NHK Spring Philippines, Inc.

Phase 3-109, East Main Avenue, SEPZ, Laguna Technopark

Brgy. Malamig, Binan, Laguna Philippines 4024

Occupational Health & Safety Manual

1|NSP Occupational Health and Safety Manual

 Table of Contents

1 Table of Contents ……………………………………....................................................2

2 Safety and Health Policy Statement ……………………………………………………..6

3 Safety Committee ………………………………………………………………………….7

3.1 Responsibilities ………………………………………………………………….8

3.2 Suggestion Form ………………………………………………………………..9

4 Safety Education and Training Program ……………………………………………….10

4.1 Employee Safety Training Checklist …………………………………………11

4.2 Minutes of Meeting …………………………………………………………….12

4.3 Health and Safety Awareness Record ………………………………………13

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5 Safety and Health Communication ……………………………………………………..14

6 Safety Inspection Checklist ……………………………………………………………...16

7 Material Safety Data Sheet ………………………………………………………………19

7.1 MSDS Request Form ………………………………………………………….20

8 Hazard Identification and Risk Assessment …………………………………………...21

9 Hazard Control ……………………………………………………………………………22

10 Incident Reporting and Investigation ……………………………………………………23

11 Personal Safety Quick Guide ……………………………………………………………24

12 Warning Signs …………………………………………………………………………….26

13 Chemical and Oil Spill Safety Manual ………………………………………………….27

14 Emergency Information …………………………………………………………………..31

15 Health and Environmental Maintenance and Guidelines …………………………….32

16 Employee Safety Handbook …………………………………………………………….33

16.1 Safety Policy …………………….…………………………………………….36

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 16.2 Safety and Health Requirements ……………………………………………36

16.3 Safety Hazard Citation ………………………………………………………..37

16.4 Accident and Incident Reporting ……………………………………………..37

16.5 First Aid and Medical Treatment ……………………………………………..37

16.6 Workers’ Compensation ………………………………………………………40

16.7 Your Safety Rights …………………………………………………………….40

16.8 Your Safety Responsibilities ………………………………………………….41

16.9 Employee Safety Rules ……………………………………………………….41

16.9.1 General Safety Rules ………………………………………….41

16.9.2 Fire Safety ……………………………………………………...41

16.9.3 Hand Tool Safety ………………………………………………42

16.9.4 Protective Equipment ………………………………………….42

16.9.5 Material Handling Safety Rules ………………………………42

16.9.6 House Keeping ………………………………………………...43

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17 Personal Protective Equipment …………………………………………………………44

17.1 PPE Devices …………………………………………………………………...45

18 Machinery Tag Out Program …………………………………………………………….46

18.1 Inspection Form ………………………………………………………………..48

18.2 Lock and Tag Check-Out or Check-In Log ………………………………….49

19 Hazard Prevention and Control …………………………………………………………50

20 Emergency Action Plan …………………………………………………………………..51

21 Blood Borne Pathogens ………………………………………………………………….56

22 Workplace Transmission …………………………………………………………………57

23 Guide for Handling Blood and other Bodily Fluids …………………………………….58

24 Hazardous Material Spill Response ..…………………………………………………..60

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 Safety and Health Policy Statement

We are dedicated to providing and maintaining a safe and healthy working environment
for our employees and customers, protecting the public and preserving company assets
and property. Our company is implementing programs and establishes controls
complying with regulatory requirements, industry standards and other requirements.

Our most valuable resources are the people who work with us. To achieve this objective,
we influence them working under the control of the organization to promote activities
aiming for prevention of pollution, work related injury and ill health. We will make all
reasonable efforts to comply with all government regulations pertaining to safety and
health issues. An effective Safety and Health Program will be carried out throughout our
organization.

The Safety and Health Program will assist management and supervisory employees in
controlling hazards and risks which will minimize employee and customer injuries,
damage to customer’s property and damage or destruction of company property.

All employees will follow this program. This program is designed to encourage all
employees to promote the safety of their fellow employees and customers. To achieve
our safety and health goals, all members of management are responsible and
accountable for implementing this policy, and to insure it is followed.

Our company is sincerely interested in the employee’s safety. We also provide safe
equipment, adequate tools and training, and the necessary personal protective
equipment. It is the employee’s responsibility to follow the rules of safety as established
for their protection and the protection of others, and to use the proper protective devices,
which our company provides.

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 Safety Committee

Safety Committee Organization

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Responsibilities

The Safety Committee will be composed of rank and file employees. The President will
appoint the Safety Committee Chairperson. The Safety Committee will function as an
advisory body to develop and recommend to management representative matters of
policy and procedure affecting administration of company Health and Safety Program.
The Committee will meet at a mutually convenient time, at the request of a member of
the Committee no less than once every two months. The Committee is responsible for:

 Reviewing statistical data, records, and reports of safety matters to determine the
effectiveness of overall accident and loss prevention efforts and to develop
recommendations for improvement.
 Reviewing and analyzing accident and property loss investigation reports for:
 Accuracy and completeness (recommending follow-up investigation if necessary).
 Provide recommendations for corrective action and provide consistency
throughout company operations.
 Identification of accident problem or trend and determination of what order they
should be given attention.
 Reviewing safety and property inspection reports, job safety analyses,
supervisor’s safety observation reports, and employees' suggestions for:
 Possible changes in work practices or procedures.
 Need for safety procedures.
 Need for protective device or equipment.
 Need for training.
 Developing practical safety and property inspection procedures, and assisting in
making inspections when requested by the Safety and Health Manager.
 Keeping Managers informed of the progress of the Safety Program and informed
as to the safety records of employees or other segments of the company.
 Assisting in developing the records and statistical data necessary to provide an
accurate picture of company safety problems.
 Identify unsafe work practices and conditions and suggest appropriate remedies.
Ensure that employees and others (visitors, contractors, etc.) are informed about
safety policies, training programs, injury risks and causation, and other health and
safety-related matters.
 Maintain an open channel of communication between employees and
management concerning occupational and environmental health and safety
matters.
 Provide a means by which employees can utilize their knowledge of workplace
operations to advise management on policy, condition, and practice
improvements.

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 Safety Suggestion Form

Name: Date:
(Optional)

DESCRIPTION OF UNSAFE CONDITION OR PRACTICE:

CAUSE OR CONTRIBUTING FACTORS:

SUGGESTION FOR IMPROVING SAFETY:

ATTACH A PICTURE TO DESCRIBE SITUATION:

Safety Education and Training Program

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Our company is committed to instructing all employees in safe and healthy work
practices. We will provide training to each employee with regard to general and
acceptable safety procedures and to any hazards or safety procedures that are specific
to that employee’s work situation.

Purpose of a Hazard Communication Program:

To provide employees with the knowledge and training necessary to understand and
protect themselves and others from the chemicals they use. Also, to comply with
Occupational Safety and Health Standards.

Training Will Occur:

 Upon Hiring
 When we believes additional training is warranted
 When an employee is given a new job assignment
 When new substances, equipment, or new procedures are introduced which
represent a new hazard
 When our company is made aware of a new hazard

Training Areas:

Employee training will consist of new employee orientation, periodic group meetings,
and one-on-one training. The Safety and Health training provided to employees will
include:

 Employee Safety Handbook

 First Aid Training
 Safety and Health Policy
 Safety and Health Program
 Incident Reporting
 Hazard Communication
 Hazardous Material Spill Response
 Personal Protective Equipment requirements
 Emergency and Evacuation Procedures
 Housekeeping/6’s procedure
 Job Specific Hazards

Training Documentation:

Employee Training will be documented using the forms on the next three pages.
Employee Safety Training Checklist

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Employee Name: Date of Hire:
Position: Trainer:

I acknowledge that I have been trained in the SAFETY AND HEALTH areas checked
below, and agree to follow all company Safety and Health Rules, Policies and
Procedures.

_____ Safety and Health Program

 My right to ask questions, or report any safety hazards, either directly or
anonymously without any fear of reprisal.
 The location of company safety bulletins and required safety postings (i.e.,
summary of occupational injuries and illnesses, and Safety and Health Protection
Poster).
 Disciplinary procedures that may be used to ensure compliance with safe work
practices.
 Reporting safety concerns.
 Accessing the department safety committee.
_____Incident Reporting and Reporting Occupational Injuries and Illnesses.
_____Hazard Communication
 The potential occupational hazards in the work area associated with my job
assignment.
 The safe work practices and personal protective equipment required for my job
title.
 The location and availability of MSDS’s.
 The hazards of any chemicals to which I may be exposed, and my right to the
information contained on Material Safety Data Sheets (MSDS’s) for those
Chemicals.
_____ Hazardous Material Spill Response
_____ Blood borne Pathogen Response
_____ Personal Protective Equipment
_____ Employee Safety Manual
_____ Machinery Tag out Program
_____ Emergency and Evacuation Procedures
_____ Other:

I understand the above items and agree to comply with safe work practices in my work
area.

Employee Signature: Date:

I have trained the above employee in the categories indicated on this form.

Trainers Signature: Date:

Minutes of Meeting

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Date: Time:
Where: Facilitator:
Agenda:
Attendees:

Meeting Overview/Important
No points Action Items P.I.C. Date Status/Remark
. s

Health and Safety Awareness Record

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Title 1: Date:
Title 2: Date:
Title 3: Date:
Title 4: Date:

Signature
No. Name Title1 Title 2 Title 3 Title 4
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2
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40
Safety and Health Communication
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 Communicating With Employees on Safety and Health Issues

Corporate communication refers to a company’s formal or informal verbal, written, or

unwritten policies, plans, standards, and procedures. Successful communication is a
two-way process that leads to employee engagement. Communications are conducted
through general meetings, joint workplace health and safety committee meetings, written
messages, and daily, informal communication between supervisors and their
employees, contractors, subcontractors. Communication that effectively supports
implementation and monitoring of the Health & Safety Management System include both
evaluation and record keeping.

WHAT IS EVALUATION?

1. Audits
2. Assessments
3. Corrective actions

Communicating with employees regarding health and safety issues must be a two way
street. It must consist of both employer-to-employee and employee-to-employer
communications. Employees will be trained through the formal Safety and Health
Program, new employee orientation, and training specific to new or current job
assignments and/or hazards job assignments.

Reporting of Safety and Health Hazards:

Company has a system for the employee to report a hazard or unsafe condition. The
form on the next page will be used for reporting and documenting such hazards. The
employee should also notify his/her immediate supervisor verbally of such hazard or
condition. The “Safety Suggestion Form” will be sent to the employee’s supervisor or
designated Safety Manager. A prompt and thorough investigation of the situation will be
conducted.

Postings:

As a routine part of the Safety and Health Program, postings required by state and
federal law will be prominently displayed in employee areas. For example, Safety and
Health protection on the Job, state OSH citations and responses, etc.

Training:

Company has training requirements designed to instruct each employee on general

safety procedures as well as safety procedures specific to the employee’s job. These
training requirements are described in greater detail in the section entitled SAFETY AND
HEALTH TRAINING.

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Employee Safety Handbook:

All employees will be provided with an Employee Safety Handbook before they are to
begin work and at the time of orientation. (Management will photocopy pages 20 through
32 of this manual, staple the pages together, and give it to the every new hire). They are
to read the handbook and acknowledge its receipt by filling out the second page of the
handbook. This page will be removed from the handbook and placed in their personnel
record.

Safety Inspection Checklist

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 Inspected By: _____________________________________ Date: _________
(Mark N/A as appropriate)

1. WORK SITE INFORMATION:

a) Posting OSH and other work site warning posters

b) Are Safety Meetings conducted periodically? When was the last meeting?
c) Is first aid equipment properly stocked?
d) Are work site injury records being kept?
e) Are emergency telephone numbers conspicuously posted?
f) Is the EMERGENCY INFORMATION form posted?

Describe violation – Location – Remedy Taken

2. HOUSEKEEPING/6S AND SANITATION:

a) Are emergency lights fully operational?

b) General neatness of working areas
c) Regular disposal of waste and trash
d) Passageways and walkways clear
e) Waste containers provided and used
f) Sanitary facilities adequate and clean
g) Adequate supply of water
h) Adequate lighting
i) Are handrails and stair treads in good repair?
j) Is smoking restricted to certain locations?
k) Are electrical cords and plugs in good condition?
l) Is there a 3’ clearance around hot water heaters, electric breaker panels, heating
units, and fire sprinkler riser?
m) Are electric circuit breakers free of obstructions?

Describe Violation – Location – Remedy Taken

3. FIRE PREVENTION:

a) Fire instruction to personnel

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 b) Fire extinguishers identified, accessible, and fully charged
c) “No Smoking” signs posted and enforced where needed
d) Good housekeeping
e) Storage, use and handling of flammable liquids properly done
f) Fire hazards checked
g) Is gasoline contained only in UL listed containers?

Describe Violation – Location – Remedy Taken

4. HANDLING AND STORAGE OF MATERIALS:

a) Are materials properly stored and stacked?

b) Are passageways clear?
c) Shelves in stockrooms in good repair and properly anchored
d) Stacks on firm footing, not too high
e) Are employees lifting loads correctly?
f) Are materials protected from weather conditions?
g) Flammable liquids not stored in areas used for exits or stairways

Describe Violation – Location – Remedy Taken

5. HAND TOOLS:

a) Proper tool being used for each job

b) Neat storage, safe carrying
c) Inspection and maintenance
d) Electric tools are grounded

Describe Violation – Location – Remedy Taken

6. PERSONAL PROTECTIVE EQUIPMENT:

a) Eye protection
b) Respirators and masks

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 c) Helmets, hoods, head protection
d) Gloves, aprons, sleeves
e) Hearing protection
f) Safety harnesses and lifelines
g) Shirts are to be worn
h) Back support belts

Describe Violation – Location – Remedy Taken

7. HAZARDOUS MATERIALS:

a) Is a binder containing MSDS for supplies containing hazardous chemicals

available to employees before using?
b) Are “Material Safety Data Sheets are Available on Request” signs posted in
conspicuous locations?
c) Is the hazardous waste inventory log maintained?
d) Are hazardous waste storage areas inspected weekly?
e) Is the hazardous material disposal log maintained?
f) All containers clearly identified
g) Proper storage practices observed
h) Proper storage temperatures and protection
i) Proper type and number of extinguishers nearby

Describe Violation – Location – Remedy Taken

Unsafe acts and/or practices observed

Material Safety Data Sheet (MSDS)

A material safety data sheet (MSDS) is an important document containing a chemical

product’s physical data, potential hazards, handling and required safety precautions.
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The information is used as a starting point when developing complete safety and health
programs. It is a requirement for every manufacturer to include this information with
every chemical product.
The material safety data sheet is intended to provide workers with safe handling and
usage procedures for a chemical product. It also warns about related hazards and steps
that should be taken in case of an accident.
Material safety data sheets vary in length (usually between one and ten pages), content
and format. However, most of the basic and critical information must be included on all.
A typical material safety data sheet must contain between 8 and 16 sections:

 Product Information: Manufacturer's name and contact information, product

name, addresses and emergency phone numbers
 Hazardous ingredients/identification information
 Physical data: Melting, boiling and flash points
 Fire or explosion hazard data
 Reactivity data: Chemical instability of a product and the substances it may react
with
 Toxicological properties/health effects
 Preventive measures/precautions for safe handling and use: Storage, protective
gear, handling spills, disposal of the product and associated packaging
 First aid measures/control measures: Emergency procedures in case of accident
and recognizing symptoms of overexposure
 Preparation information: Preparation date and person responsible

The MSDS on corrosive acids, bases and chemicals helps to warn people handling
them on their burning effect on the skin if it comes into contact, health problems if
inhaled and corrosive effects on metals.
The MSDS for particular corrosive chemicals also specify the metal types it corrodes as
well as other materials, such as wood or plastics that it can attack.

Material Safety Data Sheet Request Form

Company Name:
Date of Request: Phone:

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Street Address: FAX:
City/ State / Zip:
Requestor’s Name:

Product Description:

Full Label Name:

Manufacturer:
Vendor (if known):
Address:

Telephone Number:
Container Size:
Other:

Hazard Identification and Risk Assessment

WHAT IS HAZARD IDENTIFICATION?

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Hazard Identification is a process to identify existing and potential hazards.

WHY IDENTIFY HAZARDS?

Companies have a legal obligation to identify hazards and control risks. Hazard
identification is the foundation for all other systems (emergency response planning,
training, etc.) It has been proven that identification and control of hazards lead to
reduced injury and illness in the workplace.

WHAT IS RISK ASSESSMENT?

Risk Assessment is the identification and analysis, either qualitative or quantitative, of

the likelihood of the occurrence or a hazardous event or exposure, and the severity of
injury or illness that may be caused by it. Primarily, a risk assessment identifies the
chance of harm or loss occurring due to a hazard.

WHY PERFORM RISK ASSESSMENTS?

An effective risk assessment allows an organization to be proactive in regards to health

and safety, as opposed to being reactive and dealing with the injuries or illnesses once
they occur. It has been recognized that the best, most efficient, and most economical
way to eliminate hazards is at the earliest possible stage.

HAZARD
Anything that can cause harm

Hazard Control

Hazard control includes the methods, techniques, procedures, and actions taken to
reduce, eliminate, or minimize the risks of both health and safety hazards. It includes:

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  Elimination or substitution
 Engineering controls
 Administrative controls
 Personal protective equipment (PPE)

WHY CONTROL?

Companies control hazards to eliminate and reduce the risk of harm to employees and
equipment. As well, they have a legal obligation to control their hazards, and it is a due
diligence requirement to control known hazards. It shows that an effective hazard
assessment and control process reduces injury and illness (wearing seat belts, obeying
speed limits, etc.).

Incident Reporting and Investigation

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Incident reporting and investigation are reactions triggered by an event. In addition to
reporting and investigating the incident, statistics should be recorded and analyzed to
identify trends and needs.

PROCESS FLOW

1. Occurrence of Incident

* Inform Section Head/EPR Team

2. Immediate Action to control the incident

* Secure the scene of incident

* Control the hazard to prevent

further injury or damage (as
applicable)

* Stop the source of hazard

* Isolate or barricade the hazard

* First aid

* Containment of spills

3. Detailed report of incident (within 6 hours)

* Section Head shall fill-up incident

alert form and submit to safety
officer/pollution control officer.

4. Incident report dissemination (Within 12 hrs)

* Safety officer/pollution control

officer shall disseminate information to
the relevant department or section.

5. Investigation of incident (within 24 hours)

* Incident investigation team shall

conduct investigation
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 * Investigation team shall be
composed of department head,
pollution control officer and safety
officer.

6. Development Corrective Action (within 48 hrs)

* Concerned department or section

together with Safety officer or pollution
control officer and other relevant
personnel shall formulate corrective
action to prevent reoccurrence of
incident.

7. Implement Corrective Action (Within 72hrs)

* The originator department

section shall implement the corrective
action within 72 hrs depending on the
nature of corrective action.

Personal Safety Quick Guide

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 I. Basic Safety and Health Rules

• Follow safety working instruction

• Report any unsafe conditions or act.
• Report all injuries and illnesses immediately and refrain from
coming to work if not feeling well.
• Smoke only on designated smoking areas.
• Keep all work areas clean and orderly.
• Wash hand before and after work process and/or before/after
eating.

II. Walking Manners

• Always walk on right lane

• Walk fast and avoid running
• Do not put the hands on pocket while walking
• Do not use cell phone while walking

III. Security

• All employees must not bring items that are prohibited such as
weapon, liquor, etc. that might endanger employees.
• All incoming and outgoing tools and equipment must have gate
pass or bring in/out form

IV. Work Clothes

• Wear ID at all times

• Proper wearing of cap must be complied. Never wear cap
backward, sideward or upward position
• Employees who are directly handling and/or those in the production
line are required to have their shirt tucked in while inside their
working area
• Pants length must be appropriate (not touching the floor, covers the
opening of shoes)
• Wear shoes properly. Shoes must not use as slipper and must be
properly fit

Warning Signs

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 Chemical and Oil Spill Safety Manual

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1. Chemical and Oil Spill Safety Committee

A chemical and safety committee has been established to advocate improvements

safety programs and to controlled safety and health hazards related to chemical and oil
spill within the company’s premises. The chemical and oil spill safety committee consist
of the representation of supervisory and shift leader of the organization.

2. Responsibilities

The safety coordinator can be appointed as the responsible party to satisfy the
committee requirements for the credit.

The chemical and oil spill safety committee shall determine the schedule for evaluating
the effectiveness of the control measure to ensure the safety and health hazards in the
workplaces related to the chemical and oil spill safety program.

The chemical and oil spill safety committee will be responsible for assisting the
management in reviewing and updating the rules and regulation pertaining to the
findings, reports and accidents within the company.

The chemical and oil spill safety committee will be responsible to take an action and
formulate corrective and preventive measures.

3. Meetings

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Chemical and oil spill safety meetings are held every first week of the month. Minutes of
the meeting shall be posted within a week after conducting the meeting.

4. Chemical and Oil Spill Safety Orientation

Chemical and oil spill safety is included on the employment orientation before the job
placement. Each employee has access to a copy of this chemical and oil spill safety
manual, through their superior for review and for the future reference. The superior will
give questionnaires to the employee to ensure the knowledge and understanding of the
chemical and oil spill safety rules.

All employees will be instructed by their superior that compliance with this safety
program in the workplace is mandated.

All trainings should be documented and records should be maintained.

5. Periodic Retraining of Employees

All employees will be retrained periodically on the chemical and oil spill safety rules,
policies and procedures, and when changes are made to the chemical and oil spill
safety manual.

6. Chemical and Oil Spill Safety Training Form

Employee: Date:
Supervisor: Trainer:
Objectives:

Chemical Spill Location:

Observation Points:

Pictures Gathered:
Results:
Time: (Response/Containment)
Proper procedure:
Proper PPE
Conclusion:
Review of Guidelines/ Documents:

Prepared By: Chemical and Oil Spill Safety Committee

Approved By: Safety Coordinator
7. Safety Inspection

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It is a mandate to every employee to keep their workplace safe.
Checklist must be filled up and updated every start of the job.
Chemical and oil spill safety committee should continually monitor the work areas.
Periodic inspection must be done and documented.

Checklist:

PPE
Chemical and Oil Spill Guidelines
Required Posters and Signage
Chemical and Oil Spill Kit
Fire Extinguisher
Record Keeping

8. Chemical and Oil Spill Safety Procedures

Chemical and oil spill within the company must be properly controlled. The materials
used upon controlling the chemical and oil spill must be properly disposed.
 In case of minimal spill on the workplace, employees must perform spill
containment using rugs. Incident must be reported to the superior or to the
Chemical and oil spill safety committee.
 If the spill quantity is significantly large amount, the employee must call the
attention of the superior or the chemical and oil spill safety committee for the
proper containment of the spillage. (Secure the chemical and oil spill kit).
 Every incident must be reported and documented.

9. Chemical and Oil Spill Instruction

In case of chemical and oil spillage within the company the following instruction must be
properly executed and follow.

1. Bring the chemical and oil spill kit (trolley) to site where the spillage occur.
2. Place the precaution signage at the site.
3. Use the necessary PPE before conducting the containment.
4. Pour enough quantity of sand on the chemical or oil spill.
5. Use the necessary tools to sweep the sand and put it to the designated container.
6. Disposed the contaminated materials in accordance with the waste management
disposal procedure.
7. Chemical and oil spill safety committee must submit a report pertaining to the
incident and keep the record for future review and reference.

10. Chemical and Oil Spill Incident Report Form

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Company: Address:
Date: Time: Shift:

Chemical and Oil Spill

A. Person In Charge:
B. Time response:
C. Containment time:
D. PPE used:
E. Type of chemical:
F. Type of oil:

Observation:

Prepared By: Chemical and Oil Spill Safety Committee

Approved By: Safety Coordinator

Emergency Information

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Fire Assistance:

Binan Fire Department (049) 411-0061

(049) 511-9111

Sta. Rosa Fire Department (049) 534-1291

Medical Assistance:

Southern Luzon Hospital (049) 544-0120 to 22

FortMed Sta. Rosa (049) 541-1981 to 84

Perpetual Help Hospital Binan (049) 511-8759

Injury/Illness Assistance:

Avoid infection of minor injuries; always get medical attention or skilled first aid
Employees who are First Aid and/or CPR Certified.

Police Assistance:

IPAC Base-Binan (049) 512-9688

Sta. Rosa City Police Station (0905-550-5288)

Emergency Police Assistance 117

Other Emergency:

PLDT *177

Meralco (02) 16211 / (02) 631-1111

Laguna Water (049) 543-1627 / (02) 519-4887

Regional Disaster (049) 531-7266

Coordinating Council
(Calabarzon Area)
Health and Environmental Maintenance and Guidelines

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1. All employees are enjoined to abide by the basic tenets of good hygiene and sanitation
and developed health-consciousness and preserve conducive working environment to
ensure efficient performance and avoid health hazards. All employees are enjoined to
remember that “CLEANLINESS IS NEXT TO GODLINESS”.

2. All employees who are subject to regularization shall submit to a physical examination by
a company physician prior to the approval of their regularization. Employees with positions
that require constant and accurate visual-motor skills must also submit to eye retraction
and/or examination.

3. Probationary employees found to have QUESTIONABLE HEALTH CONDITIONS shall be

subject to a pre-regularization medical check-up to determine fitness of work. In the event
that a candidate for regularization is found to be unfit for work and/or should the employee
willfully withhold such vital medical information, said probationary employee shall be
terminated and/or dismissed in accordance with the provisions of the Labor Code of the
Philippines.

4. Except as otherwise provided in no. 3, any other employee who has been found to be
suffering from any disease or ailment which requires extended rest or treatment shall be
required to submit to medical examination before a competent public health authority to
determine his fitness for work. The company shall assist and accompany the employee in
the medical examination and to obtain a certification that he/she is fit to work.
If the employee cannot be cured within six (6) months even with proper medical treatment
and his continued employment will be prejudicial to his/her health or those of his/her co-
employees, the company may terminate him, observing all the requirements under Article
284 of the Labor Code of the Philippines.
If the employee can be cured within six (6) months, the company may, depending on the
condition of the employee, (a) transfer or re-assign the employee to another department or
division; or (b) ask the employee to take a leave of absence without pay for medical
treatment. The company shall reinstate such employee to his or her former position
immediately upon the restoration of his normal health.

5. Injuries or illness suffered while in the course of performing his or her work should be
immediately reported by the employee to his or her superior and the latter shall refer the
injuries or illness to the company nurse or physician for medical attention.

6. All employees are encouraged to practice good habits or personal hygiene and general
body cares. Neatness of appearance, good grooming, clean and well-pressed uniforms and
comfortable footwear, ensure good health and sense of well-being and should be a part of
every employee’s personal habits.

7. Spitting on the floor, bins, boxes, and anywhere the premises is strictly prohibited.

8. Rest rooms, lockers area, canteen, clinic and the general working area must be kept
clean and sanitary at all times and such facilities must be used properly. Any act that
contravenes the maintenance of sanitation and hygiene shall be dealt with accordingly.

32 | N S P Occupational Health and Safety Manual

 Employee Safety Handbook

33 | N S P Occupational Health and Safety Manual

 Safety Handbook Acknowledgement

Name

Date of Hire

Signature Date

Table of Contents

34 | N S P Occupational Health and Safety Manual

Safety Policy

Safety and Health Requirements

Safety Hazard Citation

Accident and Incident Reporting

First Aid and Medical Treatment

Workers’ Compensation

Your Safety Rights

Your Safety Responsibilities

Employee Safety Rules

General Safety Rules

Fire Safety

Hand Tool Safety

Protective Equipment

Material Handling Safety Rules

Housekeeping

Employee Safety Handbook

35 | N S P Occupational Health and Safety Manual

Our most valued resources are our employees, our customers, and the communities we
serve. We are dedicated to providing a safe and healthful environment for employees
and customers, protecting the public, and preserving company properties and assets.
Injuries can be prevented. In order to achieve an accident free workplace, an organized
and effective Safety Program must be carried out company-wide to make this policy
work.

The Safety and Health Program will assist management and employees in controlling
hazards which will minimize employee and customer injuries, damage to customer’s
property and damage to our company property.

All employees will follow this program

Please take the time to study and understand these safety policies and procedures. It is
your responsibility (and ours) to make this program work. You are a valued member of
the team, and we care about your safety.

Safety and Health Requirements

All employees will comply with the provisions of the Occupational Health and Safety
Standard. Therefore, any employee who, knowingly commits an unsafe act or creates
an unsafe condition, disregards the safety policy, or is a repeated safety or health
offender, will be discharged. Grounds for immediate discharge are:

1) Drinking alcohol, and/or drug abuse prior to or during working hours

2) Fighting
3) Theft
4) Willful damage to property
5) Failure to wear eye protection, hearing protection, safety helmets, etc.
6) Not using safety harness and lanyards when there is a potential for falling
7) Removing and/or making inoperative safety guards on tools and equipment
8) Removing barriers and/or guardrails and not replacing them
9) Failure to follow recognized industry practices
10) Engaging in dangerous horseplay
11) Failure to notify your company of a hazardous situation

The following safety and accident activities will be adhered to:

1) Report all injuries immediately to your supervisor

2) Notify your supervisor should you become ill while on the job
3) Inform your supervisor if you have a disability or physical handicap
4) Never move an injured or ill person, unless to prevent further injury

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Minor safety violations will be documented and a copy of the below form will become
part of the employee’s personnel record:

Safety Hazard Citation

Safety Hazard CitationDate:

Name of Violator:
Location of Violation:
Type of Violation:

Violator’s Signature:

Accident and Incident Reporting

It is important that you report all accidents and incidents that result in injury, illness, or
damage (however slight), to your supervisor immediately. The company can learn how
to prevent them from occurring in the future. It is our company responsibility to
investigate each incident, and your responsibility to report them when they occur.

First Aid and Medical Treatment

The company provides a First Aid Kit on the premises. It is there for your use in the
treatment of minor scratches, burns, headaches, nausea, etc. Ask your supervisor to
show you its location. Let your supervisor know if you need to use the First Aid Kit.
If you have a work related injury or illness that requires professional medical assistance
notify your supervisor and let him/her know before you receive this assistance. If you fail
to notify your supervisor, you may be ineligible for Worker’s Compensation, benefits to
pay for doctor’s bills, and/or lost wages.
First Aid Procedures and Instructions

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 In all cases requiring emergency medical treatment, immediately call, or have a
coworker call, to request emergency medical assistance.

EMERGENCY PHONE NUMBERS

Safety and OH Manager: PCO:

First Aid: Fire Department:
Ambulance: Police:
Medical Clinic:
Clinic Address:

Minor First Aid Treatment

First aid kits are stored in the ______________________. If you sustain an injury or are
involved in an accident requiring minor first aid treatment:
• Inform your supervisor.
• Administer first aid treatment to the injury or wound.
• If a first aid kit is used, indicate usage on the accident investigation report.
• Access to a first aid kit is not intended to be a substitute for medical attention.
• Provide details for the completion of the accident investigation report.

Non-Emergency Medical Treatment

For non-emergency work-related injuries requiring professional medical assistance,

management must first authorize treatment. If you sustain an injury requiring treatment
other than first aid:
• Inform your supervisor.
• Proceed to the posted medical facility. Your supervisor will assist with transportation, if
necessary.
• Provide details for the completion of the accident investigation report.

Emergency Medical Treatment

If you sustain a severe injury requiring emergency treatment:

• Call for help and seek assistance from a co-worker.
• Use the emergency telephone numbers and instructions posted next to the telephone
in your work area to request assistance and transportation to the local hospital
emergency room.
• Provide details for the completion of the accident investigation report.

First Aid Training

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Each employee will receive training and instructions from his or her supervisor on our
first aid procedures.

Wounds:

Minor: Cuts, lacerations, abrasions, or punctures

 Wash the wound using soap and water; rinse it well.
 Cover the wound using clean dressing.
Major: Large, deep and bleeding
 Stop the bleeding by pressing directly on the wound, using a bandage or cloth.
 Keep pressure on the wound until medical help arrives.

Broken Bones:

 Do not move the victim unless it is absolutely necessary.

 If the victim must be moved, "splint" the injured area. Use a board, cardboard, or
rolled newspaper as a splint.

Burns:

1. Thermal (Heat)
a) Rinse the burned area, without scrubbing it, and immerse it in cold water;
do not use ice water.
b) Blot the area dry and cover it using sterile gauze or a clean cloth.

2. Chemical
a) Flush the exposed area with cool water immediately for 15 to 20 minutes.

Eye Injury:

1. Small particles
a) Do not rub your eyes.
b) Use the corner of a soft clean cloth to draw particles out, or hold the
eyelids open and flush the eyes continuously with water.

2. Large or stuck particles

a) If a particle is stuck in the eye, do not attempt to remove it.
b) Cover both eyes with bandage.

3. Chemical
1. Immediately flush the eyes and under the eyelids, with water, for 30
minutes.

Neck and Spine injury:

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  If the victim appears to have injured his or her neck or spine, or is unable to move
his or her arm or leg, do not attempt to move the victim unless it is absolutely
necessary.

Heat Exhaustion:

 Loosen the victim's tight clothing.

 Give the victim "sips" of cool water.
 Make the victim lie down in a cooler place with the feet raised.

Workers’ Compensation

Every state has a Workers’ Compensation Law to provide benefits to employees for lost
wages and medical bills resulting from a work related injury or illness. You are covered
under Workers’ Compensation. You may request Workers’ Compensation benefits from
your supervisor. Qualification for benefits is determined by the state, not the company.
Your responsibilities are to keep appointments, follow all doctors’ instructions on and off
the job, maintain good communication with your supervisor, and to fully cooperate with
all instructions you are given.

Workers’ Compensation provides wages at a lower pay scale than what you may earn
by working

Doesn’t it make sense to be safe so that you don’t have to be out on Workers’
Compensation?

Your Safety Rights

You have several important rights concerning safety, which are protected by federal,
state and local laws that you should be aware of. They are:

 The right to a safe work-place free from recognized hazards

 The right to request information on safety and health hazards in the workplace,
precautions that may be taken, and procedures to be followed if an employee is
injured or exposed to toxic substances.
 The right to know about the hazards associated with the chemicals you work with,
and the safety procedures you need to follow to protect yourself from those
hazards.
 The right to question any instruction which requires you to disobey a safety rule,
which puts you or someone else in unnecessary danger of serious injury, or
requires you to perform a task that you have not been safely trained to perform.
 The right of freedom from retaliation for demanding your safety rights.
Your Safety Responsibilities

40 | N S P Occupational Health and Safety Manual

You also have some important responsibilities concerning safety. These are:

 The responsibility of reporting all injuries and illnesses to your supervisor, no

matter how small.
 The responsibility of always following the safety rules for every task you perform,
 The responsibility of reporting any hazards you see.
 The responsibility of helping your co-workers to recognize unsafe actions or
conditions they cause.
 The responsibility of asking about the safety rules of which you are unsure.

Employee Safety Rules

It is impossible to list or include all safety rules for all the possible tasks you may have to
do. But the following rules have been prepared to help you avoid hazards, which may
cause injury while doing some of the more common tasks you may be asked to do. You
should study and follow the rules provided in this booklet, and to ask your supervisor for
additional rules when asked to do a task you are not familiar with, and this booklet does
not cover. Failure to follow safety rules and /or safe practices will result in disciplinary
action, up to and including termination.

GENERAL SAFETY RULES:

 Read and follow the safety notices and other information that is posted.
 Observe and follow all safety instructions, signs, and operation procedures.
 Help your fellow employees when they ask for assistance or when needed for
their safety.
 Never participate in “horseplay”. Horseplay that results in injury is often not
covered by Workers’ Compensation.
 Clean up spills immediately.
 Report all unsafe conditions, hazards, or equipment immediately. Make sure
other people are warned of the problem so that they may avoid it.
 Wear personal protective equipment as required to reduce injury potential. Use
gloves, safety glasses, back support belts, etc., as necessary.
 Never stand on chairs, furniture, or anything other than an approved ladder or
step stool.
 Never use intoxicating beverages or controlled drugs before or during work.
Prescription medication should only be used at work with your Doctor’s approval.

FIRE SAFETY:

 Report all fire hazards to your supervisor immediately.

 Firefighting equipment shall be used only for firefighting purposes.
 Smoking is not permitted at any time in the areas where “No Smoking” signs are
posted.

41 | N S P Occupational Health and Safety Manual

  Do not block off access to firefighting equipment.
 Keep doors, aisles, fire escapes and stairways completely unobstructed at all
times.
 In the case of a fire, your first consideration must be the safety of all persons, and
then attention should be directed to the protection of property.
 Change clothes immediately if they are soaked with oil, gasoline, and paint
thinner or any other flammable liquid.
 Know how to report a fire and how to turn on a fire alarm.
 Know the location of all fire extinguishers, and how to use them.
 Know the fire exits to be used in an emergency.

HAND TOOL SAFETY:

 Wear protective equipment necessary for the job you are performing. Discuss any
required safety equipment with your supervisor as changes occur.
 Defective tools must not be used.
 Do not carry sharp hand tools in clothing.
 Check all wiring on electric hand tools for proper insulation and 3-prong plug
grounding.
 Hammers: Use eye protection at all times!
 Screwdrivers: Use the right size and type of screwdriver for the job. Do not use a
screwdriver as a chisel.
 Wrenches: In using any wrench, it is better to pull than to push. If you have to
push, use your open palm. Use the proper wrench for the job.
 Handsaws: Saws that are sharp and rust free are less likely to bind or jump.
Insure the object being cut is secured tightly to a flat surface.

PROTECTIVE EQUIPMENT:

 Approved eye protection (safety glasses with side shields, goggles, etc.) must be
worn at all times when assigned any certain job classifications. It is important to
check with your supervisor to assure compliance.
 Moccasins and shoes with open toes or high heels are not permitted.
 Wear protective clothing and equipment as required by your job classification to
protect against hazards at hand. These include, but are not limited to, hard hats,
steel toed shoes, gloves, fall safety harnesses, ear plugs, etc.

MATERIAL HANDLING SAFETY RULES:

 When lifting, lift properly. Keep the back straight, stand close to the load, and use
your leg muscles to do the lifting, keeping the load close to the body. Never twist
your upper body while carrying a load.
 When lifting heavy objects, utilize a two-wheeled dolly, or, ask for assistance from
another employee.

42 | N S P Occupational Health and Safety Manual

  Inspect the object you are going to lift for sharp corners, nails, black widow
spiders, or other things that may cause injury.
 Use gloves when handling rough or sharp materials.

HOUSEKEEPING:

 Do not place materials in aisles, stairways, or any designated path of travel.

 Stack material at a safe height so that material will not fall if bumped. Ensure
heavy loads have proper support, and make sure there is no overhanging or
irregular stacking of material.
 Place all trash or scrap in places provided. Clean up all spills immediately.
 Report worn or broken flooring, stair treads, handrails, furniture, or other office
equipment.
 Smoking is permitted only in designated areas. Use ashtrays for disposing of
butts. Do not throw butts on the floor.

Personal Protective Equipment

43 | N S P Occupational Health and Safety Manual

Purpose:
Establish the policy for employees to wear Personal Protective Equipment.

Policy:
The company is dedicated to providing a safe and healthy workplace. All employees are
expected to do their part to achieve this goal. Employees can do their part by using the
proper Personal Protective Equipment (PPE) provided them.
Personal Protective Equipment will be provided, used and maintained in a sanitary and
reliable condition wherever it is necessary to prevent injury. Personal Protective
Equipment requirements include, but are not necessarily limited to the items below:

Protective Headwear:
Where there is the exposure of overhead danger from falling objects or from electric
shock or burns, protective headwear must be worn. Protective headwear is an approved
hard hat that meets the requirements of the OSH standard.
Protective headwear will be issued to the required employees. Employees are
responsible for using their hard hats while working. Also, employees must notify their
supervisor about a damaged or lost hardhat immediately.

Protective Eyewear:
When there is an exposure to the eyes from flying objects, glare or liquids, protective
eyewear is required. Protective eyewear is an approved safety eye protector or safety
goggle, which meets the standards of the Philippines OSH standard.
Protective eyewear will be issued to the required employees.

Disposable Dust Masks:

When there is the potential of exposure to airborne dust or particles, disposable dust
masks are required.

Protective Gloves:
 When the hands are exposed to a hazard, protective gloves are required.
Protective gloves are construction type work gloves and chemical resistive
gloves.
 Construction type work gloves are required for, but not limited to, employees that
may cut, pinch, hit or burn their hands.
 Chemical resistive gloves are required for, but not limited to, employees that may
spill hazardous chemicals or corrosive material onto their hands.

Back Supports:
When employees are exposed to heavy lifting or repetitive lifting, back support devices
are required.

Personal Protective Equipment and Devices

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 Helmet

Harness

Booties

Smock Gown

Face Mask Rubber Gloves Safety Shoes

Machinery Tag Out Program

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Purpose:

This policy and procedure establishes the minimum requirements for company
Machinery Tag Out Program. It governs lock out and/or tag out procedures to be used to
verify that equipment or machines are isolated from all potentially hazardous energy.
Machinery is to be locked out or tagged out before employees perform any servicing or
maintenance activities where the unexpected start up or release of stored energy could
cause injury.

Policy:

Procedures described apply to all electrical equipment and machinery connected to an

energy source by either hard wire or other permanent connection (hydraulic lines,
electrical, etc.) that is repaired, serviced, or maintained by the company personnel. The
Machinery Tag Out Program applies to all equipment or machinery operated by
mechanical, hydraulic, pneumatic, chemical, thermal, or other energy resources where
the unexpected energizing could cause injury to employees or customers.
Circuit breakers disconnect switches, and other energy isolating devices used to control
the flow of energy to the machine/equipment must be operated in such a manner as to
shut off or “isolate” all energy to the machine.

Definitions:

Energy Source- Any source of electrical, mechanical, hydraulic, chemical, thermal, or

other energy.
Energized- Connected to an energy source or containing residual or stored energy.
Energy Isolating Device- A mechanical device that physically prevents the transmission
or release of energy (for example, circuit breaker, disconnect switch, slide gate, line
valve, etc.)
Lock out- Placing a lock out device on an energy isolating device to shut down its flow of
energy.
Lock out device- A device such as a lock, either combination or key type, to hold an
energy isolating device in the “safe” position and prevent energizing of a machine or
equipment.
Tag out- Placing a tag or sign on an energy isolating device indicating that the
equipment shall not be operated until the tag out sign is removed.
Tag out device- A prominent warning device or sign that can be attached to the energy
isolating device. Tags will state the following:

DANGER-DO NOT OPERATE

Initial Training:

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Employees involved in the use of this Machinery Tag Out Program must receive training
in the requirements of this program upon initial assignment. The Safety and Health
Manager is responsible for verifying that training is completed as required by this
program.

Authorized employees will be trained in the recognition of hazardous energy sources

present at the location they work, the type and magnitude of the energy available in the
workplace, and the methods/means needed for energy isolation and control.

Employees must be trained to recognize when the Machinery Tag Out Program is being
implemented and understand the purpose of the procedure and the importance of not
attempting to start up or use machinery or equipment that has been locked or tagged
out.

When tags are used, employees must be specifically instructed in the following
limitations of tags:

 Tags are warning devices: they do not provide physical restraint that a lock out
does.
 When a tag or lock is attached, it is not to be removed by anyone without
authorization from the employee who placed it on the machine or equipment.
They are never to be bypassed, ignored, or defaced.
 Tags must be legible and understandable to be effective.
 Tags and locks, and their means of attachment must be made of material that will
withstand the working environment where the tags will be used.
 Tags and locks must be attached securely so they cannot inadvertently be
detached during use.
 Tags evoke a false sense of security. They are only part of the entire Machinery
Tag out Program.

Machinery Tag Out Program Inspection Form

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 This form will be used when inspecting the Tag Out/Lock Out Procedure

Inspector’s Name: Date:

Machinery /Equipment Inspected Comments

1.
2.
3.
4.
5.
6.
7.
8.
9.
10.

I hereby certify that I have inspected the Lock Out/Tag Out procedure for the above listed equip

Inspectors’ SignatureDate

Lock and Tag Check Out / Check In Log

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 Lock # or Equipment Lock/Tag Cleared
Date Tag # Employee to be locked Reason Date

Hazard Prevention and Control

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The company shall undertake efforts as outlined in this section to correct or control
potential hazards in a timely manner.

The company will implement methods to eliminate the hazard, and will implement
procedures for safe work. Safe work will be done through training, correction of unsafe
performance, and compliance through the disciplinary system.

Identified Safety and Health Concerns:

All identified potential workplace safety and health hazards should be reported to the
Safety and Occupational Health Manager, or a member of management. Situations that
are unsafe, or posing a safety and health hazard. It will be reviewed and reported to
management for corrective action.

Newly Identified Safety and Health Concerns:

Anytime a new substance, procedure, equipment, or process is introduced into the

workplace, which creates or is reported to create an unsafe condition or situation, the
Safety and Occupational Health Manager will evaluate the substance, procedure,
equipment, or process. Employees will have an opportunity to submit their
recommendations and suggestions regarding new workplace hazards at any time.

Hazards Which Create a Risk of Imminent Harm:

When a hazard exists which the company cannot control or abate immediately without
endangering employees and /or property, all exposed personnel will be removed from
the immediate area of potential exposure, except those employees that are necessary to
correct the hazardous condition. All employees involved in correcting the hazardous
situation will receive appropriate training and/or instruction in how to do so. They will
also be provided with the appropriate personal protective equipment.

Hazards Which Do Not Create a Risk of Imminent Harm:

Unless there are factors beyond company reasonable control, such hazards are to be
abated within 5 days or less.

Housekeeping:

Good housekeeping is an integral part of any effective safety program. Keeping work
areas neat and clean reduces the potential for accidents and injuries. Each employee is
responsible for keeping his or her work area neat, orderly, and free of any hazardous
condition.
Emergency Action Plan

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Purpose:

Establish the policy and procedures regarding management’s and employee’s response
to various emergency situations. Examples of an emergency are fire, earthquake, and
bomb threat.

Overview:

The procedures cover the following topics:

1. Fire Reporting and Response
2. Evacuation
3. Bomb Threat
4. First Aid
5. Hazardous Material Spill
6. Earthquake
7. Robbery

Policy:

The company has developed plans that address emergency situations that may arise in
company locations and which may threaten human health and safety, and damages
company assets. Management is responsible for implementing the Emergency Action
Plans. These Emergency Action Plans will meet the following objectives:

1. Provide a means of notifying employees, customers and local authorities of an

emergency situation.
2. Provide for a safe and orderly method of evacuation of employees and customers
from company premises.
3. Account for all employees who occupied the company premises at the time of
evacuation, should one occur.

Emergency Action Plans will:

4. Provide emergency first aid treatment or summon emergency medical assistance for
injured individuals.
5. Provide training and needed information to those employees responsible for taking
action in the event of an emergency.

Signs as required by ordinance, regulation, or law will identify emergency exits.

Employees are required to be familiar with the location(s) of alarm pull stations and
emergency exits.

Training on Emergency Action Plans will take place during new employee orientation,
when changes occur in the action plans, and periodically as coordinated by the Safety
and Occupational Health Manager.

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 Smoking is never allowed anywhere on the company premises during an emergency

If hazardous materials are involved, disposal must be done in compliance with federal,
state, and local environmental laws.

Procedure:

I. Fire Reporting and Procedure:

If a fire alarm or alert is sounded or a fire is reported by an employee, regardless of the

reason for the alarm or the severity of the fire, the following action must be taken
immediately:

Top Management

1. Immediately notifies the Binan Fire Department by dialing (049) 411-0061

or (049) 511-9111 (where applicable) or any local fire emergency number:
_________________.
2. Gives company name, address, and area where the fire is located.
3. Assigns an employee to wait for the fire department outside the company
and direct them to the fire’s location.
4. Announces evacuation instructions over the public address system.
“Ladies and Gentlemen. The company is being temporarily closed. We
request that you leave by the nearest exit immediately. Thank you.”
5. Once outside the company, takes a head count of employees to insure all
were safely evacuated. Double checks that all individuals are out of
company premises.

Note: When one or more employees are unaccounted for, employees are not to re-enter
the building to conduct a search. Notify the ranking fire or other emergency response
official on the scene and their approximate location.

Immediately after the fire, notify the President of the company and all other management
Individuals. Coordinate any salvage and repair operations.

Employee

1. If trained in the use of fire extinguishers, may attempt to suppress a small fire, until
relieved by the Fire Department or until it becomes apparent that the fire cannot be
controlled by fire extinguishers.

Note: Employees should never attempt to control a fire, which endangers their health.
They must immediately evacuate the area when it becomes apparent that the fire cannot
be controlled or when conditions become more hazardous.

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II. Evacuation:

Top Management

1. Telephones the local emergency agency (for example, fire, police, hazardous
materials team, etc.).
2. Makes the following announcement on the public address system, “Ladies and
Gentlemen. The company is being temporarily closed. Please leave by the
nearest exit immediately. Thank you.” Make this announcement twice, and
repeats it every minute or more frequently if needed.
3. Checks all areas of their respective departments, restrooms, and public areas to
verify that employees and individuals are evacuated.
4. Secures all cash, checks, and charge documents in the safe if time permits.
5. Designates a safe area outside the company as a gathering point for all
employees. Takes a head count of employees to insure all were safely
evacuated.

Note: Employees are not to re-enter the building. Management will notify the ranking fire
or other emergency response official on the scene of a potentially trapped person and
their approximate whereabouts.

6. Dismisses all non-essential employees.

7. Telephones the President of the company and all other management personnel.

III. Bomb Threat:

When someone calls and says there is a bomb in the building, the following steps will be
performed:

Employee (Receiving Threat)

1. Keeps the caller on the line as long as possible. Asks them to repeat the
message. Tries to write down every word spoken by the caller.
2. Asks the caller where the bomb is located and when it will go off.
3. Tells the caller that the building is occupied and detonation of a bomb could result
in the death and injury to innocent people.
4. Pays particular attention to background noises, such as music playing, engine
noises, etc.
5. Listens to the voice, male, female, voice quality, accent, and speech
impediments.
6. When the caller hangs up, do not hang up the phone! Sometimes, phones can be
traced back to the source. Immediately notify management and describe the
threat.

Top Management

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 7. Calls the local Police or Fire Department to report the Incident. Follows all
recommendations and instructions provided by either department.
8. If the Police or Fire Department declines to give instructions to evacuate the
building, search the premises (if time permits) for any suspicious looking device
or package. If one is found, follow the Evacuation Plan. Do not touch any
suspicious device or package.

IV. First Aid:

If an employee / individual are injured, the initial responsibility of management is to

provide the needed first aid or arrange for emergency medical response or professional
medical care.

Top Management

1. Treats the injured individual using the supplies from company first aid kit.
2. In the event an employee is seriously injured and requires professional medical
care, drive the employee to a medical provider. If any individual is not mobile or
has a life threatening injury or illness, arrange for emergency care and
transportation.

V. Hazardous Material Spill:

Management will respond to incidental releases of hazardous substances when the

substance can be absorbed, neutralized, or otherwise controlled at the time of release
by employees in the immediate area or by maintenance personnel. If a large spill or fire
occurs that is not controllable, Management will contact the appropriate local authorities,
such as the Fire Department.

VI. Earthquake:

All employees must be aware of the potential for earthquakes and the resulting damage
to buildings and facilities.

A. During an Earthquake:

Employee

1. If indoors, stay indoors; if outdoors, stay outdoors. In earthquakes, most injuries occur
as people are entering or leaving buildings.
a) If indoors:
1) Take cover beneath a desk, table, and bench or in doorways, halls or against
an interior wall.
2) Stay away from glass windows and glass doors, and away from containers
with hazardous materials.
b) If outdoors:

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 1) Move away from buildings and all structures, and all overhead electrical wires.
2) If operating a vehicle, stop as soon as possible, but stay inside the vehicle.

B. After an Earthquake:

Senior Management

1) Coordinates first aid efforts.

2) Turns on the radio to get emergency information from local authorities.
3) Check natural gas lines for leaks. If a leak is detected, shuts down the system,
and notifies the local gas service company.
4) Shuts off the electrical current at the main breaker box if power has been
interrupted.
5) Directs employees and individuals to a safe assembly area outside the
building.
6) Takes a head count to insure all employees were safely evacuated.
7) Does not permit individuals to enter the building again until cleared by
authorities.
8) Assigns duties to clean up damage and resume business as soon as possible.

VII. Robbery:

In the event of a robbery, the main objective is to reduce the risk of injury to employees
and individuals and to get the robber out of the building as soon as possible.

Employee

1. Be attentive and calm. Listen to the robber and do exactly what he/she asks you
to do.
2. Do give up money as demanded.
3. Remain alert. Try to remember details of the robber’s appearance, clothing,
speech, etc.
4. If possible, watch the robber’s method and direction of escape.
5. Expect foul/strong language. Expect to lie on the floor.
6. Do not make any sudden movements.
7. Don’t overreact. Do not grab for the weapon or call for help.
8. Do not argue.
9. After the robbery, write everything down.

Top Management

10. Call the Police

11. Call the President of the company
12. Have all witnesses write everything they can recall.

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 Blood Borne Pathogens

It is imperative that management photocopies these pages and gives them to all employees dur

What Everyone Needs to Know

Blood borne pathogens are microorganisms carried by human blood (and other body
fluids) and cannot be seen with the naked eye. They can be spread through contact with
infected blood. If they get into the bloodstream, an individual may become infected and
sick.

Most personnel cannot reasonably anticipate coming into contact with blood during their
day-to-day work duties. That's why it's imperative that all personnel understand the
danger of exposure to blood borne pathogens and ways to minimize their risk.

Blood borne pathogens may be present in blood and other materials, such as:
 body fluids containing visible blood
 semen and vaginal secretions
 torn or loose skin
Blood borne pathogens can cause infection by entering the body through:
 open cuts and nicks
 skin abrasions
 dermatitis
 acne
 mucous membranes of the mouth, eyes or nose

Workplace Transmission

The most common blood borne pathogens are HIV, Hepatitis B, and Hepatitis C:

HIV (AIDS)

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HIV, the human immune-deficiency virus, attacks the body's immune system causing it
to weaken and become vulnerable to infections that can lead to a diagnosis of acquired
immune deficiency syndrome or AIDS. HIV is transmitted mainly through sexual contact
and sharing contaminated needles, but also may be spread by contact with infected
blood and body fluids. HIV is NOT transmitted indirectly by touching or working around
people who are HIV-positive. Employees can prevent getting HIV by stopping the
passage of the virus from a person who has HIV to them. In many instances, the
employee has control over the activities that can transmit HIV. Since HIV is most
frequently transmitted by sharing needles or through sexual intercourse, employees can
stop transmission by refusing to engage in these behaviors.

Hepatitis B

Hepatitis is a general term used to describe inflammation (swelling) of the liver. Alcohol,
certain chemicals or drugs, and viruses such as hepatitis A, B, C, D, E and G may cause
hepatitis.
 Hepatitis B is a serious, sometimes fatal disease, caused by a virus that infects
and attacks the liver. The virus is transmitted through direct contact with infected
blood, semen, or vaginal fluid. It is primarily spread through sexual contact.
 In studies that examine transmission following injections into the skin, HBV is 100
times more contagious than HIV.
 HBV can also be transmitted indirectly because it can survive on surfaces dried
and at room temperature for at least a week! That's why contaminated surfaces
are a major factor in the spread of HBV.
 Each year there are up to 200,000 new infections and 5,000 hepatitis B related
deaths in the Philippines (compared to 10,000 new HIV infections per year).
 One in approximately 20 persons now has, or will one day have, hepatitis B
 Transmission of hepatitis B is preventable:
 Use latex condoms during sex
 Do not share needles
 Use universal precautions in the workplace
 Get the hepatitis B vaccination

Hepatitis C

Hepatitis is a general term used to describe inflammation (swelling) of the liver. Alcohol,
certain chemicals or drugs, and viruses such as hepatitis A, B, C, D, E and G may cause
hepatitis.
 Hepatitis C is a serious, often fatal disease, caused by a virus that infects and
attacks the liver. HCV is more common than hepatitis B and ranks slightly below
alcoholism as a cause of liver disease.
 However, HCV is not as infectious as HBV because there are generally lower
levels of the hepatitis C virus in the blood than of the hepatitis B virus
 HCV is primarily transmitted through blood-to-blood contact -- most commonly
through shared needles. The risk of transmitting HCV through sexual contact

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 appears to be low, but precautions should be taken anyway. HCV cannot be
transmitted by casual contact such as shaking hands or sharing bathroom
facilities.
 Up to 100,000 people may become infected with HCV each year in the
Philippines.
 Transmission of hepatitis C is preventable:
 Use latex condoms during sex
 Do not share needles
 Use universal precautions in the workplace
 HOWEVER, unlike hepatitis B, currently there is NO VACCINE for hepatitis
C. And also unlike HBV, there is no drug to prevent HCV infection after an
exposure.

Guidelines for Handling Blood and Other Bodily Fluids

Many personnel are concerned that HIV may be spread through contact with blood and
other body fluids when an accident occurs at work.

HIV, as noted earlier, has been found in significant concentrations in blood, semen,
vaginal secretions, and breast milk. Other body fluids, such as feces, urine, vomit; nasal
secretions, tears, sputum, sweat, and saliva do not transmit HIV unless they contain
visible blood. However, these body fluids do contain these body fluids; they are at risk of
infection from these germs. It should be remembered that the risk of transmission of
these germs depends on many factors, including the type of fluid contacted, the type of
contact made, and the duration of the contact.

Very simply, it is good hygiene policy to treat all spills of body fluids as infectious in
order to protect personnel from becoming infected with any germs and viruses. The
procedures outlined below offer protection from all types of infection, and should be
followed routinely.

How Should Blood and Body Fluid Spills be handled?

Whenever possible, employees shall wear disposable, waterproof gloves when they
expect to come into direct hand contact with body fluids (when treating bloody noses,
handling clothes soiled by incontinence, or cleaning small spills by hand). Gloves used
for this purpose shall be put in a plastic bag or lined trash can, secured, and disposed of
daily. Hands should always be washed after gloves are removed, even if the gloves
appear to be intact.

If an employee has unexpected contact with body fluids or if gloves are not available (for
example, applying pressure to a bleeding wound), the employee shall wash their hands
and other affected skin for at least 30 seconds with soap and water after the direct
contact has ended. This precaution is recommended to prevent exposure to other

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pathogens, not just HIV. As has been discussed, blood, semen, vaginal secretions, and
blood-contaminated body fluids transmit HIV. Wiping a runny nose, saliva, or vomit does
not pose a risk for HIV transmission.

Hand washing

Proper hand washing requires the use of soap and warm water and vigorous washing
under a stream of running water for at least 30 seconds. If hands remain visibly soiled,
more washing is required. Scrubbing hands with soap will suspend easily removable soil
and microorganisms, allowing them to be washed off. Running water is necessary to
carry away dirt and debris. Rinse your hands under running water and dry them
thoroughly with paper towels or a blow dryer. When hand washing facilities are not
available, use a waterless antiseptic cleanser, following the manufacturer's directions for
use.

Disinfectants

An EPA approved germicide or a solution of 99 parts water to 1 part household bleach

(or ¼ cup bleach to one gallon of water) will inactivate HIV, and should be used to clean
all body fluid spills. Higher concentrations of bleach can be corrosive, and are
unnecessary. Surfaces should be cleaned thoroughly prior to disinfecting.

Disinfecting Hard Surfaces and Caring for Equipment

Although hard surfaces have not been found to be a means of transmitting HIV, it is
good hygiene policy to clean any soiled hard surfaces thoroughly. To do this, scrub the
surface to remove any soil and apply a germicide (like the bleach/water solution
described above) to the equipment used. Mops should be soaked in this solution after
use and rinsed thoroughly with warm water. The solution should be promptly disposed of
down a drainpipe. Remove gloves and discard them in appropriate receptacles, and
wash hands as described above.

Laundry Instructions for Clothing Soiled with Body Fluids

It is important to remember that laundry has never been implicated in the transmission of
HIV. To ensure safety from transmission of other germs, contaminated clothes must be
laundered with soap and water to eliminate potentially infectious agents. The addition of
bleach will further reduce the number of potentially infectious agents. Clothing soaked
with body fluids may be washed separately from other items. Presoaking may be
required for heavily soiled clothing. Otherwise, wash and dry as usual, following the
directions provided by the manufacturer of the laundry detergent. If the material can be
bleached, add ½ cup of household bleach to the wash cycle. If the material is not
colorfast, add ½ cup of non-chlorine bleach to the wash cycle.

It is good hygiene to treat all bodily fluids as infectious.

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 Hazardous Material Spill Response

Purpose:

To establish the policy and procedures regarding management and employee response
and actions to a hazardous material spill or leak.

Policy:

Federal, state, and local environmental laws dictate the specific handling and disposal
methods of hazardous materials. Failure to comply with these laws can be very costly as
well as environmentally negligent. The company will fully comply with all laws and
regulations pertaining to the handling and disposal methods of hazardous materials. The
company will train all employees in the proper procedures to follow and what to do when
they encounter a hazardous spill or leak.

Overview:

There are four classifications of hazardous chemicals that employees will likely come
into contact with. These are:

IGNITABLES---TOXICS---CAUSTICS---REACTIVES

IGNITABLES- Ignitable products are either flammable or combustible. A spill of this

nature creates two problems: one involving the potential for explosion and/or fire, and
the other is the pollution of the environment. Examples are gasoline, paint thinners,
petroleum solvents, alcohol, and adhesives.

TOXICS- These products are poisonous to the body and can cause illness or death.
Examples are anti-freeze, paint, insecticides, fertilizer, and cleaning fluids.

CAUSTICS- A caustic is anything that burns, strongly irritates, corrodes or simply

destroys the skin. Examples are acids and drain cleaners.

REACTIVES- These products react violently when mixed with other products. The most
common example is dry or liquid chlorine.

Procedure:

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Regardless of the nature of the spill, and before starting any cleanup activities, the
employee(s) shall always secure the area around the spill. This is to include asking all
other unnecessary employees and customers to move a safe distance away from the
spill site. The employee(s) shall also barricade or cord off access to the site with tape or
other visual barriers as needed to keep people from wandering into the spill site. Once
the area is secure, Management shall be notified of the spill, its location, and when the
area is clean. Management shall also notify public officials as necessary.

Employee(s) that are required and directed to conduct the cleanup shall always check
the warning label of an unbroken container or the Material Safety Data Sheet (MSDS) of
the product involved in the spill or leak. Either the product label or the MSDS should
have cleanup procedures (MSDS form). If not, or if time does not permit, the
employee(s) shall consider the product extremely hazardous and use the following
cleanup procedure:

1. Immediately shut off or eliminate all possible sources of ignition to include

turning off anything that might produce a spark, flame, or friction.
2. A fire extinguisher must accompany all ignitable spill cleanups.
3. Cover the spill or leak with absorbent materials to reduce evaporation.
4. Ventilate the area as well as possible by opening doors and windows.
5. If a spill is large, a fan shall be set up at least ten feet from the person
cleaning up the spill. The fan shall be behind the person cleaning up the
spill to blow the hazardous vapors away from their breathing area.
6. Wear safety goggles, gloves, disposable overshoes, and respirator (as
necessary) prior to cleaning up the substance.
7. Small spills (one pint or less) can be cleaned up with absorbent materials
(rags, paper towels, etc.), and placed into a plastic bag. These bags will be
labeled as a flammable or combustible. The label on the bag must also
have the following information: (1) the name of the product in the bag, (2)
the quantity of material in the bag, (3) name of manufacturer, (4) and the
date of the spill. The words “Hazardous Waste” must be clearly marked on
the bag.
8. After the spill area is thoroughly dry, the spill area shall be scrubbed with a
mild detergent using a broom or mop.
9. The bags shall then be placed in properly labeled containers for disposal.
The company can accumulate hazardous waste on site for up to 90 days
without a permit. Disposal shall be in accordance to guidelines of local and
state regulations.
10. All efforts shall be taken to prevent hazardous material from entering
sewage systems. If infiltration occurs, the fire department shall be notified.

NHK Spring Philippines, Inc.

Safety Policies and Procedures Manual

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 Signature of President Date

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