Your 69 Model Policies - Table of Contents
Instant HR Policies (99 pages), includes 69 model policies addressing such employee
relations topics as hiring, termination, leaves of absence, and pay procedures. Below is a
list of the policies as well as a brief description of each.
Each policy has been assigned a number, beginning with 100, and all of the policies are
grouped according to nine topic areas.
Personnel Responsibilities
100 Model Cover - shows receipt of the manual
101 President’s Letter - welcomes your supervisors and managers
102 Functions of This Manual - explains the purpose of the manual
103 Employee Supervision - explains the role and duties of supervisors
104 Personnel Manager - explains the role and duties of the human resources/ personnel
manager
105 Code of Employer-Employee Relations - workplace code of conduct, business ethics
policy
106 Employment-At-Will - explains the at-will status of your employees
Employment
201 Equal Employment Opportunity - EEO statement
201A Productive Work Environment - prohibits all harassment, particularly sexual
harassment, and includes procedures for complaints
202 Hiring - explains hiring procedures
202A Employment Agreements - explains the different types of employment agreements
that may be used
202B Orientation and Training - explains new employee orientation and training
programs for all employees
203 Medical Procedures - establishes guidelines for medical exams and inquiries
203A Serious Diseases - provides policy on accommodating employees with serious
diseases, such as AIDS
204 Introductory Period - addresses how new hires and newly transferred or promoted
employees will be treated
205 Transfer - sets procedures for transferring employees, includes demotions
206 Promotion - sets procedures for promoting employees
207 Hours of Work - establishes the normal working hours and includes provisions for
overtime and on-call pay
208 Outside Employment - addresses employees with second jobs (moonlighting)
209 Employee Classifications - explains the different employee classifications, including
full-time, part-time, and temporary employees, and exempt and nonexempt employees
210 Layoff and Recall - sets procedures for layoff and recall
211 Termination of Employment - explains procedures for both voluntary and
involuntary terminations
212 Retirement - discusses eligibility for retirement programs
Pay Practices
301 Salary Administration - explains the organization’s compensation philosophy
302 Performance Appraisals - explains how performance appraisals will be conducted
303 Severance Pay - explains eligibility and procedures for severance pay
304 Job Evaluation - explains how job evaluations are conducted
305 Pay Procedures - explains how employees will be paid
Reimbursement of Employee Expenses
401 Travel - explains guidelines for reimbursing travel expenses
402 Automobile Usage explains - guidelines for use of company vehicles and for
reimbursing business use of personal vehicles
403 Business Entertaining - explains guidelines for reimbursing business entertainment
expenses
404 Meal Reimbursement - explains guidelines for reimbursing meals
405 Membership in Clubs and Civic Organizations - explains guidelines for participating
in community clubs and civic organizations, including dues reimbursements
406 Participation in Trade and Professional Organizations - explains guidelines for
participating in trade and professional associations, including dues reimbursements
Employee Benefits
501 Disclosure of Benefits - explains general welfare and pension benefits
502 Vacations - establishes vacation eligibility, accrual, and use
503 Holidays - establishes holiday eligibility and schedule
504 Lunch Facilities - discusses use of company-provided eating facilities
505 Educational Assistance - establishes guidelines for company-provided educational
assistance
506 Employee Counseling - establishes guidelines for providing employee counseling on
personal and employment-related issues
507 Employee Recognition and Service Awards - describes eligibility and procedures for
awards programs
508 Purchase of Company Products and Services - describes eligibility and procedures
for purchasing company products and services
509 Relocation - establishes criteria for reimbursing relocation expenses
510 Athletic and Recreational Programs - describes company-sponsored athletic,
exercise, wellness, and recreational programs
Company Premises and Work Areas
601 Employee Safety - shows organization’s intent to comply with state and federal
safety requirements
602 Maintenance of Work Areas - establishes requirements for clean work areas
603 Personal Property - reserves employer’s right to search personal property as well as
employer-provided equipment, lockers, desks, etc.
604 Solicitation - limits solicitation and distribution by employees
605 Parking - provides guidelines for parking
606 Security - provides guidelines for safety, security of employer property, and
searches; prohibits weapons on employer property
607 Smoking - establishes smoking restrictions
Absence from Work
701 Attendance and Punctuality - establishes attendance requirements
702 Short-Term Absences - covers shorter absences such as sick leave,
bereavement leave, and personal time off
703 Leaves of Absence - covers longer leaves, including for illness, parental leave,
family care leave, personal leave, military leave, educational leave, and public service
leave; includes FMLA required notice in Appendix A
704 Rest Breaks - establishes rest breaks
705 Meal Breaks - establishes meal breaks
Personal Conduct
801 Behavior of Employees - provides the code of conduct, work rules for employees
802 Personal Appearance of Employees - establishes dress and appearance standards;
includes casual dress and uniforms
803 Personal Finances of Employees - establishes guidelines for credit checks and
garnishments
804 Customer Relations - establishes guidelines for customer service and telephone
contacts and notifies employees that the employer may monitor business telephone
conversations
805 Use of Communication Systems - explains proper use of employer-provided
equipment (including telephones, computers, e-mail, and Internet connections) and
notifies employees that the employer may access and monitor employee communications
806 Conflicts of Interest - explains employees’ duty to prevent conflicts of interest with
the employer’s business
807 Confidential Nature of Company Affairs - establishes guidelines for protecting the
employer’s confidential information
808 Disciplinary Procedure - establishes guidelines for a progressive discipline system
809 Drugs, Narcotics, and Alcohol - establishes policy prohibiting drug and alcohol use,
provides for testing
Other HR Policies
901 Personnel Records - explains what is kept in personnel files, access to files
902 Participation in Community Affairs - explains guidelines for participating in
charitable and community organizations
903 Suggestion Program - establishes criteria and evaluation procedures for suggestion
program
904 Dispute Resolution Procedure - establishes procedures for addressing work-related
complaints
