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VIM Return To Vendor

This document provides instructions for rejecting an invoice and returning it to the vendor using the Vendor Invoice Management (VIM) system in SAP. It outlines how to access VIM, find exception invoices, review invoice details, select the "Return to Vendor" process option, enter return reason and comments, preview and send the vendor email, and obsolete the invoice from the workflow. The key steps are logging into SAP, accessing invoices with exceptions in VIM, rejecting the invoice with a reason by selecting "Return to Vendor", entering vendor contact details and return reasons, previewing and sending the email, and obsoleting the invoice.

Uploaded by

Shashidhar Poojary
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© © All Rights Reserved
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Download as PDF, TXT or read online on Scribd
385 views9 pages

VIM Return To Vendor

This document provides instructions for rejecting an invoice and returning it to the vendor using the Vendor Invoice Management (VIM) system in SAP. It outlines how to access VIM, find exception invoices, review invoice details, select the "Return to Vendor" process option, enter return reason and comments, preview and send the vendor email, and obsolete the invoice from the workflow. The key steps are logging into SAP, accessing invoices with exceptions in VIM, rejecting the invoice with a reason by selecting "Return to Vendor", entering vendor contact details and return reasons, previewing and sending the email, and obsoleting the invoice.

Uploaded by

Shashidhar Poojary
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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Accounting and Disbursements Division

Accounts Payable Branch

VIM Workplace Exception


Return to Vendor
Overview

How to reject invoice to vendor

Instructions

 Login to SAP to access VIM


• VIM will be another accessible main tab in SAP

 VIM Portal: VIM | Process Transactions | VIM Workplace | Personal View

• Switch Work View | All Users View

1
Accounting and Disbursements Division
Accounts Payable Branch

VIM Workplace Exception


Return to Vendor

 Displays all DP Documents with issue/s


• Use bottom scroll bar to access the Exception Reason column (along with other
columns such as PO, Vendor, Invoice, Discount, etc.)
• Any column can be sorted or filtered by using the various function icons

2
Accounting and Disbursements Division
Accounts Payable Branch

VIM Workplace Exception


Return to Vendor

 Click ‘‘Execute’’ icon to access invoice for review

3
Accounting and Disbursements Division
Accounts Payable Branch

VIM Workplace Exception


Return to Vendor

• A separate screen, displaying the invoice image, will appear


o User can close the invoice image window or keep window open to review

 Click “Yes” if Security Alert window appears

4
Accounting and Disbursements Division
Accounts Payable Branch

VIM Workplace Exception


Return to Vendor

 The necessary DP document fields will unlock to access Process Options

5
Accounting and Disbursements Division
Accounts Payable Branch

VIM Workplace Exception


Return to Vendor

 Reject invoice to vendor


• Click “Return to Vendor”

6
Accounting and Disbursements Division
Accounts Payable Branch

VIM Workplace Exception


Return to Vendor

• Displays ‘‘Confirm Action Selection’’ window


o Click “Yes” to execute option to return to vendor

• Displays “Return to Vendor” window

7
Accounting and Disbursements Division
Accounts Payable Branch

VIM Workplace Exception


Return to Vendor

• Confirm vendor email address


o If incorrect, delete current information and enter correct vendor email
address
o Additional email address(es) can be added, if needed
• Subject field auto-populate with specific information
• Check necessary box(es) in the “Reason” section pertaining to invoice
issue(s)
• Enter necessary comment(s) in “Comment to Vendor” and “DP Process
Comments” fields
• Select Mail Template, if more than one selection
• Click “Generate Preview” to view message to be transmitted
• Displays selected ‘’Reason’’ and written ‘‘Comment for Vendor’’ on the
template
• Click “Send” icon
o Click on “Yes” to send vendor email and obsolete DP Document

8
Accounting and Disbursements Division
Accounts Payable Branch

VIM Workplace Exception


Return to Vendor

• Email notification will be sent to vendor


• Invoice will be obsoleted (deleted) from the workflow with the comment

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