MEASI ACADEMY OF ARCHITECTURE UNIT 2 2019

UNIT – 2

Architect’s Services, Scale of Fees & Competitions

Mode of engaging an architect – Comprehensive services, partial services and specialized services –
Scope of work of an architect – Schedule of services – Scale of fees (Council of Architecture norms) –
Mode of payment – Terms and conditions of engagement – Letter of Appointment.

Importance of Architectural competitions – Types of competitions (open, limited, ideas competition) –

Single and two stage competitions – Council of Architecture guidelines for conducting Architectural
competitions – National and International Competitions – Case studies.

Comprehensive Architectural Services

An architect shall be engaged to design a building along with its surroundings and interiors. However, in
all cases a client may not engage an architect for comprehensive design services. A clear understanding
must be arrived at between the client, and the architect beforehand. The COA has prescribed four
separate schedules of services and stages of fees etc. They are:

1) Architectural Services

2) Urban Design

3) Landscape Architecture

4) Interior Architecture

1. SCOPE OF WORK

The Architect is required to provide services in respect of the following:

Part I - ARCHITECTURE:

1. Taking Client's instructions and preparation of design brief.

2. Site evaluation, analysis and impact of existing and / or proposed development on its
immediate environs.

3. Design and site development.

4. Structural design.

5. Sanitary, plumbing, drainage, water supply and sewerage design.

6. Electrical, electronic, communication systems and design.

7. Heating, ventilation and air conditioning design (HVAC) and other mechanical systems.

8. Elevators, escalators, etc.

9. Fire detection, Fire protection and Security systems etc.

10. Periodic inspection and evaluation of Construction works.

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Part II _ ALLIED FIELDS/SPECIAL SERVICES:

1. Landscape Architecture

Landscape Architecture deals with the analysis, planning, design, management, preservation and
rehabilitation of land and also determines the environmental impact. It is a science capable of
objective analysis and synthesis leading to an ecologically-sensitive design, which is self-sustainable.

It integrates from the very conception, the elements of architecture, urban design and civil
engineering for meaningful and practical solutions. Landscape architecture covers a wide spectrum
of professional expertise, ranging from landscape planning at the regional and city scale on the one
end, to the small and medium scale of public and private landscape at the other. It involves dealing
with such sites as office plazas/ public squares, highways, city parks/ national parks, housing
developments, institutional campuses, zoological and botanical parks.

SCOPE OF WORK:

The Architect is required to provide services in respect of the following:

1.1 Site appraisal and suitability.

1.2 Site planning.

1.3 Landform and grading.

1.4 Surface drainage design and water management.

1.5 Irrigation design.

1.6 Open space design - hard and soft areas.

1.7 Planting design.

1.8 Landscape structures and features.

1.9 Garden Furniture design.

1.10 Illumination design.

1.11 Graphic design and signage.

1.12 Co-ordination of external services.

1.13 Periodic inspection and evaluation of works at site.

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2. Interior Architecture

Interior Architecture or Design, the primary objective is to generate a purposeful ambience such as
would stimulate the user's creative potential through multifarious activities. It must facilitate the
individual's sense of orientation, identification and eventual appropriation of architectural spaces,
that meld the interiors and exteriors into symbiotic relationships through varied experiences of
scale, volume, light and shade.

Interiors are not only to protect the users from the extremes of weather but also to nurture them
emotionally. Since the interior spaces are truly the life-force of any building, they must be designed
(and not decorated) as detailed artistic articulation of the basic architectural

concept with deep insight and sensitivity to fulfill the fundamental functional and aesthetic needs
that are efficient and pleasant to live and work in. The development of design is a very conscious act
and it infuses life into interiors subconsciously.

SCOPE OF WORK :

The Architect is required to provide services in respect of the following :

1.1 Site evaluation and assessment.

1.2 Interior design _ space planning/ development & volumetric study.

1.3 Architectural additions and alterations.

1.4 Design of fixed items of work, loose furniture & interior related civil works.

1.5 Illumination design.

1.6 Sound and acoustic design.

1.7 Graphic design and signage.

1.8 Indoor plants cape.

1.9 Selection of materials, equipment and other interior related elements.

1.10 Integration of all Engineering services.

1.11 Periodic inspection and evaluation of works at site.

3. Urban design

Urban Design is architecture of the cities, highly complex and gargantuan in scale. The primary
aim of urban design is to imbibe and maintain a sense of identity and harmony among buildings,
open spaces and other structures by means of a pleasant and memorable visual imagery
throughout the length and breadth of an urban setting. Accessibility at city-level and the
movement at all levels must be designed to operate smoothly. Volumetric relationships,
harmonious spatial sequences, transition from buildings to open spaces, streetscape and the
services infrastructure must together invest a townscape with an exclusive imageability

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Part I - URBAN DESIGN/ URBAN RENEWAL

1.1 Taking Client's instructions and preparation of design brief.

1.2 Site evaluation, analysis of architectural character, social issues and heritage.

1.3 Feasibility study.

1.4 Preliminary proposal for development/ re-development and their impact on immediate
environs.

1.5 Volumetric study and Urban form recommendations including pedestrian / vehicular
movement and parking.

1.6 Architectural controls/ guidelines.

1.7 Conceptual design of :

i. Site development, services and their interconnectivity.

ii. Landscape Architecture.

iii. Architectural Conservation.

iv. Graphic Design and Signage.

4. Town planning

5. Valuation

6. Arbitration

7. Architectural Conservation

8. Retrofitting of Buildings

9. Graphic Design and Signage

10. Structural Design

The primary objective of Structural Design is to evolve a strong, durable and an efficient
skeleton so that the space which architecture encloses, and the form in which it expresses itself
as interior content and an exterior container, becomes an organic extension of one another.

Structure is so fundamental to architecture that it actually determines its two-pronged

functions; the utilitarian appropriateness and the expressive power of aesthetics. Structural
design as a creative discipline assumes an indispensable position as a natural extension of
Architectural Design. Endowed with an extraordinary power of conceptualization and creativity,
an architect can conjure up unprecedented structural systems leading to the genesis of design-
ideas introducing new concepts of Space and Form. In other words, the architect's contribution
to structural design can effectively bring about qualitative change in the built-environment to
stimulate the advancement of society towards a higher order of civilization.

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Additional services

1. Surveying and levelling

2. To arrange for soil investigation’

3. Preparation of master plan

4. Amending the drawings and specifications

5. Interacting with the public and government authorities

6. Time spent on litigation and arbitration

7. In addition to the role as the Architect of a project, the architect could be invited to assist
project team and could also provide complementary management services such as:

1. Project manager, who facilitates the appointment of the design team and manages the
project to meet programme, cost and quality requirements

2. Lead consultant, who leads and co-ordinates the preparation of programmes and
reports regularly on progress

3. Lead designer, who co-ordinates the design by consultants, specialists and suppliers,
and communicates with you on significant design issues

4. Contract administrator or employer’s agent, who invites and appraises tenders,

administers the building contract and reports on progress and certifies payments due.

PARTIAL SERVICES

Where for any reasons, the architect programs, part of services is abandoned, or postponed or omitted
or substituted or any part of the project where the termination of architect t services is effective is
called as partial service. Scale of fess in such case will be made as per the guidelines given by COA

SCHEDULE OF SERVICES:

The Architect shall, after taking instructions from the Client, render the following services:

CONCEPT DESIGN [STAGE 1]:

1. Ascertain Client's requirements, examine site constraints & potential; and prepare a
design brief for Client's approval.

2. Prepare report on site evaluation, state of existing buildings, if any; and analysis and
impact of existing and/ or proposed development on its immediate environs.

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3. Prepare drawings and documents to enable the Client to get done the detailed survey
and soil investigation at the site of the project.

4. Furnish report on measures required to be taken to mitigate the adverse impact, if any,
of the existing and / or proposed development on its immediate environs.

5. Prepare conceptual designs with reference to requirements given and prepare rough
estimate of cost on area basis.

PRELIMINARY DESIGN AND DRAWINGS [STAGE 2]:

1. Modify the conceptual designs incorporating required changes and prepare the
preliminary drawings, sketches, study model, etc., for the Client's approval along with
preliminary estimate of cost on area basis.

DRAWINGS FOR CLIENT'S/ STATUTORY APPROVALS [STAGE 3]:

1. Prepare drawings necessary for Client's/ statutory approvals and ensure compliance
with codes, standards and legislation, as applicable and assist the Client in obtaining the
statutory approvals thereof, if required.

WORKING DRAWINGS AND TENDER DOCUMENTS [STAGE 4]:

1. Prepare working drawings, specifications and schedule of quantities sufficient to

prepare estimate of cost and tender documents including code of practice covering
aspects like mode of measurement, method of payments, quality control procedures on
materials & works and other conditions of contract.

APPOINTMENT OF CONTRACTORS [STAGE 5]:

1. Invite, receive and analyze tenders; advise Client on appointment of contractors.

CONSTRUCTION [STAGE 6]:

1. Prepare and issue working drawings and details for proper execution of works during
construction.

2. Approve samples of various elements and components.

3. Check and approve shop drawings submitted by the contractor/ vendors.

4. Visit the site of work, at intervals mutually agreed upon, to inspect and evaluate the
Construction Works and where necessary clarify any decision, offer interpretation of
the drawings/specifications, attend conferences and meetings to ensure that the
project proceeds generally in accordance with the conditions of contract and keep the
Client informed and render advice on actions, if required.

5. In order to ensure that the work at site proceeds in accordance with the contract
documents/ drawings and to exercise time and quality controls, the day-to-day
supervision will be carried out by a Construction Manager (Clerk of Works/ Site
Supervisor or Construction Management Agency in case of a large and complex

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project), who shall work under the guidance and direction of the Architect and shall be
appointed and paid by the Client.

6. Issue Certificate of Virtual Completion of works.

COMPLETION [STAGE 7]:

7. Prepare and submit completion reports and drawings for the project as required and
assist the Client in obtaining "Completion/ Occupancy Certificate" from statutory
authorities, wherever required.

8. Issue two sets of as built drawings including services and structures.

3.PROFESSIONAL FEE:

9. In consideration of the professional services rendered by the Architect, he shall be paid

professional fee and other charges in accordance with the Scale of Charges.

10. Any tax levied by law, such as Service tax, etc. contingent to professional services
rendered by the Architect, shall be payable by the Client, over and above the gross fees
charged by the Architect in relation to the services provided.

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4.SCHEDULE OF PAYMENT:

11. The Architect shall be paid professional fee in the following stages consistent with the
work done plus other charges and reimbursable expenses as agreed upon:

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SCALE OF CHARGES

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Explanatory Notes:

For works costing up to Rs. 1400 M the professional fees may be negotiable between the
Architect and the Client.

When an Architect is engaged to undertake Comprehensive Architectural Services in respect of

buildings/ Site Development and/ or Landscape Architectural Services as a follow up of an Urban
Design/ Urban Renewal Scheme, his professional fee for Comprehensive Architectural Services/
Landscape Architectural Services shall be reduced by 20%. The current value of M is 1000.

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5.EFFECTING PAYMENT TO THE ARCHITECT :

1. The fee payable to the Architect shall be computed on the actual cost of works on
completion. The payment due to the Architect at different stages be computed on the
following basis:

1. Retainer : On rough estimate of cost.

2. At Stage 1 : On rough estimate of cost.

3. At Stages 2 to 4 : On preliminary estimate of cost.

4. At Stages 5 to 6b : Accepted tender cost.

5. At Stage 7 : Actual total cost.

2. Progressive, on account, payments shall be made by the Client to the Architect against
any of the above stages based on the quantum of work done during that stage, as may
be mutually agreed to between the Client and the Architect.

3. No deductions shall be made from the fee of the Architect on account of penalty,
liquidated damages, part rates or other sums withheld from payment or recovered from
contractors/ suppliers.

4. When the work is executed wholly or in part with old materials or labour or carriage is
provided by the Client, the percentage fees shall be calculated as if the work had been
executed wholly by the contractor supplying all labour and new materials.

5. The actual cost of the completed works shall include cost of execution of assigned
works, referred to in Scope of Work and also the cost of equipment & machinery such as
Transformers, DG Sets, Sub- stations, Lifts, Air Conditioning Machines, Pumps & Motors,
Water and Sewage Treatment Plant, etc., but excluding the cost of land.

6. DOCUMENTATION AND COMMUNICATION CHARGES :

Apart from the professional fee, the Client shall pay to the Architect Documentation and
Communication charges, @ 10% of the professional fee payable to the Architect at all stages.

7. REIMBURSABLE EXPENSES :

In addition to the amounts reimbursable against site visits by the Architect/ Consultant, the Client will
reimburse the Architect the following expenses incurred by him for discharge of his obligations:

1. Actual cost of travel (to & fro), boarding & lodging and local transport for any visit made
by his staff to the site or such other place as may be necessary in connection with the
execution of work and in connection with the performance of duties referred to in this
agreement.

7.02. Cost of presentation models, computer simulation, presentation drawings, etc., prepared at the
instance of the Client for purposes other than the Design and execution of the project.

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8. CLIENT'S ROLE AND RESPONSIBILITIES :

The Client shall discharge all his obligations connected with the project and engagement of the Architect
as follows:

1. To provide detailed requirements of the project.

2. To provide property lease/ ownership documents.

3. To provide a site plan, to a suitable scale, showing boundaries, contours at suitable

intervals, existing physical features including any existing roads, paths, trees, existing
structures, existing service and utility lines and such lines to which the proposed service
can be connected. In case such information is not readily available, the Client shall
arrange for the survey/ collection of necessary information and pay for the same.

4. To furnish reports on soil conditions and test as required by the Architect or pay for the
preparation of the same.

5. To furnish specific conditions/ Statutory stipulations/ Codes of Practice/Schedule of

rates, etc., desired to be followed.

6. To pay all the fees, levies, security deposits and expenses in respect of statutory
sanction.

7. To give effect to the professional advice of the Architect and cause no changes in the
drawings and documents without the consent of the Architect.

8. To honour Architect's bills within one month of its submission.

9. To appoint a Construction Manager (Clerk of Works/ Site Supervisor or Construction

Management Agency in case of a large and complex project) as per the Architect's
advice.

9. EXECUTION OF THE ASSIGNMENT :

1. The Architect shall keep the Client informed about the progress of work in his office.

2. The Architect shall appoint specialised consultants in consultation with the Client, if
necessary.

3. The Architect shall be responsible for the direction and integration of the consultants
work. The consultants, however, shall be fully responsible for the calculations, the
detailed design and periodic inspection and evaluation of the work entrusted to them.
The Architect shall, if requested, make available the design calculations.

4. The Architect will advise the Client on the Time Schedule (Bar Chart/PERT/ CPM
Network) prepared by the contractors for the completion of work, if required.

5. The Architect shall supply to the Client, free of cost, upto six sets of drawings at
different stages.

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6. The Architect shall not make any deviations, alterations or omissions from the approved
drawings, involving financial implications without prior consent of the Client.

7. Any professional services to be rendered by the Architect at the instance of the Client
after the agreed project completion period shall be compensated for on mutually
agreed terms.

8. The Architect shall exercise all reasonable skill, care and diligence in the discharge of his
duties and shall exercise such general superintendence and inspection as may be
necessary to ensure that works are being executed in accordance with the Conditions of
Contract.

9. Any revision in the drawings, tenders and documents, once approved, required to be
made by the Client shall be compensated as additional services rendered by the
Architect and paid for @ 50% of the fee prescribed for the relevant stage(s).

10. No change shall be made in the approved drawings and specifications at site without the
consent of the Architect.

11. Any curtailment of the professional services, beyond Stage 2, shall make it obligatory for
the client to pay at least 20% of the fee for the remaining Stage(s) of the curtailed
work/ Services.

10. TIME SCHEDULE :

The Architect shall, in consultation with the Client, prepare a Time Schedule in respect
of various services to be rendered and discharge of Client's obligations.

11. INDEMNIFICATION :

In the event that a claim or suit is brought against the Architect or the Consultants by
any third party for damages arising from personal injury or property damage caused
wholly by the Client, or anyone employed by the Client, or anyone for whose acts the
Client may be held responsible, then the Client shall indemnify the Architect and fully
reimburse any loss, damage or expenses, including the attorney's fees, which the
Architect may incur in connection therewith.

12. OWNERSHIP OF COPYRIGHT:

Architectural design is an intellectual property of the Architect. The drawings,

specifications, documents and models as instruments of service are the property of the
Architect whether the project, for which they are made, is executed or not. The Client
shall retain copies of the Architect's models, drawings, specifications and other
documents for his information and use in connection with the project. These shall not
be used for any other project by the Client or the Architect or any other person, except
for the repetition as stipulated in the Scale of Charges.

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13. TERMINATION OF AGREEMENT :

1. Agreement between the Architect and the Client may be terminated by either one
giving the other a written notice of not less than 30 (thirty) days, should either fail
substantially to perform his part of responsibilities/duties, so long as the failure is not
caused by the one initiating the termination.

2. When termination of this Agreement is not related or attributable, directly or indirectly

to any act, omission, neglect or default on the part of the Architect, the Architect shall
be entitled to professional fees as stipulated under Clause 4 and sub-clauses 9.09 and
9.11 of Clause 9.

3. In the event of Architect's firm closing its business or the Client having terminated the
agreement, the Client shall have the right to employ another Architect to complete the
work, after making payment to the previous architect's firm.

14. INTERPRETATION :

In case of any ambiguity or difficulty in the interpretation of the Conditions of Engagement and Scale of
Charges, the interpretation of the Council of Architecture shall be final and binding on the Architect and
the Client.

15. ARBITRATION :

All disputes or differences which may arise between the Client and the Architect under "Conditions of
Engagement and Scale of Charges" with regard to the meaning or interpretation or matter or things
done or to be done in pursuance hereof, such disputes and differences shall be referred for arbitration
to the Council of Architecture. The arbitrator shall be appointed by the President, Council of
Architecture.

The arbitration shall be conducted as per the provisions of the Arbitration and Conciliation Act, 1996.
The decision and award of the arbitrator shall be final and binding on the Architect and the Client.

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Letter of Appointment

Ref:

Date:

From:

To:

Dear Sir,

We have great pleasure in appointing your firm as our architects for Comprehensive Architectural
services/ Urban Design/ Landscape Architecture/ Interior Architecture as detailed below :

Project Services Fees

This letter of appointment together with Conditions of Engagement and Scale of Charges of Council of
Architecture, as appended herewith, shall govern the agreement. This letter is being sent in duplicate.
One copy may please be signed in token of your acceptance and returned to us.

Thanking You,

Yours faithfully,

ACCEPTED

Signature of Architect

Name of Architect Council of Architecture's

Registration No.

Date Place Seal of the Firm

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ARCHITECTURAL COMPETITIONS*:

Architectural Competitions have a long history, and have produced many extremely successful buildings.
They attract great public interest, and have led to the discovery of new talent and new ideas, that could
only be found by throwing an architectural project wide open to competition.

• Architectural Competitions give the promoters a choice from the best viable project of high
standard with a variety of approaches.
• Competition brings out a wide range of ideas and concepts and gives the promoter the choice of
selecting that which fits into his specific requirements.
• One of the principal aims of the competition is to explore hidden talents among younger
Architects.
• To many competitors, it often is the first step to a successful career.
• Competition Guidelines as laid down by the Council of Architecture protect and safeguard the
interests both of the promoter and the competitor.
• While ensuring the promoter a design of high standard and adjudged as such by prominent
Architects acting as Assessors, it also ensures that each competitor competes on like conditions
and within the same limitations.

Appointment of the Assessors:

Assessor should be the immediate and first step the moment the promoter decides to go in for a
competition. The President of the Council of Architecture, if so requested by the promoter, may suggest
a panel of names experienced in this type of project proposed, for appointment as Assessors. Their
responsibilities commence with the approval of the brief of the competition project. The Assessor may
even help to prepare the brief.

• Briefly the Assessors (or the Senior Assessor) will:

1. Assist in the preparation and approval of the brief.

2. Study and understand the requirements of the Local Authorities

3. Visit and examine the project site, if necessary.

4. Advise on the appointment of the Technical Advisers, if necessary.

5. Finalise the competition conditions.

6. Prepare the final report/award.

Guidelines of Conducting Competition:

Guidelines have been drawn up in the interest of both the promoter and the competitor and to ensure
that the architectural competitions are properly conducted and that selection of the design will be on
merit alone and will satisfy the promoter's requirements. The Code of Professional Conduct of the
Council of Architecture does not allow Architects to give unpaid services in competition with each other

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and competitive designs shall only be submitted through competition organised within the framework
of these guidelines.

1) Participation in any and all competitions shall be open to Architects i.e those who are registered with
the Council of Architecture under the Architects Act, 1972 on the date of announcement of the
competition and thereafter.

2) Firms in which all the partners shall be registered with the Council of Architecture under the
Architects Act, 1972 on the date of announcement of the competition and thereafter.

3) Neither the Promoter of the competition, Assessor/s engaged for the competition nor any of their
associate, partner or employee shall compete, assist a competitor or act as an architect or joint architect
for the competition project.

The word 'Competition' shall apply to any competition described and participation shall be open only to
those qualified. The draft competition conditions including time table, registration fees, prize monies/
honoraria, board of assessors, the programme etc. of competitions shall have been finalised within the
framework of the guidelines prescribed by the Council of Architecture before any announcement is
made by the promoter of the competition.

The conditions of the competitions shall clearly give:

• Conditions based upon guidelines prescribed by the Council of Arch.

• Purpose of the competition and intentions of the promoter.

• Nature of the problem to be solved.

• All practical and mandatory requirements to be met by the competitors.

Number, nature, scale and dimensions of the documents, plan and/or models.

• Estimates if required in standard form issued with the conditions.

• Nature of prizes.

• Names of Assessors. Persons eligible to compete, registration procedure.

• Necessary information required for conducting the competition.

• The competition shall be conducted in English.

• All competition designs shall be submitted anonymously.

• The Board of Assessors shall at all times include Architects who are registered with the Council of
Architecture and shall be in a majority of at least one.

• No competition shall be conducted without adequate premium/ honoraria and the competition
conditions and the media announcements must state the amounts and number of prizes for the open
competition and the amount of premium or honorarium to each competitor in a limited competition
and in the second stage of a two-stage competition.

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• Each competitor shall retain Copyright in his own competition design. Each competitor shall retain the
right of reproduction of his own competition design.

• All competition designs including those disqualified by the Board of Assessors shall be exhibited for
atleast one week, together with a copy of the signed report of the Board of Assessors. The exhibition
shall be open to public free of charge.

Type of Competitions

1. PROJECT AND IDEAS COMPETITIONS:

Competitions may be either "Projects" or "Ideas" competitions or in certain circumstances a

combination of both. The aim of a Project competition is to find the best solution for an actual building
project and to appoint its author to carry out the commission. Competitions of Ideas are set as an
exercise to elucidate certain aspects of architectural and town planning problems. The winner of such a
competition may not be commissioned to carry out the project, and hence students of architecture may
participate at the discretion of the promoter.

2. CLASSIFICATION OF COMPETITIONS

(I) OPEN COMPETITIONS:

Competitions in which all Architects (register with COA and also IIA members as per the competitions
conditions) are invited to participate through an announcement by advertisements in suitable media
and through circulars which may be issued by the promoters. Open competitions for projects estimated
at less than Rs. 10,00,000/-may be restricted to Architects who have their main or branch office in the
State of the project site.

The competition, as mentioned earlier, may be open for the state to which the architect belongs or may
be the national competition.

The competitors taking part will be informed of the following

a) Title of competition
b) The aim of competition
c) Location f site
d) Requirements
e) The names of Jury(Board of assessors)
f) Requirements of drawings to suitable scale
g) The last date of receipt of competition brochure
h) Last day of seeking clarifications
i) Last date of submission of drawings of the competitions
j) Insistence if anonymity(secrecy)
k) Date on which the competition is assessed by jury
l) Date of announcement of competition results

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Anonymity: -The anonymity can be maintained by providing a code number consisting of 6 digits
selected by the intending competition. No drawings or any other competition entries will have the
names of the intending competition entered anywhere. Names of the winners will be announced only
after opening the number, after the entire assessment if the competition is over.

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(II) LIMITED COMPETITIONS FOR COMPETITIONS BY INVITATION

Competitions in which limited number of Architects (approx. 5 to 8) selected by the promoter on the
advice of the Senior Architect Assessor or Board of Assessors, are invited to participate. Each participant
who submits his designs shall receive an honorarium.

(III) SPECIAL COMPETITIONS

Besides competitions described in (i) and (ii) above a competition may also combine town planning as
well as design problem, and may involve the use of industrial components or participation of
developers. In such competition’s participation may be required to be limited to professionals or group
of professionals with certain definite expertise. In such cases the competition announcement shall
clearly define the field of expertise.

3. COMPETITION ORGANISATION

Competitions may be organised in one or two stages.

(I) SINGLE STAGE COMPETITION

In single stage competition the competition entries shall be fairly complete drawings i.e. plans, section,
elevations, etc. to a suitable scale and sufficient to explain the scheme as set out in the competition
conditions. The designs so submitted shall be assessed by the Assessors for the award of the prizes and
the appointment of the architect. Such competitions are recommended for small and simple project.

(II) TWO STAGE COMPETITIONS

In two stage competition, the first stage is for soliciting ideas and therefore the competition entries at
this stage would be limited to planning on broad basis and drawings to a suitable scale sufficient to
indicate the intentions of the competitor. Designs submitted in the first stage shall be assessed by the
Assessors for selecting a small number of competitors (between 5 and 10). The author of these selected
designs will be invited to take part in the second stage of the competition, and each architect so invited
would be paid a specified sum.

The competitors will be asked to submit the detailed plans of their approved concepts with detailed
elevations, sections and model .Eg:-Rajiv Gandhi National Institute for youth development, Sri
perambadur.

In order to maintain anonymity, each competitor will be informed individually whether he has been or
has not been invited to participate in the second stage. Correspondence in this respect will be the
responsibility of the Promoter or Professional Adviser, if appointed. It will also be his responsibility to
ensure that the names of those invited and those rejected are not revealed either to the assessor or to
any person.

To ensure this anonymity the envelopes containing the names of the competitors shall be opened by the
Promoter or Professional Adviser if appointed. After the intimation has been sent to each competitor
they shall be resealed until the final award.

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After the end of the first stage, the Board of Assessors, may, if found necessary and with the approval of
the Promoter, clarify or amplify points in the competition conditions for the benefit of the second stage
competitors. Such clarification or amplification shall not in any way disclose directly or indirectly or even
inadvertently any of the designs submitted in the first stage to those invited for the second stage.

III. REGIONAL SPECIAL CATEGORY COMPETITIONS

This type of competition is intended for small projects of charitable organizations in which four to six
local firms will compete for the appointment as the Architect.

In this competition normally small number of architects or firm compete with a difference that no
premium is given except that the winner shall be appointed to carry out the project as project Architect.

Advisers

(I) TECHNICAL ADVISER

Where appropriate and necessary the promoter shall in consultation with the Senior Architect
Assessor/Board of Assessors appoint one or more technical advisers to assist in the preparation of the
brief for the competition project and to advise the Board of Assessors, only when called upon to do so,
on the competition design entries. The advice of the technical adviser will be limited to his expertise and
he will have no voting rights.

(II) PROFESSIONAL ADVISER

For a two-stage competition a Professional Adviser who shall be an Architect registered with the Council
of Architecture may be appointed. He will not be connected with the Board of Assessors or attend any
of its meetings.

It will be the responsibility of the Professional Adviser to maintain the anonymity of each competitor
and those selected for the second stage of the competition. On completion of the first stage of the
competition the sealed envelopes containing the names of the competitors shall be opened only by the
Promoter or Professional Adviser if appointed and he shall without disclosing any of the names to
anyone inform each competitor individually whether he has or has not been invited for the second
stage.

All the envelopes shall then be resealed by the Professional Adviser/Promoter till the final award. If after
the first stage, the Board of Assessors wish to clarify or amplify any aspect of the competition project,
such clarification or amplification shall be conveyed to the competitors selected for the second stage
only by the Professional Adviser/Promoter.

PRIZE MONEY(AWARD/HONOURORIUM)

a) The conditions for any competitions must state the no of crisis and the amount for each prize
money. This must be related to the size for the project.The amount of work involved for the
competitors and the expenses incurred for the preparation

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b) The idea competition and in competitions such as these town planning where subsequently
work carried out by the official bodies, it is particularly important to allot prize money to
recompensate to the competitions for their idea and the work they have done.

c) The promoter shall undertake to accept the decision of the Board of Assessors and to pay the
prize monies within one month of the announcement of the competition results.

d) Each participant in a limited competition (or competition by invitation) shall receive an

honorarium.

e) In a two-stage competition a reasonable honorarium shall be paid to each of the competitors

selected to take part in second stage. This sum which is intended to be reimbursed to them for
the additional work carried out in the second stage shall be stated in the conditions for the
competition brochure.

COPYRIGHT & RIGHT OF OWNERSHIP

1. Each competitor shall retain copyright in his own competition design.

2. The competition design awarded the first prize only shall be used by the promoter, upon
commissioning by him, the author of the said design to render professional services to carry out
the project.

3. No other design whether premiated or not shall be used wholly or in part by the promoter.

4. The promoter's right on the design awarded the first prize or the designs selected covers one
execution only.

5. The competition conditions however may provide for repetitive work and shall specify the
terms thereof.(repetition charges)

6. Each competitor shall retain the right of reproduction of his design.

COMPETITION TIME TABLE

The notice of competition shall clearly indicate the last date for application for the competition
conditions and the last date for submission of the design drawings

COST ESTIMATES

The competitors may be required to submit cost estimate of their design on areas or volume basis. The
cost estimate shall however not be a determining factor in the Assessors' decision except where cost
limits have to be rigidly imposed and is so stated in the competition conditions

TERMINATION OF THE COMPETITION

The promoter may terminate the competition if in the opinion of the Board of Assessors none of the
competition designs could be declared as a winning entry. In this event the promoter under the advice

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of the Board of Assessors shall award second, third and additional prizes as declared and none of the
competitors will be considered for appointment as the architect for the project and the promoter will
not be liable to make any further payments to any of the competitors.

Any drawings, photographs, models or other documents not required by the competition condition shall
be excluded by the Assessors before examining the competitors' entries. The Assessors shall disqualify
any design which does not conform to any of the conditions, instructions or requirements of the
competition.

APPOINTMENT OF ARCHITECT

1. The award of the first prize to the competition design places the promoter under an obligation to
appoint its author as the architect for the commissioning of the project.

2. If the Board of Assessors shall be satisfied that there is a valid objection to the appointment of the
author of the winning design as the architect he may be required to associate with a senior
architect or a firm of architects of his choice whose qualifications shall be approved by the Board of
Assessors. Failing this the design placed next on merit shall be selected for commissioning and its
author shall be appointed as the architect subject to similar conditions.

The award of the Board of Assessors shall not be varied for any reasons.

3. If no instructions are given to the author of the design selected by the Assessor to proceed within
twelve months from the date of the award, then he shall receive payment for his services in
connection with the preparation of the Competition drawings of a sum equal to 1.00 percent on
the amount of the estimated cost.

EXHIBITION OF ENTRIES

1. All competition designs including those disqualified by the Board of Assessors shall be exhibited for
atleast one week together with a copy of the signed report of the Board of Assessors. The
exhibition shall be open to public free of charge.

2. The promoter shall notify all the competitors and shall also announce in suitable media the days
and place of the public exhibition of the competition.

3. The promoters shall submit to the Council of Architecture a copy of the signed report of the jury
and if requested photographs of the premiated designs for possible publication.

RETURN OF DESIGN DRAWINGS

All drawings, plans, models etc. submitted by the competitor except those of the winning design shall be
returned by the promoter at the end of the public exhibition at his own cost. The drawings, plans,
models of the winning design shall be returned to its author on being appointed as the Architect for the
Project or after six months from the date of announcement of the award by the Board of Assessors
whichever is early.

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Duties of Board of assessors

1. The Board of Assessors shall be set up before the promotion of the competition. Their names and
those of the reserve members of the board, if any shall be stated in the competition conditions.

2. The Board of Assessors shall be composed of a smallest reasonable number of assessors which
number shall be an odd figure.

3. The size of the Board shall depend upon the size of the competition project and preferably the
number of Assessors shall not exceed seven.

4. Of the total number of Assessors the number of Assessors who shall be Architects and registered with
the Council of Architecture shall be in a majority of at least one.

5. The number of Assessors representing the promoters shall not exceed two.

6. Each member of the Board shall examine and approve the competition conditions before they are
made available to the competitors.

7. The Board of Assessors may invite Technical Advisers as experts in specialized fields to assist in the
assessment of competition entries. Such Technical Advisors shall not have any voting rights.

8. It is essential that at least 2/3rd of the voting members of the Board shall be present at all meetings of
the Board. The Board shall elect a Chairman from among its members.

9. In the event of death of an Assessor before or during the assessment of the competition or his
inability to continue to act on account of illness or any other cause, another Assessor shall be appointed
in his place by the promoters without affecting the majority of atleast one, of the Assessors who are
Architects and registered with the Council of Architecture.

10. No promoter of the competition and no assessors engaged upon it nor any partner, associate, or
employee of either shall compete or assist a competitor, or act as architect or joint architect for the
project.

This regulation shall not be applicable to:

a. Staff or present students of an Institution of which a member of the regular teaching staff is on the
Board of Assessors provided he is not the sole Assessor and the Board consists of two or more Assessors
of whom only one is a member of the teaching staff of this or any other Institution.

b. Employees of a Government, Semi-Government or a Public Sector organization of which one of its

employees is on the Board of Assessors provided he is not the sole Assessor and the Board consists of
three or more Assessors of whom only one is such an employee.

11. In two stage competitions, the same members of the Board shall judge both stages of the
competition. In no case may a competition as a single stage competition proceed to a second stage
except with knowledge of the Council of Architecture and arrangement for payment of appropriate
honoraria to the competitors involved, over and above the prize money provided for in the original
competition. In the event of such a secondary competition taking place, the Assessors appointed for the
original competition must be reappointed by the promoters.

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12. Any drawings, photographs, models or other documents not required by the competition condition
shall be excluded by the Assessors before examining the competitors' entries.

13. The Assessors shall disqualify any design which does not conform to any of the conditions,
instructions or requirements of the competition.

14. The Board of Assessors must make an award. The award shall be final and shall be made public in
open competitions, and intimated individually to all those participating in limited competition, by a date
stated in the conditions. The Board of Assessors when distributing the award money shall make full use
of the amounts set aside for prizes in the competition conditions. In an ideas competition, a first prize
shall be awarded.

15. The decision of the Board of Assessors shall be taken by a majority vote with a separate vote on each
entry. The award including the Assessors report to the promoter, shall be signed by all the members of
the Board before they disperse.

16. The decision of the Board of Assessors regarding selection and placement of competition design shall
be final and binding on the promoter and all competitors and shall be reached by a majority.

17. The Board of Assessors will make its award known to the promoter in a formal statement signed by
at least a simple majority of its members. The statement will indicate the number of designs examined
and the order of the prizes awarded. This statement must be completed before the envelopes are
opened and the Assessors disperse.

18. The fees, travel expenses and out of pocket expenses of the members of the Board shall be paid by
the promoter.

Schedule 5

Prizes and honoraria (The current value of M is 1000 )

Ref:

Handbook of Professional Documents,

COA, New Delhi.

http:// www.coa.gov.in/acts/acts.htm

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National and International Competitions – Case studies

Title

Call for Entries: "Lost and Found" - Reclaiming Architecture of Nobody

Type

Competition Announcement (Student Competitions)

Website

http://www.afairui.com/competition

Organizers

Architecture Fair Universitas Indonesia 2018

Registration Deadline

20/10/2017 23:30

Submission Deadline

20/10/2017 23:30

Venue

Universitas Indonesia

Price

15 USD

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Country Restrictions

Australia, Brunei, Cambodia, Indonesia, Laos, Malaysia, Myanmar, New Zealand, Papua New Guinea,
Philippines, Singapore, Thailand, Timor-Leste, Vietnam

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