WORKDAY MOBILE
Setup Tutorial
Workday Mobile
Enjoy Workday on the Go!
• Workday Mobile goes wherever you go and can be accessed 24/7.
• It is compatible with iPad, iPhone, and Android devices.
• Workday Mobile can be accessed through the Workday App, Okta App, or the Website
(https://irsc.okta.com).
As an employee, you can change personal information, such as emergency contacts, address,
phone numbers, and much more. You can also view detailed pay stubs, request time off, and print
W2s.
As a manager, you can do your work on the go. Access your dashboard reports, approve your
task requests, and much more.
Access Workday Anywhere, Anytime!
Workday Mobile App
• Built specifically for iPhone/iPad and Android devices, and downloadable
through the Apple App Store and Google Play.
• Give users simple, intuitive, and convenient access to useful functionality
when on-the-go.
• Best suited for managing some tasks in your inbox and viewing
information, such as your personal information, payslips, and inbox items.
Workday Mobile App
Workday Mobile App
For the Full Workday Mobile App experience on mobile devices:
MODELS OPERATING SYSTEM DOWNLOAD
APPLE All Models - iPhone and iPad iOS9 or Higher App Store - iTunes
ANDROID All Models 4.4 or Higher Google Play Store
Workday Mobile Setup Tutorial
Download & Install the Workday App:
Download the app:
• iPhone/iPad (Apple App Store)
• Android devices (Google Play)
Or use the link for your device:
Apple (iPhone or iPad)
https://itunes.apple.com/app/workday/id316800034
Android
https://play.google.com/store/apps/details?id=com.workday.workd
roidapp
Configure the Workday App:
On your mobile device, tap on the respective configuration link and open with Workday.
Apple (iPhone or iPad)
workday+https://wd5.myworkday.com/irsc
Android
https://myworkday.com/open-android//wd5.myworkday.com/irsc
Configure the Workday App:
Accept the changes Tap ‘Let’s get started’ Agree to the terms and conditions.
Configure the Workday App:
Sign in to Okta Tap ‘Send code’. Enter the authorization code
You should receive a code via text. and tap ‘Verify’.
Set Up Mobile PIN
A prompt displays, asking if you want to set up a PIN. Setting up a PIN allows you to
log into your mobile Workday application without entering your Username and
Password with each login. (Note: if you do not want to set up the mobile PIN, tap ‘Skip’.)
1. Enter a PIN between 6 to 8 characters long.
2. Tap the checkmark.
3. Confirm the PIN by entering the 6 to 8 characters again,
and then tapping the checkmark.
Signing Out
Navigate to the Profile:
1. From the Home page, tap the menu button
in the top left corner.
2. Tap on your name and picture.
3. Tap Sign Out.
Home Page Functionality
✓Check and approve Inbox items (limited)
✓See Notifications
✓View Time Off Balances
✓Request Time Off
✓View Schedule
✓Enter Time
✓View, Create, and Edit Expenses and Expense Reports
✓View Payslips
✓Find Jobs
✓Track Applications
✓Access Dashboards (limited)
Profile Action Menu Functionality
✓ View Benefit Elections, Beneficiaries, Dependents
✓ Edit Travel Profile
✓ View and Change Contact Information
✓ View and Change Personal Information
✓ View and Change Names
✓ View and Change ID Information
✓ Request Leave of Absence
✓ View Worker History
✓ Maintain Worker Documents
✓ View Union Membership History
✓ View Feedback
✓ Edit Goals
✓ View Employee Reviews
Navigate to Your Workday Profile - Android
Navigate to the Profile:
1. From the Home page, tap the menu button in the top
left corner.
2. Tap on your name and picture.
Profile Menu Actions:
1. Tap the menu icon in the top right corner.
Navigate to Your Workday Profile – iPhone & iPad
Navigate to the Profile:
1. From the Home page, tap your picture in the upper
right corner.
2. Tap on ‘View Profile’ under your name.
Profile Menu Actions:
1. Tap the menu icon in the top right corner.
Change Your Personal Information
1. Tap your Profile icon.
2. Tap Personal Data.
3. Tap the section you want to Change.
4. Tap the section where you want to update
the information, and then make your edits.
5. Once completed, tap Done.
6. Enter comments at the bottom of the page,
and then tap Submit.
A confirmation page displays and lists any
needed approval.
Navigate the Workday Home Page
The home page of your mobile application has less worklets
than the desktop version.
To Navigate the Workday App for iPhone/iPad and Android:
1. From the Home page, swipe up or down to scroll through
available worklets.
2. Tap any worklet to open its corresponding actions.
3. To return to the Home page from any screen, tap the Home
icon ( iPhone or iPad) or the back arrow (Android).
Rearrange Worklets & Change Background Color
Move a worklet:
1. From the Home page, hold and drag it to the desired
location.
2. Tap Save (iPad & iPhone) or (Android).
Change the Background Color:
1. To change the background color of your Home page, tap one
of the color circles (green, blue, or orange).
2. Tap Save (iPad & iPhone) or (Android).
Search for Employees by Name
Search makes it easier to find the people you access most.
From the Home page:
1. Tap the Search icon. Enter the employee’s name you
want to find in the Search field.
2. Scroll vertically to view team or show/collapse option.
3. Enter the employee name you want to find in the Search
field.
View Your Inbox
The Inbox is your personal activity stream. Your inbox includes
actions (e.g., Approvals and To Dos) sent to you as a result of
actions performed within Workday.
From the Inbox worklet:
1. Tap the Actions tab to access the corresponding
information.
2. Select an item to view more details.
If all actions have been taken care of, the "Nothing Here. It
looks like you're caught up" message is displayed.
View Your Notifications
Your Notifications includes status updates sent to you as a
result of actions performed within Workday.
From the Notifications worklet:
1. Select an item to view more details.
Navigate the Org Chart
The Org Chart helps you identify where you and others
fit into the overall structure of the organization.
From the Org Chart worklet:
1. Select an image or a group of stacked images in the hierarchy
to see how groups and individuals are connected within the
organization.
2. Swipe up or down, right or left to easily navigate through the
org chart.
3. Tap a Profile image to view a worker’s profile page.
4. Tap the Home icon (iPhone or iPad) or the back arrow
(Android) to return to the Home page.
Request Time Off
The Time Off worklet displays your time off balances (as of
today’s date) and time off details. You can also use it to request
time off.
From the Time Off worklet:
1. Tap Request Time Off (iPhone or iPad) or View and
Request Time Off (Android).
Request Time Off Cont.
A calendar is displayed.
From the Time Off worklet:
1. Tap the date (or dates) you want to request for time off to
highlight them. To deselect a date (or dates), tap the
highlighted date (or dates).
2. Tap Days – Request Time Off.
Request Time Off Cont.
The Time Off Types screen is displayed
1. Select the Time Off Type.
The Review Time Off screen is displayed.
2. (Optional) Tap a day to adjust the number of hours for each
day.
If necessary you can enter a comment.
3. Tap Submit (iPhone) or tap Done (Android).
A confirmation message is displayed. Your request is routed
to your manager for review and approval.
Enter Time Worked
Use the Time Tracking worklet to enter time.
From the Time Tracking worklet:
1. Tap Enter Time.
The calendar for the week is displayed.
Enter Time Worked Cont.
The calendar for the week is displayed.
1. Tap a day of the week to enter your time entry. You can also
use the Auto-Fill feature to automatically enter your time
based on the time you entered in a previous week.
2. Tap Add New.
The Enter Time screen is displayed.
Enter Time Worked Cont.
From the Enter Time page:
1. In the Time Type field, tap the Prompt symbol, and then tap the
appropriate type.
2. Tap the Hours field, and then tap the appropriate hours you
worked.
3. In the Add Comment field, enter any additional information.
4. Tap OK.
The Enter Time screen is re-displayed. If the information is
entered incorrectly, an error message is displayed.
View Your Pay Slip
From the Pay Slip worklet:
1. Select the pay history that you want to view, and then tap the
corresponding date.
You are able to see both the Gross and Net Pay, how the money
was dispersed, and year-to-date information.
1. To view the actual pay slip, tap View PDF Statement.
