Microsoft Word is a word processing program that allows for the creation of

both simple and sophisticated documents. The program is equipped with templates
and wizards to help you create useful documents such as resumes, letters and
fax cover sheets. There are also features that allow you to add professional
looking graphics to your documents.

Below is an image of the Microsoft Word Interface. 

Title Bar: This bar lists the name of

the program and the title of the
current document.

Menu Bar: This bar displays the

headings for each drop-down menu.  
Commands are grouped under each of
these menu headings according to
function.
Standard Toolbar: This toolbar
contains short cuts to some of the
most frequently used commands from
the menu bar.
Formatting Toolbar: This toolbar
contains short cuts to some of the
most frequently used commands
found under the FORMAT menu
item.  
Status Bar: This bar displays
information about the active
document.

Title Bar

At the top of the Word interface is the title bar.   This bar is present on all Windows
applications and acts as a reminder of the program that you are using, as well as the title of the
document that you are editing.   In this particular example, the document has not been named
so it has the default name of Document1.

In the upper right hand corner of the interface you will notice a set of 3 buttons.  The button
with the flat piece ( _ ) on it is the minimize button.  The button in the middle is the resize
button and may have one square or two squares on it.  The last button has an X on it and is
called the close button.

In the image of the full screen shown at the top of this page you will notice that there are two
sets of these buttons.  The top set of these is for the program, Microsoft Word.  The bottom set
of these is for the document that you are currently viewing.  For the top set, minimize will drop
the program MSWord from your view, but will not close the program.  Hold down the ALT key
on your keyboard and press the TAB key to bring MSWord back into your view. The resize
button will either make the MSWord window large enough to fit the full monitor (the single
square) or small enough to where you can see it and whatever is behind it (the two squares). 
These work in a similar fashion for the document that you are working on.  The minimize button
will drop your document to the bottom of the page, where it will only be represented by a small
title bar.  The resize button will either make the document large enough to fit the full MSWord
window (the single square) or small enough to where you can see it and other documents that
you have opened  simultaneously (the two squares).  The close button will close the document,
just as if you went to FILE | CLOSE on the menu or it will close the program, just as if you went
to FILE | EXIT on the menu.
 

Menu Bar

The menu bar is below the title bar.   There are nine menu options on the menu bar.  When
you click on any of these options (File, Edit, View, Insert, Format, Tools, Table, Window or Help)
a drop-down menu of commands will appear below it. 

 
Standard and Formatting Toolbar

Below the menu bar are the toolbars.   Toolbars consist of icons that act as short-cuts to the
commands found under the menus.  The icons on the toolbars are organized according to
function and according to the most commonly used commands in MSWord.  The toolbar that
usually appears directly below the menu bar is called the Standard Toolbar.  The toolbar just
below that is called the Formatting Toolbar.  These toolbars can be customized and moved
around on the screen.   The option for displaying or hiding a toolbar is found under the menu
item VIEW | TOOLBARS. The toolbar will be discussed in more detail in the next section of the
MSWord tutorial.  A ToolTip (yellow tag) appears when you move the mouse over any of the
icons on the toolbar.  The ToolTip explains what function that particular icon performs.

 
Status Bar

At the bottom of the Word interface is the status bar.  This bar displays information about your
document such as the page that is currently displayed on the screen (Page 1), the total number
of pages in the document (1/1, i.e. 1 of 1) and the line in which the cursor is currently
positioned (Ln 1).  The right side of the status bar shows whether keys such as OVERTYPE are
active or unactive. All of these keys in this example are unactive.

 
 

Name Function Menu Location

New Creates a new, blank document FILE | NEW
Displays the Open dialog box so that you
Open FILE | OPEN
can retrieve an existing document
Saves the active document to a specified
Save
location
FILE | SAVE
Print Prints active document FILE | PRINT
Displays what the document will look like
Print Preview FILE | PRINT PREVIEW
when you print it
Checks active document for spelling and
Spell Checker TOOLS | SPELLING
grammatical errors
Cuts the selected text and places it on the
Cut EDIT | CUT
clipboard
Copies the selected text and places it on
Copy EDIT | COPY
the clipboard
Pastes the contents of the clipboard to a
Paste EDIT | PASTE
new location
Copies the formatting of the selected text
Format Painter
to a new text selection
 
Undo Undoes the last document change EDIT | UNDO
Redo Redoes the last action that was undone EDIT | REDO
Insert Hyperlink Creates a hyperlink from the selected text INSERT | HYPERLINK
Web Toolbar Shows web toolbar VIEW | TOOLBARS | WEB
Tables Toolbar Shows tables toolbar VIEW | TOOLBARS | TABLES
Insert Table Inserts a table TABLE | INSERT TABLE
Insert Excel
Worksheet
Inserts an Excel Worksheet  
Changes the number of text columns per
Text Columns FORMAT | COLUMNS
page
Drawing Shows drawing toolbar VIEW | TOOLBARS | DRAWING
Document Map Changes the view of the document VIEW | DOCUMENT MAP
Show/Hide Non- Shows and hides non-print characters (for
Print Characters example the symbol for new paragraph)
 
Magnifies or reduces the document
View VIEW | ZOOM
contents by the specified zoom percentage
Office Assistant Help function HELP

Name Function Menu Location

Style Changes the style of the selected text FORMAT | FONT
Font Changes the font for the selected text FORMAT | FONT
Changes the point size of the selected
Font Size FORMAT | FONT
text
Bold Makes the selected text bold FORMAT | FONT
Italic Makes the selected text italic FORMAT | FONT
Underline Underlines the selected text FORMAT | FONT
Align Left Aligns the selected text/paragraph(s) left FORMAT | PARAGRAPH
Center Centers the selected text/paragraph(s) FORMAT | PARAGRAPH
Aligns the selected text/paragraph(s)
Align Right FORMAT | PARAGRAPH
right
Justify Justifies the selected text/paragraph(s) FORMAT | PARAGRAPH
Creates a numbered list or numbers the FORMAT | BULLETS AND
Numbers
selected paragraph(s) NUMBERING
Creates a bulleted list or adds bullets the FORMAT | BULLETS AND
Bullets
selected paragraph(s) NUMBERING
Decreases the indentation of the selected
Decrease Indent
paragraph(s)
FORMAT | PARAGRAPH
Increases the indentation of the selected
Increase Indent FORMAT | PARAGRAPH
paragraph(s)
Creates a border around the selected FORMAT | BORDERS AND
Borders
text/paragraph(s) SHADING
Highlight Allows you to highlight specified text  
Font Color Allows you to change the color of the text FORMAT | FONT
Excel is a component of Microsoft Office. It is a spreadsheet program. In Excel,spreadsheets is
called Worksheets. It enables the user to enter and store data in rows and columns form,to
perform mathematical and other calculations on the entered / stored data and to analyze and
present data in more meaningful and useful form / format.

What is a Spreadsheet or Worksheet?

A Worksheet is a grid of columns and rows like a book-keeping ledger. The Columns in a
worksheet are designated by letters and Rows are designated by numbers. The intersection of a
column and a row forms a Cell. Each cell on a worksheet has a unique address that is the
combination of the intersecting column letter(s) and row number.

Excel 2003 Screen Elements

Excel Screen Elements

Title bar

Excel Title bar

Title bar is located on the top of the Excel Screen. Excel displays the name of the workbook (i.e.
file) being usedcurrently. In the above picture, you should see "Microsoft Excel - Book1".
"Book1" is the name of the workbook i.e. the file in use.
Menu bar

Excel Menu bar

Menu bar is located directly below the 'Title bar'. Menu bar contains Menu tabs File, Edit, View,
Insert, Format, Tool, Data, Window and Help. The first letter of menu tabs is underlined. Typing
'Alt + the underlined letter' or a click on the 'Menu tab' will open the drop-down menu associated
with the tab. Menus are used to give commands to the software.

Standard Toolbar

Excel Standard toolbar

The Standard Toolbar provides shortcuts to various 'commands' being used frequently by the
user like opening or a creating workbook (file), opening, Saving, printing a workbook, Print
preview, Cut, Copy, Paste, Undo, Redo, Sum, Sort Ascending, Sort Descending the contents of
selected cells, Zoom etc. On moving the mouse over the icons on the tool bar, the command
associated with the icon is displayed in a pop up.

Format Toolbar

Excel Format toolbar

Format toolbar provides commands for formatting thecells and its contents, merging / demerging
cells, increasing or decreasing height of rows and width of columns, horizontal and vertical
aligning of cell contents etc. A user can add or remove icons (commands) to the toolbar as per
his requirements.