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Microsoft Project 2007 Exercise Tutorial

This document provides an overview of a tutorial for using Microsoft Project 2007 to plan and manage a homework exercise project. The tutorial covers setting up a project charter, work breakdown structure, schedule, costs and budget. It demonstrates how to create a Gantt chart and network diagram, assign resources, identify the critical path, set up resource costs and print reports. The purpose is to teach students the basics of MS Project for managing their homework project.

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Debashish Nandan
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© Attribution Non-Commercial (BY-NC)
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2K views10 pages

Microsoft Project 2007 Exercise Tutorial

This document provides an overview of a tutorial for using Microsoft Project 2007 to plan and manage a homework exercise project. The tutorial covers setting up a project charter, work breakdown structure, schedule, costs and budget. It demonstrates how to create a Gantt chart and network diagram, assign resources, identify the critical path, set up resource costs and print reports. The purpose is to teach students the basics of MS Project for managing their homework project.

Uploaded by

Debashish Nandan
Copyright
© Attribution Non-Commercial (BY-NC)
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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Microsoft Project 2007exercise tutorial

Open MS Project using the


Start -> Office-menu
Agenda
► The aim of this session is to teach you the basics of MS Project with the
specific needs of the homework exercise in mind
► After the demonstration there will be time to work on your own exercise
► Use this time to ask question from me or other class members

► Tutorial contents
1. Project charter
2. Work breakdown structure
3. Scheduling
4. Project costs and budgeting
5. Printing and other practical tips

► As this class is demonstration-based, these slides are not meant for


standalone support
► Use Schwalbe's appendix A for home study (available at
www.course.com/mis/pm/schwalbe using the keycode in your textbook)

26.01.10 Sivu 2
1. Project charter

► The project charter is a text


document that should
contain the following:
► Project name
► Project manager or contact
person
► General aims of the project
► Problem description
► Approach
► Key results
► Schedule
► Resource estimates
► Roles and responsibilities
of project memebers

26.01.10 Sivu 3
2. Work breakdown structure (WBS)
► First set up summary tasks and milestones
► Then divide summary tasks into lowest level work packages
► For a clear and workable WBS, follow these guidelines: :
► Each task should represent a distinct output towards accomplishing the
project goal
► Lowest level work packages should not exceed 10 working days or 2
working weeks

26.01.10 Sivu 4
3. Scheduling and planning resources

► Present the project schedule either as a Gantt-chart

► Or as a network diagram

26.01.10 Sivu 5
3. Scheduling and planning resources
► Model major dependencies between tasks and milestones
using connectors
► Assign resources to each lowest level work package (include
yourself as a project manager or contributor)
► Use the following guideline when assigning resources:
► Single tasts should not use up more than 50% of the capacity of individual
project resources Assign
resources

26.01.10 Sivu 6
3. Scheduling and planning resources

► Find the critical path:


► The critical path is the sequence of dependent steps that
determine the minimum time needed to carry out the project
► View -> More views ->Detail Gantt -> Apply

26.01.10 Sivu 7
4. Project costs and budgeting

► Detremine the type for each resource


► Use all three types (work, material, cost)
► View -> Resource sheet

► Include at least one fixed cost


► Assign wages (both regular and overtime) for all human resources, even if it
doesn't fit your chosen project

26.01.10 Sivu 8
4. Project costs and budgeting

► Print the project's budget


► View -> Reports -> Cost reports -> Budget

26.01.10 Sivu 9
Practical tips

► Allowing for work outside office hours


► Tools -> change working time
► The Gantt wizard can help you get started
► View -> Gantt Chart Wizard
► Printing
► If the project is large, assign printing borders using File -> Print
Preview

26.01.10 Sivu 10

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