act
1978 Mandatory Retirement Act
1986 Immigration Reform and Control Act
1988 Worker Adjustment and Retraining Notification Act
1990 Americans with Disabilities Act
1991 Civil Rights Act of 1991
1993 Family and Medical Leave Act of 1993
1996 Health Insurance Portability and Accountability Act of 1996
2003 Fair and Accurate Credit Transactions Act
2004 FairPay Overtime Initiative
© 2007 Prentice Hall, Inc. All rights reserved. 12–402
 Managing Human Resources
• Human Resource (HR) Planning
 The process by which managers ensure that they
have the right number and kinds of people in the right
places, and at the right times, who are capable of
effectively and efficiently performing their tasks.
 Helps avoid sudden talent shortages and surpluses.
 Steps in HR planning:
 Assessing current human resources
 Assessing future needs for human resources
 Developing a program to meet those future needs

© 2007 Prentice Hall, Inc. All rights reserved. 12–403

 Current Assessment
• Human Resource Inventory
 A review of the current make-up of the organization’s
current resource status
 Job Analysis
 An assessment that defines a job and the behaviors
necessary to perform the job
– Knowledge, skills, and abilities (KSAs)
 Requires conducting interviews, engaging in direct
observation, and collecting the self-reports of employees and
their managers.

© 2007 Prentice Hall, Inc. All rights reserved. 12–404

 Current Assessment (cont’d)
• Job Description
 A written statement of what the job holder does, how
it is done, and why it is done.
• Job Specification
 A written statement of the minimum qualifications that
a person must possess to perform a given job
successfully.

© 2007 Prentice Hall, Inc. All rights reserved. 12–405

 Meeting Future Human Resource Needs

Supply of Employees Demand for Employees

Factors Affecting Staffing

Strategic Goals
Forecast demand for products and services
Availability of knowledge, skills, and abilities

© 2007 Prentice Hall, Inc. All rights reserved. 12–406

 Recruitment and Decruitment
• Recruitment
 The process of locating, identifying, and attracting
capable applicants to an organization
• Decruitment
 The process of reducing a surplus of employees in
the workforce of an organization
• E-recruiting
 Recruitment of employees through the Internet
 Organizational web sites
 Online recruiters

© 2007 Prentice Hall, Inc. All rights reserved. 12–407

 Exhibit 12–4 Major Sources of Potential Job Candidates

© 2007 Prentice Hall, Inc. All rights reserved. 12–408

 Exhibit 12–5 Decruitment Options

© 2007 Prentice Hall, Inc. All rights reserved. 12–409

 Selection
• Selection Process
 The process of screening job applicants to ensure
that the most appropriate candidates are hired.
• What is Selection?
 An exercise in predicting which applicants, if hired,
will be (or will not be) successful in performing well on
the criteria the organization uses to evaluate
performance.
 Selection errors:
 Reject errors for potentially successful applicants
 Accept errors for ultimately poor performers

© 2007 Prentice Hall, Inc. All rights reserved. 12–410

 Exhibit 12–6 Selection Decision Outcomes

© 2007 Prentice Hall, Inc. All rights reserved. 12–411

 Validity and Reliability
• Validity (of Prediction)
 A proven relationship between the selection device
used and some relevant criterion for successful
performance in an organization.
 High tests scores equate to high job performance; low scores
to poor performance.
• Reliability (of Prediction)
 The degree of consistency with which a selection
device measures the same thing.
 Individual test scores obtained with a selection device are
consistent over multiple testing instances.

© 2007 Prentice Hall, Inc. All rights reserved. 12–412

 Exhibit 12–7 Selection Devices

• Application Forms
• Written Tests
• Performance Simulations
• Interviews
• Background Investigations
• Physical examinations

© 2007 Prentice Hall, Inc. All rights reserved. 12–413

 Written Tests
• Types of Tests
 Intelligence: how smart are you?
 Aptitude: can you learn to do it?
 Attitude: how do you feel about it?
 Ability: can you do it now?
 Interest: do you want to do it?
• Legal Challenges to Tests
 Lack of job-relatedness of test items or interview
questions to job requirements
 Discrimination in equal employment opportunity
against members of protected classes

© 2007 Prentice Hall, Inc. All rights reserved. 12–414

 Performance Simulation Tests
• Testing an applicant’s ability to perform actual
job behaviors, use required skills, and
demonstrate specific knowledge of the job.
 Work sampling
 Requiring applicants to actually perform a task or set of tasks
that are central to successful job performance.
 Assessment centers
 Dedicated facilities in which job candidates undergo a series
of performance simulation tests to evaluate their managerial
potential.

© 2007 Prentice Hall, Inc. All rights reserved. 12–415

 Other Selection Approaches
• Interviews
 Although used almost universally, managers need to
approach interviews carefully.
• Background Investigations
 Verification of application data
 Reference checks:
 Lack validity because self-selection of references ensures
only positive outcomes.
• Physical Examinations
 Useful for physical requirements and for insurance
purposes related to pre-existing conditions.

© 2007 Prentice Hall, Inc. All rights reserved. 12–416

 Exhibit 12–8 Suggestions for Interviewing

1. Structure a fixed set of questions for all applicants.

2. Have detailed information about the job for which applicants
are interviewing.
3. Minimize any prior knowledge of applicants’ background,
experience, interests, test scores, or other characteristics.
4. Ask behavioral questions that require applicants to give
detailed accounts of actual job behaviors.
5. Use a standardized evaluation form.
6. Take notes during the interview.
7. Avoid short interviews that encourage premature decision
making.

Source: Based on D.A. DeCenzo and S.P. Robbins, Human

Resource Management, 7th ed. (New York Wiley: 2002, p. 200)
© 2007 Prentice Hall, Inc. All rights reserved. 12–417
 Exhibit 12–9 Examples of “Can’t Ask and Can Ask” Interview Questions
for Managers*

Can’t Ask Can Ask

• What’s your birth date? • Are you over 18?
or How old are you? • Would you relocate?
• What’s your marital • Are you authorized to
status? or Do you plan work in the United
to have a family? States?
• What’s your native • Have you ever been
language? convicted of [fill in the
• Have you ever been blank]?—The crime must
arrested? be reasonably related to
the performance of the
job.
* Note: Managers should be aware that there are numerous
other “can and can’t ask” questions. Be sure to always
check with your HR department for specific guidance.
© 2007 Prentice Hall, Inc. All rights reserved. 12–418
 Exhibit 12–10 Quality of Selection Devices as Predictors

© 2007 Prentice Hall, Inc. All rights reserved. 12–419

 Other Selection Approaches (cont’d)
• Realistic Job Preview (RJP)
 The process of relating to an applicant both the
positive and the negative aspects of the job.
 Encourages mismatched applicants to withdraw.
 Aligns successful applicants’ expectations with actual job
conditions; reducing turnover.

© 2007 Prentice Hall, Inc. All rights reserved. 12–420

 Orientation
• Transitioning a new employee into the
organization.
 Work-unit orientation
 Familiarizes new employee with work-unit goals
 Clarifies how his or her job contributes to unit goals
 Introduces he or she to his or her coworkers
 Organization orientation
 Informs new employee about the organization’s objectives,
history, philosophy, procedures, and rules.
 Includes a tour of the entire facility

© 2007 Prentice Hall, Inc. All rights reserved. 12–421

 Exhibit 12–11 Types of Training

Type Includes
General Communication skills, computer systems application
and programming, customer service, executive
development, management skills and development,
personal growth, sales, supervisory skills, and
technological skills and knowledge
Specific Basic life/work skills, creativity, customer education,
diversity/cultural awareness, remedial writing, managing
change, leadership, product knowledge, public
speaking/presentation skills, safety, ethics, sexual
harassment, team building, wellness, and others

Source: Based on “2005 Industry Report—Types of Training,” Training, December 2005, p. 22.
© 2007 Prentice Hall, Inc. All rights reserved. 12–422
 Exhibit 12–12 Employee Training Methods

• Traditional • Technology-Based
Training Methods Training Methods
 On-the-job  CD-ROM/DVD/videotapes/
audiotapes
 Job rotation
 Videoconferencing/
 Mentoring and coaching
teleconferencing/
 Experiential exercises satellite TV
 Workbooks/manuals  E-learning
 Classroom lectures

© 2007 Prentice Hall, Inc. All rights reserved. 12–423

 Employee Performance Management
• Performance Management System
 A process of establishing performance standards and
appraising employee performance in order to arrive at
objective HR decisions and to provide documentation
in support of those decisions.

© 2007 Prentice Hall, Inc. All rights reserved. 12–424

 Exhibit 12–13 Advantages and Disadvantages of Performance Appraisal Methods

Method Advantage Disadvantage

Written Simple to use More a measure of evaluator’s writing
essays ability than of employee’s actual
performance
Critical Rich examples; behaviorally Time-consuming; lack quantification
incidents based
Graphic Provide quantitative data; Do not provide depth of job behavior
rating scales less time-consuming than assessed
others
BARS Focus on specific and Time-consuming; difficult to develop
measurable job behaviors
Multiperson Compares employees with Unwieldy with large number of
comparisons one another employees; legal concerns
MBO Focuses on end goals; Time-consuming
results oriented
360-degree Thorough Time-consuming
appraisals

© 2007 Prentice Hall, Inc. All rights reserved. 12–425

 Compensation and Benefits
• Benefits of a Fair, Effective, and Appropriate
Compensation System
 Helps attract and retain high-performance employees
 Impacts on the strategic performance of the firm
• Types of Compensation
 Base wage or salary
 Wage and salary add-ons
 Incentive payments
 Skill-based pay
 Variable pay
© 2007 Prentice Hall, Inc. All rights reserved. 12–426
 Exhibit 12–14 Factors That Influence Compensation and Benefits

Sources: Based on R.I. Henderson, Compensation Management, 6th ed. (Upper Saddle River, NJ: Prentice Hall,
1994), pp. 3–24; and A. Murray, “Mom, Apple Pie, and Small Business,” Wall Street Journal, August 15, 1994, p. A1
© 2007 Prentice Hall, Inc. All rights reserved. 12–427
 Career Development
• Career Defined
 The sequence of positions held by a person during
his or her lifetime.
 The Way It Was
 Career Development
– Provided for information, assessment, and training
– Helped attract and retain highly talented people
 Now

– Individuals—not the organization—are responsible for

designing, guiding, and developing their own careers.
 Boundaryless Career
 A career in which individuals, not organizations, define career
progression and organizational loyalty

© 2007 Prentice Hall, Inc. All rights reserved. 12–428

 Exhibit 12–15 What College Graduates Want From Jobs

Top Factors for U.S. Top Factors for U.K.

Students Students
 Work–life balance  International career
 Annual base salary opportunities
 Job stability and security  Flexible working hours
 Recognition for a job done  Variety of assignments
well  Paid overtime
 Increasingly challenging
tasks
 Rotational programs

Sources: Based on S. Shellenbarger, “Avoiding the Next Enron: Today’s Crop of Soon-to-Be Grads Seeks Job Security,”
Wall Street Journal Online, February 16, 2006; “MBAs Eye Financial Services and Management Consulting,”
HRMarketer.com, June 7, 2005; and J. Boone, “Students Set Tighter Terms for Work,” FinancialTimes.com, May 21, 2005.
© 2007 Prentice Hall, Inc. All rights reserved. 12–429
 Exhibit 12–16
Some Suggestions
for a Successful
Management Career

© 2007 Prentice Hall, Inc. All rights reserved. 12–430

 Current Issues in HRM
• Managing Downsizing
 The planned elimination of jobs in an organization
 Provide open and honest communication.
 Provide assistance to employees being downsized.
 Reassure and counseling to surviving employees.

• Managing Work Force Diversity

 Widen the recruitment net for diversity
 Ensure selection without discrimination
 Provide orientation and training that is effective

© 2007 Prentice Hall, Inc. All rights reserved. 12–431

 Current Issues in HRM (cont’d)
• Sexual Harassment
 An unwanted activity of a sexual nature that affects
an individual’s employment.
 Unwanted sexual advances, requests for sexual favors, and
other verbal or physical conduct of a sexual nature when
submission or rejection of this conduct explicitly or implicitly
affects an individual’s employment.
 An offensive or hostile environment
 An environment in which a person is affected by elements of
a sexual nature.
• Workplace Romances
 Potential liability for harassment

© 2007 Prentice Hall, Inc. All rights reserved. 12–432

 Current Issues in HRM (cont’d)
• Work-Life Balance
 Employees have personal lives that they don’t leave
behind when they come to work.
 Organizations have become more attuned to their
employees by offering family-friendly benefits:
 On-site child care
 Summer day camps
 Flextime
 Job sharing
 Leave for personal matters
 Flexible job hours

© 2007 Prentice Hall, Inc. All rights reserved. 12–433

 Current Issues in HRM (cont’d)
• Controlling HR Costs
 Employee health-care
 Encouraging healthy lifestyles
– Financial incentives
– Wellness programs
– Charging employees with poor health habits more for
benefits
 Employee pension plans
 Reducing pension benefits
 No longer providing pension plans

© 2007 Prentice Hall, Inc. All rights reserved. 12–434

 Terms to Know
• high-performance work • selection
practices • validity
• human resource • reliability
management process • work sampling
• labor union • assessment centers
• affirmative action • realistic job preview (RJP)
• human resource planning • orientation
• job analysis • performance
• job description management system
• job specification • written essay
• recruitment • critical incidents
• decruitment • graphic rating scales
© 2007 Prentice Hall, Inc. All rights reserved. 12–435
 Terms to Know (cont’d)
• behaviorally anchored
rating scales (BARS)
• multiperson comparisons
• 360 degree feedback
• skill-based pay
• variable pay
• career
• downsizing
• sexual harassment
• family-friendly benefits

© 2007 Prentice Hall, Inc. All rights reserved. 12–436

 ninth edition

STEPHEN P. ROBBINS MARY COULTER

Chapter
Managing Change
13 and Innovation

© 2007 Prentice Hall, Inc. PowerPoint Presentation by Charlie Cook

All rights reserved. The University of West Alabama
 LEARNING OUTLINE
Follow this Learning Outline as you read and study this chapter.

Forces for Change: Two Views of the Change

Process
• Discuss the external and internal forces for change.
• Contrast the calm waters and white-water rapids
metaphors of change.
• Explain Lewin’s three-step model of the change process.
Managing Organizational Change
• Define organizational change.
• Contrast internal and external change agents.
• Explain how managers might change structure,
technology, and people.

© 2007 Prentice Hall, Inc. All rights reserved. 13–438

 L E A R N I N G O U T L I N E (cont’d)
Follow this Learning Outline as you read and study this chapter.

Managing Change
• Explain why people resist change and how resistance
might be managed.

Contemporary Issues in Managing Change

• Explain why changing organizational culture is so difficult
and how managers can do it.
• Describe employee stress and how managers can help
employees deal with stress.
• Discuss what it takes to make change happen
successfully.

© 2007 Prentice Hall, Inc. All rights reserved. 13–439

 L E A R N I N G O U T L I N E (cont’d)
Follow this Learning Outline as you read and study this chapter.

Stimulating Innovation
• Explain why innovation isn’t just creativity.
• Explain the systems view of innovation.
• Describe the structural, cultural, and human resource
variables that are necessary for innovation.
• Explain what idea champions are and why they’re
important to innovation.

© 2007 Prentice Hall, Inc. All rights reserved. 13–440

 What Is Change?
• Organizational Change
 Any alterations in the people, structure, or technology
of an organization
• Characteristics of Change
 Is constant yet varies in degree and direction
 Produces uncertainty yet is not completely
unpredictable
 Creates both threats and opportunities
• Managing change is an integral part
of every manager’s job.

© 2007 Prentice Hall, Inc. All rights reserved. 13–441

 Forces for Change
• External Forces • Internal Forces
 Marketplace  Changes in
 Governmental laws organizational
strategy
and regulations
 Workforce changes
 Technology
 New equipment
 Labor market
 Employee attitudes
 Economic changes

© 2007 Prentice Hall, Inc. All rights reserved. 13–442

 Change Process Viewpoints
• The Calm Waters Metaphor
 Lewin’s description of the change process as a break
in the organization’s equilibrium state
 Unfreezing the status quo
 Changing to a new state
 Refreezing to make the change permanent

• White-Water Rapids Metaphor

 The lack of environmental stability and predictability
requires that managers and organizations continually
adapt (manage change actively) to survive.

© 2007 Prentice Hall, Inc. All rights reserved. 13–443

 Exhibit 13–1 The Change Process

© 2007 Prentice Hall, Inc. All rights reserved. 13–444

 Change Agents
• Change Agents
 Persons who act as catalysts and assume the
responsibility for managing the change process.
• Types of Change Agents
 Managers: internal entrepreneurs
 Nonmanagers: change specialists
 Outside consultants: change implementation experts

© 2007 Prentice Hall, Inc. All rights reserved. 13–445

 Exhibit 13–2 Three Categories of Change

© 2007 Prentice Hall, Inc. All rights reserved. 13–446

 Types of Change
• Structural • People
 Changing an organization’s  Changing attitudes,
structural components or its expectations, perceptions,
structural design and behaviors of the
• Technological workforce
 Adopting new equipment, • Organizational
tools, or operating methods development (OD)
that displace old skills and  Techniques or programs to
require new ones change people and the
 Automation: replacing nature and quality of
certain tasks done by interpersonal work
people with machines relationships.
 Computerization

© 2007 Prentice Hall, Inc. All rights reserved. 13–447

 Organizational Development
• Organizational Development (OD)
 Techniques or programs to change people and the
nature and quality of interpersonal work relationships.
• Global OD
 OD techniques that work for U.S. organizations may
be inappropriate in other countries and cultures.

© 2007 Prentice Hall, Inc. All rights reserved. 13–448

 Exhibit 13–3 Organizational Development Techniques

© 2007 Prentice Hall, Inc. All rights reserved. 13–449

 Managing Resistance to Change
• Why People Resist Change?
 The ambiguity and uncertainty that change introduces
 The comfort of old habits
 A concern over personal loss of status, money,
authority, friendships, and personal convenience
 The perception that change is incompatible with the
goals and interest of the organization

© 2007 Prentice Hall, Inc. All rights reserved. 13–450

 Exhibit 13–4 Managerial Actions to Reduce Resistance to Change

• Education and communication

• Participation
• Facilitation and support
• Negotiation
• Manipulation and co-optation
• Selecting people who accept change
• Coercion

© 2007 Prentice Hall, Inc. All rights reserved. 13–451

 Issues in Managing Change (cont’d)
• Changing Organizational Cultures
 Cultures are naturally resistant to change.
 Conditions that facilitate cultural change:
 The occurrence of a dramatic crisis
 Leadership changing hands
 A young, flexible, and small organization
 A weak organizational culture

© 2007 Prentice Hall, Inc. All rights reserved. 13–452

 Exhibit 13–5 Strategies for Managing Cultural Change

• Set the tone through management behavior; top managers,

particularly, need to be positive role models.
• Create new stories, symbols, and rituals to replace those
currently in use.
• Select, promote, and support employees who adopt the new
values.
• Redesign socialization processes to align with the new values.
• To encourage acceptance of the new values, change the
reward system.
• Replace unwritten norms with clearly specified expectations.
• Shake up current subcultures through job transfers, job
rotation, and/or terminations.
• Work to get consensus through employee participation and
creating a climate with a high level of trust.
© 2007 Prentice Hall, Inc. All rights reserved. 13–453
 Issues in Managing Change (cont’d)
• Handling Employee Stress
 Stress
 The adverse reaction people have to excessive pressure
placed on them from extraordinary demands, constraints, or
opportunities.
 Functional Stress
– Stress that has a positive effect on performance.
 How Potential Stress Becomes Actual Stress
 When there is uncertainty over the outcome.
 When the outcome is important.

© 2007 Prentice Hall, Inc. All rights reserved. 13–454

 Exhibit 13–6 Causes of Stress

© 2007 Prentice Hall, Inc. All rights reserved. 13–455

 Exhibit 13–7 Symptoms of Stress

© 2007 Prentice Hall, Inc. All rights reserved. 13–456

 Issues in Managing Change (cont’d)
• Reducing Stress
 Engage in proper employee selection
 Match employees’ KSA’s to jobs’ Tasks, Duties, and
Responsibilities (TDR’s)
 Use realistic job interviews for reduce ambiguity
 Improve organizational communications
 Develop a performance planning program
 Use job redesign
 Provide a counseling program
 Offer time planning management assistance
 Sponsor wellness programs

© 2007 Prentice Hall, Inc. All rights reserved. 13–457

 Issues in Managing Change (cont’d)
• Making Change Happen Successfully
 Embrace change—become a change-capable
organization.
 Create a simple, compelling message explaining why
change is necessary.
 Communicate constantly and honestly.
 Foster as much employee participation as possible—
get all employees committed.
 Encourage employees to be flexible.
 Remove those who resist and cannot be changed.

© 2007 Prentice Hall, Inc. All rights reserved. 13–458

 Exhibit 13–8 Characteristics of Change-Capable Organizations

• Link the present and • Ensure diverse teams.

the future.
• Encourage mavericks.
• Make learning a way
• Shelter breakthroughs
of life.
• Integrate technology.
• Actively support and
encourage day-to-day • Build and deepen trust.
improvements and
changes.

© 2007 Prentice Hall, Inc. All rights reserved. 13–459

 Stimulating Innovation
• Creativity
 The ability to combine ideas in a unique way or to
make an unusual association.
• Innovation
 Turning the outcomes of the creative process into
useful products, services, or work methods.
• Idea Champion
 Dynamic self-confident leaders who actively and
enthusiastically inspire support for new ideas, build
support, overcome resistance, and ensure that
innovations are implemented.

© 2007 Prentice Hall, Inc. All rights reserved. 13–460

 Exhibit 13–9 Innovative Companies Around the World

Data: Boston Consulting Group * We broke ties by comparing 10-year annualized total shareholder
returns. In ties between a public and a private company, the public company was favored.

Source: “A Global Pulse of Innovation,” BusinessWeek, April 24, 2006, p. 74.

© 2007 Prentice Hall, Inc. All rights reserved. 13–461
 Exhibit 13–10 Systems View of Innovation

Source: Adapted from R.W. Woodman, J.E. Sawyer, and R.W. Griffin, “Toward a Theory
of Organizational Creativity,” Academy of Management Review, April 1993, p. 309.
© 2007 Prentice Hall, Inc. All rights reserved. 13–462
 Exhibit 13–11
Innovation
Variables

© 2007 Prentice Hall, Inc. All rights reserved. 13–463

 Creating the “Right” Environment for
Innovation
• Structural Variables
 Adopt an organic structure
 Make available plentiful resources
 Engage in frequent interunit communication
 Minimize extreme time pressures on creative
activities
 Provide explicit support for creativity

© 2007 Prentice Hall, Inc. All rights reserved. 13–464

 Creating the “Right” Environment for
Innovation (cont’d)
• Cultural Variables
 Accept ambiguity
 Tolerate the impractical
 Have low external controls
 Tolerate risk taking
 Tolerate conflict
 Focus on ends rather than means
 Develop an open-system focus
 Provide positive feedback

© 2007 Prentice Hall, Inc. All rights reserved. 13–465

 Creating the “Right” Environment for
Innovation (cont’d)
• Human Resource Variables
 Actively promote training and development to keep
employees’ skills current.
 Offer high job security to encourage risk taking.
 Encourage individual to be “champions” of change.

© 2007 Prentice Hall, Inc. All rights reserved. 13–466

 Terms to Know
• organizational change
• change agent
• organizational
development (OD)
• stress
• creativity
• innovation
• idea champion

© 2007 Prentice Hall, Inc. All rights reserved. 13–467

 ninth edition

STEPHEN P. ROBBINS MARY COULTER

Chapter
Foundations
14 of Behavior

© 2007 Prentice Hall, Inc. PowerPoint Presentation by Charlie Cook

All rights reserved. The University of West Alabama
 LEARNING OUTLINE
Follow this Learning Outline as you read and study this chapter.

Why Look at Individual Behavior?

• Explain why the concept of an organization as an iceberg
is important to understanding organizational behavior.
• Describe the focus and the goals of organizational
behavior.
• Define the six important employee behaviors that
managers want to explain, predict, and influence.
Attitudes
• Describe the three components of an attitude.
• Discuss three job-related attitudes.
• Describe the impact job satisfaction has on employee
behavior.

© 2007 Prentice Hall, Inc. All rights reserved. 14–469

 L E A R N I N G O U T L I N E (cont’d)
Follow this Learning Outline as you read and study this chapter.

Attitudes (cont’d)
• Explain how individuals reconcile inconsistencies
between attitudes and behavior.
•Personality
• Contrast the MBTI and the big-five model of personality.
• Describe the five personality traits that have proved to be
most powerful in explaining individual behavior in
organizations.
• Explain how emotions and emotional intelligence impact
behavior.

© 2007 Prentice Hall, Inc. All rights reserved. 14–470

 L E A R N I N G O U T L I N E (cont’d)
Follow this Learning Outline as you read and study this chapter.

Perception
• Explain how an understanding of perception can help
managers.
• Describe the key elements of attribution theory.
• Discuss how the fundamental attribution error and self-
serving bias can distort attributions.
• Name three shortcuts used in judging others.
Learning
• Explain how operant conditioning helps managers
understand, predict, and influence behavior.
• Describe the implications of social learning theory for
managing people at work.

© 2007 Prentice Hall, Inc. All rights reserved. 14–471

 L E A R N I N G O U T L I N E (cont’d)
Follow this Learning Outline as you read and study this chapter.

Learning (cont’d)
• Discuss how managers can shape behavior.
Contemporary OB Issues
• Describe the challenges managers face in managing Gen
Y workers.
• Explain what managers can do to deal with workplace
misbehavior.

© 2007 Prentice Hall, Inc. All rights reserved. 14–472

 Why Look at Individual Behavior?
• Organizational Behavior (OB)
 The actions of people at work
• Focus of Organizational Behavior
 Individual behavior
 Attitudes, personality, perception, learning, and motivation
 Group behavior
 Norms, roles, team building, leadership, and conflict
• Goals of Organizational Behavior
 To explain, predict and influence behavior.

© 2007 Prentice Hall, Inc. All rights reserved. 14–473

 Exhibit 14.1 The Organization as an Iceberg

© 2007 Prentice Hall, Inc. All rights reserved. 14–474

 Important Employee Behaviors
• Employee Productivity
 A performance measure of both efficiency and
effectiveness
• Absenteeism
 The failure to report to work when expected
• Turnover
 The voluntary and involuntary
permanent withdrawal from
an organization

© 2007 Prentice Hall, Inc. All rights reserved. 14–475

 Important Employee Behaviors (cont’d)
• Organizational Citizenship Behavior (OCB)
 Discretionary behavior that is not a part of an
employee’s formal job requirements, but which
promotes the effective functioning of the organization.
• Job Satisfaction
 The individual’s general attitude
toward his or her job

© 2007 Prentice Hall, Inc. All rights reserved. 14–476

 Important Employee Behaviors (cont’d)
• Workplace Misbehavior
 Any intentional employee behavior that has negative
consequences for the organization or individuals
within the organization.
 Types of Misbehavior
 Deviance
 Aggression
 Antisocial behavior
 Violence

© 2007 Prentice Hall, Inc. All rights reserved. 14–477

 Psychological Factors Affecting
Employee Behavior
•• Employee
Employee
Productivity
Productivity
•• Attitudes
Attitudes •• Absenteeism
Absenteeism
•• Personality •• Turnover
Turnover
Personality
•• Organizational
Organizational
•• Perception
Perception Citizenship
Citizenship
•• Job
Job Satisfaction
Satisfaction
•• Learning
Learning •• Workplace
Workplace
Misbehavior
Misbehavior
© 2007 Prentice Hall, Inc. All rights reserved. 14–478
 Psychological Factors
• Attitudes
 Evaluative statements—either favorable or
unfavorable—concerning objects, people, or events.
• Components Of An Attitude
 Cognitive component: the beliefs, opinions,
knowledge, or information held by a person.
 Affective component: the emotional or feeling part
of an attitude.
 Behavioral component: the intention to behave in a
certain way.

© 2007 Prentice Hall, Inc. All rights reserved. 14–479

 Psychological Factors (cont’d)
• Job Satisfaction
 Job satisfaction is affected by level of income earned
and by the type of job a worker does.
• Job Satisfaction and Productivity
 For individuals, productivity appears to lead to job
satisfaction.
 For organizations, those with more satisfied
employees are more effective than those with less
satisfied employees.

© 2007 Prentice Hall, Inc. All rights reserved. 14–480

 Psychological Factors (cont’d)
• Job Satisfaction and Absenteeism
 Satisfied employees tend to have lower levels of
absenteeism.
• Job Satisfaction and Turnover
 Satisfied employees have lower levels of turnover;
dissatisfied employees have higher levels of turnover.
 Turnover is affected by the level of employee
performance.
 The preferential treatment afforded superior employees
makes satisfaction less important in predicting their turnover
decisions.

© 2007 Prentice Hall, Inc. All rights reserved. 14–481

 Psychological Factors (cont’d)
• Job Satisfaction and Customer Satisfaction
 The level of job satisfaction for frontline employees is
related to increased customer satisfaction and loyalty.
 Interaction with dissatisfied customers can increase
an employee’s job dissatisfaction.
 Actions to increase job satisfaction for customer
service workers:
 Hire upbeat and friendly employees.
 Reward superior customer service.
 Provide a positive work climate.
 Use attitude surveys to track employee satisfaction.

© 2007 Prentice Hall, Inc. All rights reserved. 14–482

 Psychological Factors (cont’d)
• Job Satisfaction and Workplace Misbehavior
 Dissatisfied employees will respond somehow
 Not easy to predict exactly how they’ll respond

© 2007 Prentice Hall, Inc. All rights reserved. 14–483

 Psychological Factors (cont’d)
• Job Involvement
 The degree to which an employee identifies with his
or her job, actively participates in it, and considers his
or her performance to be important to his or her self-
worth.
 High levels of commitment are related to fewer absences and
lower resignation rates.

© 2007 Prentice Hall, Inc. All rights reserved. 14–484

 Psychological Factors (cont’d)
• Organizational Commitment
 Is the degree to which an employee identifies with a
particular organization and its goals and wishes to
maintain membership in the organization.
 Leads to lower levels of both absenteeism and
turnover.
 Could be becoming an outmoded measure as the
number of workers who change employers increases.

© 2007 Prentice Hall, Inc. All rights reserved. 14–485

 Psychological Factors (cont’d)
• Perceived Organizational Support
 Is the general belief of employees that their
organization values their contribution and cares about
their well-being.
 Represents the commitment of the organization to the
employee.
 Providing high levels of support increases job
satisfaction and lower turnover.

© 2007 Prentice Hall, Inc. All rights reserved. 14–486

 Attitudes and Consistency
• People seek consistency in two ways:
 Consistency among their attitudes.
 Consistency between their attitudes and behaviors.
• If an inconsistency arises, individuals:
 Alter their attitudes
or
 Alter their behavior
or
 Develop a rationalization for the inconsistency

© 2007 Prentice Hall, Inc. All rights reserved. 14–487

 Cognitive Dissonance Theory
• Cognitive Dissonance
 Any incompatibility or inconsistency between attitudes
or between behavior and attitudes.
 Any form of inconsistency is uncomfortable and individuals
will try to reduce the dissonance.
 The intensity of the desire to reduce the dissonance is
influenced by:
 The importance of the factors creating the dissonance.
 The degree to which an individual believes that the factors
causing the dissonance are controllable.
 Rewards available to compensate for the dissonance.

© 2007 Prentice Hall, Inc. All rights reserved. 14–488

 Attitude Surveys
• Attitude Surveys
 A instrument/document that presents employees with
a set of statements or questions eliciting how they
feel about their jobs, work groups, supervisors, or
their organization.
 Provide management with feedback on employee
perceptions of the organization and their jobs.

© 2007 Prentice Hall, Inc. All rights reserved. 14–489

 Exhibit 14.2 Sample Attitude Survey

Source: Based on T. Lammers, “The Essential Employee Survey,” Inc., December 1992, pp. 159–161.
© 2007 Prentice Hall, Inc. All rights reserved. 14–490
 The Importance of Attitudes
• Implication for Managers
 Attitudes warn of potential behavioral problems:
 Managers should do things that generate the positive
attitudes that reduce absenteeism and turnover.
 Attitudes influence behaviors of employees:
 Managers should focus on helping employees become more
productive to increase job satisfaction.
 Employees will try to reduce dissonance unless:
 Managers identify the external sources of dissonance.
 Managers provide rewards compensating for the dissonance.

© 2007 Prentice Hall, Inc. All rights reserved. 14–491

 Personality
• Personality
 The unique combination of psychological
characteristics (measurable traits) that affect how a
person reacts and interacts with others.

© 2007 Prentice Hall, Inc. All rights reserved. 14–492

 Classifying Personality Traits
• Myers Briggs Type Indicator (MBTI®)
 A general personality assessment tool that
measures the personality of an individual using four
categories:
 Social interaction: Extrovert or Introvert (E or I)
 Preference for gathering data: Sensing or Intuitive (S or N)
 Preference for decision making: Feeling or Thinking (F or T)
 Style of decision making: Perceptive or Judgmental (P or J)

© 2007 Prentice Hall, Inc. All rights reserved. 14–493

 Exhibit 14.3 Examples of MBTI® Types

Type Description
INFJ (introvert, intuitive, Quietly forceful, conscientious, and concerned for others. Such
feeling, judgmental) people succeed by perseverance, originality, and the desire to
do whatever is needed or wanted. They are often highly
respected for their uncompromising principles.
ESTP (extrovert, Blunt and sometimes insensitive. Such people are matter-of-fact
sensing, thinking, and do not
perceptive) worry or hurry. They enjoy whatever comes along. They work
best with real things that can be assembled or disassembled.
ISFP (introvert, sensing, Sensitive, kind, modest, shy, and quietly friendly. Such people
feeling, perceptive) strongly dislike
disagreements and will avoid them. They are loyal followers and
quite often are relaxed about getting things done.
ENTJ (extrovert, Warm, friendly, candid, and decisive; also usually skilled in
intuitive, thinking, anything that requires reasoning and intelligent talk, but may
judgmental) sometimes overestimate what they are capable of doing.

Source: Based on I. Briggs-Myers, Introduction to Type (Palo Alto, CA: Consulting Psychologists Press, 1980), pp. 7–8.
© 2007 Prentice Hall, Inc. All rights reserved. 14–494
 The Big-Five Model
• Extraversion • Emotional Stability
 Sociable, talkative, and  Calm, enthusiastic, and
assertive secure or tense, nervous,
and insecure
• Agreeableness
 Good-natured,
• Openness to Experience
cooperative, and trusting  Imaginative, artistically
sensitive, and intellectual
• Conscientiousness
 Responsible, dependable,
persistent, and
achievement oriented

© 2007 Prentice Hall, Inc. All rights reserved. 14–495

 Other Personality Insights
• Locus of Control
 Internal locus: persons who believe that they control
their own destiny.
 External locus: persons who believe that what
happens to them is due to luck or chance (the
uncontrollable effects of outside forces) .
• Machiavellianism (Mach)
 The degree to which an individual is pragmatic,
maintains emotional distance, and seeks to gain and
manipulate power—ends can justify means.

© 2007 Prentice Hall, Inc. All rights reserved. 14–496

 Other Personality Insights (cont’d)
• Self-Esteem (SE)
 The degree to which people like or dislike themselves
 High SEs
 Believe in themselves and expect success.
 Take more risks and use unconventional approaches.

 Are more satisfied with their jobs than Low SEs.

 Low SEs
 Are more susceptible to external influences.
 Depend on positive evaluations from others.

 Are more prone to conform than high SEs.

© 2007 Prentice Hall, Inc. All rights reserved. 14–497

 Other Personality Insights (cont’d)
• Self-Monitoring
 An individual’s ability to adjust his or her behavior to
external, situational factors.
 High self-monitors:
 Are sensitive to external cues and behave differently in
different situations.
 Can present contradictory public persona and private selves
—impression management.
 Low self-monitors
 Do not adjust their behavior to the situation.
 Are behaviorally consistent in public and private.

© 2007 Prentice Hall, Inc. All rights reserved. 14–498

 Other Personality Insights (cont’d)
• Risk-Taking
 The propensity (or willingness) to take risks.
 High risk-takers take less time and require less information
than low risk-takers when making a decision.
 Organizational effectiveness is maximized when the
risk-taking propensity of a manager is aligned with
the specific demands of the job assigned to the
manager.

© 2007 Prentice Hall, Inc. All rights reserved. 14–499

 Emotions
• Emotions
 Intense feelings (reactions) that are directed at
specific objects (someone or something)
 Universal emotions:
 Anger
 Fear

 Sadness
 Happiness

 Disgust
 Surprise

© 2007 Prentice Hall, Inc. All rights reserved. 14–500

 Emotional Intelligence
• Emotional Intelligence (EI)
 An assortment of noncognitive skills, capabilities, and
competencies that influence a person’s ability to
succeed in coping with environmental demands and
pressures.
 Dimensions of EI:
 Self-awareness: knowing what you’re feeling
 Self-management: managing emotions and impulses
 Self-motivation: persisting despite setbacks and failures
 Empathy: sensing how others are feeling
 Social skills: handling the emotions of others

© 2007 Prentice Hall, Inc. All rights reserved. 14–501

 Implications for Managers
• Employee selection
• Helps in understanding employee behavior(s)
• By understanding others’ behavior(s), can work
better with them

© 2007 Prentice Hall, Inc. All rights reserved. 14–502

 Understanding Personality Differences
• Personality-Job Fit Theory (Holland)
 An employee’s job satisfaction and likelihood of
turnover depends on the compatibility of the
employee’s personality and occupation.
 Key points of the theory:
 There are differences in personalities.
 There are different types of jobs.

 Job satisfaction and turnover are related to the match

between personality and job for an individual.

© 2007 Prentice Hall, Inc. All rights reserved. 14–503

 Exhibit 14.4 Holland’s Typology of Personality and Sample Occupations

Source: Based on J. L. Holland, Making Vocational Choices: A Theory of Vocational Personalities

and Work Environments (Odessa, FL: Psychological Assessment Resources, 1997).
© 2007 Prentice Hall, Inc. All rights reserved. 14–504
 Perception
• Perception
 A process by which individuals give meaning (reality)
to their environment by organizing and interpreting
their sensory impressions.
• Factors influencing perception:
 The perceiver’s personal characteristics—interests,
biases and expectations
 The target’s characteristics—distinctiveness, contrast,
and similarity)
 The situation (context) factors—place, time, location
—draw attention or distract from the target

© 2007 Prentice Hall, Inc. All rights reserved. 14–505

 Exhibit 14.5 Perception Challenges: What Do You See?

© 2007 Prentice Hall, Inc. All rights reserved. 14–506

 How We Perceive People
• Attribution Theory
 How the actions of individuals are perceived by others
depends on what meaning (causation) we attribute to
a given behavior.
 Internally caused behavior: under the individual’s control
 Externally caused behavior: due to outside factors
 Determining the source of behaviors:
 Distinctiveness: different behaviors in different situations
 Consensus: behaviors similar to others in same situation
 Consistency: regularity of the same behavior over time

© 2007 Prentice Hall, Inc. All rights reserved. 14–507

 Exhibit 14.6 Attribution Theory

© 2007 Prentice Hall, Inc. All rights reserved. 14–508

 How We Perceive People (cont’d)
• Attribution Theory – errors and biases (cont’d)
 Fundamental attribution error
 The tendency to underestimate the influence of external
factors and to overestimate the influence of internal or
personal factors.
 Self-serving bias
 The tendency of individuals to attribute their successes to
internal factors while blaming personal failures on external
factors.

© 2007 Prentice Hall, Inc. All rights reserved. 14–509

 Shortcuts Used in Judging Others
• Assumed Similarity
 Assuming that others are more like us than they
actually are.
• Stereotyping
 Judging someone on the basis of our perception of a
group he or she is a part of.
• Halo Effect
 Forming a general impression of a person on the
basis of a single characteristic of that person

© 2007 Prentice Hall, Inc. All rights reserved. 14–510

 Implications for Managers
• Employees react to perceptions
• Pay close attention to how employees perceive
their jobs and management actions

© 2007 Prentice Hall, Inc. All rights reserved. 14–511

 Learning
• Learning
 Any relatively permanent change in behavior that
occurs as a result of experience.
 Almost all complex behavior is learned.
 Learning is a continuous, life-long process.
 The principles of learning can be used to shape behavior

• Theories of learning:
 Operant conditioning
 Social learning

© 2007 Prentice Hall, Inc. All rights reserved. 14–512

 Learning (cont’d)
• Operant Conditioning (B.F. Skinner)
 The theory that behavior is a function of its
consequences and is learned through experience.
 Operant behavior: voluntary or learned behaviors
 Behaviors are learned by making rewards contingent to
behaviors.
 Behavior that is rewarded (positively reinforced) is likely to be
repeated.
 Behavior that is punished or ignored is less likely to be
repeated.

© 2007 Prentice Hall, Inc. All rights reserved. 14–513

 Learning (cont’d)
• Social Learning
 The theory that individuals learn through their
observations of others and through their direct
experiences.
 Attributes of models that influence learning:
 Attentional: the attractiveness or similarity of the model
 Retention: how well the model can be recalled
 Motor reproduction: the reproducibility of the model’s
actions
 Reinforcement: the rewards associated with learning the
model behavior

© 2007 Prentice Hall, Inc. All rights reserved. 14–514

 Shaping: A Managerial Tool
• Shaping Behavior
 Attempting to “mold” individuals by guiding their
learning in graduated steps such that they learn to
behave in ways that most benefit the organization.
 Shaping methods:
 Positive reinforcement: rewarding desired behaviors.
 Negative reinforcement: removing an unpleasant
consequence once the desired behavior is exhibited.
 Punishment: penalizing an undesired behavior.
 Extinction: eliminating a reinforcement for an undesired
behavior.

© 2007 Prentice Hall, Inc. All rights reserved. 14–515

 Contemporary Issues in OB
• Managing Generational Differences in the
Workplace
 Gen Y: individuals born after 1978
 Bring new attitudes to the workplace that reflect wide arrays
of experiences and opportunities
 Want to work, but don’t want work to be their life
 Challenge the status quo
 Have grown up with technology

© 2007 Prentice Hall, Inc. All rights reserved. 14–516

 Exhibit 14.7 Gen Y Workers

Source: Bruce Tulgan of Rainmaker Thinking. Used with permission.

© 2007 Prentice Hall, Inc. All rights reserved. 14–517
 Contemporary Issues in OB
• Managing Negative Behavior in the Workplace
 Tolerating negative behavior sends the wrong
message to other employees
 Both preventive and responsive actions to negative
behaviors are needed:
 Screening potential employees
 Responding immediately and decisively to unacceptable
behavior
 Paying attention to employee attitudes

© 2007 Prentice Hall, Inc. All rights reserved. 14–518

 Terms to Know
• behavior • behavioral component
• organizational behavior • job involvement
• employee productivity • organizational
• absenteeism commitment
• turnover • perceived organizational
• support
organizational citizenship
behavior • cognitive dissonance
• job satisfaction • attitude surveys
• workplace misbehavior • personality
• attitudes • big-five model
• cognitive component • locus of control
• affective component • Machiavellianism
© 2007 Prentice Hall, Inc. All rights reserved. 14–519
 Terms to Know (cont’d)
• self-esteem • halo effect
• self-monitoring • learning
• impression management • operant conditioning
• emotions • social learning theory
• emotional intelligence (EI) • shaping behavior
• perception
• attribution theory
• fundamental attribution
error
• self-serving bias
• assumed similarity
• stereotyping
© 2007 Prentice Hall, Inc. All rights reserved. 14–520
 ninth edition

STEPHEN P. ROBBINS MARY COULTER

Chapter
Understanding
15 Groups and Teams

© 2007 Prentice Hall, Inc. PowerPoint Presentation by Charlie Cook

All rights reserved. The University of West Alabama
 LEARNING OUTLINE
Follow this Learning Outline as you read and study this chapter.

Understanding Groups
• Define the different types of groups.
• Describe the five stages of group development.
Explaining Work Group Behavior
• Explain the major components that determine group
performance and satisfaction.
• Discuss how roles, norms, conformity, status systems,
group size, and group cohesiveness influence group
behavior.
• Explain how group norms can both help and hurt an
organization.
• Define groupthink and social loafing.

© 2007 Prentice Hall, Inc. All rights reserved. 15–522

 L E A R N I N G O U T L I N E (cont’d)
Follow this Learning Outline as you read and study this chapter.

Explaining Work Group Behavior (cont’d)

• Describe the relationships between group cohesiveness
and productivity.
• Discuss how conflict management influences group
behavior.
• Tell the advantages and disadvantages of group decision
making.
Creating Effective Teams
• Compare groups and teams.
• Explain why teams have become so popular in
organizations.
• Describe the four most common types of teams.

© 2007 Prentice Hall, Inc. All rights reserved. 15–523

 L E A R N I N G O U T L I N E (cont’d)
Follow this Learning Outline as you read and study this chapter.

Creating Effective Teams (cont’d)

• List the characteristics of effective teams.
Current Challenges in Managing Teams
• Discuss the challenges of managing global teams
• Explain the role of informal (social) networks in managing
teams.

© 2007 Prentice Hall, Inc. All rights reserved. 15–524

 Understanding Groups
• Group
 Two or more interacting and interdependent
individuals who come together to achieve specific
goals.
 Formal groups
 Work groups defined by the organization’s structure that have
designated work assignments and tasks.
– Appropriate behaviors are defined by and directed toward
organizational goals.
 Informal groups
 Groups that are independently formed to meet the social
needs of their members.

© 2007 Prentice Hall, Inc. All rights reserved. 15–525

 Exhibit 15–1 Examples of Formal Groups

• Command Groups
 Groups that are determined by the organization chart
and composed of individuals who report directly to a
given manager.

• Task Groups
 Groups composed of individuals brought together to
complete a specific job task; their existence is often
temporary because once the task is completed, the
group disbands.

© 2007 Prentice Hall, Inc. All rights reserved. 15–526

 Exhibit 15–1 Examples of Formal Groups (cont’d)

• Cross-Functional Teams
 Groups that bring together the knowledge and skills of
individuals from various work areas or groups whose
members have been trained to do each others’ jobs.

• Self-Managed Teams
 Groups that are essentially independent and in
addition to their own tasks, take on traditional
responsibilities such as hiring, planning and
scheduling, and performance evaluations.

© 2007 Prentice Hall, Inc. All rights reserved. 15–527

 Stages in Group Development
• Forming • Performing
 Members join and begin the  A fully functional group
process of defining the structure allows the group to
group’s purpose, structure, focus on performing the task
and leadership. at hand.
• Storming • Adjourning
 Intragroup conflict occurs as  The group prepares to
individuals resist control by disband and is no longer
the group and disagree over concerned with high levels
leadership. of performance.
• Norming
 Close relationships develop
as the group becomes
cohesive and establishes its
norms for acceptable
behavior.

© 2007 Prentice Hall, Inc. All rights reserved. 15–528

 Exhibit 15–2 Stages of Group Development

© 2007 Prentice Hall, Inc. All rights reserved. 15–529

 Exhibit 15–3 Group Behavior Model

© 2007 Prentice Hall, Inc. All rights reserved. 15–530

 Work Group Behavior
• Internal Variables Affecting Group Behavior
 The individual abilities of the group’s members
 The size of the group
 The level of conflict
 The internal pressures on members to conform to the
group’s norms

© 2007 Prentice Hall, Inc. All rights reserved. 15–531

 Conditions Affecting Group Behavior
• External (Organizational) • Internal Group
Conditions Variables
 Overall strategy  Individual competencies
 Authority structures and traits of members
 Formal regulations  Group structure

 Available organizational  Size of the group

resources  Cohesiveness and the level
 Employee selection criteria of intragroup conflict
 Performance management  Internal pressures on
(appraisal) system members to conform o the
group’s norms
 Organizational culture
 General physical layout

© 2007 Prentice Hall, Inc. All rights reserved. 15–532

 Group Structure
• Role
 The set of expected behavior patterns attributed to
someone who occupies a given position in a social
unit that assist the group in task accomplishment or
maintaining group member satisfaction.
 Role conflict: experiencing differing role expectations
 Role ambiguity: uncertainty about role expectations

© 2007 Prentice Hall, Inc. All rights reserved. 15–533

 Group Structure (cont’d)
• Norms
 Acceptable standards or expectations that are shared
by the group’s members.
• Common types of norms
 Effort and performance
 Output levels, absenteeism, promptness, socializing
 Dress
 Loyalty

© 2007 Prentice Hall, Inc. All rights reserved. 15–534

 Group Structure (cont’d)
• Conformity
 Individuals conform in order to be accepted by
groups.
 Group pressures can have an effect on an individual
member’s judgment and attitudes.
 The effect of conformity is not as strong as it once
was, although still a powerful force.
 Groupthink
 The extensive pressure of others in a strongly cohesive or
threatened group that causes individual members to change
their opinions to conform to that of the group.

© 2007 Prentice Hall, Inc. All rights reserved. 15–535

 Exhibit 15–4 Examples of Cards Used in the Asch Study

© 2007 Prentice Hall, Inc. All rights reserved. 15–536

 Group Structure (cont’d)
• Status System
 The formal or informal prestige grading, position, or
ranking system for members of a group that serves
as recognition for individual contributions to the
group and as a behavioral motivator.
 Formal status systems are effective when the perceived
ranking of an individual and the status symbols accorded that
individual are congruent.

© 2007 Prentice Hall, Inc. All rights reserved. 15–537

 Group Structure: Group Size
• Small groups • Social Loafing
 Complete tasks faster  The tendency for
than larger groups. individuals to expend less
 Make more effective use effort when working
of facts. collectively than when
work individually.
• Large groups
 Solve problems better
than small groups.
 Are good for getting
diverse input.
 Are more effective in fact-
finding.

© 2007 Prentice Hall, Inc. All rights reserved. 15–538

 Group Structure (cont’d)
• Group Cohesiveness
 The degree to which members are attracted to a
group and share the group’s goals.
 Highly cohesive groups are more effective and productive
than less cohesive groups when their goals aligned with
organizational goals.

© 2007 Prentice Hall, Inc. All rights reserved. 15–539

 Exhibit 15–5 The Relationship Between Cohesiveness and Productivity

© 2007 Prentice Hall, Inc. All rights reserved. 15–540

 Group Processes: Group Decision Making

• Advantages • Disadvantages
 Generates more complete  Time consuming
information and
 Minority domination
knowledge.
 Pressures to conform
 Generates more diverse
alternatives.  Ambiguous responsibility
 Increases acceptance of a
solution.
 Increases legitimacy of
decision.

© 2007 Prentice Hall, Inc. All rights reserved. 15–541

 Exhibit 15–6 Group versus Individual Decision Making

Criteria of Effectiveness Groups Individuals

Accuracy 
Speed 
Creativity 
Degree of acceptance 
Efficiency 

© 2007 Prentice Hall, Inc. All rights reserved. 15–542

 Exhibit 15–7 Techniques for Making More Creative Group Decisions

© 2007 Prentice Hall, Inc. All rights reserved. 15–543

 Group Processes: Conflict Management
• Conflict
 The perceived incompatible differences in a group
resulting in some form of interference with or
opposition to its assigned tasks.
 Traditional view: conflict must be avoided.
 Human relations view: conflict is a natural and inevitable
outcome in any group.
 Interactionist view: conflict can be a positive force and is
absolutely necessary for effective group performance.

© 2007 Prentice Hall, Inc. All rights reserved. 15–544

 Group Processes: Conflict Management
(cont’d)
• Categories of Conflict
 Functional conflicts are constructive.
 Dysfunctional conflicts are destructive.
• Types of Conflict
 Task conflict: content and goals of the work
 Relationship conflict: interpersonal relationships
 Process conflict: how the work gets done

© 2007 Prentice Hall, Inc. All rights reserved. 15–545

 Exhibit 15–8 Conflict and Group Performance

© 2007 Prentice Hall, Inc. All rights reserved. 15–546

 Group Processes: Conflict Management
(cont’d)
• Techniques to Reduce Conflict:
 Avoidance
 Accommodation
 Forcing
 Compromise
 Collaboration

© 2007 Prentice Hall, Inc. All rights reserved. 15–547

 Exhibit 15–9 Conflict-Management Techniques

Source: Adapted from K.W. Thomas,

“Conflict and Negotiation Processes in
Organizations,” in M.D. Dunnette and L.M.
Hough (eds.) Handbook of Industrial and
Organizational Psychology, vol. 3, 2d ed.
(Palo Alto, CA: Consulting Psychologists
Press, 1992), p. 668. With permission

© 2007 Prentice Hall, Inc. All rights reserved. 15–548

 Group Tasks and Group Effectiveness
• Highly complex and interdependent tasks
require:
 Effective communications: discussion among group
members.
 Controlled conflict: More interaction among group
members.

© 2007 Prentice Hall, Inc. All rights reserved. 15–549

 What Is a Team?
• Work Team
 A group whose members work intensely on a specific
common goal using their positive synergy, individual
and mutual accountability, and complementary skills.
• Types of Teams
 Problem-solving teams
 Self-managed work teams
 Cross-functional teams
 Virtual teams

© 2007 Prentice Hall, Inc. All rights reserved. 15–550

 Exhibit 15–10 Groups versus Teams

© 2007 Prentice Hall, Inc. All rights reserved. 15–551

 Types of Teams
• Problem-solving Teams
 Employees from the same department and functional
area who are involved in efforts to improve work
activities or to solve specific problems.

• Self-managed Work Teams

 A formal group of employees who operate without a
manager and responsible for a complete work
process or segment.

© 2007 Prentice Hall, Inc. All rights reserved. 15–552

 Types of Teams (cont’d)
• Cross-functional Teams
 A hybrid grouping of individuals who are experts in
various specialties and who work together on various
tasks.

• Virtual Teams
 Teams that use computer technology to link
physically dispersed members in order to achieve a
common goal.

© 2007 Prentice Hall, Inc. All rights reserved. 15–553

 Advantages of Using Teams
• Teams outperform individuals.
• Teams provide a way to better use employee
talents.
• Teams are more flexible and responsive.
• Teams can be quickly
assembled, deployed,
refocused, and disbanded.

© 2007 Prentice Hall, Inc. All rights reserved. 15–554

 Exhibit 15–11 Characteristics of Effective Teams

© 2007 Prentice Hall, Inc. All rights reserved. 15–555

 Characteristics of Effective Teams
• Have a clear • Are unified in their
understanding of their commitment to team goals.
goals. • Have good communication
• Have competent systems.
members with relevant • Possess effective
technical and negotiating skills
interpersonal skills.
• Have appropriate
• Exhibit high mutual trust leadership
in the character and
integrity of their • Have both internally and
members. externally supportive
environments

© 2007 Prentice Hall, Inc. All rights reserved. 15–556

 Current Challenges in Managing Teams
• Getting employees to:
 Cooperate with others
 Share information
 Confront differences
 Sublimate personal
interest for the greater
good of the team

© 2007 Prentice Hall, Inc. All rights reserved. 15–557

 Managing Global Teams
• Group Member Resources
 Unique cultural characteristics of team members
 Avoiding stereotyping

• Group Structure
 Conformity—less groupthink
 Status—varies in importance among cultures
 Social loafing—predominately a Western bias
 Cohesiveness—more difficult to achieve

• Group processes—capitalize on diverse ideas

• Manager’s role—a communicator sensitive to the type of
globe team to use.

© 2007 Prentice Hall, Inc. All rights reserved. 15–558

 Exhibit 15–12 Drawbacks and Benefits of Global Teams

© 2007 Prentice Hall, Inc. All rights reserved. 15–559

 Understanding Social Networks
• Social Network
 The patterns of informal connections among
individuals within groups
• The Importance of Social Networks
 Relationships can help or hinder team effectiveness
 Relationships improve team goal attainment and
increase member commitment to the team.

© 2007 Prentice Hall, Inc. All rights reserved. 15–560

 Terms to Know
• group • conflict
• forming • traditional view of conflict
• storming • human relations view of
• norming conflict
• performing • interactionist view of
• conflict
adjourning
• • functional conflicts
role
• dysfunctional conflicts
• norms
• task conflict
• groupthink
• relationship conflict
• status
• process conflict
• social loafing
• • work teams
group cohesiveness
© 2007 Prentice Hall, Inc. All rights reserved. 15–561
 Terms to Know
• problem-solving team
• self-managed work team
• cross-functional team
• virtual team
• social network structure

© 2007 Prentice Hall, Inc. All rights reserved. 15–562

 ninth edition

STEPHEN P. ROBBINS MARY COULTER

Chapter

17 Leadership

© 2007 Prentice Hall, Inc. PowerPoint Presentation by Charlie Cook

All rights reserved. The University of West Alabama
 LEARNING OUTLINE
Follow this Learning Outline as you read and study this chapter.

Who Are Leaders and What Is Leadership

• Define leaders and leadership.
• Explain why managers should be leaders.

Early Leadership Theories

• Discuss what research has shown about leadership traits.
• Contrast the findings of the four behavioral leadership
theories.
• Explain the dual nature of a leader’s behavior.

© 2007 Prentice Hall, Inc. All rights reserved. 17–564

 L E A R N I N G O U T L I N E (cont’d)
Follow this Learning Outline as you read and study this chapter.

Contingency Theories of Leadership

• Explain how Fiedler’s theory of leadership is a
contingency model.
• Contrast situational leadership theory and the leader
participation model.
• Discuss how path-goal theory explains leadership.

Contemporary Views on Leadership

• Differentiate between transactional and transformational
leaders.
• Describe charismatic and visionary leadership.
• Discuss what team leadership involves.

© 2007 Prentice Hall, Inc. All rights reserved. 17–565

 L E A R N I N G O U T L I N E (cont’d)
Follow this Learning Outline as you read and study this chapter.

Leadership Issues in the Twenty-First Century

• Tell the five sources of a leader’s power.
• Discuss the issues today’s leaders face.
• Explain why leadership is sometimes irrelevant.

© 2007 Prentice Hall, Inc. All rights reserved. 17–566

 Leaders and Leadership
• Leader – Someone who can influence others and who has
managerial authority
• Leadership – What leaders do; the process of influencing a
group to achieve goals
• Ideally, all managers should be leaders
• Although groups may have informal leaders who emerge,
those are not the leaders we’re studying

Leadership research has tried to answer: What is an effective

leader?

© 2007 Prentice Hall, Inc. All rights reserved. 17–567

 Early Leadership Theories
• Trait Theories (1920s-30s)
 Research focused on identifying personal
characteristics that differentiated leaders from
nonleaders was unsuccessful.
 Later research on the leadership process identified
seven traits associated with successful leadership:
 Drive, the desire to lead, honesty and integrity, self-
confidence, intelligence, job-relevant knowledge, and
extraversion.

© 2007 Prentice Hall, Inc. All rights reserved. 17–568

 Exhibit 17–1 Seven Traits Associated with Leadership

Source: S. A. Kirkpatrick and E. A. Locke, “Leadership: Do Traits Really Matter?” Academy of Management
Executive, May 1991, pp. 48–60; T. A. Judge, J. E. Bono, R. llies, and M. W. Gerhardt, “Personality and
Leadership: A Qualitative and Quantitative Review,” Journal of Applied Psychology, August 2002, pp. 765–780.
© 2007 Prentice Hall, Inc. All rights reserved. 17–569
 Exhibit 17–2 Behavioral Theories of Leadership

© 2007 Prentice Hall, Inc. All rights reserved. 17–570

 Exhibit 17–2 (cont’d) Behavioral Theories of Leadership

© 2007 Prentice Hall, Inc. All rights reserved. 17–571

 Early Leadership Theories (cont’d)
• Behavioral Theories
 University of Iowa Studies (Kurt Lewin)
 Identified three leadership styles:
– Autocratic style: centralized authority, low participation
– Democratic style: involvement, high participation,
feedback
– Laissez faire style: hands-off management
 Research findings: mixed results
– No specific style was consistently better for producing
better performance
– Employees were more satisfied under a democratic leader
than an autocratic leader.

© 2007 Prentice Hall, Inc. All rights reserved. 17–572

 Early Leadership Theories (cont’d)
• Behavioral Theories (cont’d)
 Ohio State Studies
 Identified two dimensions of leader behavior
– Initiating structure: the role of the leader in defining his
or her role and the roles of group members
– Consideration: the leader’s mutual trust and respect for
group members’ ideas and feelings.
 Research findings: mixed results
– High-high leaders generally, but not always, achieved high
group task performance and satisfaction.
– Evidence indicated that situational factors appeared to
strongly influence leadership effectiveness.

© 2007 Prentice Hall, Inc. All rights reserved. 17–573

 Early Leadership Theories (cont’d)
• Behavioral Theories (cont’d)
 University of Michigan Studies
 Identified two dimensions of leader behavior
– Employee oriented: emphasizing personal relationships
– Production oriented: emphasizing task accomplishment
 Research findings:
– Leaders who are employee oriented are strongly
associated with high group productivity and high job
satisfaction.

© 2007 Prentice Hall, Inc. All rights reserved. 17–574

 The Managerial Grid
• Managerial Grid
 Appraises leadership styles using two dimensions:
 Concern for people
 Concern for production
 Places managerial styles in five categories:
 Impoverished management
 Task management
 Middle-of-the-road management
 Country club management
 Team management

© 2007 Prentice Hall, Inc. All rights reserved. 17–575

 Exhibit 17–3
The
Managerial
Grid

Source: Reprinted by permission of Harvard Business Review. An exhibit from “Breakthrough in Organization Development” by Robert R. Blake, Jane S. Mouton,
Louis B. Barnes, and Larry E. Greiner, November–December 1964, p. 136. Copyright © 1964 by the President and Fellows of Harvard College. All rights reserved.
© 2007 Prentice Hall, Inc. All rights reserved. 17–576
 Contingency Theories of Leadership
• The Fiedler Model (cont’d)
 Proposes that effective group performance depends
upon the proper match between the leader’s style of
interacting with followers and the degree to which the
situation allows the leader to control and influence.
 Assumptions:
 A certain leadership style should be most effective in different
types of situations.
 Leaders do not readily change leadership styles.
– Matching the leader to the situation or changing the
situation to make it favorable to the leader is required.

© 2007 Prentice Hall, Inc. All rights reserved. 17–577

 Contingency Theories… (cont’d)
• The Fiedler Model (cont’d)
 Least-preferred co-worker (LPC) questionnaire
 Determines leadership style by measuring responses to 18
pairs of contrasting adjectives.
– High score: a relationship-oriented leadership
style
– Low score: a task-oriented leadership style
 Situational factors in matching leader to the situation:
 Leader-member relations
 Task structure
 Position power

© 2007 Prentice Hall, Inc. All rights reserved. 17–578

 Exhibit 17–4 Findings of the Fiedler Model

© 2007 Prentice Hall, Inc. All rights reserved. 17–579

 Contingency Theories… (cont’d)
• Hersey and Blanchard’s Situational Leadership
Theory (SLT)
 Argues that successful leadership is achieved by
selecting the right leadership style which is contingent
on the level of the followers’ readiness.
 Acceptance: leadership effectiveness depends on whether
followers accept or reject a leader.
 Readiness: the extent to which followers have the ability and
willingness to accomplish a specific task.
 Leaders must relinquish control over and contact with
followers as they become more competent.

© 2007 Prentice Hall, Inc. All rights reserved. 17–580

 Contingency Theories… (cont’d)
• Hersey and Blanchard’s Situational Leadership
Theory (SLT)
 Creates four specific leadership styles incorporating
Fiedler’s two leadership dimensions:
 Telling: high task-low relationship leadership
 Selling: high task-high relationship leadership
 Participating: low task-high relationship leadership
 Delegating: low task-low relationship leadership

© 2007 Prentice Hall, Inc. All rights reserved. 17–581

 Contingency Theories… (cont’d)
• Hersey and Blanchard’s Situational Leadership
Theory (SLT)
 Posits four stages follower readiness:
 R1: followers are unable and unwilling
 R2: followers are unable but willing
 R3: followers are able but unwilling
 R4: followers are able and willing

© 2007 Prentice Hall, Inc. All rights reserved. 17–582

 Contingency Theories… (cont’d)
• Leader Participation Model (Vroom and Yetton)
 Posits that leader behavior must be adjusted to reflect
the task structure—whether it is routine, nonroutine,
or in between—based on a sequential set of rules
(contingencies) for determining the form and amount
of follower participation in decision making in a given
situation.

© 2007 Prentice Hall, Inc. All rights reserved. 17–583

 Contingency Theories… (cont’d)
• Leader Participation Model Contingencies:
 Decision significance
 Importance of commitment
 Leader expertise
 Likelihood of commitment
 Group support
 Group expertise
 Team competence

© 2007 Prentice Hall, Inc. All rights reserved. 17–584

 Exhibit 17–5 Leadership Styles in the Vroom Leader Participation Model

• Decide: Leader makes the decision alone and either announces or

sells it to group.
• Consult Individually: Leader presents the problem to group
members individually, gets their suggestions, and then makes the
decision.
• Consult Group: Leader presents the problem to group members in
a meeting, gets their suggestions, and then makes the decision.
• Facilitate: Leader presents the problem to the group in a meeting
and, acting as facilitator, defines the problem and the boundaries
within which a decision must be made.
• Delegate: Leader permits the group to make the decision within
prescribed limits.

Source: Based on V. Vroom, “Leadership and the Decision-Making

Process,” Organizational Dynamics, vol. 28, no. 4 (2000), p. 84.
© 2007 Prentice Hall, Inc. All rights reserved. 17–585
 Exhibit 17–6
Time-Driven
Model

Source: Adapted from V. Vroom, “Leadership and

the Decision-Making Process,” Organizational
Dynamics, vol. 28, no. 4 (2000), p. 87.
© 2007 Prentice Hall, Inc. All rights reserved. 17–586
 Contingency Theories… (cont’d)
• Path-Goal Model
 States that the leader’s job is to assist his or her
followers in attaining their goals and to provide
direction or support to ensure their goals are
compatible with organizational goals.
 Leaders assume different leadership styles at
different times depending on the situation:
 Directive leader
 Supportive leader
 Participative leader
 Achievement oriented leader

© 2007 Prentice Hall, Inc. All rights reserved. 17–587

 Exhibit 17–7 Path-Goal Theory

© 2007 Prentice Hall, Inc. All rights reserved. 17–588

 Contemporary Views on Leadership
• Transactional Leadership
 Leaders who guide or motivate their followers in the
direction of established goals by clarifying role and
task requirements.
• Transformational Leadership
 Leaders who inspire followers to transcend their own
self-interests for the good of the organization by
clarifying role and task requirements.
 Leaders who also are capable of having a profound
and extraordinary effect on their followers.

© 2007 Prentice Hall, Inc. All rights reserved. 17–589

 Contemporary Views…(cont’d)
• Charismatic Leadership
 An enthusiastic, self-confident leader whose
personality and actions influence people to behave in
certain ways.
 Characteristics of charismatic leaders:
 Have a vision.
 Are able to articulate the vision.
 Are willing to take risks to achieve the vision.
 Are sensitive to the environment and follower needs.
 Exhibit behaviors that are out of the ordinary.

© 2007 Prentice Hall, Inc. All rights reserved. 17–590

 Contemporary Views…(cont’d)
• Visionary Leadership
 A leader who creates and articulates a realistic,
credible, and attractive vision of the future that
improves upon the present situation.
• Visionary leaders have the ability to:
 Explain the vision to others.
 Express the vision not just verbally but through
behavior.
 Extend or apply the vision to different leadership
contexts.

© 2007 Prentice Hall, Inc. All rights reserved. 17–591

 Contemporary Views…(cont’d)
• Team Leadership Characteristics
 Having patience to share information
 Being able to trust others and to give up authority
 Understanding when to intervene
• Team Leader’s Job
 Managing the team’s external boundary
 Facilitating the team process
 Coaching, facilitating, handling disciplinary problems,
reviewing team and individual performance, training, and
communication

© 2007 Prentice Hall, Inc. All rights reserved. 17–592

 Exhibit 17–8 Specific Team Leadership Roles

© 2007 Prentice Hall, Inc. All rights reserved. 17–593

 Leadership Issues in the 21st Century
• Managing Power
 Legitimate power  Expert power
 The power a leader  The influence a leader
has as a result of his can exert as a result of
or her position. his or her expertise,
 Coercive power skills, or knowledge.
 The power a leader  Referent power
has to punish or  The power of a leader
control. that arise because of a
 Reward power person’s desirable
 The power to give
resources or admired
personal traits.
positive benefits or
rewards.

© 2007 Prentice Hall, Inc. All rights reserved. 17–594

 Developing Credibility and Trust
• Credibility (of a Leader)
 The assessment of a leader’s honesty, competence,
and ability to inspire by his or her followers
• Trust
 Is the belief of followers and others in the integrity,
character, and ability of a leader.
 Dimensions of trust: integrity, competence, consistency,
loyalty, and openness.
 Is related to increases in job performance,
organizational citizenship behaviors, job satisfaction,
and organization commitment.

© 2007 Prentice Hall, Inc. All rights reserved. 17–595

 Exhibit 17–9 Suggestions for Building Trust

Practice openness.
Be fair.
Speak your feelings.
Tell the truth.
Show consistency.
Fulfill your promises.
Maintain confidences.
Demonstrate competence.

© 2007 Prentice Hall, Inc. All rights reserved. 17–596

 Providing Ethical Leadership
• Ethics are part of leadership when leaders
attempt to:
 Foster moral virtue through changes in attitudes and
behaviors.
 Use their charisma in socially constructive ways.
 Promote ethical behavior by exhibiting their personal
traits of honesty and integrity.
• Moral Leadership
 Involves addressing the means that a leader uses to
achieve goals as well as the moral content of those
goals.

© 2007 Prentice Hall, Inc. All rights reserved. 17–597

 Empowering Employees
• Empowerment
 Involves increasing the decision-making discretion of
workers such that teams can make key operating
decisions in develop budgets, scheduling workloads,
controlling inventories, and solving quality problems.
 Why empower employees?
 Quicker responses problems and faster decisions.
 Addresses the problem of increased spans of control in
relieving managers to work on other problems.

© 2007 Prentice Hall, Inc. All rights reserved. 17–598

 Cross-Cultural Leadership
• Universal Elements of
Effective Leadership
 Vision
 Foresight
 Providing encouragement
 Trustworthiness
 Dynamism
 Positiveness
 Proactiveness

© 2007 Prentice Hall, Inc. All rights reserved. 17–599

 Exhibit 17–10 Selected Cross-Cultural Leadership Findings

• Korean leaders are expected to be paternalistic toward employees.

• Arab leaders who show kindness or generosity without being
asked to do so are seen by other Arabs as weak.
• Japanese leaders are expected to be humble and speak frequently.
• Scandinavian and Dutch leaders who single out individuals with
public praise are likely to embarrass, not energize, those
individuals.
• Effective leaders in Malaysia are expected to show compassion
while using more of an autocratic than a participative style.
• Effective German leaders are characterized by high performance
orientation, low compassion, low self-protection, low team
orientation, high autonomy, and high participation.

Source: Based on J. C. Kennedy, “Leadership in Malaysia: Traditional Values, International Outlook,” Academy of Management Executive, August
2002, pp. 15–17; F.C. Brodbeck, M. Frese, and M. Javidan, “Leadership Made in Germany: Low on Compassion, High on Performance,” Academy
of Management Executive, February 2002, pp. 16–29; M. F. Peterson and J. G. Hunt, “International Perspectives on International Leadership,”
Leadership Quarterly, Fall 1997, pp. 203–31; R. J. House and R. N. Aditya, “The Social Scientific Study of Leadership: Quo Vadis?” Journal of
Management, vol. 23, no. 3, (1997), p. 463; and R. J. House, “Leadership in the Twenty-First Century,” in A. Howard (ed.), The Changing Nature
of Work (San Francisco: Jossey-Bass, 1995), p. 442.
© 2007 Prentice Hall, Inc. All rights reserved. 17–600
 Gender Differences and Leadership
• Research Findings
 Males and females use different styles:
 Women tend to adopt a more democratic or participative style
unless in a male-dominated job.
 Women tend to use transformational leadership.
 Men tend to use transactional leadership.

© 2007 Prentice Hall, Inc. All rights reserved. 17–601

 Exhibit 17–11 Where Female Managers Do Better: A Scorecard

Source: R. Sharpe, “As Leaders, Women Rule,” BusinessWeek, November 20. 2000, p. 75.
© 2007 Prentice Hall, Inc. All rights reserved. 17–602
 Basics of Leadership
• Give people a reason to come to work.
• Be loyal to the organization’s people
• Spend time with people who do the real work of
the organization.
• Be more open and more candid about what
business practices are acceptable and proper
and how the unacceptable ones should be fixed.

© 2007 Prentice Hall, Inc. All rights reserved. 17–603

 Leadership Can Be Irrelevant!
• Substitutes for Leadership
 Follower characteristics
 Experience, training, professional orientation, or the need for
independence
 Job characteristics
 Routine, unambiguous, and satisfying jobs
 Organization characteristics
 Explicit formalized goals, rigid rules and procedures, or
cohesive work groups

© 2007 Prentice Hall, Inc. All rights reserved. 17–604

 Terms to Know
• leader • least-preferred co-worker
• leadership (LPC) questionnaire
• behavioral theories • leader-member relations
• autocratic style • task structure
• democratic style • position power
• laissez-faire style • situational leadership theory
• (SLT)
initiating structure
• readiness
• consideration
• leader participation model
• high-high leader
• path-goal theory
• managerial grid
• transactional leaders
• Fiedler contingency
model
© 2007 Prentice Hall, Inc. All rights reserved. 17–605
 Terms to Know (cont’d)
• transformational leaders
• charismatic leader
• visionary leadership
• legitimate power
• coercive power
• reward power
• expert power
• referent power
• credibility
• trust
• empowerment

© 2007 Prentice Hall, Inc. All rights reserved. 17–606

 ninth edition

STEPHEN P. ROBBINS MARY COULTER

Chapter
Foundations
18 of Control

© 2007 Prentice Hall, Inc. PowerPoint Presentation by Charlie Cook

All rights reserved. The University of West Alabama
 LEARNING OUTLINE
Follow this Learning Outline as you read and study this chapter.

What Is Control and Why Is It Important?

• Define control.
• Contrast the three approaches to designing control
systems.
• Discuss the reasons why control is important.
• Explain the planning-controlling link.
The Control Process
• Describe the three steps in the control process.
• Explain why what is measured is more critical than how
it’s measured.
• Explain the three courses of action managers can take in
controlling.

© 2007 Prentice Hall, Inc. All rights reserved. 18–608

 L E A R N I N G O U T L I N E (cont’d)
Follow this Learning Outline as you read and study this chapter.

Controlling Organizational Performance

• Define organizational performance.
• Describe the most frequently used measures of
organizational performance.

Tools for Organizational Performance

• Contrast feedforward, concurrent, and feedback controls.
• Explain the types of financial and information controls
managers can use.
• Describe how balanced scorecards and benchmarking are
used in controlling.

© 2007 Prentice Hall, Inc. All rights reserved. 18–609

 L E A R N I N G O U T L I N E (cont’d)
Follow this Learning Outline as you read and study this chapter.

Contemporary Issues in Control

• Describe how managers may have to adjust controls for
cross-cultural differences.
• Discuss the types of workplace concerns managers face
and how they can address those concerns.
• Explain why control is important to customer interactions.
• Discuss what corporate governance is and how it’s
changing.

© 2007 Prentice Hall, Inc. All rights reserved. 18–610

 What Is Control?
• Controlling
 The process of monitoring activities to ensure that
they are being accomplished as planned and of
correcting any significant deviations.
• The Purpose of Control
 To ensure that activities are completed in ways that
lead to accomplishment of organizational goals.

© 2007 Prentice Hall, Inc. All rights reserved. 18–611

 Designing Control Systems
• Market Control
 Emphasizes the use of external market mechanisms
to establish the standards used in the control system.
 External measures: price competition and relative market
share
• Bureaucratic Control
 Emphasizes organizational authority and relies on
rules, regulations, procedures, and policies.
• Clan Control
 Regulates behavior by shared values, norms,
traditions, rituals, and beliefs of the firm’s culture.

© 2007 Prentice Hall, Inc. All rights reserved. 18–612

 Exhibit 18–1 Characteristics of Three Approaches to Control Systems

Type of Control Characteristics

Market Uses external market mechanisms, such as price competition
and relative market share, to establish standards used in
system. Typically used by organizations whose products or
services are clearly specified and distinct and that face
considerable marketplace competition.

Bureaucratic Emphasizes organizational authority. Relies on administrative

and hierarchical mechanisms, such as rules, regulations,
procedures, policies, standardization of activities, well-
defined job descriptions, and budgets to ensure that
employees exhibit appropriate behaviors and meet
performance standards.

Clan Regulates employee behavior by the shared values, norms,

traditions, rituals, beliefs, and other aspects of the
organization’s culture. Often used by organizations in which
teams are common and technology is changing rapidly.

© 2007 Prentice Hall, Inc. All rights reserved. 18–613

 Why Is Control Important?
• As the final link in management functions:
 Planning
 Controls let managers know whether their goals and plans
are on target and what future actions to take.
 Empowering employees
 Control systems provide managers with information and
feedback on employee performance.
 Protecting the workplace
 Controls enhance physical security and help minimize
workplace disruptions.

© 2007 Prentice Hall, Inc. All rights reserved. 18–614

 Exhibit 18–2 The Planning–Controlling Link

© 2007 Prentice Hall, Inc. All rights reserved. 18–615

 The Control Process
• The Process of Control
1. Measuring actual
performance.
2. Comparing actual
performance against a
standard.
3. Taking action to correct
deviations or inadequate
standards.

© 2007 Prentice Hall, Inc. All rights reserved. 18–616

 Exhibit 18–3 The Control Process

© 2007 Prentice Hall, Inc. All rights reserved. 18–617

 Measuring: How and What We Measure
• Sources of • Control Criteria
Information (How) (What)
 Personal observation  Employees
 Statistical reports  Satisfaction

 Oral reports  Turnover

 Written reports  Absenteeism

 Budgets
 Costs

 Output

 Sales

© 2007 Prentice Hall, Inc. All rights reserved. 18–618

 Exhibit 18–4 Common Sources of Information
for Measuring Performance

© 2007 Prentice Hall, Inc. All rights reserved. 18–619

 Comparing
• Determining the degree of variation between
actual performance and the standard.
 Significance of variation is determined by:
 The acceptable range of variation from the standard (forecast
or budget).
 The size (large or small) and direction (over or under) of the
variation from the standard (forecast or budget).

© 2007 Prentice Hall, Inc. All rights reserved. 18–620

 Exhibit 18–5 Defining the Acceptable Range of Variation

© 2007 Prentice Hall, Inc. All rights reserved. 18–621

 Exhibit 18–6 Sales Performance Figures for July,
Eastern States Distributors

© 2007 Prentice Hall, Inc. All rights reserved. 18–622

 Taking Managerial Action
• Courses of Action
 “Doing nothing”
 Only if deviation is judged to be insignificant.
 Correcting actual (current) performance
 Immediate corrective action to correct the problem at once.
 Basic corrective action to locate and to correct the source of
the deviation.
 Corrective Actions
– Change strategy, structure, compensation scheme, or
training programs; redesign jobs; or fire employees

© 2007 Prentice Hall, Inc. All rights reserved. 18–623

 Taking Managerial Action (cont’d)
• Courses of Action (cont’d)
 Revising the standard
 Examining the standard to ascertain whether or not the
standard is realistic, fair, and achievable.
– Upholding the validity of the standard.
– Resetting goals that were initially set too low or too high.

© 2007 Prentice Hall, Inc. All rights reserved. 18–624

 Exhibit 18–7 Managerial Decisions in the Control Process

© 2007 Prentice Hall, Inc. All rights reserved. 18–625

 Controlling for Organizational
Performance
• What Is Performance?
 The end result of an activity
• What Is Organizational
Performance?
 The accumulated end results of all of the
organization’s work processes and activities
 Designing strategies, work processes, and work activities.
 Coordinating the work of employees.

© 2007 Prentice Hall, Inc. All rights reserved. 18–626

 Organizational Performance Measures
• Organizational Productivity
 Productivity: the overall output of goods and/or
services divided by the inputs needed to generate
that output.
 Output: sales revenues
 Inputs: costs of resources (materials, labor expense, and
facilities)
 Ultimately, productivity is a measure of how efficiently
employees do their work.

© 2007 Prentice Hall, Inc. All rights reserved. 18–627

 Organizational Performance Measures
• Organizational Effectiveness
 Measuring how appropriate organizational goals are
and how well the organization is achieving its goals.
 Systems resource model
– The ability of the organization to exploit its environment in
acquiring scarce and valued resources.
 The process model

– The efficiency of an organization’s transformation process

in converting inputs to outputs.
 The multiple constituencies model

– The effectiveness of the organization in meeting each

constituencies’ needs.

© 2007 Prentice Hall, Inc. All rights reserved. 18–628

 Industry and Company Rankings
• Industry rankings on: • Corporate Culture
 Profits Audits
 Return on revenue • Compensation and
 Return on shareholders’ benefits surveys
equity
• Customer satisfaction
 Growth in profits
surveys
 Revenues per employee
 Revenues per dollar of
assets
 Revenues per dollar of
equity

© 2007 Prentice Hall, Inc. All rights reserved. 18–629

 Exhibit 18–8 Popular Industry and Company Rankings

© 2007 Prentice Hall, Inc. All rights reserved. 18–630

 Tools for Controlling Organizational
Performance
• Feedforward Control
 A control that prevents anticipated problems before
actual occurrences of the problem.
 Building in quality through design.
 Requiring suppliers conform to ISO 9002.

• Concurrent Control
 A control that takes place while the monitored activity
is in progress.
 Direct supervision: management by walking around.

© 2007 Prentice Hall, Inc. All rights reserved. 18–631

 Exhibit 18–9 Types of Control

© 2007 Prentice Hall, Inc. All rights reserved. 18–632

 Tools for Controlling Organizational
Performance (cont’d)
• Feedback Control
 A control that takes place after an activity is done.
 Corrective action is after-the-fact, when the problem has
already occurred.
 Advantages of feedback controls:
 Provide managers with information on the effectiveness of
their planning efforts.
 Enhance employee motivation by providing them with
information on how well they are doing.

© 2007 Prentice Hall, Inc. All rights reserved. 18–633

 Tools for Controlling Organizational
Performance: Financial Controls
• Traditional Controls • Other Measures
 Ratio analysis  Economic Value Added
(EVA)
 Liquidity
 Market Value Added
 Leverage
(MVA)
 Activity
 Profitability
 Budget Analysis
 Quantitative standards
 Deviations

© 2007 Prentice Hall, Inc. All rights reserved. 18–634

 Exhibit 18–10 Popular Financial Ratios

© 2007 Prentice Hall, Inc. All rights reserved. 18–635

 Exhibit 18–10 Popular Financial Ratios (cont’d)

© 2007 Prentice Hall, Inc. All rights reserved. 18–636

 Tools for Controlling Organizational
Performance: Financial Controls
(cont’d)
• Other Measures
 Economic Value Added (EVA)
 How much value is created by what a company does with its
assets, less any capital investments in those assets: the rate
of return earned over and above the cost of capital.
– The choice is to use less capital or invest in high-return
projects.

© 2007 Prentice Hall, Inc. All rights reserved. 18–637

 Tools for Controlling Organizational
Performance: Financial Controls
(cont’d)
• Other Measures (cont’d)
 Market Value Added (MVA)
 The value that the stock market places on a firm’s past and
expected capital investment projects
 If the firm’s market value (its stock and debt) exceeds the
value of its invest capital (its equity and retained earnings),
then managers have created wealth.

• The Practice of Managing Earnings

© 2007 Prentice Hall, Inc. All rights reserved. 18–638

 Controlling Organizational Performance
• Balanced Scorecard
 Is a measurement tool that uses goals set by
managers in four areas to measure a company’s
performance:
 Financial
 Customer
 Internal processes
 People/innovation/growth assets
 Is intended to emphasize that all of these areas are
important to an organization’s success and that there
should be a balance among them.

© 2007 Prentice Hall, Inc. All rights reserved. 18–639

 Information Controls
• Purposes of Information Controls
 As a tool to help managers control other
organizational activities.
 Managers need the right information at the right time and in
the right amount.

 As an organizational area that managers need to

control.
 Managers must have comprehensive and secure controls in
place to protect the organization’s important information.

© 2007 Prentice Hall, Inc. All rights reserved. 18–640

 Information Controls
• Management Information Systems (MIS)
 A system used to provide management with needed
information on a regular basis.
 Data: an unorganized collection of raw, unanalyzed facts
(e.g., unsorted list of customer names).
 Information: data that has been analyzed and organized
such that it has value and relevance to managers.

© 2007 Prentice Hall, Inc. All rights reserved. 18–641

 Benchmarking of Best Practices
• Benchmark
 The standard of excellence against which to measure
and compare.
• Benchmarking
 Is the search for the best practices among
competitors or noncompetitors that lead to their
superior performance.
 Is a control tool for identifying and measuring specific
performance gaps and areas for improvement.

© 2007 Prentice Hall, Inc. All rights reserved. 18–642

 Exhibit 18–11 Steps to Successfully Implement an Internal
Benchmarking Best Practices Program

1. Connect best practices to strategies and goals.

2. Identify best practices throughout the organization.
3. Develop best practices reward and recognition
systems.
4. Communicate best practices throughout the
organization.
5. Create a best practices knowledge-sharing system.
6. Nurture best practices on an ongoing basis.

© 2007 Prentice Hall, Inc. All rights reserved. 18–643

 Contemporary Issues in Control
• Cross-Cultural Issues
 The use of technology to increase direct corporate
control of local operations
 Legal constraints on corrective actions in foreign
countries
 Difficulty with the comparability of data collected from
operations in different countries

© 2007 Prentice Hall, Inc. All rights reserved. 18–644

 Contemporary Issues in Control (cont’d)
• Workplace Concerns
 Workplace privacy versus workplace monitoring:
 E-mail, telephone, computer, and Internet usage
 Productivity, harassment, security, confidentiality, intellectual
property protection
 Employee theft
 The unauthorized taking of company property by employees
for their personal use.
 Workplace violence
 Anger, rage, and violence in the workplace is affecting
employee productivity.

© 2007 Prentice Hall, Inc. All rights reserved. 18–645

 Exhibit 18–12
Types of Workplace
Monitoring by
Employers

Source: American Management

Association/ePolicy Institute Research, “2005
Electronic Monitoring & Surveillance Survey,”
American Management Association.
© 2007 Prentice Hall, Inc. All rights reserved. 18–646
 Exhibit 18–13 Control Measures for Employee Theft or Fraud

Sources: Based on A.H. Bell and D.M. Smith. “Protecting the

Company Against Theft and Fraud,” Workforce Online
(www.workforce.com) December 3, 2000; J.D. Hansen. “To Catch
a Thief,” Journal of Accountancy, March 2000, pp. 43–46; and J.
Greenberg, “The Cognitive Geometry of Employee Theft,” in
Dysfunctional Behavior in Organizations: Nonviolent and Deviant
Behavior, eds. S.B. Bacharach, A. O’Leary-Kelly, J.M. Collins, and
R.W. Griffin (Stamford, CT: JAI Press, 1998), pp. 147–93.

© 2007 Prentice Hall, Inc. All rights reserved. 18–647

 Exhibit 18–14 Workplace Violence

Witnessed yelling or other verbal abuse 42%

Yelled at co-workers themselves 29%
Cried over work-related issues 23%
Seen someone purposely damage
machines or furniture 14%
Seen physical violence in the workplace 10%
Struck a co-worker 2%

Source: Integra Realty Resources, October-November Survey of Adults

18 and Over, in “Desk Rage.” BusinessWeek, November 20, 2000, p. 12.
© 2007 Prentice Hall, Inc. All rights reserved. 18–648
 Exhibit 18–15 Control Measures for Deterring or Reducing
Workplace Violence

Sources: Based on M. Gorkin, “Five Strategies and Structures for Reducing

Workplace Violence,” Workforce Online (www.workforce.com). December
3, 2000; “Investigating Workplace Violence: Where Do You Start?”
Workforce Online (www.forceforce.com), December 3, 2000; “Ten Tips
on Recognizing and Minimizing Violence,” Workforce Online
(www.workforce.com), December 3, 2000; and “Points to Cover in a
Workplace Violence Policy,” Workforce Online (www.workforce.com),
December 3, 2000.

© 2007 Prentice Hall, Inc. All rights reserved. 18–649

 Contemporary Issues in Control (cont’d)
• Customer Interactions
 Service profit chain
 Is the service sequence from employees to customers to
profit.
 Service capability affects service value which impacts
on customer satisfaction that, in turn, leads to
customer loyalty in the form of repeat business
(profit).

© 2007 Prentice Hall, Inc. All rights reserved. 18–650

 Exhibit 18–16 The Service Profit Chain

Source: Adapted and reprinted by permission of Harvard Business Review. An exhibit from “Putting the Service Profit Chain to Work,” by J. L. Heskett,
T. O. Jones, G. W. Loveman, W. E. Sasser, Jr., and L. A. Schlesinger. March–April 1994: 166. Copyright (c) by the President and Fellows of Harvard
College. All rights reserved. See also J. L. Heskett, W. E. Sasser, and L. A. Schlesinger, The Service Profit Chain (New York: Free Press, 1997).
© 2007 Prentice Hall, Inc. All rights reserved. 18–651
 Contemporary Issues in Control (cont’d)
• Corporate Governance
 The system used to govern a corporation so that the
interests of the corporate owners are protected.
 Changes in the role of boards of directors
 Increased scrutiny of financial reporting (Sarbanes-Oxley Act
of 2002)
– More disclosure and transparency of corporate financial
information
– Certification of financial results by senior management

© 2007 Prentice Hall, Inc. All rights reserved. 18–652

 Terms to Know
• controlling • productivity
• market control • organizational
• bureaucratic control effectiveness
• clan control • feedforward control
• control process • concurrent control
• range of variation • management by walking
• around
immediate corrective
action • feedback control
• basic corrective action • economic value added
• performance (EVA)
• market value added
• organizational
(MVA)
performance
© 2007 Prentice Hall, Inc. All rights reserved. 18–653
 Terms to Know (cont’d)
• management information
system (MIS)
• data
• information
• balanced scorecard
• benchmarking
• employee theft
• service profit chain
• corporate governance

© 2007 Prentice Hall, Inc. All rights reserved. 18–654