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Lookups: LA-Grade Sheet

This document contains instructions for a lab activity involving the use of lookup functions such as VLOOKUP and HLOOKUP. Students are asked to open spreadsheet files containing student data and course modules, and use lookup functions to decode coded department IDs, college IDs, student names and degrees using named ranges based on lookup tables. Range lookups are also used to display student details and degrees awarded based on results codes. The activity aims to familiarize students with using lookup functions and named ranges to extract data from tables.

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Emilie Ann Sumallo
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50 views1 page

Lookups: LA-Grade Sheet

This document contains instructions for a lab activity involving the use of lookup functions such as VLOOKUP and HLOOKUP. Students are asked to open spreadsheet files containing student data and course modules, and use lookup functions to decode coded department IDs, college IDs, student names and degrees using named ranges based on lookup tables. Range lookups are also used to display student details and degrees awarded based on results codes. The activity aims to familiarize students with using lookup functions and named ranges to extract data from tables.

Uploaded by

Emilie Ann Sumallo
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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The Adelphi College

Lingayen, Pangasinan
Lab Activity # 2
MAED___EC 304

LA-Grade Sheet
Open the file LA_2ndweek.LookupFunctions.xlsx
Page | 1
Lookups
Open the file T4 - Lookup Functions
This spreadsheet contains 2 tabs: Modules contains a list of course modules, with two columns
containing coded data; the Data tab includes tables to interpret the codes used for department and
college. We’ll use Lookup functions on Modules to decode the dept and college IDs.
1. On the Data tab, create a named range “departments” for the department list, (naming entire
columns makes it easier to add new departments).
2. Likewise, create a named range for the list of “colleges” of the Data tab.
3. Switch to the Modules tab, and insert two extra columns for the department and colleges
names - it would make sense to insert these next to the relevant coded columns, so that the
Department Name is col D and the College is col F. Enter suitable headers for these in row 1.
4. In row 2 of the new Department name column, enter a VLOOKUP function that will look up the
Department name (in the departments named range) using the ID in column C.
5. Replicate this down the column.
6. Likewise, in row 2 of the new College name column, use VLOOKUP to decode the college ID to a
college name, and copy this down the column.
7. Alcuin college has decided to change its name to Albert college. On the Data tab, cell E2, change
Alcuin to Albert and note how this affects all instances on the Modules sheet. You can change it
back if it bothers you.
Open the file StudentsLists2019, which lists results and other data for 500 students on the Students tab.
8. Switch to the Lookup tab. The idea here is that details for an individual student can be found by
simply entering their ID in B2.
9. Switch back to Students and make the whole student data set into a named range, studentList,
and to make replication of the lookups more straightforward also name cell B2 from the
Lookup sheet.
8. Using these named ranges, enter a lookup into cell Lookup D2 that will display the correct
forename.
8. If you’ve used named ranges you should now be able to copy this Lookup into the other cells
(D3:D6 and B5), needing only to change the column reference in the function to make it display
the appropriate value.
8. On the Students tab, column M will display the degree awarded based on the Result in col L.
A table on the LP.List tab defines the boundaries for the degree awarded. Start by defining this
table as a named range.
8. In cell Students M2, enter a range lookup that will show the degree awarded.
9. Edit the file as necessary so that cell Lookup B6 will also display the correct degree awarded.
10. Save your work into LA.2ndweek.LF-(Your name).
11. Send your work @ Lab Activity #3 on Google Classroom before 5pm May 12, 2019.

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