BUILT
WEB APPLICATION PROPOSAL
GUARANTEED
COMPATIBLE
DATE:
April 15, 2020
PREPARED BY: Graphic Aid Limited
Bangla Motor
Dhaka, Bangladesh
PREPARED FOR: XYZ Limited
GUARANTEED
BROWSER
SUPPORT
We appreciate the opportunity to provide you with this proposal for a custom WordPress
powered web application. We are confident that we can develop and launch your website
within scheduled time. We have an opening in our development schedule coming up near
the first of May, 2020.
We hope you find this proposal covers everything you requested. Please let us know if
we need to make any revisions or clarifications. This proposal is good for two and half
months.
Highest Regards,
GUARANTEED
RESPONSIVE Sabbir Ahmed
www.graphic-aid.com
SCOPE
The client would like to create their web application service to use PHP based WordPress to reduce cost
and also reduce website management time. We have undertaken a thorough survey of reference website
that the sent the link and identified multiple areas where you will benefit from upgrading to WordPress -
the world’s most popular content management system. Most of these areas are listed in the table below.
In order to meet client’s needs we would build out a custom theme unique to the client. We would
develop our custom theme based on feedback that we gather from client’s team during the
planning and wireframe stages of your contract. Our custom theme would include custom post
types, custom editing features, dynamic page templates, situational CSS styles, and many more
advanced WordPress features developed specifically for your organization.
GUARANTEED
COMPATIBLE
We would host your build on our partner servers at WPEngine so that you could benefit from the latest
features of managed WordPress hosting which include premium security monitoring, automatic soft-ware
upgrades, site backups, CDN network access and instant site restore functionality.
SPECIFIC INCLUSIONS AND DETAILS:
1. Custom graphic and UX design, fully mobile ready via responsive design and HTML 5.
2. Complete Information Architecture revision.
3. Revised location mapping to use Google maps.
GUARANTEED
4. User registration with optional registration payments & customizable user rights levels/roles.
BROWSER
SUPPORT 5. Recurring Donation system that includes automated credit card management tools to
handle expired cards, renewals and subscription changes.
6. Secured with 256-bit SHA-2 SSL for passing credit card information to a payment gateway
and also suitable for storing sensitive donor information in the WP database.
7. Licensed Pro version of Gravity Forms or Web builder - the ultimate drag and drop form creator
8. Website will attain a minimum site score of 80/100 with a goal of attaining a 90/100 as
scored by Google developer site speed test. For comparison, your current site scores a
73/100 for desktop and a 62/100 for mobile.
9. Event Calendar integration that includes user downloadable event feeds.
10. All the standard WordPress tools such as WYSIWYG page editor, easy video embeds
and in-dashboard image editing + additional extras such as TablePress (a brilliant table
creator), Bootstrap Javascript short codes, and more.
11. Easy single click Social Media share buttons & RSS feed enabled posts.
12. Plug in ready to accept over 33,000 official WordPress sanctioned plug ins.
GUARANTEED
RESPONSIVE
13. Custom eNewsletter post type for easily generating Newsletters similar to those you
have done in the past.
14. Private pages, posts and content only accessible by the users you choose to give access.
15. Improved back-end experience through custom dashboard configurations that make
Word-Press easier to manage.
BUILT WITH
16. All existing news items (including the Word Docs) converted to blog posts for simple manage-
ment and better online reading experience through an integrated newsroom section.
www.graphic-aid.com
PRICE
1. Information Structuring................................................................................................................... $350.00
2. Graphic and UX Design.................................................................................................................... $850.00
3. Development....................................................................................................................................... $1600.00
4. Testing & Training.............................................................................................................................. $300.00
GUARANTEED 5. Form, Table and Page building (up to 70 pages, 5 forms and 2 tables included).............. $400.00
COMPATIBLE
6. Recurring Payment Management System.................................................................................. $250.00
*Total: $3750.00
WORK OUTLINE & SCHEDULE
Stage 1 - Preparation (**approximately 5 weeks)
GUARANTEED
BROWSER
SUPPORT
1. Down payment provided
2. Initial planning meeting
3. Deliver Wireframe for review/approval
4. Deliver graphic design mock up for review/approval
Stage 2 - Development (approximately 3 weeks)
5. Build website style to match approved mock-ups
6. Populate content to match approved organizational structure
7. Build out optional inclusions
8. Browser Testing
Stage 3 - Review & Testing (approximately 4 weeks)
9. Deliver completed website for inspection/testing
10. Address any concerns/change requests through punch list
GUARANTEED 11. Administrative training
RESPONSIVE
12. Contract completion agreement and final payment due
*Pricing Note - We have prepared this proposal in good faith by only including items that we believe your
organization is in need of. However it may be possible to remove less essential items in order to meet tight project
BUILT WITH budgets. Please contact us if this is something you would like to discuss.
**Project Duration Note - It is possible to speed up the web development process for urgent projects. Please contact
us if you would like to discuss a tighter schedule.
www.graphic-aid.com
TERMS
Additional Costs. Monthly hosting is additional, please review hosting packages. This proposal covers
only the number of pages and forms listed in the pricing table. Additional pages and forms may be
created by the client for no charge, or they may be created by Graphic Aid for a fee.
Project Durations. The durations listed for the stages of a website build are estimates only. We give our
best estimate of time durations based on the information at hand when we generate each proposal.
Actual durations often vary substantially due to changing client needs and client response time. Projects
can be fast tracked if necessary.
Payment of Fees: We require a down payment equaling 50% the total in order to begin work. The net
GUARANTEED balance becomes due upon signing of a contract completion agreement. Any discounts are applied to the
COMPATIBLE
balance payment and cannot be applied to the down payment.
Late Payment: Interest will be added to overdue account balances at the rate of 1.5% per month (18%
per year). Should action be required to enforce payment of any past due account, you agree to pay all
costs and collection agency charges, which may be incurred or expended.
Additions to the scope: We make all attempts to be as inclusive and clear as possible when defining
our scope. If during the course of this project, you request additional work beyond the scope detailed in
our description of work, we will create a change order detailing the cost and submit it for your approval.
Collateral Content: If providing your own images, text, or other miscellaneous content, please provide
them in a timely manner. This will help prevent production delays. If there are delays in obtaining
collateral from you, the additional time may be added to any agreed upon not-to-exceed project duration.
Client Delays: If your project becomes idle for more than 4 weeks due to lack of response, your project
will be removed from active development and placed on hold. To remove a project from hold, we will
GUARANTEED
BROWSER assess a 10% continuation fee.
SUPPORT
Hosting: We have partnered with one of the finest managed hosting providers in the business in order to
pass on to you group rates and benefits that are unavailable to individuals. All of our support depends on
our hosting solution. If you are interested in moving to another host, we can accommodate that request
by providing your files. However, moving a site will effectively end our support responsibilities.
Completion Agreement: It is important for our clients to have a firmly completed website without loose
ends. Once your website is complete and operating to your satisfaction, we will ask you to acknowledge
this by returning a completion agreement. Any additional work requested after the completion agreement
has been obtained will need to be either covered by one of our service contract plans or estimated and
quoted as new work.
Assignment of Tasks: We reserve the right to assign subcontractors to any portion of this project should
we choose to do so to ensure the right fit for each task, as well as on-time completion of the entire
project. Sub-contractor’s total portion shall not exceed 25% of the project value without client notification.
We’re Proud of Your Site: We reserve the right to use screen shots of your website in our ongoing
portfolio and/or in other marketing material we may choose to produce now or any time in the future to
promote our web service products.
We’re Here To Help: In order to provide you with the best possible service, it is important that we
GUARANTEED
RESPONSIVE maintain an administrator level login to your CMS. We require that you do not delete these user
accounts.
Plug-in Compatibility: Basic and Pro hosting packages have a one year, or one core WordPress
upgrade (whichever comes last) of guaranteed plug-in compatibility. Any plug-in needing repair after the
first core up-date on a live site must be paid for at our current hourly rate.
Theme Compatibility: Basic hosting packages have a one year, or one core upgrade (whichever comes
BUILT WITH
last) of theme compatibility. Degradations in function needing repair occurring after this time must be paid
for at our current hourly rate.
www.graphic-aid.com
LEGAL
1. Hold Harmless. In no event will we be liable for any damages, including any lost profits, lost
savings or other incidental, consequential or special damages arising from the use of the websites
and services we provide. Further, we do not warrant that the functions contained in the website we
provide will meet your requirements indefinitely, and we assert that our responsibility under this
contract ends when the completion agreement has been obtained. By accepting this proposal, you
agree to indemnify and hold harmless Olympus Press Inc., its owners, employees and agents, from
any damages claimed as a result of the services we have provided.
2. Illegal Content. For our hosted accounts, we prohibit any site content that is illegal. If we,
through the course of our management operations, encounter illegal material, links or services
GUARANTEED
COMPATIBLE
within your domain, it will be grounds for the termination of your hosting account with Olympus
Press. If we terminate your hosting account, we will notify you, and we will provide you with your
source code and content. We reserve the right to traverse your hosted server folders, including
folders that may not be available to the public, for the purpose of maintenance and management.
3. Guarantees. Awards for the failure to provide any of the specifics of the guarantees listed in this
proposal shall be limited to the award listed with the guarantee and shall never exceed the amount
of any payments made toward the project. Under no circumstances shall any unachieved
guarantee provide grounds for additional damages not specifically stated in this proposal, and
under no circumstances does any unachieved guarantee present grounds that relinquish you from
your obligation to pay your invoices due to Olympus Press Inc.
4. Copyrights and Trademarks. The client represents that any elements of text, graphics, photos,
de-signs, trademarks, or other artwork furnished to us for inclusion into this proposed project will be
owned by the client, or that the client has permission from the rightful owner to use each of these
GUARANTEED
elements, and will hold harmless, protect, and defend Olympus Press Inc., its owners, employees
BROWSER and agents, from any claim arising from the use of such elements furnished by the client.
SUPPORT
5. Laws affecting electronic media and commerce. From time to time, governments enact laws and
levy taxes and tariffs affecting internet electronic media and commerce. The client agrees that it is the
client’s sole responsibility to know and comply with such laws, taxes and tariffs and that the client will
hold harmless, protect and defend Olympus Press Inc., its owners, employees and agents, from any
claim, suit, penalty, tax, or tariff arising from the client’s use of the web assets provided.
ACCEPTANCE OF PROPOSAL
Please inspect the above scope, description of work and terms for your project, and indicate
your acceptance with your signature below. We trust this proposal satisfies your needs, but
should any-thing need clarification or adjustment, please don’t hesitate to let us know.
On behalf of the client (authorized signature):
GUARANTEED
RESPONSIVE ___________________________________________________Date: _____________________
Company and Company Title: _____________________________________________________
BUILT WITH
www.graphic-aid.com
GRAPHIC AID GUARANTEES
Design Guarantee: You may cancel the project at any time for any reason
before we reach the development stage. In the event of a cancelled contract,
we will refund1 your down payment.
Hacker Guarantee: We guarantee all of our hosted sites to be free from
GUARANTEED
security loopholes and hacker vulnerabilities2. If your site gets hacked, we
COMPATIBLE will restore it immediately at no cost to you.
Code Validation Guarantee: We guarantee that all of our code will validate3
with current HTML and CSS standards. We will not deliver a completed
website that does not meet these standards.
Browser Guarantee: We guarantee that your website will display and
operate as designed in all modern browsers, i.e. Firefox, Chrome, Internet
Explorer 9+, Safari, and Opera.
GUARANTEED
BROWSER
SUPPORT
Hosting Guarantee: We guarantee you the fastest WordPress CMS
performance on the web. Our hosting partner provides us with multi-server
clusters, lightning-fast hardware, in-RAM caching, and a Content Delivery
Network (CDN) to ensure that your site loads to your viewers as fast as possible.
Instant Restore Guarantee: In the event of a site malfunction, we can
instantly restore your entire website from a snapshot up to 30 days in the
past. We set snapshots every 24 hours. No hassle: call, click, done.
No Downtime Guarantee: Our goal for your website is 100% uptime. If you
ever experience downtime, we will credit you back your monthly hosting fee
at the rate of 10% per hour of downtime.
GUARANTEED
RESPONSIVE
Ownership Guarantee: You’ll never be locked-in to hosting your website
with us. If you decide to take your chances on another host, we will provide
you with the code for your entire site at your request, free of charge.
BUILT WITH
1 minus 25% to cover administrative costs.
2 this guarantee covers restoration of site only. We are not liable for loss of intellectual property or compromised personal information.
3 this does not include third party plug-ins.
www.graphic-aid.com
