DIALOGUE ATTENDANCE SHEET
Department : Electrical and Instruments
Date Date Date Date Date Date
NO NAME
23/5/2013 Aug 2/12/2014
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15 AL √
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22 Trainee Sheikh √
23 Trainee Ganesh √
24 Trainee Asmadi √
1 of 5 Rev 8 (01/03/12)
DIALOGUE SHEET
NO DESCRIPTION DATE ISSUED BY WHOM STATUS
1. Work Related Issues
Job arrangement - HOD, Engineer,
1) DEPARTMENTAL ISSUES Leader
Job arrangement - HOD, Engineer,
A) General Issue: Leader
a) Lighting
Propose to LH for street light cable replacement due to
defect after many years operation. To arrange cable
1
replacement according to existing drawing. To start from
23/5/2013 Lim
132kV area to Coal storage and Raw Mill area.
All spotlight at BTQ to install timer request for
2 Shanmugam SHO, to have a list of lighting list that 28/8/2013 HOD Done
required timer.
To inform Prod and Mech department for lighting on / off
status during daytime at site, to raise JIF for
Continuously
3 modification or new lighting installation. Existing practise 5/3/2012 Section engineer
on packing plant to switch off manually after checking
modification done.
To monitor and observe lighting problem at Packing
4
Plant. He comment to continue monitor.
23/5/2013 Kannan Closed
To install timer for 1 spotlight at front of Coal Mill, to
5
install additional spotlight for reject chute.
2/12/2014 Lim
To modified spotlight on / off with separate timer and
6
wiring at Palletizer area
2/12/2014 Vignes
7 To note down lighting that not in function at report 2/12/2014 Shift
To replace 1 fluorescent to LED tube include starter at
8
CCR, to calculate and raise ROM.
2/12/2014 Lim
Mechacinal workshop high bay is on during day time. To
9
investigate.
2/12/2014 Munu
To replace faulty spotlight at 132kV substation during
10 shutdown, to purchase item and raise PTW, skylift for 2/12/2014 Lim
the job.
b) Air cond
Air cond at PTW room condensation. To have proper
1
service by contractor.
28/8/2013 Shan, Contractor Closed
Air Cond need to refill gas without check any leakage Continuously
2
properly. To check properly.
28/8/2013 Shan, Contractor
checking
To wash all blower filter for admin air cond. To rasie with
3
contractor.
28/8/2013 Shan, Contractor Closed
To proposed standby unit for MCC and gas analyser
4
room.
2/12/2014 Eng
d) Motor repairing
Contractor need to provide their motor testing report for
comparison during sending back repaired motor to
PCSB. Bersatu SSN not provide testing report after
1
motor repaired. Now have new form with carbon copy,
28/8/2013 Engineer
to practise. Sheikh to rectified and sign the quality
checklist on repaired motor from SSN.
For motor repair job, first priority will be Tasek Kasturi,
2
will go to SSN if Tasek Kasturi is unable to supply.
2/12/2014 HOD, Engineer
Air cond condenser fan not worth to re-wind that cost
3 RM 320 without bearing, while new unit only RM 360. 2/12/2014 Zakaria Done
To increase min/max to 2
Motor contractor to inform earlier before sending
4
repaired motor to E/I.
28/8/2013 Contractor, Engineer, Rosdi
To have a report on motor receiving summary. Now
5
have new form with carbon copy, to practise.
23/5/2013 Hassan Done
Rosdi need to counter signature on motor receiving Continuously
6 23/5/2013 Rosdi
checklist before submit to engineer. checking
Admin manager refuse to sign DO when no PO for
To raise UWO and approval
7 motor repairing even motor tender already finalized. To 2/12/2014 HOD
discuss with LH. Now the tender become unfinalize. from LH
Rosdi to monitor the motor need to send for repair at
workshop. He need to inform section engineer by e-mail Continuously
8 23/5/2013 Rosdi
and cc to Mr. Siva to follow up with purchasing checking
department.
9 To have training regarding motor repairing form. 28/8/2013 Engineer Done
E/I will reserve new pallet to put motor at E/I workshop.
10
Mr. Siva will inform Wan Rusdi regarding this issue.
23/5/2013 Siva, Rosdi Done
Workshop door to to lock all the time when nobody
11
inside.
28/8/2013 All Continuous practice
To enhace details at motor repairing card with serial
12
number, location use.
2/12/2014 Lim To improve the form
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NO DESCRIPTION DATE ISSUED BY WHOM STATUS
e) Others
Shift to attend ERT training. Sheikh to get attendance
1
list form HR and discuss Faisul for the training.
2/12/2014 Rosdi, Shift
To separate SSO power supply at Silo 2, silo top from
2 lighting supply. To install separate DB for 3 phase and 1 2/12/2014 Vignes, Kannan
phase supply.
To have permanent power supply source for cooling fan
3
at kiln thrust roller. To put into suggestion.
5/10/2012 Engineer, Rosdi Done
Confirm that portable cooling fan at SKS separator as
permanent cooling fan due to high ambient and motor
4
high body temperature. Vignes raised ROM for the
2/12/2014 Vignes
permanent blower fan.
Inform that motorcycle sometimes have to use own
5 petrol. Especially when tank at weighbridge empty. 23/5/2013 Lim
To raised again in morning meeting.
Caburator and fuel tank to purchase new unit, due to
6
leakage and corroded.
2/12/2014 Lim
No follow up by Purchasing Department after faxed PO
7 to supplier where supplier not received PO after faxed 23/5/2013 HOD
by purchasing.
To get approval before any adjustment on motor amps
8 setting, dust plant purging timer, lubrication timer, 23/5/2013 All Continuous practice
weigher factor, silo bin and etc.
Tools missing need to raise ROM. Lim to give tools
9
checklist and Mr. Siva to discuss with LH.
23/5/2013 All Matter closed
To buy isolator switch for cubicle breaker. To have
10 amount of defect list. Lim will source the bigger drawer 23/5/2013 Section Engineer Done, matter closed
switch.
Azmadi suggest to put DANGER PLATE beside cubicle
for replacing carrying many DANGER plate during
11
isolation. To improve progess and more efficent.To put
28/8/2013 Azmadi, Lim
into suggestion. Lim to raise ROM for purchase sample.
To have 1 day for finish checklist for each section. To
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come out schedule.
28/8/2013 Engineer, Rosdi Continuous practice
To make sure all part received with manual. To put
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notice during raising the ROM.
2/12/2014 Engineer
14 To order and replace faulty isolator switch at MCC. 2/12/2014 Pratap
Lighting supply connected before ACB, to update in
15
single line drawing.
2/12/2014 Engineer
16 To purchase 15cm caliper due to faulty. 2/12/2014 Lim
17 Crimper for cable lug with insulator. 2/12/2014 Lim
B) Job arrangement during stoppage
a) To have emergency lights for kiln during stoppage. 23/5/2013 All
b) To come out permanenet cable rail for Kiln floor 23/5/2013 Zakaria
c) Only leader need to come for tools rental. 23/5/2013 All
d) To have one representative to take care E/I tools. 23/5/2013 Azmadi
To replace old SSO with new SSO at Raw Mill - Project .
e) To lay new supply for SSO at Raw Mill, Cement Mill and 28/8/2013 PC/ZM Done
Kiln Shell.
To have any pre-testing on equipment before work start,
f) example transformer oil test before lifting or earlier 28/8/2013 All Continuous practice
before transport to site.
Diesel firing part eg pressure switch, limit switch need to
g) replace accordingly after many years operation. To 28/8/2013 Zakaria
source for outdoor type or IP 56.
To source for LED spotlight power supply unit
h)
separately. ROM raised.
28/8/2013 Lim
To buy 1 unit vacuum for MCC 300.1, to clean filter after
i)
used.
28/8/2013 All Done
To purchase back all cleaning tools, broom and dust
k)
collector.
28/8/2013 Lim Done
Temporary isolation is danger during motor inspection.
l) The form should be put at the PTW Isolation Board. To 28/8/2013 Vignes
raise in PTW meeting.
All MCC to keep in clean and conducive working place.
m) Vacuum cleaner already been provided and follow the 2/12/2014 Sec.Eng/Exe Continuous practice
cleaning schedule.
3 of 5 Rev 8 (01/03/12)
NO DESCRIPTION DATE ISSUED BY WHOM STATUS
C) PM
To assign 1 chargeman in charge for PTW and doing
a)
job inside MCC only.
5/10/2012 Engineer Done
b) To do housekeeping after work done. 5/10/2012 All Done
c) To attach relevant WI when request for PTW. 5/10/2012 Engineer Done
d) To put back drawing properly after used. 28/8/2013 All Done
To put marking done or not done at joblist and follow up
e)
with section engineer.
28/8/2013 All Done
f) To carry out new checklist done by Mr. Ibrahim. 28/8/2013 All Done
D) Contractor management
To have discussion with Top Cool air cond contractor for
a)
problem solving.
5/3/2012 HOD Done
E) Other issues
To check with purchasing in comparison about catridge /
a) refill for grease pump. To proposed for brand Memolub Jan 2012 SW Closed
after visiting on September 2012.
2. Facilities (table, chair, cabinet, computer, tools, walkie talkie, PPE, motocycle etc.)
1) TOOLS AND PERSONAL STAFF
a) Ordering tools must have valid reason for replacement. Jan 2012 All Standing Instruction
b) To order extra tools at workshop
Tools missing issue is own responbility. Raise ROM with
c)
reason to purchase.
5/10/2012 All Closed
d) To buy 2 Heavy Duty Karcher vacuum cleaner. 23/5/2013 Lim Closed
e) To buy 1 temperature scanner. 23/5/2013 Lim Closed
f) To purchase sport rim for motorcycle. 28/8/2013 Lim Closed
g) To send out motorcycle for repair. 28/8/2013 Lim repair in workshop
2) STATIONARY
To inform stationary request during job arrangement
a)
morning meeting. Lim will pass it the next day.
28/8/2013 All Continuous practice
3. Training (briefing, dialogue, training, certification etc.)
1) TRAINING ON PLANT PROBLEM
Sheikh Rosdi suggest that to do a briefing or training on
a) plant problem and troubleshooting. To implement. To Jan 2012 Eng Continuous practice
have training every Friday after Friday praying.
b) To do training at workshop every Saturday on WI/ SAP. Jan-12 Eng Continuous practice
2) OTHERS
a) Palletizer training for shift people. 2/12/2014 Vignes, Lim, Shift
4. HR Issues (Attendance, Leave, Allowance, Uniform/t-shirt, Company Activities etc)
1) HUMAN RESOURCE ISSUES
5. Safety Issues
1 Motorcycle to ensure in good condition. (brake, etc) 23/5/2013 E/I shift Info
2 New motorcycle checklist to be done in weekly. 5/10/2012 E/I shift Info
3 To relocate Production key box outside MCC. 23/5/2013 Munu
4 To wear shoe cover when enter into MCC. 23/5/2013 All
To put back the key once isolation done. Don't hang at
5 padlock.
2/12/2014 All
6. Environmental Issues
To avoid abusing the usage of cable. Ensure scrap and
1
rubbish to be removed after doing job.
5/10/2012 All
2 To take care MCC cleanliness of all MCC. 23/5/2013 All
7. Others (Department activities, cleanliness, suggestion scheme etc)
1) Suggestion Scheme
4 of 5 Rev 8 (01/03/12)
NO DESCRIPTION DATE ISSUED BY WHOM STATUS
Suggestion form - To replace exsiting extension 13A
a)
socket outlet to new type with own ELCB support.
23/5/2013 Zul To buy 1 sample
To continue on team work. To discuss and listen to the
2) a)
instruction given by Leader and Engineers.
2/12/2014 All
5 of 5 Rev 8 (01/03/12)
