SAP Business One
Solution Model
Customer Payments Supplier
Collections
New
Opportunities
Finance & Inventory &
Customer Activities
Demand Banking Production
Sales
Won Finished Goods/
Oppourtunities
Opportunities Raw Material
Demand
Purchases
A/P
Sales
Sales
A/R
Raw Material
Purchasing
Demand
MRP (Material
Customer
Requirements
Demand
Customer Planning)
Delivery Finished Goods
Production
Demand
Stock On Hand
Raw Material Supply/
Inventory
Finished Goods Completion
Supplier
Delivery
SAP Business One
Sales Order Process
Customer
Inquiry /
Order
Purchase
Order
1. Available-to-promise
2. Block beyond credit limit
3. Show Pick-ID
4. Attachment thru Activities
Customer
Service
Create
Process Sales Order
Customer End
Sales Order
Inquiry / Order
2
New New Approval
BP Customer Item Master Price List Procedure
Data Data 1
Department
Accounting
1. Addresses 1. Item Type 1. Price Lists
2. Contact Person 2. Item Group 2. Period and 1. Approval Stages
3. Sales Employee 3. Price List Volume Discount 2. Approval
Tagging 4. Serial / Batch 3. Special Prices Templates
4. BP Territory 5. Manufacturer 4. Discount Group
Note:
5. Credit Limit 6. BP Catalog
1. Sales Order monthly cut-off
6. Payment Terms 7. Alternative Item
2. Drill-down to target and base documents
7. BP Group 8. Planning Data
3. Use Activity to attached file
8. Price List 9. Purchasing Data
4. Set Approval if beyond credit limit
9. Tax Group 10. Sales Data
5. Available-to-promise
11. Inventory Data
6. Pick-ID
SAP Business One
Sales Process
Customer
Service
Sales Order
Note:
1. DR signatory
1.1 Warehouse man
1. Ship-to 1.2 Guard
Pick and Pack 2. Shipping Type 1.3 Tracking
Central Warehouse and
Manager Released to Pick 3. Quantity 2. DR Lead time
1 4. Freight 3. Commission is base in DR
5. Batch / Lot # 4. 1 DR, 1 Invoice policy
Pick List
5. Restrict CWL from printing invoice
Logistics
6. Aging by Counter Date
Manage Open Create Create
Sales Order Delivery Return
for Delivery
DR
Create G/L Entry
A/R Credit
A/R Invoice
G/L Entry Memo Dr – FG
3 Cr – FG COGS
Cr – FG Credit
Invoice
Department
Accounting
Dr – FG COGS Memo
1. Price Incoming Payment
2. Discount
3. Payments terms
4. Tax Group G/L Entry
G/L Entry G/L Entry
5. EWT
6. BP Project Dr – BP A/R
Cr – Sales Rev. Cr – BP A/R Cr – BP A/R
7. Profit/Cost 1. Cash
Dr – Cash in Bank Dr – Sales Rev.
Centers 2. Credit Card
8. Credit Limit 3. Bank Transfer
9. Counter Date 3. Check
SAP Business One
Inventory Transfer Process
Inventory Transfer
Bataan /
Taguig
Inventory Transfer INT WH – QA WH
Shipping Advice
FG WH – INT WH
Shipping
Advice
Receive
QA
Physical Goods
Receive
Consign
Physical Goods
DR
Return
Central Warehouse
Physical Goods
And Logistics
Shipping
Advice
Inventory Transfer Inventory Transfer
Receive Inventory Transfer
CWL WH – INT INT CON – CON
Physical Goods INT WH – CWL WH
CON WH
Shipping DR
Advice
Department
Accounting
G/L Entry G/L Entry G/L Entry G/L Entry
Cr – FG Inventory acctg Dr – CWL Invntry acctg Cr – CWL Invntry acctg Cr – INT Invntry acctg
Dr – INT Inventory acctg Cr – INT Invntry acctg Dr – INT Invntry acctg Dr – CON Invntry acctg
SAP Business One
Inventory Adjustment Process
Positive Adjustment Negative Adjustment
Department /
End-user
Received
Requested Goods
Inventory Inventory
Variance Variance
(Positive) (Negative)
Central Warehouse
1. Item
And Logistics
2. Quantity
3. G/L Account
4. Batch / Lot #
5. WH Code
1. Item
2. Quantity
Issuance
Goods Receipt 3. G/L Account Goods Issue
To End-user
4. Batch / Lot #
5. WH Code
Department
Accounting
G/L Entry G/L Entry
Approval Approval
Cr – Invntry Increase/Decrease acct Dr – Invntry Increase/Decrease acct
Dr – Inventory acctg Cr – Inventory acctg
SAP Business One
Inventory Revaluation
Inventory Cost
Adjustments
1. Price Change
Inventory 2. Inventory Debit/Credit
Department
Accounting
Revaluation 3. G/L Increase Acct
4. G/L Decrease Acct
FiFO Layers
Adjustment
G/L Entry
Cr/Dr – Invntry Increase/Decrease acct
Dr/Cr – Inventory acctg
SAP Business One
Purchase Order Process
Department
End-user
Purchase
Requesition
PR
Production
Create
MRP
Purchase Order
Purchases
For Approval
Recommendation
(Draft)
Purchase Order
Approval
Department
Purchasing
Evaluate Purchase Order
Create
Purchase End
Purchase Order
Requesition
PR PO
1. Item Type
1. Addresses
New New 2. Item Group
2. Contact Person
BP Supplier Item Master 3. Price List
3. Buyer
Department
Accounting
Data Data 4. Serial / Batch
4. BP Territory
5. Manufacturer
5. Credit Limit 6. BP Catalog
6. Payment Terms 7. Alternative Item
7. BP Group 8. Planning Data
8. Price List 9. Purchasing Data
9. Tax Group 10. Sales Data
11. Inventory Data
SAP Business One
Purchasing Process
Supplier
Purchase Order
Delivery
DR
Department
Purchasing
Purchase Order
PO
And Logistics / end-
Central Warehouse
1. Ship-to Create
2. Shipping Type Return
Create
3. Quantity
user
Goods Receipt PO
4. Freight
RTS
5. Batch / Lot # RR
Create
G/L Entry A/P Credit
Create Memo
Dr – Inventory Acct A/P Invoice
Cr – Clearing Acct Credit
Memo
Department
Accounting
Invoice G/L Entry
Create
Outgoing
Dr – A/P Acct
1. Price Payment G/L Entry
Cr – Cash In Bank
2. Discount
3. Payments terms Cr – Inventory Acct
4. Tax Group Dr – Clearing Acct
5. EWT
6. BP Project G/L Entry 1. Cash G/L Entry
7. Profit/Cost 2. Credit Card
Centers Cr – A/P Acct 3. Bank Transfer Cr – BP A/P
8. Credit Limit Dr – Clearing Acct 3. Check Dr – Inventory Acct.
SAP Business One
Production Process
Warehouse
In-charge
Receive
Inventory Transfer FG from
WH Main – WH WIP Production
Department
Create
R&D
Bill Of Materials
(BOM)
Receipt from
QA
Production
PPMC
Run
MRP
(S&OP)
1. Product Item 1. Order Qty
MRP Issue for Production
2. Raw Mats Create 2. Due Date
Recommendation
3. Req;rd Qty Production Order 3. Link to SO
Department
4. Labor 4. Status
Production
1. Raw Mat 1. Completed Qty
1. Sales Order 2. Qty 2. Rejected Qty
2. ForeCast Purchase Order Pick List 3. Batch / Lot # 3. Batch / Lot #
Released to
3. Minimum Qty Draft 4. Link to 4. Link to
Production
4. Lead Time For Approval Production Order Production Order
5. Inventory
SAP Business One
Finance and Accounting Process
A/P Entries
(A/P Invoice, General Ledger
A/P CM, etc.)
Cancellation / Financial Report
A/R Entries Reversal Entries Template Financial
(A/R Invoice, Statement
A/R CM, etc.)
Banking Entries
(Incoming and Aging Reports
Report
Outgoing Journal Entries
Generation
Payments,
Deposit)
Department
Accounting
Inventory Entries Transaction
(RR, DR, GI, GR, Post Vouchers Reports
Revaluation, etc.)
Journal Vouchers. Transaction
Production Entries Recurring (Adjustments, Journal Reports
Chart of Accounts
(WIP, FG, etc) Transactions Payroll,
Liquidation)
1. Title Account Cash Flow Report
2. Active Account
1. Posting Template 3. Account Type
2. Recurring Posting 4. Control Account
5. Cash Account
6. Related to Budget
7. Cost Accounting
8. Project
SAP Business One
Banking Process
Outgoing Payments Incoming Payments
A/P Invoice, A/R Invoice,
Journal Entry, Journal Entry,
A/P Credit Memo A/R Credit Memo
Payment Means
1. Cash
Payment Means 2. Check
1. Cash 4. Bank Transfer
2. Check 5. Credit Card
4. Bank Transfer
5. Credit Card
Create Create Manual
Released the Incoming Deposit Bank
Outgoing
Department
Accounting
Payments Payments Reconciliation
Payments
Voucher OR
Check for
Payments
Check Register
Check
Void Check for Credit Card
Payments Management
