I have assigned a short-cut key [Ctrl+k] or a tool bar menu item [* XL2HTML - simple
conversion*] to some of the macros I wrote or use.
Function keys
Function SHIFT+Fn [Shift+F1, shift+F2, Shift+F3,
Shift+F4, Shift+F5, Shift+F6, Shift+F7, Shift+F8,
keys Shift+F9, Shift+F10, Shift+F11, Shift+F12]
Context Sensitive Help or What's
F1 Get online Help or the Answer Wizard
This (prior to 2003)
Activate a cell and the formula bar
If you do tools>option>edit and uncheck edit
F2 Edit a cell note (edit a comment)
directly in cell, then F2 will put you in edit mode
in the formula bar.
F3 Paste a name into a formula Display the Function Wizard
Repeat the last action. Repeat a Find or Go To action, Find
F4 Cycle through absolute/relative links a the next blank cell in a selection or
locaiton bar. used range if no selection
Carry out the Find command (Edit
F5 Carry out the Go To command (Edit menu)
menu)
F6 Go to the next pane Go to the previous pane
F7 Carry out the Spelling command (Tools menu)
F8 Extend a selection (expand see extend) Turns Add mode on or off
F9 Calculate all sheets in all open workbooks Calculate the active sheet
F10 Activate the menu bar Display a shortcut menu
F11 Create a chart
Carry out the Save command (File
F12 Carry out the Save As command (File menu)
menu)
Function keys (continued)
Function CTRL+Fn [Ctrl+F2, Ctrl+F3, Ctrl+F4, Ctrl+F5, Ctrl+F6, Ctrl+F7, CTRL+Shift+Fn [Ctrl+Shift+F3,
keys Ctrl+F8, Ctrl+F9, Ctrl+F10, Ctrl+F12] Ctrl+Shift+F6, Ctrl+Shift+F12]
F1 Toggles "minimize ribbon" in 2007
F2 Display the Info window
F3 Define a name Create names from cell text
F4 Close the window
F5 Restore the window size
F6 Go to the next workbook Go to the previous workbook
F7 Carry out the Move command (Control menu)
Carry out the Size command (document Control
F8
menu)
F9 Minimize the workbook
F10 Maximize the document window
F11
Carry out the Print command (File
F12 Carry out the Open command (File menu)
menu)
Function keys (continued)
Function
ALT+SHIFT+Fn CTRL+ALT+Fn
keys
Insert a new worksheet [Alt+Shift+F1] or
F1
menus [Alt+I+W]
Recalculate all cells on all
F9 worksheets in all open workbooks
[Ctrl+Alt+F9]
Show the Smart Tag Menu (added
F10
since Excel 2000) [Ctrl+Shift+F10]
Menus: At least some of the following keyboard shortcuts found in the menus (#menus)
do not appear in HELP. Find [Ctrl+F], Replace [Ctrl+H], GoTo [Ctrl+G] are not found in
HELP.
With the replacement of menus in Excel 2007 by the ribbon and the removal of actual HELP files
which are online in Excel 2007 and are poorly indexed (no match for a Google search on the
same database), it becomes almost imperative to learn a lot more keyboard shortcuts than ever
before. In this group you should be using all of them, and before Excel 2007, I had not bothered
remembering the one for format -- but that is all changed.
Edit Menu:
Undo [Ctrl+Z], Repeat [Ctrl+Y],
Cut [Ctrl+X], Copy [Ctrl+C], Paste [Ctrl+V]
Fill Down [Ctrl+D], Fill Right [Ctrl+R]
clear contents [Del]
Find [Ctrl+F], Replace [Ctrl+H], GoTo [Ctrl+G] (none of these 3 are
in help)
If you want you could install these into your Edit menu from customize
Paste Values, Paste Formatting
Format Menu:
Format Cells [Ctrl+1]
Tools Menu:
Spelling... [Ctrl+F7]
Macro:
Macros [Alt+F8]
Visual Basic Editor (VBE) [Alt+F11]
Microsoft Script Editor [Alt+Shift+F11]
Help Menu:
Help [F1]
What's This [Shift+F1] -- also known as Context Sensitive Help [not available in Excel 2007]
Keyboard Access to Menus:
Use of Alt+ and the underscored letter on a menu.
Also works within Help -- to see the menu names move the cursor over the symbols.
List of shortcut keys
How
Shortcut Command
useful(?)
CTRL combination shortcut keys
Microsoft Excel 2007
CTRL+SHFT+( Unhides any hidden rows within the selection. + –
CTRL+SHFT+) Unhides any hidden columns within the selection. + –
CTRL+SHFT+& Applies the outline border to the selected cells. + –
CTRL+SHFT_ Removes the outline border from the selected cells. + –
CTRL SHFT ~ Applies the General number format in Microsoft + –
Excel.
CTRL+SHFT+$ Applies the Currency format with two decimal + –
places (negative numbers in parentheses).
CTRL+SHFT+% Applies the Percentage format with no decimal + –
places.
How
Shortcut Command
useful(?)
CTRL+SHFT+^ Applies the Exponential number format with two + –
decimal places.
CTRL+SHFT+# Applies the Date format with the day, month, and + –
year.
CTRL+SHFT+@ Applies the Time format with the hour and minute, + –
and AM or PM.
CTRL+SHFT+! Applies the Number format with two decimal + –
places, thousands separator, and minus sign (-) for
negative values.
CTRL+SHFT+* Selects the current region around the active cell + –
(the data area enclosed by blank rows and blank
columns). In a PivotTable, it selects the entire
PivotTable report.
CTRL+SHFT+: Enters the current time. + –
CTRL+SHFT+ Copies the value from the cell above the active cell + –
into the cell or the Formula Bar.
CTRL SHFT Plus Displays the Insert dialog box to insert blank cells + –
() in Microsoft Excel.
CTRL+Minus (-) Displays the Delete dialog box to delete the + –
selected cells.
CTRL+; Enters the current date. + –
CTRL+` Alternates between displaying cell values and + –
displaying formulas in the worksheet.
CTRL+' Copies a formula from the cell above the active cell + –
into the cell or the Formula Bar.
CTRL+1 Displays the Format Cells dialog box. + –
How
Shortcut Command
useful(?)
CTRL+2 Applies or removes bold formatting. + –
CTRL+3 Applies or removes italic formatting. + –
CTRL 4 Applies or removes underlining in Microsoft Excel. + –
CTRL+5 Applies or removes strikethrough. + –
CTRL+6 Alternates between hiding objects, displaying + –
objects, and displaying placeholders for objects.
CTRL+8 Displays or hides the outline symbols. + –
CTRL+9 Hides the selected rows. + –
CTRL 0 Hides the selected columns in Microsoft Excel. + –
CTRL+A Selects the entire worksheet. If the worksheet + –
contains data, CTRL+A selects the current region.
Pressing CTRL+A a second time selects the
current region and its summary rows. Pressing
CTRL+A a third time selects the entire worksheet.
When the insertion point is to the right of a function
name in a formula, displays the Function
Arguments dialog box. CTRL+SHFT+A inserts the
argument names and parentheses when the
insertion point is to the right of a function name in a
formula.
CTRL+B Applies or removes bold formatting. + –
CTRL+C Copies the selected cells. CTRL+C followed by + –
another CTRL+C displays the Clipboard.
CTRL+D Uses the Fill Down command to copy the contents + –
and format of the topmost cell of a selected range
into the cells below.
How
Shortcut Command
useful(?)
CTRL+F Displays the Find and Replace dialog box, with the + –
Find tab selected. SHFT+F5 also displays this tab,
while SHFT+F4 repeats the last Find action.
CTRL+SHFT+F opens the Format Cells dialog box
with the Font tab selected.
CTRL+G Displays the Go To dialog box. F5 also displays + –
this dialog box.
CTRL+H Displays the Find and Replace dialog box, with the + –
Replace tab selected.
CTRL I Applies or removes italic formatting in Microsoft + –
Excel.
CTRL+K Displays the Insert Hyperlink dialog box for new + –
hyperlinks or the Edit Hyperlink dialog box for
selected existing hyperlinks.
CTRL+N Creates a new, blank workbook. + –
CTRL O Displays the Open dialog box to open or find a file. + –
CTRL SHFT O selects all cells that contain
comments in Microsoft Excel.
CTRL+P Displays the Print dialog box. CTRL+SHFT+P + –
opens the Format Cells dialog box with the Font tab
selected.
CTRL+R Uses the Fill Right command to copy the contents + –
and format of the leftmost cell of a selected range
into the cells to the right.
CTRL+S Saves the active file with its current file name, + –
location, and file format.
CTRL T Displays the Create Table dialog box in Microsoft + –
How
Shortcut Command
useful(?)
Excel.
CTRL+U Applies or removes underlining. CTRL+SHFT+U + –
switches between expanding and collapsing of the
formula bar.
CTRL+V Inserts the contents of the Clipboard at the + –
insertion point and replaces any selection.
Available only after you have cut or copied an
object, text, or cell contents.
CTRL+W Closes the selected workbook window. + –
CTRL+X Cuts the selected cells. + –
CTRL Y Repeats the last command or action, if possible in + –
Microsoft Excel.
CTRL+Z Uses the Undo command to reverse the last + –
command or to delete the last entry that you typed.
CTRL+SHFT+Z uses the Undo or Redo command
to reverse or restore the last automatic correction
when AutoCorrect Smart Tags are displayed.
Function keys
Microsoft Excel 2007
F1 Displays the Microsoft Office Excel Help task + –
pane. CTRL+F1 displays or hides the Ribbon, a
component of the Microsoft Office Fluent user
interface. ALT+F1 creates a chart of the data in
the current range. ALT+SHFT+F1 inserts a new
worksheet.
F2 Edits the active cell and positions the insertion + –
point at the end of the cell contents. It also moves
the insertion point into the Formula Bar when
editing in a cell is turned off. SHFT+F2 adds or
edits a cell comment. CTRL+F2 displays the Print
Preview window.
F3 Displays the Paste Name dialog box. SHFT+F3 + –
displays the Insert Function dialog box.
F4 Repeats the last command or action, if possible. + –
CTRL+F4 closes the selected workbook window.
F5 Displays the Go To dialog box. CTRL F5 restores + –
the window size of the selected workbook window
in Microsoft Excel.
F6 Switches between the worksheet, Ribbon, task + –
pane, and Zoom controls. In a worksheet that has
been split (View menu, Manage This Window,
Freeze Panes, Split Window command), F6
includes the split panes when switching between
panes and the Ribbon area. SHFT+F6 switches
between the worksheet, Zoom controls, task
pane, and Ribbon. CTRL+F6 switches to the next
workbook window when more than one workbook
window is open.
F7 Displays the Spelling dialog box to check spelling + –
in the active worksheet or selected range.
CTRL+F7 performs the Move command on the
workbook window when it is not maximized. Use
the arrow keys to move the window, and when
finished press ENTER, or ESC to cancel.
F8 Turns extend mode on or off. In extend mode, + –
Extended Selection appears in the status line,
and the arrow keys extend the selection.
SHFT+F8 enables you to add a nonadjacent cell
or range to a selection of cells by using the arrow
keys. CTRL+F8 performs the Size command (on
the Control menu for the workbook window) when
a workbook is not maximized. ALT+F8 displays
the Macro dialog box to create, run, edit, or delete
a macro.
F9 Calculates all worksheets in all open workbooks. + –
SHFT F9 calculates the active worksheet in
Microsoft Excel. CTRL ALT F9 calculates all
worksheets in all open workbooks, regardless of
whether they have changed since the last
calculation. CTRL ALT SHFT F9 rechecks
dependent formulas, and then calculates all cells
in all open workbooks, including cells not marked
as needing to be calculated. CTRL F9 minimizes
a workbook window to an icon.
F10 Turns key tips on or off. SHFT F10 displays the + –
shortcut menu for a selected item in Microsoft
Excel. ALT SHFT F10 displays the menu or
message for a smart tag. If more than one smart
tag is present, it switches to the next smart tag
and displays its menu or message. CTRL F10
maximizes or restores the selected workbook
window.
F11 Creates a chart of the data in the current range. + –
SHFT+F11 inserts a new worksheet. ALT+F11
opens the Microsoft Visual Basic Editor, in which
you can create a macro by using Visual Basic for
Applications (VBA).
F12 Displays the Save As dialog box. + –
Other useful shortcut keys
Microsoft Excel 2007
ARROW KEYS Move one cell up, down, left, or right in a + –
worksheet. CTRL+ARROW KEY moves to the
edge of the current data region (data region: A
range of cells that contains data and that is
bounded by empty cells or datasheet borders.) in
a worksheet. SHFT+ARROW KEY extends the
selection of cells by one cell.
CTRL+SHFT+ARROW KEY extends the selection
of cells to the last nonblank cell in the same
column or row as the active cell, or if the next cell
is blank, extends the selection to the next
nonblank cell
BACKSPACE Deletes one character to the left in the Formula + –
Bar in Microsoft Excel. Also clears the content of
the active cell. In cell editing mode, it deletes the
character to the left of the insertion point.
DELETE Removes the cell contents (data and formulas) + –
from selected cells without affecting cell formats
or comments. In cell editing mode, it deletes the
character to the right of the insertion point.
END Moves to the cell in the lower-right corner of the + –
window when SCROLL LOCK is turned on. Also
selects the last command on the menu when a
menu or submenu is visible. CTRL+END moves
to the last cell on a worksheet, in the lowest used
row of the rightmost used column. If the cursor is
in the formula bar, CTRL+END moves the cursor
to the end of the text. CTRL+SHFT+END extends
the selection of cells to the last used cell on the
worksheet (lower-right corner). If the cursor is in
the formula bar, CT
ENTER Completes a cell entry from the cell or the + –
Formula Bar, and selects the cell below (by
default). In a data form, it moves to the first field in
the next record. Opens a selected menu (press
F10 to activate the menu bar) or performs the
action for a selected command. In a dialog box, it
performs the action for the default command
button in the dialog box (the button with the bold
outline, often the OK button). ALT+ENTER starts
a new line in the same cell. CTRL+ENTER fills
the selected cell range
ESC Cancels an entry in the cell or Formula Bar in + –
Microsoft Excel. Closes an open menu or
submenu, dialog box, or message window. It also
closes full screen mode when this mode has been
applied, and returns to normal screen mode to
display the Ribbon and status bar again.
HOME Moves to the beginning of a row in a worksheet. + –
Moves to the cell in the upper-left corner of the
window when SCROLL LOCK is turned on.
Selects the first command on the menu when a
menu or submenu is visible. CTRL+HOME moves
to the beginning of a worksheet.
CTRL+SHFT+HOME extends the selection of
cells to the beginning of the worksheet.
PAGE DOWN Moves one screen down in a worksheet. + –
ALT+PAGE DOWN moves one screen to the right
in a worksheet. CTRL+PAGE DOWN moves to
the next sheet in a workbook.
CTRL+SHFT+PAGE DOWN selects the current
and next sheet in a workbook.
PAGE UP Moves one screen up in a worksheet. ALT+PAGE + –
UP moves one screen to the left in a worksheet.
CTRL+PAGE UP moves to the previous sheet in
a workbook. CTRL+SHFT+PAGE UP selects the
current and previous sheet in a workbook.
SPACEBAR In a dialog box, performs the action for the + –
selected button, or selects or clears a check box.
CTRL+SPACEBAR selects an entire column in a
worksheet. SHFT+SPACEBAR selects an entire
row in a worksheet. CTRL+SHFT+SPACEBAR
selects the entire worksheet. If the worksheet
contains data, CTRL+SHFT+SPACEBAR selects
the current region. Pressing
CTRL+SHFT+SPACEBAR a second time selects
the current region and its summary rows.
Pressing CTRL+SHFT+SPACEBAR a third time
selects the entire worksheet. Wh
TAB Moves one cell to the right in a worksheet. Moves +
between unlocked cells in a protected worksheet.
Moves to the next option or option group in a
dialog box. SHFT TAB moves to the previous cell
in a worksheet or the previous option in a dialog
box in Microsoft Excel. CTRL TAB switches to the
next tab in dialog box. CTRL SHFT TAB switches
to the previous tab in a dialog box.
