SAP NetWeaver

IT Scenario Overview
<insert scenario name>

Enterprise Reporting, Query & Analysis in

NW 7.0
Variant: Information
Broadcasting
SAP NetWeaver Product Management,
SAP AG
 Agenda

Overview
Data Bursting
Exception Broadcasting
Broadcasting to Printers
Multi Channel Broadcasting
Others
 Why Enterprise Reporting, Query & Analysis

Fast & reliable BI data access on every organizational level

An integrated and state-of-the art modeling environment

¾ For all types of queries, reports, and analytics
¾ For business users and IT
Business ¾ For BI data & external data
Process Experts
for modeling
sis g,
A state-of-the art BI runtime for the masses:
e
yp

& deployment
aly tin
¾ High visual appeal & usability
rt

¾ High performance use of BI

se

An por
yu

Business Users ¾ Mass distribution

An

y & Re

AdHoc & Personalization,

Web & Excel Integration
A seamless integration into
er se

¾ MS Excel
Qu ri

¾ SAP NetWeaver Portal

p
ter

Information Consumers ¾ Knowledge management &

En

Highly intuitive Composites & BI Apps collaboration capabilities

Pattern
Enterprise Reports
¾ Composite applications

© SAP AG 2005, Title of Presentation, Speaker Name /Version 1 3

 Enterprise Reporting, Query, & Analysis - Benefits

The scenario comprises all ways that BI data is provided to end-

users and how end-users interact with BI data

Composite Applications BI Ad Hoc Excel Enterprise

(Embedded BI) Applications Analysis Integration Reports

Reducing TCO by
„ Minimizing the training costs for end-users (state-of-the art UIs)
„ Use of an adaptable and flexible BI modeling environment (SAP Business Explorer &
SAP NetWeaver Visual Composer)

Driving ROI by
„ Extending the reach to masses of users
„ Avoiding the IT bottle neck by enabling the business user
„ Providing high end-user productivity
„ Guaranteeing fast and informed business decisions on all company levels

© SAP AG 2005, Title of Presentation, Speaker Name /Version 1 4

 Enterprise Reporting, Query, & Analysis – Scenario
Variants
Query, Reporting & Analysis Design
„ Describes how IT and/or business users can design and deploy
standard reporting and analysis for large groups of end-users.

Ad Hoc Query & Analysis

„ Describes how business users can analyze, configure and
personalize ad hoc queries on various data sources

Excel Integration
„ Describes how business users can model and interact with BI data
by fully leveraging MS Excel capabilities (Add-On in Excel: BEx
Analyzer)

Information Broadcasting
„ Describes how IT and/or business users can distribute BI data at a
required time (ad hoc, scheduled, when data is changed, or based on
exceptions), via various channels (e-mail, printer or portal) and in
various formats

Embedding BI into Applications

„ Describes how to embed and use BI capabilities within applications

© SAP AG 2005, Title of Presentation, Speaker Name /Version 1 5

 Business Explorer Suite

Usage Type BI Java including the usage types Portal & AS

Java is required for using the 7.0 BEx Explorer Suite

7.0 Portal

NW04s Business Explorer Suite (BEx)

Information Broadcasting

7.0 BEx Web BEx Analyzer

BI Pattern

Web MS Excel
Web Report Add-in
Application
Analyzer Designer
Designer

3rd Party BI SAP BI Info Provider BEx Query Designer

© SAP AG 2005, Title of Presentation, Speaker Name /Version 1 6

 Enterprise Reporting, Query and Analysis
Information Broadcasting
User
Interfaces

Enterprise
Composite Ad Hoc BI App Report MS Excel

SAP NetWeaver
Visual Composer SAP Business Explorer Suite (BEx)
Other Services & BAPIS

Embedded BI Ad Hoc Query Reporting and MS Excel

& Analysis Analysis Design Integration

BI Web Analyzer
Web Report
Extension Application (Add-In)
Analyzer Designer
Kit Designer

BI
BI Consumer
Consumer Services
Services

Data
Sources SAP Non-SAP 3rd-Party SAP NetWeaver BI
Operational Operational BI Data Info Provider BEx Queries
Data* Data*
* Not available for SAP Business Explorer BICS connection yet
© SAP AG 2005, Title of Presentation, Speaker Name /Version 1 7
 BEx Design- & Runtime
BI SKILLS: high low no

IT & Business Business User Information

User Consumer
BEx Design Tools BEx Web Apps, Queries,
BEx Web AdHoc Reports & Patterns
Applications
Analysis & Excel
Integration
Queries

Reports

Platform
BI (based on AS ABAP) BI Java (based on AS Java & Portal)

Persistence Layer Runtime Layer

ADS
Query Info XML
Web Apps Queries Broadcasting BEx Web Planning KM
Views Providers

Internet Grafic Service Adobe Document Service

© SAP AG 2005, Title of Presentation, Speaker Name /Version 1 8

 Scenario Variant 4: Information Broadcasting
Broadcasting Broadcasting Alerting BI User Interaction
Setting Creation

(1) Start Broadcaster

(2) Select BI object

Usage (query, query view,
Type: workbook, Web
template or report)
BI Java,
(3) Select Output Format (13) Access BI Data
EP
(4) Select Distribution
(14) Analyze Data (if applicable)
BI Type

Tool: (5) Save Setting

BEX (6) Schedule Setting (15) Personalize Data (if

Broadcast applicable)
er (7) System determines (16) Integrate Documents (if
Distr. Type applicable)
(8) determines (17) Use KM Services (if
Receiver applicable)
(11) Check Alert
Category Edit, Copy, move, delete,
(9) determines alert if
download, rename, subscribe to,
defined
(12) Deliver Alert change permissions of, send,
(10) Broadcasts … e.g to UWL give feedback to, download or
add to favorites

(18) Use Export/Printing Services

(if applicable)

(19) Use Information Broadcasting

© SAP AG 2005, Title of Presentation, Speaker Name /Version 1 9

 Information Broadcasting

Information Broadcasting allows you to make objects with

Business Intelligence content available to a wide variety of users
according to their needs
… the right information: based on BEx Queries, Views,
Workbooks, WebApplications & Enterprise Reports
… in different formats: HTML, MHTML, PDF, ZIP, Printer Formats,
Online Links, SAP Alerts…
… to the right people: e.g. single users, groups, distribution lists,
user-specific or Role-specific (incl. Non-SAP Users)
… in different channels: e-Mail, Portal, BEx Portfolio (Unified
access based on Knowledge Management Folders), Collaboration
Rooms, Universal Work List…
… at the right time: event driven, exception driven, Ad-Hoc,
scheduled

© SAP AG 2005, Title of Presentation, Speaker Name /Version 1 10

 Information Broadcasting - Enhancements

Additional new broadcasting

features include:
New Object Types
„ Query Views
„ Formatted Reports

New Distribution Types

„ Data Bursting Æ Broadcast to recipients
derived from BW master data and optionally
adapt the output format for each recipient
„ Exception broadcasting - Create Alert
settings based on defined exceptions
„ Integration into SAP Alert Framework &UWL

New Output Options

„ Printers
„ PDF Files

© SAP AG 2005, Title of Presentation, Speaker Name /Version 1 11

 Access to Business Explorer Role

Acess to Broadcaster via the Portal, any

BEx Tool, any query, workbook, web
application

© SAP AG 2005, Title of Presentation, Speaker Name /Version 1 12

 Information Access and Collaboration
KM Services enabled on top of
any broadcasted BI data as
well as on any document
attached to BI data

„ Use KM Services for:

‹ Subscription
‹ Feedback
‹ Discussion
‹ Collaboration
‹ Rating
‹ TREX search
‹ Notes
‹ Download

© SAP AG 2005, Title of Presentation, Speaker Name /Version 1 13

 Behind the Scenes: Broadcasting into KM
BEx Portfolio & Collaboration Rooms
Intuitive, Personalized Access to
structured and unstructured KM Folder
data via
‹ BEX Portfolio in Portal
Repository Services
‹ Collaboration Rooms
‹ Knowledge Management Folders
Feedback Subscription
Rich Set of Services for End-Users
Unified Information Access Search Classification
‹ Repository Manager allow access
to information residing in different
repositories (e.g BI, KM)
Repository Framework
BI Document Repository
other
Repository Manager CM
RMs…
Manager Store

Links to Precalculated BI Data can be

online data in broadcasted as PDF, HTML,
BI can be MHTML, XLS into any
broadcasted document repository
connected via a Rep. Manager

© SAP AG 2005, Title of Presentation, Speaker Name /Version 1 14

 KM Services & BI

KM Services can be used on any broadcasted data (regardless of

its physical storage location, as long as it is accessible via a
Repository Manager)

Available KM Services depend on the capabilities of the

Repository Manager that is used

KM Services can be used on any BI object that is broadcasted to a

KM Folder
„ via the CM Repository Manager for broadcasted BI queries,
reports, workbooks, query views and web applications in PDF,
HTML etc.
„ via the Repository Manager for BI Metadata for broadcasted online
links to BI queries, reports, query views and web applications

© SAP AG 2005, Title of Presentation, Speaker Name /Version 1 15

 Broadcasting BI-external data
Enterprise Portal
KM/ Collaboration
Visual
Composer BI
Kit Business Explorer Suite
Information Broadcasting
BEx Web BEx Analyzer
BI Pattern
Web
Web Business Report
Explorer Suite (BEx) MS Excel
Application
Analyzer Designer Add-in
Designer
BI Consumer Services

BEx Query Designer

BI Platform Analytic Engine Meta Data Mgr

UDI
SAP DB Service
JDBC XMLA ODBO Data Warehouse BAPI File XML/A
Query Connect API

© SAP AG 2005, Title of Presentation, Speaker Name /Version 1 16

 Broadcast of an Ad-Hoc Analysis

Web-based Ad-hoc Design Leveraging Broadcasting

„ Easy navigation, when dropping characteristics on top of rows or columns
„ Easy filtering, when dropping a characteristics to filter area
„ Personalized Filters
„ Saving and distribution of analysis results through strong portal integration
„ Close integration to
Information Broadcasting
and Knowledge
Management
„ Wizard-based definition of
exceptions and conditions
„ Ad-Hoc Query on top of
SAP BW and 3rd party data
(via XMLA Connectors)
Broadcast

© SAP AG 2005, Title of Presentation, Speaker Name /Version 1 17

 Agenda

Overview
Data Bursting
Exception Broadcasting
Broadcasting to Printers
Multi Channel Broadcasting
Others
 Data Bursting

Data Bursting
„ This capability allows you to broadcast user-specific data based on
master data in BI.
„ Example: burst a cost center report according to each cost center
manager and retrieve the e-mail addresses from a master data attribute

© SAP AG 2005, Title of Presentation, Speaker Name /Version 1 19

 Data Bursting
Data Bursting
„ Make sure the e-mail addresses of your receoves are retrievable via BI
masterdata

© SAP AG 2005, Title of Presentation, Speaker Name /Version 1 20

 Data Bursting
Data Bursting
„ Make sure the e-mail addresses of your receoves are retrievable via BI
masterdata

Send Document unchanged

„ The recipient list is retrieved via the master data and every recipient
receives the same document
Attribute for Recipient Determination
„ Every recipient receives just the view on the data relevant for him/her

© SAP AG 2005, Title of Presentation, Speaker Name /Version 1 21

 Agenda

Overview
Data Bursting
Exception Broadcasting
Broadcasting to Printers
Multi Channel Broadcasting
Others
 Overview: Exception Broadcasting Architecture
Exception Broadcasting
„ Integration of Exception Reporting
„ Searching queries for exceptions that have occurred
„ Distribution of exceptions that have occurred by e-mail or with the
Alert Framework

NW Application Server
Other Applications

BI
Central Alert
BEx Query with Exception
Framework

BEx Broadcaster

Send a Short Text Send a Long Text Send an Alert to

via SMS or Pager via E-Mail or Fax the UWL

© SAP AG 2005, Title of Presentation, Speaker Name /Version 1 23

 Exception Broadcasting

Query Designer 1. Create Exception…

Broadcaster 2. Create Broadcasting Section…

Broadcast whenever
a certain exeption
takes place

Broadcast only for

specific exception
level

© SAP AG 2005, Title of Presentation, Speaker Name /Version 1 24

 Exception Broadcasting
Broadcast whenever
a certain exeption
takes place

Broadcast only for

specific exception
level

© SAP AG 2005, Title of Presentation, Speaker Name /Version 1 25

 Exception Broadcasting
Broadcast whenever
a certain exeption
takes place

Broadcast only for

specific exception
level

© SAP AG 2005, Title of Presentation, Speaker Name /Version 1 26

 Exception Broadcasting
Choose Alert Category to transfer text information via the
broadcast (optional)

© SAP AG 2005, Title of Presentation, Speaker Name /Version 1 27

 Information Broadcasting in BW 3.5 & NW04s

Schedule and run the broadcast

© SAP AG 2005, Title of Presentation, Speaker Name /Version 1 28

 Create an Alert Category in the Central Alert Server

In order to broadcast via the central alert framework of the SAP

NetWeaver AS you have to create an Alert Category in the Central
Alert Server

Use transaction
code
ALRTCATDEF
to access the
maintenance.
Enter a
description and
maintain the
basic properties
for the Alert
Category.

© SAP AG 2005, Title of Presentation, Speaker Name /Version 1 29

 Create a Container for the Alert

Create Container Elements

for BI parameters that you
want to transfer via the
broadcast

Container Element
created

© SAP AG 2005, Title of Presentation, Speaker Name /Version 1 30

 Maintain Texts for the Alert message

Create the Message title and a Message text. You can

include text variables that you set-up in the
Broadcaster as well as from the Alert Framework

© SAP AG 2005, Title of Presentation, Speaker Name /Version 1 31

 Add Optional Subsequent Activities

Here you can enter a text

for a subsequent activity.

Here you can enter a URL

which should be checked
by the recipient in order
to react to the alert.

© SAP AG 2005, Title of Presentation, Speaker Name /Version 1 32

 Assign the Alert to End-Users

You have to assign the alert to end-users. The central alert framework
of SAP WebAS provides you with three options:
„ Fixed Recipients: Here you can enter the names of recipients who
should get the alert.
„ Recipients Via User Roles: Here user roles can be entered – all
users assigned to the roles will get the alert.
„ Subscription Authorization: Here you can enter user roles as well
– all users assigned to these roles will have the option to subscribe
for the alert later.

© SAP AG 2005, Title of Presentation, Speaker Name /Version 1 33

 Configuring the UWL – Alert Framework Connection

You can define connections to system as alert providers to the UWL

„ Via user mapping the UWL knows which alert containers a user is
assigned to (either via the users or ist roles).
„ Depending on the user the UWL can determine and display the
user‘s alerts from different connected systems

© SAP AG 2005, Title of Presentation, Speaker Name /Version 1 34

 Access to the UWL via the Business Explorer Role

© SAP AG 2005, Title of Presentation, Speaker Name /Version 1 35

 Access to the UWL via the Business Explorer Role

Universal Worklist
„ centralized way to access work and relevant information
„ Aggregates workflow task items from multiple and different systems
„ Enables end users to make direct decisions and actions
„ personalization of the presentation of work items

© SAP AG 2005, Title of Presentation, Speaker Name /Version 1 36

 Agenda

Overview
Data Bursting
Exception Broadcasting
Broadcasting to Printers
Multi Channel Broadcasting
Others
 Broadcast to Printer
Broadcast to Printer
„ Broadcast to any printer based on Post Script (PS), Printer Common
Language (PCL) & PDF.
„ The Adobe Document Servce is used to generate the necessary format
„ Printers can be set-up in SAP AS: SAP Menu Æ Tools Æ CCMS Æ Print

© SAP AG 2005, Title of Presentation, Speaker Name /Version 1 38

 Broadcast to Printer
Broadcast to Printer
„ Layout and Header/Footer can be determined for each Broadcast setting

© SAP AG 2005, Title of Presentation, Speaker Name /Version 1 39

 Agenda

Overview
Data Bursting
Exception Broadcasting
Broadcasting to Printers
Multi Channel Broadcasting
Others
 Multi Channel Broadcasting

Multi Channel Broadcasting

„ After selecting an output format you can choose
different channels and different receivers for each
channel

© SAP AG 2005, Title of Presentation, Speaker Name /Version 1 41

 Agenda

Overview
Data Bursting
Exception Broadcasting
Broadcasting to Printers
Multi Channel Broadcasting
Others
 Value Set

Value Set
„ The Broadcaster enables you to fill precalculated value set variables with values
for characteristic values in the background
„ The precalculated value sets are available as variable values in BEx queries

Typical use cases:

„ analyzing target groups since you can specify a fixed value
„ when complex selections are involved such as with a Top n inquiry, used to
improve query performance

© SAP AG 2005, Title of Presentation, Speaker Name /Version 1 43

 Value Set
Value Set
„ After you have defined the Broadcaster setting, you can schedule it
„ you can use the precalculated value set in a value set characteristic variable.
„ The value of this variable is the value set ID created in the Broadcaster setting
„ The variable can be ready for input and you can select different value sets in the
variable screen at the query runtime.

Broadcaster

Query
Designer

© SAP AG 2005, Title of Presentation, Speaker Name /Version 1 44

 Fill OLAP & MDX Cache

Fill OLAP & MDX Cache

You can warm up the OLAP Cache & MDX Cache with BEx Queries

© SAP AG 2005, Title of Presentation, Speaker Name /Version 1 45

 Broadcast to Precalculation Store

Broadcast to Precalculation Store

You can precalculate web templates via the Broadcaster. Via the Command
Wizard in the Web Application Designer you can create URLs that can call
up precalculated web templates

© SAP AG 2005, Title of Presentation, Speaker Name /Version 1 46

 Information Broadcasting & Reporting Agent

The replacement of the 3.x Reporting Agent by Information

Broadcasting in 7.0
The functions of the Reporting Agent are replaced by the Information
Broadcaster

Old Reporting Agent scenarios still run in 7.0 based on the Reporting
Agent

The Reporting Agent is not developed any further. It is removed from the
7.0 Data Warehousing Workbench. You can now only reach the
Reporting Agent using transaction code REPORTING_AGENT.

A migration of Reporting Agent settings and Reporting Agent packages

by broadcast settings is not planned.

SAP recommends covering Reporting Agent scenarios using Information

Broadcasting.

© SAP AG 2005, Title of Presentation, Speaker Name /Version 1 47

 BEx runtime

BEx Information Broadcasting

„ In 7.0 the BEx Broadcaster is shipped in an 3.x version and in a 7.0
version
„ The 3.x version is started from the 3.x BEx tools and/or the context
menu of Web Applications running on the old runtime
„ The 7.0 version is started from 7.0 BEx tools and/or context menu
of Web Applications running on the new runtime
„ Existing BW 3.x broadcasting settings can still be maintained and
processed with the 3.x version of the Broadcaster
„ If you use the new Broadcaster,
Æ you can build settings on all queries in the system but you have to
build them from scratch. You cannot use already existing 3.x
broadcasting settings for queries
Æ You can build settings on all Web Applications that were built or
converted with the 7.0 WAD. You cannot build settings on old Web
Applications.
Æ BW 3.x broadcasting settings for workbooks can be used as
before. There are no changes.

© SAP AG 2005, Title of Presentation, Speaker Name /Version 1 48

 Copyright 2004 SAP AG. All Rights Reserved
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© SAP AG 2005, Title of Presentation, Speaker Name /Version 1 49