Summary Manual 2
Summary Manual 2
SAP ACADEMY
Siemens Pakistan Engineering Co Limited
Financial Accounting Manual
Part 2
Prepared By:
Zeeshan R. Haryani
ACA, ACCA(f),
Certified SAP Consultant & Trainer
for FI/CO/BW
[email protected]
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Uni Fundamentals
t1
A. Customers/Vendors Accounts
8. Customer / Vendor account group has to be mentioned before you can create a
master record
whereas at the time of creation of GL, first number is assigned than Account group
is defiend
in chart of account segment because of
a. GL account number is always external number, where as Customer /Vendor
account groups
controls whether the number assignment is internal or external
9. If internal number range has been assigned, the system always assign the next
number available
to the new vendor/customer account.
10. In contrast to other master record, one time account master record does not contain
any information
like bank details.
12. For dual control principle, first you have to define the fields in the IMG as sensitive.
In that case, the other
person needs to confirm the changess made in the master record of
vendor/customer
13. If a customer is also a vendor or vice versa, the payment and the dunning program
can clear open item
against each others.
15. Alternative Payer/Payee means to get/pay not from/to original customer/vendor, but
from/to alternative
Payer/payee
17. Incase of Head Office/Branch relation, all the posting made in Branch are
automatically transferred to the
Head Office Account
3. if the data in the master data and coument is different, the data in the document
takes precedence over the
data in the master record.
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d. Schedule Print
2. The first three areas only requirement minimum changes to execute automatic
payment program.
5. The paying company code is the company code that is responsible for
processing the outgoing payments. This company code records the bank
postings (A). The sending company code records the subledger postings
(B). Both companies balance by automatically generating cross company
postings.
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11. Amount field is not updated automaticall after each payment run.
12. Value date represents the probable number of days until a debit / credit is entered in the
bank account.
13. Value date = payment run posting date + days until value date
14. where bank charges have been defined, the system automatically substract the bank
charges from incoming
payment and adds the charges in case of outgoing payment.
2. The run date is recommended as the actual date when the program is executed.
3. The identification field is used to differentiate between program runs that have the same
run date.
4. In the parameters, the company code in a payment run must be in the same country.
5. In the proposal run, the program selcts documents and accounts with items that are
pending for payments
7. The proposal list hows the business partner and the amounts to be paid/received.
10. The documents included in the payment run have been locked against any other
posting like paid manually
or in another payment run.
11. The payment run uses the data from the payment proposal to
a. post the payment documents to GL and clear paid open items (in
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vendor/customer)
b. Post related postings for taxes, discount and exchnage rate differences
c. select the payments that can be paid with EDI
d. supply the print program with necessary data
12. The document type for payment documents is defined in the country specific
specifications for the payment
method.
13. Documents generated through payment run contain data and identification number of
the RUN in
the document header text.
14. The print run starts the print program which does the following
a. Trnasfer the payment media, advice notes and payment summary to print
administration
b. Transfer the DME payment data to DME administration
c. Create R/3 intermediate documents for slected payments to forward to EDI
subsystem.
15. A print program is assigned to each payment method for each country
16. To run the print program, system needs atleast one variant for each print program
17. If several variants are assigned to a print program, the system runs the program once
for each variant
18. In the configuration settings, for the payment program, you have to assign payment
medium forms either
a. to the paying company code
b. to each payment method for each company code.
19. With data medium exchange (DME), a file is created that contains all the relevant
payment information in
accordance with the banking rules of the country in question.
20. The DME file can be stored in SAP TemSe (Temporary Sequential File) within SAP or in
the file system on PC.
21. The program for printing checks is RFFOXX_Y where XX usually stand for country and
Y contains additional
definition for the form.
22. In the payment Method country configuration, print program is defined for each payment
method whereas
SAPscript form to be used is specified in the FORM data section
24. In SAP checks are managed in batches or lot and are used for both manual and
automatic payments.
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25. Each lot has a defined number range and is assigned to one house bank.
26. The parameters specify the accouns and documents that are to be included in the
payment run
27. The payment program needs the next posting date to determine whether an open item
has to be paid now or
in the next payment run.
28. Company codes from different countries can not be processed in the same payment
run.
4. When the payment media are created for payment with PMW, a program is launched
which carries out
pre-services which process the data for PMW
a. payments are sorted according to PMW format
b. Payment groups are created based on the level of granularity
c. The note to payee is formed
5. The granularity is specified in the definition of the payment medium format and
determines how the payment
media are to be output separately in payment groups.
6. A PMW payment method is always assigned a PMW format and a content template for
the note to payee.
7. Every PMW format has up to 3 types of text fields for reference information
a. Invoice Information
b. Internal reference
c. External reference
1. The debit balance check is carried out after a payment proposal has been created
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1. During the dunning run, the system chooses the accounts and checks them for item that
are overdue.
7. If dunning areas are not used, dunning is performed at the company code level.
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7. In dunning texts, we maintain name of the form that will be used at each dunning level.
2. The identification is used to diffentiate between prgram that have the same run date.
3. The parameters specify the accounts and documents that are to be considered in the
dunning run.
D Dunning Run
4. Usually payment terms of a credit memo donot apply, instead the followin rules are
applied
a. if credit memo is invoice related, it has the same due date as the invoice
b. all other credit memos are due at the base line date.
6. The dunning notices lists all the items that were cleared.
7. If no grace period is defined, the system start the dunning procedure as soon as the net
due date is reached
8. The dunning date is the dya when ther overdue items ar dunned
9. Every dunned item must be overdue, but not all over due items are dunned.
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10. The system add the accoung or item to block list, if it finds dunning block on account or
item level.
11. If payment method for incoming payment has been specified for an item, the item is not
considered for dunning
13. The higher the dunning level, the stronger the formulation in the dunning text.
14. Dunning procedures with only one dunning level are referred to in the system as
Payment Reminders
15. By assigning dunning keys to certain item, these can be prevented to exceed a certain
dunning level.
16. The total amount of all the items in a account with a certain dunning level must be
greater thana defined
minimum amount.
17. The relationship between total amount and total open items must be greater than a
minimum percentage
18. The account can onlydunned if at least one item has reached the minimum days in
arrears per account.
19. The accounts gets the highest dunning level for all the items that have been dunned.
21. AS per legal dunning procedure, if start date of legal dunning procedure is entered in
the master data, the account
is always dunned if one of the following condition is fullfilled
a. Positng have been made since last dunning run
b. The Always Dun in legal dunning procedure is selected
22. The dunning data is not updated unitl the dunning notices are printed
2. once dunning proposal has been created, changes to dunning data in items or master
records are ignored
in the current dunning run.
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1. The print program for the dunning procedure does the following:
a. groups items to be dunned with a dunning notice
b. generate dunning notices for each group
c. enters the dunning date and leve in the dunned items and accounts
3. One dunning form cal be used for all dunning levels and dunning areas
4. Dunning forms are assigned to the dunning procedures at company code level.
5. Dunning forms can be assigned for each account type, dunning level and dunning area
6. Dunning noteics can be printed with an attached payment form for bank transfer.
7. The dunning notice must only contain items with the company code currency.
8. The payment program can create a payment advice note containing items in the
dunning notice.
9. The payment advice note number has 10 digit and starts with 08
Uni Correspondence
t4
A. Correspondence - Overview
B Correspondence Types
4. Data from several different company codes can be combined in one letter.
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b. Account number
7. Each print program has a selection variant which contains parameters to generate
desired correspondence
and used when creating correspondence automatically.
9. A correspondence type can have difference forms which are identified throug form ID.
10. Correspondence type can also with used with certain Reason Codes
2. A certain interest rate is used for the total balance of an account over a fixed period of
time for Account Balance
3. A certain rate of interest is calculated for the items that are still open or unpaid at a
specified date for Item Level.
2. Interest calculation indicator determine the type of interest calculation i.e. basic
parameter
3. General Condition contain additional parameters that determince the effect of the
individual intrest calculation
indicator
4. Time dependent conditions dertermine the validity date and reference to interest rates
5. Interest rates establish reference interest that interest calculation can be tied to
7. Each interest calculation indicator (ID) must be assigned an interest calculation type.
8. Interest calculation type specified whether it is used for Account Balance or Item level.
9. Every account for which interest is to be calculated must have an interest calculation
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11. Account determination in SAP starts with predefined business transactions (for e.g 1030
Customers)
12. When business transactions are combined with other option such as company code and
interest calculation
indicator, the system than determines
a. Posting Keys
b. Account Symbols
13. Account symbol, when combined with chart of accounts and currency, refers to
a General Ledger account where interest transactions are posted.
14. Account symbol allow companies with different charts of accounts and currencies to use
the same business
transactions
15. There are different ways to calculate interest at Item Interest Calculation:
a. Calculate interest on cleared items only and post the interest
b. Calculate interest on open and cleared items and post the interest
c. Calculate interest on open and/or cleared items with posting the interest
Applicable to USA.
1. Pre closing activites takes place in old month at month end level include:
a. Open new accounting period - Technical
b. Enter Accrual/deferral, bad debts, deprection, interest calculation - FI
c. Maintain GR/IR account clearing - MM
d. Post payroll process - HR
e. Record goods issues for deliveries and invoice customers - SD
f. CO allocation and reposting, locking old accounting period - CO
g. Reconciliation postings to FI - CO
h. Foreign Currency Valuation
I. Final closing of old period
2. In addition to preclosing activities at month end level, following activities are performed
for year end closing
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7. Upto 4 lines of texts at the beginning and/or at the end of item can be written.
B Drilldown Reporting
1. Drilldown reporting is a tool that enable to analyze the GL account transaction figures
and financial statements.
2. Characteristics and key figures form the basis of the drilldown report
3. Characteristics define how your data can be classified or provide a time reference, such
as company code,
business area, chat of accounts, financial statement items, currency, fiscal year, period.
4. Key figures include stored value/quantities and calculation based on them and can
include total credit balance
balance sheet value, accumulated balance, balance carry forward
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a. drilldown list
b. detail list
6. Drilldown list displays a selection of key figure in combination with at least one
characteristics.
2. For each company code, the system generate an output that include
a. Check List
b. Error List
4. Atleast once address must be specified to which balance confirmations should be sent
3. A valuation method determines how the individual line items are valuted.
4. In SAP, the strict lowest value prinicple means that writre ups are not allowed.
C Value adjustments
1. The following 3 options are available for creating value adjustments for receivable
a. Enter Individual Value adjustments as a special GL indicator
b. Execute SAP program to carry out a flat rate individual value adjustment
c. Determine the amount and pass the JV at GL account level manually.
2. The valuation adjustment key must be entered in the master record of customer accoutn
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to include in the
flat rate IVA adjustment posting
4. Once valuation proposal is finalized, system makes the adjustment postings for the
relevant key date
and the reversal posting for the date after the key date
D Regrouping
2. In period accounting, the total output of a period and total costs of the period are
summarized
3. The total output of a period is the sales revenue -/+ change in inventory
5. In cost of sales accounting, the sales revenue and cost of sale are summarized
7. cost of sales represent the expense related to sales and grouped by function
8. In period accounting, the posting is GR/IR clearing account to balance sheet changes
whereas in
cost of sales accounting, the posting is GR/IR clearing account to cost of goods
manufactured
9. The field Functional Area can be filled by following option and have the priority level as
well
a. Manual entries
b. automatically by substitution rules
c. automatically by master data of P&L GL Account
d. automatically by master data of CO object
10. When functional area is activated, SAP uses Cost of sales ledger.
B Controlling
1. In the SAP system, the reconciliation ledger represents cost element accounting
2. The reconciliation ledger compares the CO data with FI data and automatically
reconcile CO with FI.
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2. The FI documents are linked to the original HR documents via the HR document
Number.
D Accrual/Deferral Posting
D Accrual Engine
1. The Accrual Engine is a generic tool for calculating and creating accrual postings
5. All accrual postings in Accrual Engine create Accrual Engine Document which
automatically creates
corresponding document in FI.
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E Manual Accrual
1. The basic data is usually subject matter to be accrued based on different contracts
2. Deferral has to be created when an expense or revenue is posted in the current period,
but is incurred
or earned in the future.
4. The subject to be accrued is defined as an accrual object and are identified uniquely for
each company
code using an accrual object number.
5. The accrual objects are grouped in accrual object categories for manual accruals.
7. Accrual item describes how a related accrual is accrued using a specific accounting
prinicple
8. The accrual item contains an accrual method for which a function module is defined.
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