Occupational Health and Safety Specification for

Principal Contractors and Contractors on

the___________________________project

Your Safety is Our Concern

Project
Client
Project Manager

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 Clients Agent Project Manager

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 CONTENTS

Section Title Page

1. Introduction 5
2. Reference Documents 7
3. Scope of Work 8
4. Definitions 10
5. Responsibilities 11
6. Documentation and Procedures 14
7. Defect Liability Period 16
8. Close-out Report 16
9. Application of the Health and Safety Specification 17
9.1 Compensation for Occupation Injury and Diseases 17
9.2 Occupational Health and Safety Policy 17
9.3 Health and Safety Training 17
9.4 Health and Safety Representatives 17
9.5 Health and Safety Committee 18
9.6 General Record Keeping 18
9.7 Incident Management and Emergency Plans 18
9.8 Contractors and Supplies 20
9.9 PPE, Intoxication, Signage, Access Control 20
9.10 Dust Control 21
9.11 Noise 21
9.12 Speed Restriction and Protection 21
9.13 Fire Extinguishers and Fire Fighting Equipment 21
9.14 Hired Plant and Machinery 21
9.15 General Machinery 22
9.16 Public Health and Safety 22
9.17 Night Work 22
9.18 Transportation of Workers 22
9.19 Lifting Machines & Lifting Tackle 22
9.20 Piling 22

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Section Title Page

10. Application of the Construction Regulations 2014 23

10.1 Management and Supervision of Construction Work [CR8]
Hazard Identification, Risk Management and Risk
Control (HRA) [CR9] 23
10.2 Excavations [CR13] 23
10.3 Vehicles and Mobile Plant [CR23] 23
10.4 Use and Temporary Storage of Flammable
Liquids [CR25] 24
10.5 Housekeeping and General Safeguarding [CR27] 24
10.6 Stacking and Storage [CR28] 25
10.7 Fire Precautions [CR29] 25
10.8 Employee Facilities [CR30] 25
10.9 Fall Protection [CR10] 25
10.10 Structures [CR11] 25
10.11 Temporary Works [CR12] 26
10.12 Scaffolding [CR16] 26
10.13 Electrical Installations & Machinery [CR24] 26
10.14 Material Hoist [CR19] 26
10.15 Cranes [CR22] 26
10.16 Explosive Actuated Fastening Device [CR21] 27

11. Site-Specific and Design Risks 28

11.1 HRA Methodology 28
11.2 Baseline Risks 29
11.3 Site Specific Risks 29

12. Fines and Penalties 30

12.1 Minor H&S Transgressions 30
12.2 Serious H&S Transgressions 30
12.3 Major H&S Transgressions 30
12.4 Repeat Offences 30

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Section Title Page
Appendices
Annexure A Notification of Construction Work 30
Annexure B Appointment Form [Example] 31
Annexure C Inspection List 32
Annexure D Recording and Investigation of Incidents 33
Annexure E Agreement with Mandatories 35

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1. Introduction

1.1 Introduction to the Health and Safety Specification

Being a requirement in terms of the Construction Regulations, the “Client”, is required to compile a Health
and Safety Specification for any intended prospective works contract bidder, to inform them of what health,
safety and environmental requirements are involved on a specific project. In addition, these specifications
provide guidance to potential contractor(s) for them to base their tender applications accordingly.
This specification shall act as the basis of requirements for the drafting of the construction Health and Safety
Plan by the Principal Contractor and all subsequent Health and Safety Plans by Contractors. By drawing
up SH specifications, the “Client” has endeavoured to address the identified critical aspects relating to health
and safety issues to assist the principal contractor in adequately providing for the health and safety of
employees on site. Should additional risks be identified later by this office or its agents; clients or
professional team members (Design Team), these will be included in the contract works information and/or
relayed and communicated to relevant parties affected.
1.2 Purpose of the Health and Safety Specification
This specification has an objective to ensure that Principal Contractor entering in to a Contract with the
“Client”, achieve an acceptable level of occupation health and safety performance. This document forms
an integral part of the Contract and hence the stipulations are envisioned within the context of the
specification will be deemed as contractually binding.
The purpose of this document is to provide contractors with essential information on significant safety,
health and environmental aspects and give direction to contractors when compiling their H&S programs,
and H&S plans. Contractors are accountable and responsibility for taking all the necessary steps to protect
all persons (including employees, visitors and the public), to protect the environment and property against
any harm during performing work or services in relation to their contractual obligations. All contractors have
the fundamental accountability and responsibility for executing on-site safety, health, and environmental
issues for their activities, services, products, and work. Each contractor is responsible for ensuring that its
employees and the employees of any appointed contractors comply with all occupational, health, and
environmental statutory requirements and the requirements laid out here within this specification.
The principal contractor’s SHE management system must demonstrate compliance with the level
appropriate to the service provided and with the applicable legal requirements. The principal contractor
and its employees must be able to carry out their work in a safe manner, using correct procedures for safe
plant, equipment and substances, employing systems of work that are safe, and providing adequate
instruction, training and supervision to all employees.
The Health and Safety specification sets out the intention of the client, Designer(s) and Appointed
Construction Health and Safety Agent (hereon forward referred to as the “Clients’ Agent”). It also includes
arrangements made by the Clients’ Agent to ensure that the parties involved in the project co-operate and
co-ordinate their activities, to remove or minimise the risks to health and safety of those who are involved
in the construction project, or who may be affected by the work activities.
1.3 Implementation of the Health and Safety Specification
This specification forms an integral part of the project, and the Principal Contractor is required to use it at
stages when drawing up their project-specific construction Health and Safety Plan. The Principal Contractor
shall forward a copy of the applicable part of this specification to all Contractors, so that they can in turn
prepare Health and Safety plans relating to their works. The Construction Health and Safety Plan must be
handed to the Clients’ Agent within 14 (fourteen) days of receipt of this Specification. However, please
ensure that you and your contractors submit your signed “Acknowledgement of Receipt” (last page) of this
Health and Safety Specification on the date of issue.
Each project and situation may contain additional unique activities, challenges, needs and requirements
that must be considered and incorporated, over and above the minimum requirements already contained in
this specification. Similarly, there may be requirements in this specification that are not altogether relevant
or applicable to the scope of work but have been included for general information and/or guidance purposes.

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 This specification may not thoroughly address all hazards and aspects associated with any specialised
activity or operation, especially if scope of works or design changes develop throughout the construction
stage. In this situation, contractors shall be responsible for developing their own safety, health and
environmental plans; procedures; manuals; work instruction to adequately address their specialised
activities and scope of operation.

In terms of Construction Regulation 5(1)(b) this document describes the health and safety specifications
required for any principal contractor whom is making a bid for or whom has been appointed to perform
construction work on behalf of Client.

• A principal contractor is required to compile their Health and Safety Plans based on these specifications
detailed and referred to, in this document.
• In other words, the Health and Safety Plan must specify how the Principal Contractor will control and
manage all health and safety aspects on the construction site.

• The Health and Safety Plan must be relevant to the construction work being carried out and will refer to
the numbering system of this document.
• A principal contractor is to ensure that these specifications are communicated to all contractors under
his/her agreement.

1.4 Advice to Client

You are advised to provide the following information to ensure that you comply with your legal duty as
“Client” under the Construction Regulations (2014):
A ground investigation should be carried out prior to excavating for services, foundations, etc. to establish
the presence of contamination, other obstructions within the ground and the nature of the soil conditions.
Any planning restrictions, this can also include environmental and ecological stipulations, placed on the
development by the local authority planning office. Requirements to maintain access for emergency service
vehicles.
______________________, on behalf of ____________________________ is responsible for
implementing the Client’s requirements for health and safety on the project and will ensure adequate
information is available to all parties, to ensure they can perform their duties under the requirements of this
document and relevant statutory legislation. The Client has appointed a competent Design Team and
Clients’ Agent. The Client may amend, vary or terminate these appointments as appropriate.
1.5 Design Team
The Design Team is responsible for ensuring that the design is, as far as is reasonably possible, risk-free
to persons constructing, maintaining or removing the structure. They are also responsible to make available
all relevant risk information about the design and loading of structures, including suspended platforms,
anticipated hazards or dangers and all method and sequencing of processes (with special conditions), to
the Clients’ Agent and the principal contractor. The designer must also conduct periodic and final
inspections and issue a completion certificate to the principal contractor.

1.6 Client’s Agent

_____________________________ is the appointed Clients’ Agent for the Project. The Clients’ Agent will
ensure that information is gathered, to formulate the health and safety file, for the eventual hand-over to
_____________________________ by the Principal Contractor 2 (two) weeks after the completion of the
contract. The Clients’ Agent will project manage and mitigate as far as reasonably practical the risks within
the scope of the project as per legislated requirements.

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2. Reference Documents
The following documents are referred to:
2.1 Occupational Health and Safety Act, (Act No. 85 of 1993) - [OHSA] and Regulations.
2.2 Civil, Mechanical, Structural and Electrical Drawings [CMSE]
1.1 Drawing References:
1.1.1

2.3 Compensation for Occupational Injury and Diseases Act – [COIDA]

3. Scope of Work

Construction of hotel with conference centre and multi-storey structural parkade.

Construction of key star sections on consolidated sites over 9 levels with associated shared basement,
structured parking levels, public areas such as restaurant, bar, front of house, etc.

Construction of conference centre, back-up, common areas and support facilities.

List of possible plant, machinery and tools to be used during the project:

• Construction vehicles

• Compactors

• Hand tools

• Portable electrical tools

• Explosive Actuated Fastening Device

• Delivery trucks

• Lifting machines (Mobile cranes)

• Scaffolding

• Goods hoist

• Temporary works

• Tower crane

List of hazards identified in the base-line risk assessment:

• Site establishing
• Transportation of workers
• Erecting fence
• Mobile plant and construction vehicles
• Piling

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• Tower crane
• Levelling of materials
• Un/Loading of trucks
• Material handling
• Stacking and storage
• Lifting activities / mobile crane
• Excavations
• Scaffolding
• Elevated positions
• Steel laydown
• Steel erecting
• Temporary works
• Re-enforcing
• Pouring of concrete
• Roof work
• Plastering
• Brick laying
• Portable ladders
• Hand tools
• Portable electrical tools
• Traffic accommodation
• Electrical installations
• Hazardous chemical substances
• Fires
• Employee facilities
• Adverse weather conditions
• Ergonomics
• Noise
• Dust
• Formwork
• Hot work
• Public risks
• Rubble removal
• Chute
• Goods hoist

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4. Definitions
The following definitions apply. (Abbreviations and legal references in brackets where applicable):
Construction Work [CR 1]:
Means any work about –
a) The construction erection, alteration, renovation, repair, demolition or dismantling of or an addition to a
building or any similar structure; or
b) The construction, erection, maintenance, demolition or dismantling of any bridge, dam, canal, road, railway,
runway, sewer or water reticulation system or the removal of earth, clearing of land, the making of
excavation, piling or any similar civil engineering structure or type of work.
Hazard Identification, Risk Assessment and Risk Control (HIRA)
Means a documented plan, which identifies hazards, assesses the risks and detailing the control measures and
safe working procedures, which are to be used to mitigate and control the occurrence of hazards and risks
during construction or operation phases.
Site
Means the area in the possession of The principal contractor for the construction of the works. Where there is
no demarcated boundary it will include all adjacent areas, which are reasonably required for the activities for
The principal contractor, and approved for such use by _________________________.
Hazard
Means a source of or exposure to danger (source which may cause injury or damage to persons, or property)
Risk
Means the probability or likelihood that a hazard can result in injury or damage.
Construction Manager
Competent person responsible for the management of the physical construction processes and the co-
ordination, administration, and management of resources on a construction site.
Construction Supervisor
Means a full time, competent employee appointed in writing by the principal contractor to supervise construction
work on the site. The appointment, as required by the CR 2014, shall stipulate health and safety responsibilities,
area of responsibility and the proposed duration of the project.

Hazardous Chemical
Substance (HCS)

Means any toxic, harmful, corrosive, irritant or asphyxiant substance, or a mixture or substances for which an
occupational exposure limit is prescribed, or an occupational exposure limit is not prescribed, but which creates
a hazard to health.
Contractor
Means an employer who performs construction work
Health and Safety Plan (HSP)
Means a site, activity or project specific documented plan in accordance with
______________________________ H&S Specification
The H&S plan shall be applied from the date of commencement of and for the duration of construction work
Health and Safety File (HSF)
The file holding all documentation and records on health and safety for the project, which shall be available
at all, times for evaluation, and upon completion of the project will be consolidated and forwarded to
________________________________
Disabling Injury Frequency Rate (DIFR)
The number of disabling injuries (DI’s) multiplied by a constant (man hours relative to period worked) divided
by total man hours worked over a rolling period (usually 12 months, but can be less)

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 Disabling Injury Severity Rate (DISR)
The number of days lost due to DI’s multiplied by a constant (man hours relative to period worked) divided
by total man hours worked over a rolling period (usually 12 months, but can be less)
Confined Space
An enclosed, restricted or limited space in which, because of its construction, location or contents, or any
work carried on therein, a hazardous substance may accumulate, or an oxygen deficient atmosphere may
occur, and includes any chamber, tunnel, pipe, pit, sewer, container, valve, machinery or object in which a
dangerous liquid or dangerous concentration of gas, vapour, dust or fumes may be present

5. Responsibilities of Contractors for Construction Work

5.1 Notification of Construction Work
The principal contractor shall notify the Provincial Director of the Department of Labour at least 7 days
before any work commences, of any other construction work not contemplated in the Construction Permit
in accordance with the following requirements:
o The demolition of a structure; or
o The use of explosives to perform construction work; or
o Includes excavation work; or
o Includes working at a height where there is risk of falling.
The notification must be completed in the Annexure A form and a copy of the proof of fax or delivery to the
Department of Labour to be kept in the Health and Safety File for inspection by an inspector, Client or an
employee.
A contractor who intends to carry out construction work that involves the construction of a single storey
dwelling for a client who is going to reside in such a dwelling upon completion, must at least 7 days before
that work is carried out notify the Provincial Director of the Department of Labour in writing in a form like
Annexure 2.

5.2 Principal Contractor’s Responsibilities

Compile a Health and Safety Plan which must be applied from the date of commencement of and for
the duration of the construction work and which must be reviewed and updated by the principal
contractor as work progresses.
Open and keep on site a H&S file, which must include all documentation required and which must be
made available on request, to an inspector, the client or his agent, or a contractor.
On appointing any contractor:
a) Provide relevant sections of these specifications to contractors as required;
b) Appoint each contractor in (a) above in writing. Only contractors who have the necessary
competencies and resources may be appointed;
c) Ensure each contractor’s Health and Safety Plan is implemented and maintained on site;
d) Stop any contractor from work which is not in accordance with Health and Safety Plan’s or which
pose a threat to health and safety of persons;
e) Sufficient information is provided to contractors where there are changes to design and
construction;
f) Ensure every contractor is registered and in good standing with the Compensation Commissioner;
g) Ensure potential contractors have made provision for the cost of health and safety measures;
h) Conduct periodic site audits on the principal contractor at intervals of at least once every 30 days;
and
i) Discuss the contents of the H&S Plan with the principal contractor and thereafter finally approve
the H&S Plan for implementation –
o All Health and Safety Plan’s including the principal contractor’s to be available on site.
o All Health and Safety File’s including the principal contractor’s to be available on site.

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 o A consolidated Health and Safety File to be handed over to Client on completion of construction
including records of drawings, designs etc.
o Health and Safety File to include updated list of all contractors, the agreements and their type
of work.
o Ensure that all his employees have a valid medical certificate of fitness specific to the
construction work to be performed and issued by an occupational health practitioner in the form
of Annexure 3.
5.3 Contractor’s Responsibilities
o Provide their Health and Safety Plan to the principal contractor.
o Open and keep on site a H&S file with all the relevant documentation.
o Where a contractor appoints another contractor, it is the responsibility of that contractor to apply
5.2 above as if he were the principal contractor.
o No contractor to appoint another contractor unless the latter has the necessary competency
and resources to perform the required work.
o To provide any information which affects the health and safety of any persons at work to the
principal contractor.
o Ensure that all his employees have undergone an H&S induction.
5.4 Legal Appointments
The principal contractor shall ensure copies of the appointment letters of all responsible persons appointed
on site will be kept in the Health and Safety File. All legal appointments shall be conducted in accordance
with the requirements set out in the OHSA and as per this specification. The tables below set out the
appointment protocols for CR and OHSA. It should be noted that these represent complete lists and
not all these appointments may be required:

Construction Regulations

Regulation Appointment Appointee Competency Required

CR 5 (1)(k) Principal Contractor 16(2) for the Not Applicable

company

CR Contractor Competent person Proof of induction

7(1)(c)(v)

CR 8(1) Construction Manager Competent person Curriculum Vitae on file and proof of
relevant training (legal liability)

CR8(2) Assistant Construction Competent person Curriculum Vitae on file and proof of
Manager relevant training (legal liability)

CR8(7) Construction Competent person Curriculum Vitae on file and Supervisor

Supervisor training (legal liability)

CR8(8) Assistant Construction Competent person Curriculum Vitae on file and Supervisor
Supervisor training (legal liability)

CR6(5) Safety Officer Competent person Curriculum Vitae on file and SAMTRAC
or similar; Proof of SACPCMP
certification.

CR9(1) Risk Assessor Competent person Curriculum Vitae on file and HIRA or
similar

CR10(1) Fall Protection Planner Competent person Curriculum Vitae on file and Fall Plan
Developer

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CR Safety harness Competent person Proof of training
Inspector
10(2)(d)

CR12(1) Temporary Works Competent person Proof of training

Designer

CR12(2) Temporary Works Competent person Proof of training

Supervisor

CR12(3)(f) Temporary Works Competent person Proof of training

Inspector

CR Temporary Works Competent person Proof of training

Erector
12(3)(d)

CR Excavation Work Competent person Curriculum Vitae on file and Supervisor

Inspector training (legal liability)
13(1)(a)

CR 13(2)(k) Blasting Contractor Competent person Competence as required by the

National Explosive Council.

CR14(1) Demolition Supervisor Competent person Curriculum Vitae on file and Supervisor
training (legal liability)

CR16(1) Scaffolding Inspector Competent person Scaffold Inspector

CR16(1) Scaffolding Supervisor Competent person Scaffold Inspector and Supervisor

Training (legal liability)

CR16(1) Scaffolding Erector Competent person Scaffold Erector

CR17(1) Suspended Platform Competent person Proof of training

Supervisor

CR Suspended Platform Competent person Proof of competence

Operational Plan
17(2)(c)
Developer

CR18(1) Rope Access Competent person Curriculum Vitae on file and Supervisor
Supervisor training (legal liability)

CR Rope Access Competent person Proof of training

Operators
18(1)( c )

CR 19(8a) Material Hoist Competent person Proof of training

Inspector

CR20(1) Bulk Mixing Plant Competent person CV

Supervisor

21(2)(g) Explosive Actuated Competent person Hilti Explosive Powered Tool Issuer, -
Fastening Device User and - Inspector

CR22(a) Tower Crane Erection Competent person Curriculum Vitae on file and Supervisor
Supervisor training (legal liability)

CR Construction Vehicle Competent person Certificate of Competency for relevant

Operator construction vehicle
23(1)(d)(i)

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 CR24(d) Temporary Electrical Competent person Proof of competence
Installation Inspector

CR28(a) Stacking and Storage Competent person CV

Supervisor

CR29(h) Fire Equipment Competent person Proof of training

Inspector

OHS Act

Regulation Appointment Appointee Competency Required

OHSA 16 (2) 16 (2) Contract Curriculum Vitae on file and Supervisor

Manager training (legal liability)

OHSA 17 (1) Health & Safety Rep Nominated Health and Safety Representative
employee Certificate

OHSA 19 (1) Health & Safety Management Curriculum Vitae on file and Supervisor
Committee Member representative training (legal liability) and IRCON or
similar

GAR 9 (2) Incident Investigator Competent Curriculum Vitae on file and RCAT or
person similar

GSR 3 (4) First Aider Competent First Aid Certificate

person

GSR 13 Ladder Inspector Competent In house Training

person

DMR 18 (11) Lifting Equipment Competent Code 1, 2, 3, 32, 33, 35 or 46

Operator person

DMR 18 (5) Lifting Equipment Competent Proof of competence

Inspector person

Hand Tools Inspector Competent In house Training

person

Pneumatic Tools Inspector Competent In house Training

person

EMR 9(4) Portable Electrical Competent CV

Equipment Inspector person

The responsibilities of each appointment are detailed in the relevant form, which are signed by both the
authorised person and the appointee and kept in the Health and Safety file. An appointment form for a
Construction Supervisor can be found under Annexure B as an example.

6. Documentation and Procedures

All required documentation for the construction work, shall be kept in the Health and Safety File, which shall
be available on site. The Construction Supervisor shall be responsible for the file on site and the

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Construction Manager shall ensure that documentation is valid and up to date. It is required that the
documentation is filed in an orderly fashion for easy access. The following sections are suggested:
1. Company insurances and information
o Letter of Good Standing
o Public Liability
o Emergency contact numbers
o Notification of construction work
o Company organogram
o Health and Safety Policy
2. Health and Safety Plan and Specifications
3. Appointments
4. Inspection Registers and Checklists
5. Risk Assessments
o Risk matrix
o Risk assessments
o Method statements
o Records of internal training
o Review of risk assessments
6. Safe Work Procedures
o Safe Work Procedure training
o Planned task observations
o Emergency procedures
o Fall protection plan
o Permits to work
7. Incident Management
o WCL2 forms
o Annexure 1 forms
o Injury on Duty reporting and investigation procedure
o Resumption reports
8. Training records and medical fitness certificates
o Certificates of formal training
o Induction training records
o Medical fitness certificates
9. Audits
o Client’s Health and Safety audits
o Site inspection reports
o Site safety instructions
10. Contractor Control
o List of contractors and type of work
o Contractor appointments
o 37(2) agreements
11. Health and Safety Communication
o Toolbox talks
o Health and Safety notice board
o Schedule D
o Poster programme
o Suggestion scheme
o Memo’s to employees

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 12. OHS Act and Regulations

7. Defect Liability

The defect liability period will be a period of 12 months after completion of the project, during
which the principal contractor could be required to return to the site to remedy defects. During
this period, the principal contractor or any of his contractors required to return to the site, shall
ensure that all the H&S requirements in terms of this document will be complied with, as if the
project was still in progress.

8. Close out Report

A close-out report is an essential part of the Client’s development for future Health and Safety Plans, and
revision of Health and Safety procedures for managing Health and Safety on subsequent projects.
Further additional information could be asked for by the SHE Agent to be provided by the appointed
Principal Contractor to review the principal contractor’s Health and Safety performance on the Project.
NB: It is a stipulation and requirement of the client and this office (Safety Agent) to scan and
develop/compile an electronic version of the Principal Contractor’s Health and Safety File. This will be
undertaken by the Principal Contractor and handed to the safety agent on a CD/DVD disk. All the scanned
documentation from the Health and Safety file on site will incorporate all paper work such as, but not limited
to, designations, registers, inspections, hazard assessments, toolbox talks, etc. These scans will be in the
formation extension of a PDF file/s.
This Health and Safety File shall be regarded as the property of the Client as it must be consolidated and
handed over to the Client upon completion of the project in electronic “PDF” format, within a time frame of
2 (two) weeks. The Principal Contractor shall ensure that this file is adequately protected against any form
of damage, abuse and/or fraud.

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9. Application of Site Specific Health and safety Specification
9.1 Compensation of Occupational Injuries and Diseases Act, Act No. 130 of 1993 (COIDA)
Every contractor shall provide proof of registration and an updated letter of good standing with the
Compensation Commissioner or a licensed compensation insurer.
9.2 Occupational Health and Safety Policy
o Every contractor’s Occupational Health and Safety Policy statement should be available for
scrutiny.
o Every contractor’s Occupational Health and Safety Policy statement is to be signed off by the
Chief Executive Officer.
o Proof of communication to all is to be available on requests.
9.3 Health and Safety Training and Competency
Training of personnel is a necessity and a legal requirement when required. A record of all training
shall be kept and provided on request.
Induction Training
The principal contractor shall be responsible to co-ordinate all inductions on site to
ensure that no contractor allows or permits any employee/s or person/s to enter any
construction site, unless such employee, visitor or person has undergone induction
training which is pertinent to the hazards prevalent on the site at the time of entry.
Every employee, visitor or person on site shall be in possession of proof of the Health
and Safety induction, and this shall not be in the form of a sticker on the hard hat, but
a copy of the actual induction to be carried on the person.
Records of attendance shall be kept on the Health and Safety file for the duration of
the contract.
Each employee shall carry a clearly visible identification tag on him reflecting his name
and company he works for.
Awareness Training
Awareness training to be carried out weekly in the form of Toolbox Talks on relevant
topics e.g. manual lifting, wearing PPE, safe use of portable electric tools etc.
All attendees are to be made to sign an attendance register and such register is to be
held on the Health and Safety file for the duration of the project.
Competency and CVs
All supervisors and where applicable, valid copies of certificates of competency of
appointed personnel to be provided and kept in the Health and Safety file. Other
training requirements such as those identified through the High-Risk Assessment
process, to be completed and proof of that training also kept in the Health and Safety
File.
Where competency is achieved through experience, a brief CV will be required.
Specific OH&S training
Valid certificates of training from registered service providers preferably accredited by
the appropriate SETA are required for First Aiders, H&S reps, Fire Fighters etc.
Medical Fitness
All workers on site must have a valid certificate of medical fitness specific to the
construction work to be performed issued by an occupational health practitioner in the
form of Annexure 3.
9.4 Health and Safety Representatives
o Where 20 or more employees are employed at a workplace, one health and safety
representative shall be appointed in writing.
o The Principal Contractor shall ensure that a minimum of one health and safety representative
is appointed for ratio of each 50 employees employed.
o Each health and safety representative shall be in possession of a certificate of competency.

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 o The employer is to ensure that a delegation process has been followed and recorded in term
of the requirement of General Administrative Regulation 6.
o Monthly checks are to be conducted by the appointed representatives in their designated areas
and all finding are to be recorded in a register. Such register is to be held on the health and
safety file for the duration of the project.
o Health and Safety Representative are to investigate any staff complaints and ensure that
documented feedback is forwarded to the respective managers.
9.5 Health and Safety Committee
o Where two or more representatives have been appointed the employer shall ensure that a
health and safety committee is formed.
o The number of management representatives shall not outweigh the number of representatives.
o Meetings shall be held at a minimum of three monthly.
o Minutes of such meeting shall be kept and place on the health and safety file for the duration
of the project.
o A register of attendance is to be kept of attendees at such meetings; such a register is to be
attached to the minutes.
9.6 General Record Keeping
All contractors shall ensure that all Health and Safety records, required by OHSA and Regulations
are kept up to date for reference purposes and auditing.
Inspections
o All contractors shall keep all records of inspections undertaken during the duration of
the project.
o An example of the total list of minimum legally required inspections can be found under
Annexure C.
o An assessment list must be draft of what inspections are required and their frequency.
o The principal contractor is responsible to ensure compliance to this requirement by all
contractors.
Audits
o The Client agent shall carry out regular audits on the principal contractor at least once
per month.
o Principal contractors shall be responsible for carrying out regular audits on their
contractors at least once per month.
o The Principal contractor is to draft a table which reflects contractors company name,
description of work, dates of audits and scores achieved.
o The results shall be tabled for action and discussed at the Health and Safety Committee
meetings or the site meetings, as appropriate.
9.7 Incident Management and Emergency Plans
o The principal contractor shall create an Emergency Plan for the construction site.
o The plan is to be clearly displayed in conspicuous locations around the site.
o The plan shall be clearly laid out for all types of emergencies including responsibilities,
evacuation routes, siren, emergency no’s etc.
o The plan shall be fully explained to all personnel during the induction training.
o All contractors will become completely familiar with the requirements of the plan and will
participate in any evacuation drills that may take place.
First Aid
o Where an employer has 5 or more employees in his employment, he/she shall ensure
that at least one first aid box is made available in the workplace.
o Such first aid box is to be stocked covering the 18 items addressed in the Annexure
attached to the General Safety Regulations as a minimum requirement.

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o Where an employer has 10 employees or more in his/her employment, he/she shall
ensure the at least one person readily available at the workplace whom is in possession
of a valid first aid certificate.
o Every employer shall ensure that a minimum of one trained persons is made available
for every 50 people in the workplace.
o All identified hazardous chemical are to have a material safety data sheet which is to
be kept for first aid emergencies in the first aid box.
o All special needs addressed in the Material Safety Data Sheets are to be made
available in addition to stock required in the Annexure.
Incidents and Injuries
Incidents
• A record of all incidents which have occurred shall be opened and held open until the
handover of the project.
• All incidents such as near misses, unsafe situations, first aid injuries, etc shall be
investigated fully and the result of such investigation shared with the Health and Safety
Committee.
• The employer shall ensure that an investigation team is formulated which will consist
of management representative, safety representative and an employee representative
as a minimum requirement.
• All incidents that occur shall be filtered into a statistic format which is to determine the
sites Incident Rate. Such rate is to be shared with all employees and all contractors
monthly.
Exclusion of incidents in record keeping shall result in fines being issued.
The principal contractor shall provide evidence by means of a procedure or chart that he is
fully aware of the “hierarchy” of incidents that can occur e.g. unsafe situations, near misses,
first aid injuries, medical cases, disabling injuries etc. He shall keep an incident register of
all such incidents, investigate and apply corrective action where required, including the
annexure 1. The Client also reserves the right to request incident statistics from the principal
contractor such as DI’s, DIFR and DISR and it is advised that these are maintained.
Injuries
• A first aid register is to be held in the first aid box as to record all first aid injuries that
may occur.
• An injury on duty procedure is to be created which detail the process of treating an
injured and methodology which may be used to ensure their safe arrival at a local
hospital.
First aid injuries have been addressed above. More serious injuries requiring transport of
the injured person to the nearest hospital or doctor or the calling of ambulance and
paramedic personnel will be the responsibility of the principal contractor’s appointed
personnel such as the Construction Manager, First Aider and Safety Officer. It is advised
that all required emergency numbers be on hand and prominently displayed.
As all contractors are registered and in good standing with the Compensation
Commissioner, it will be the responsibility of The principal contractor whose employee has
been injured, to make the necessary report and claims to the Commissioner.
Accident and Incident Reporting and Investigation
Should an incident or accident investigation need to be conducted, the appointed incident
investigator (competent person with a valid certificate of training on file) shall conduct the
said investigation. The procedure to be followed will be in accordance with Annexure 1 of
GAR 9 – “Recording and Investigation of incidents”. A copy of this annexure can be found
under Annexure D in this document.
Attention is also drawn to Section 24 of the OHSA 85/93, the reporting of certain incidents
to an inspector of the Department of Labour.

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 The principal contractor shall ensure that the investigations are kept for record purposes
and he shall ensure that the outcome of the investigation is communicated to all affected
parties as required i.e. The client and contractors.
The Client reserves the right to participate in all investigations into accidents or incidents
and to conduct their own investigation if required.

9.8 Contractors and Suppliers

The Client shall enter into an “Agreement with Mandatory” in terms of Section 37(2) of the
Occupational Health and Safety Act, 85 of 1993, with all appointed principal contractors, a copy of
which can be found under Annexure E. Likewise, all principal contractors shall enter into a similar
agreement with all contractors, sub-contracted to them for any period of the contract. Please note
that if contractors hire any construction vehicles or mobile plant, the companies from which the
equipment is hired must provide any maintenance and test certification as required. In addition, if
operators are hired with the equipment, proof of competence and medical certification must be
provided.
The principal contractor shall ensure that all contractors are issued with this safety specification
where reasonably practicable including any contractor pack for the project, should they not be
contained in the safety specification.
The principal contractor shall assist and ensure that contractors engaged comply with all of
these requirements and adhere to the requirements set out in the OHSA. Contractors will be
stopped from working in the event of unsafe conditions and activities being observed.
All contractors shall be subject to the requirements specified in the HSP and will be issued with
a copy of the plan. If The principal contractor is not able to comply with the requirements set
out in the plan, he shall not be appointed as contractor.

9.9 Personal Protective Equipment, Intoxication, Signage and Access Control

Personal Protective Equipment (PPE)
• The principal contractor shall through the Risk Assessment process identify all specific
PPE needs per each activity. Such identified specific PPE shall be captured in the form
of a PPE matrix and displayed in the site office. Such matrix is to refer to the task and
the specific PPE requirements required to do the task.
• All Contractors will be responsible for the issuing of the required PPE as identified by
the matrix.
• Should PPE be lost or stolen, then the employee will be issued with new PPE.
• No person/s shall be permitted entry into the site unless they are properly equipped with
the required PPE as identified in the matrix.
• Should PPE be worn out or damaged, the user shall return the worn or damaged PPE
and will be issued with a replacement.
• Training in the use, care and limitation of such PPE is to be provided and proof of such
training is to be held in the health and safety file. Visitors shall be informed of PPE
requirements prior to their visit so that they may make necessary arrangements to
ensure their arrival well equipped with the correct PPE.
Intoxication
• The principal contractor shall be responsible to ensure that no persons may enter or
remain at the construction site if under or apparently under the influence of intoxicating
liquor or drugs.
• It may become necessary from time to time for contractors and their workers could be
required to do a breathalyser test before entering the site.
Display of Signs
The principal contractor should make use of signage to assist in enforcing compliance to
any requirement specified in this document or as required by law. Standard symbolic signs
are acceptable for conveying these requirements where applicable.

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 Access Control
The principal contractor shall be responsible to ensure control of access to all persons
entering the construction site. The reasons for this are as follows:
o The principal contractor is the ‘employer’ on the site and for all intents and purposes is
responsible for section 8 of OHSA for employees and contractors and section 9 for any
other person on site such as visitors and inspectors;
o All persons entering the site must undergo induction training to inform them of the
hazards present on the site. This includes contractors, visitors, inspectors etc;
o The construction supervisor will be aware of who is on site and their function;
o The construction supervisor will be able to control tasks that may impact on other work
being carried out on the site by a permit to work system;
o The number of people and their purpose on the site must be known in case of
emergency and evacuation;
o Security reasons.
The principal contractor shall post conspicuous notices at the site informing all those entering
the site of these requirements.
The principal contractor shall ensure that the construction site area is enclosed to prevent any
accidental unauthorized entry or access.
9.10 Dust Control
The principal contractor shall be responsible for implementing a dust control program to ensure that
adequate protection is provided. It will be required to ensure that the scaffolding structures are
covered with the necessary adequate material such as shade cloth or wooden boards to limit the
release of dust generated by the construction activities.
9.11 Noise
Attention is drawn to the Noise-Induced Hearing Loss Regulations, and in particular NIHL 3 and
NIHL 10. The principal contractor is to ensure that noise levels are identified, and only once the
hierarchy of elimination has been followed, supply his workers with relevant PPE for protection.
(This PPE is a last resort only after eliminating-, reducing-, engineering- or administrative measures
have been exhausted).
9.12 Speed Restrictions and Protection
The principal contractor shall ensure that all persons in their employ and all those that are visiting
the site are aware and comply with the site speed restriction(s), to be decided based on-site
conditions and the Risk Assessment / Traffic Management Plan.
9.13 Fire Extinguishers and Fire Fighting Equipment
The principal contractor shall provide adequate regularly serviced fire extinguishers located at
strategic points on site. The principal contractor shall keep spare serviced portable fire
extinguishers. Safety signage shall be posted up in all areas where fire extinguishers are located.
The principal contractor shall have adequate persons trained or competent to use the Fire Fighting
Equipment.
9.14 Hired Plant and Machinery
The principal contractor shall ensure that any hired plant and machinery brought to site is safe for
use. The necessary requirements as stipulated by the OHSA as well as those that are stipulated
by this OHSS, shall apply. The principal contractor shall ensure that operators hired with machinery
undergo a site-specific induction, appropriate tool box talks and are provided with the necessary
PPE. The principal contractor shall also ensure that each operator supplied with the hired machine
is in possession of proof of competence as well as a valid medical assessment issued by a
registered occupational health practitioner. Such proof will be kept on the H&S file.
9.15 General Machinery
The principal contractor shall comply with the Driven Machinery Regulations, which include
inspecting machinery regularly, appointing a competent person to inspect and ensure maintenance,
issuing PPE or clothing and training those that use machinery and enforce compliance.

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9.16 Public Health and Safety
The principal contractor shall ensure that each person working on or visiting a site, and the
surrounding community, shall be made aware of the dangers likely to arise from onsite activities
and the precautions to be observed to avoid or minimise those dangers. Appropriate health and
safety signage shall be posted always.
The principal contractor has a duty in terms of the OHSA to do all that is reasonably practicable to
prevent members of the public and others being affected by the construction processes to be aware
and put preventative measures in place. The public or visitors shall go through a brief health and
safety induction detailing hazards and risks they may be exposed to and what measures are in
place to control these hazards and risks.
9.17 Night Work
It is not envisaged that any night work would be required on this project.

9.18 Transportation of Workers

The principal contractor shall refer and comply with the requirements set in the National Road
Transport Regulations, 2000. The principal contractor shall, and not be limited to:
• Not transporting persons together with goods or tools unless there is an appropriate area or
section to store them.
• Not transport persons in a non-enclosed (top) vehicle, e.g. truck, there must be a proper canopy
(properly covering the back and top) with suitable sitting area. Workers shall not be permitted
to stand or sit at the edge of the transporting vehicle.
• Not transporting workers on the back of open bakkies.
• Provision of a serviced portable fire extinguisher in vehicles always.

9.19 Lifting Machines & Lifting Tackle

Only mobile cranes will be required for this project to lift structural steel and roof sheeting.
Therefore, the principal contractor shall ensure that lifting machinery and tackle is inspected before
use and/or monthly. The principal contractor shall have lifting machinery and tackle inspector who
will inspect the equipment daily or before use, considering that:
• All lifting machinery and tackle have a safe working load clearly indicated
• Records of inspections and load testing certificates are kept on site
• There is proper supervision in terms of guiding the loads which includes a trained banksman to
direct and check lifting tackle if it is safe for use.

9.20 Piling
The Principal Contractor shall ensure that piling, (where required) is undertaken by a specialist
contractor with proven record in the type of work to be performed. A Method Statement shall be
submitted for approval to the construction manager before commencement of this work.

All piling cavities and – caps shall be covered always to prevent persons from falling into same or
from serious injury.
All lifting gear/tackle/wire ropes/hooks must have a record of load-testing and inspections on file.

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10. Application of the Construction Regulations [CR]
[Please note: This is the complete list. Item 8.1 is compulsory, and the rest are applicable if relevant
to the work being carried out]
10.1 Hazard Identification, Risk Assessment and Risk Control (HIRA)
The principal contractor shall prior to the commencement of any construction work perform a HIRA
exercise, which will form part of the HSP for the project. A copy of the HIRA shall be made available
for viewing to The Client agent and shall be kept in the HSF.
The principal contractor shall ensure that the outcome of all HIRA exercises will be conveyed to all
relevant employees with respect to the hazards and the related control measures before any work
commences.
Below is a list of activities, which may be considered for HRA if the activity is to be carried out on
site. The list is not exhaustive but gives examples of activities for a construction site:
• Traffic – restrictions, existing systems, site traffic
• Site security and access
• Existing services, overhead and underground
• Ground conditions
• Excavations
• Activities that affect adjacent sites and roads during construction
• Stacking, storage of equipment and materials, and good housekeeping
• Use of hand tools
• Use and storage of flammable and hazardous chemicals such as petrol, diesel, adhesives,
solvents, thinners etc
• Waste management including removal of hazardous waste
• Environmental restraints such as effluents, boundary noise and dust
• Temporary site accommodation
• General hazards to site personnel such as cleaning, noise and dust.

The control of several of these risks may be specified in the OHSA or the CR but this does not
mean that the HIRA exercise does not have to be carried out.

10.2 Excavations
This regulation states that this work must be carried out under the supervision of a competent
person, who has been appointed in writing. All the requirements of CR 13 shall be met. For
inspection of excavations, attention is drawn to Regulation 13(2)(h), the records of which must be
available on site.
The principal contractor shall make provision in for barrier adjacent, shoring within, and dewatering
or drainage of any excavation that requires it unless otherwise stipulated elsewhere in the contracts.
Means of complying with relevant legislation is to be included in the H&S Plan.

10.3 Construction Vehicles and Mobile Plant

It will be the responsibility of each contractor on site to ensure compliance of their construction
vehicles and mobile plant as required by CR 23.
This includes vehicles to be used for transporting personnel to and from site, which will be subject
to relevant requirements such as licensing and roadworthiness checks. In addition, the following
will apply:
• Safe transport for personnel working on the project to and from the workplace, which shall
include proper seating, side restraints and cover

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 • Road safety principles shall be adhered to on and off site
If any plant is hired, only approved hire companies shall be contracted to provide such equipment.
The Construction Supervisor shall ensure compliance of the provider to these regulations. Attention
is drawn to the competence and fitness of the operator and the inspection of the equipment.
All construction vehicles and / or mobile plant, must:
• Be operated by a qualified person with a valid medical assessment, who has been appointed
to operate a unit;
• Be maintained and inspected daily, and such records must be signed off by the construction
supervisor to ensure that any reported faults are corrected;
• Have safe and suitable means of access and egress;
• Be properly organized on site by adequate signalling (Traffic Management Plan);
• Be warned of excavations by erecting warning signs or crash barriers;
• Be fitted with a roll bar or protective cab, to protect the operator in the event of the unit
overturning or to protect him from falling debris;
• Be equipped with an acoustic warning device which could be activated / operated by the
operator;
• Be equipped with an automatic acoustic warning device when the vehicle is in reverse;

The movement of construction vehicles and persons on site must be confirmed and controlled in
the Traffic Management Plan.
Safe and suitable parking must be provided at night when vehicles are not in use.
Due to the nature of the work being undertaken, the principal contractor will be required to
draft and implement a Traffic Management Plan.

10.4 Use and Storage of Flammable Liquids and Hazardous Chemical Substances [HCSR]
All the requirements of CR 25 shall be met.
In terms of HCSR, contractors shall ensure that all hazardous chemicals brought to site have a
Material Safety Data Sheet (MSDS) and the users are made aware of the important sections of the
MSDS such as:
• Hazards
• First aid measures
• Firefighting measures
• Accidental release measures
• Handling and storage
• Exposure control especially PPE
• Disposal
First Aiders shall be made aware of the MSDS and how to treat HCS incidents appropriately.
Copies of MSDS's will be available on site and in the HSF
10.5 Housekeeping and General Safeguarding
All contractors shall ensure that housekeeping standards as per these regulations shall be
maintained always. Where necessary a catch platform or netting will be erected above entrances
or where any person will be passing under or fencing off the area to prevent any person from
walking under the area being work at above.
Waste must be handled and removed from site as prescribed.
Where the site is in a built-up area adjacent to a public way, access must be controlled, and the
site must be adequately fenced off with access control points in place to prevent unauthorised entry.

Page 24 of 38
10.6 Stacking of Materials
All contractors shall ensure that materials are only stored in defined and allocated storage areas
and that materials being stored are stacked in accordance with sound stacking principles as per
these regulations.
10.7 Fire Precautions
All contractors on site will comply fully with the requirements of this regulation. The principal
contractor will be responsible for the evacuation plan, the details of which will be imparted to
contractors, visitors etc through the site induction.
10.8 Construction Welfare Facilities
The principal contractor shall be responsible for implementing this regulation and shall ensure that
adequate facilities are provided for the personnel on site in terms of the following:
• Change room facilities
• Sheltered eating area
• Shower facilities after consultation with the workers – 1 for every 15 workers
• Adequate toilets for each sex and at least 1 for every 30 workers
• Hand wash facility
• Portable – or running water
No food preparation shall be conducted on site. Eating and drinking will only be permitted in the
designated eating areas, which must be provided with adequate seating.
Waste bins shall be strategically placed and cleared regularly.
The principal contractor shall provide reasonable and suitable living accommodation for workers
who are far removed from their homes and where adequate transportation between sites and their
homes is unavailable.
The principal contractor is to take note that the abovementioned requirements apply to all
workers of appointed contractors as well. The principal contractor will be expected to either
(a) make these facilities available, or (b) ensure that these are provided for by any appointed
contractor for his workers.
10.9 Fall Protection
This regulation states that a contractor shall cause the designation of a competent person,
responsible for the preparation of a fall protection plan.
The Fall Protection Plan must include a risk assessment performed from a fall risk position, process
for the medical assessment of an employee who would be required to work at height, a training
programme, a procedure for the inspection, testing and maintenance of fall protection equipment,
and a rescue plan.
All the other requirements of CR 10 shall be met, including roof work. As per CR 8(3), the fall
protection plan will be submitted to the construction manager so that it is available on site and a
copy will be included in the HSF. Special attention must be given to drop off edges from 1st floor
level upwards and even to the upper floor being cast. Drop off edge barriers will be required.

10.10 Structures
The appointed contractor shall meet the requirements of CR11.
The principal contractor must ensure that all reasonable steps have been taken to prevent the
uncontrolled collapse of any new or existing structure or part thereof, which may become unstable
or is weakened because of the construction activities.
No structure or part thereof may be loaded in a manner which would render it unsafe.
All drawings pertaining to the design of the relevant structures shall be available on site.

Page 25 of 38
10.11 Temporary Works
The principal contractor must appoint a temporary works designer in writing to design, inspect and
approve the erected temporary works on site before use. The principal contractor must ensure that
all temporary works operations are carried out under the supervision of a competent person who
has been appointed in writing for that purpose.
The principal contractor shall ensure that formwork and support work structures are examined and
checked for suitability by a competent Person, Engineer, before use, during and after placement of
concrete, after inclement weather or any other imposed load and at least daily until the temporary
works structure has been removed. Records of such examinations are to be kept on the H&S file.

10.12 Scaffolding
This regulation states that this work must be carried out under the supervision of a competent
person, who has been appointed in writing.
The standard referred to in sub-regulation 2 is SANS 10085 and this shall be complied with, with
respect to the use of scaffolding on site. Attention is drawn to the special requirements needed on
the scaffolding structures dictated by the shape of the building and the excessive heights this
scaffolding will be utilized at.

10.13 Electrical Installations & Machinery

The requirements of these regulations shall be met as required, by the appointed electrical
contractor. A competent person will be appointed for inspection and control of all temporary
electrical installations as per CR 24(d) and (e) respectively.
Before any work commences on site the principal contractor shall obtain an isolation certificate from
an appointed electrical contractor and written confirmation from him that the site is safe to work on.
Any new electrical installations shall be accompanied by a COC issued by an appointed electrical
contractor.

10.14 Material Hoist

The contractor must ensure that any material hoist on site and its tower have been constructed in
accordance with the generally accepted technical standards and are strong enough and free from
defects.
The contractor must ensure that the tower of any material hoist on site complies with the
requirements set out by Construction Regulations 19(2) (a-c).
The contractor must also ensure that the requirements set out in Construction Regulations 19(3)
(a-c) are complied with, with regards to the platform, the hoisting rope and the braking mechanism.
The contractor must ensure that all loads on the material hoist are secured or contained to prevent
displacement during movement of the unit.
Around the base of each tower and at each landing, the contractor must cause a notice indicating
the maximum mass load which may be carried at any one time and the prohibition of any person
from riding on the platform.
The contractor shall allow only a competent person, trained in operating a material hoist, to operate
same.
The contractor shall not allow any person to ride on or inside any material hoist.
The contractor is to ensure that the requirements in terms of Construction Regulations 19(8) (a-d),
with regards to the inspections – and maintenance records, are complied with.

10.15 Cranes [CR22], including Lifting Machines and Lifting Tackle [GMR 18]
Tower cranes must be erected under the supervision of an appointed competent person. A risk
assessment and method statement must be developed and implemented. Wind forces must be
taken into consideration and provision must be made for wind speed readings accessible to the
operator. All tracks and bases for the tower crane must be firm. Level and secured.

Page 26 of 38
 The contractor will ensure that each tower crane is operated by a competent person and such
operators must be in possession of a valid medical assessment in the form of Annexure 3.
Tower cranes on site where heavy thunder storms are frequent must be earthed.
The Contractor shall ensure that lifting machinery and tackle is inspected before use and/or
monthly. The Contractor shall have lifting machinery and tackle inspector who will inspect the
equipment daily or before use, considering that:
• All lifting machinery and tackle have a safe working load clearly indicated
• Records of inspections and load testing certificates are kept on site
• There is proper supervision in terms of guiding the loads which includes a trained banksman to
direct and check lifting tackle if it is safe for use.
• Guide rope to be used to direct loads.

10.16 Explosive Actuated Fastening Devices

The contractor may not allow the use of an EAFD unless the following have been provided for:
• Suitable PPE is in use
• The operator is trained in the use, maintenance and operation of the EAFD
• Flying fragments are confined by a protective guard around the muzzle end
• The EAFD must not be able to function unless it is held against the surface with a force at least
twice its weight, the angle of inclination of the barrel to the surface does not exceed 15 degrees
from a right angle
The contractor will ensure that the following are also complied with:
• Only cartridges suited for the EAFD are used
• An EAFD is cleaned and inspected daily by a competent person
• The safety device is in good working order
• EAFD’s and its cartridges are locked up in a place inaccessible to unauthorised persons
• EAFD’s are not stored in a loaded condition
• Relevant warning signs are in place at the immediate vicinity where such EAFD’s are used
• The issuing and collection of cartridges are controlled by an appointed person to do so and a
register be kept reflecting signatures of the user and the returning of cartridges.

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11. Site-specific and Design Risks
[Please note: This is not a complete or exhaustive list. The principal contractor is expected to
assess all risks to which his employees may be exposed during the construction and/or demolition
process, as well as the hazards identified and listed below]
11.1 Hazard Identification and Risk Assessment Methodology
11.1.1 Baseline risk assessment
A Baseline Hazard Identification and Risk Assessment has been carried out during the
preliminary stages of the construction project for the purposes of attempting to reduce the
possibility of accidents or ill health occurring.
Considering the constraints of time and resources, every effort must be made to identify
the hazards and recommend possible solutions. It is not reasonably practicable to expect
the baseline risk assessment to identify all hazards, which is why task risk assessments
are to be carried out on site.
11.1.2 Task Risk Assessment
Once on site, every contractor shall perform task risk assessments, using the baseline risk
assessment as a guide.
The Risk Assessment should be reviewed once on site and thereafter after any incident or
every one-year period, whichever occurs first. Additional hazards highlighted or a change
in the risk factor should have a separate risk assessment carried out and filed.

The Risk Assessment is based on the combination of the CONSEQUENCE and

PROBABILITY associated with each hazard.
11.1.3 Definitions

Term Meaning

HAZARD Anything that can cause harm

RISK The chance, great or small, that someone will be harmed by the hazard

CONSEQUENCE The possible outcome of an accident / incident, e.g. broken leg, explosion

PROBABILITY The possibility of the accident / incident occurring

10.1.4 Risk Assessment

The following evaluation must be used to determine risk:
Probability X Consequence = RISK
Risk Matrix:

(3) Medium risk (6) High risk (9)

(3)
Critical
(Fatal/Permanent
Disabling Injury)
Consequence
(Impact)

(2) (2) Low risk (4) Medium risk (6) High risk
Major

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 (Temporary
Disabling Injury)

(1) Low risk (2) Low risk (3) Medium risk

(1)
Manageable
(Minor/first aid)

(1) (2) (3)

Remote Possible Likely
(<10%) (10-50%) (>50%)

Probability
(Likelihood)
RED = High Risk (6 – 9)
ORANGE = Medium Risk (3 – 4)
GREEN = Low Risk (1 – 2)
Precautions and Control Measures
1. Eliminate the risk
Risk
Activity Hazard 2. Control the risk at its source
Evaluation
3. Follow a safe working procedure
4. Provide PPE

1. Describe Hazard 1 9, 6, 4, 3, 2, • Precaution 1

task or 1
• Precaution 2
• Etc.

Hazard 2 • Precaution 1
• Precaution 2
• Etc.

11.2 Baseline Risks

The baseline risks have been identified for this project. These must be catered for in the principal
contractor’s health and safety plan (that which is applicable to their scope of work) and included in
the site-specific risk assessment.
11.3 Site Specific Risks
The site-specific risks must be identified and must be presented to the workers daily in the form of
a daily Safe Task Instruction.

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12. Fines and Penalties
12.1 Minor Health or Safety Transgression
Not wearing PPE; e.g. safety helmet, eye protection, high visibility vests or foot protection.
Fine: R1000,00 will be issued to the principal contractor
12.2 Serious Health or Safety Transgression
Not contributing to good housekeeping practices, improper stacking and storage, lack of
supervision on site, failure to carry out risk assessments for tasks or activities, failure to carry out
toolbox talks, failure to train employees in risk assessments and/or safe work procedures, failure to
issue PPE to employees.
Fine: R5000,00 will be issued to the principal contractor
12.3 Major Health or Safety Transgression
A life-threatening activity, condition, act or contribution by an employee in creating an unsafe
working environment for himself or herself or other persons, failure to wear critical PPE (safety
harness, eye protection, respiratory equipment, or as stipulated in the risk assessment).
Fine: Up to R10 000,00 will be issued to the principal contractor
12.4 Repeat Offences
A contractor that receives more than three (3) major transgressions for the same offence and may,
at the discretion of the project manager, be required to leave site.

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 ANNEXURE A (Notification of Intention to Commence Construction Work)

ANNEXURE A

NOTIFICATION OF CONSTRUCTION WORK

Regulation 4 of the Construction Regulations, 2014

1. (a) Name and postal address of principal contractor; and

(b) Name and telephone number of principal contractor’s contact person

2. Principal contractor’s compensation registration number:

3. (a) Name and postal address of client; and

(b) Name and telephone number of client’s contact person or agent

4. (a) Name and postal address of designer(s) for the project; and
(b) Name and telephone number of designer’s contact person

5. Name and telephone number of principal contractor’s construction supervisor on site appointed
in terms of regulation 8(1).

6. Name/s of principal contractor’s sub-ordinate supervisors on site appointed in terms of regulation

8(2).

7. Exact physical address of the construction site or site office.

8. Nature of the construction work.

9. Expected commencement date.

10. Expected completion date.

11. Estimated maximum number of persons on the construction site.

Total: Male: Female:

12. Planned number of contractors on the construction site accountable to principle contractor

13. Name(s) of contractors already selected

__________________________ ________________________
Principal Contractor Date

__________________________ ________________________
Client Date

Page 31 of 38
 ANNEXURE B (EXAMPLE: APPOINTMENT - CONSTRUCTION MANAGER)

APPOINTMENT OF A CONSTRUCTION MANAGER

CONSTRUCTION REGULATION 8(1)

8(1) The principal contractor shall appoint a full time, competent employee in writing as the construction manager
with the duty of supervising construction work

APPOINTMENT
I, ________________________________________________________ (Contractor’s Name), having been appointed in terms of
Section 16(2) of the Occupational Health and Safety Act (85 of 1993) to ensure full compliance with the Act, do
hereby appoint:
__________________________________________________________(Name of Appointee), being a full-time employee, as the
Construction Manager responsible for:
__________________________________________________________ (Site Address) to supervise construction work for the duration
of the project/contract or until you are relocated to another site/project or leave the employ of the company.

You are reminded that you are required to be conversant with all relevant statutory provisions and regulations of
the Occupational Health and Safety Act (85 of 1993) in the regard to carrying out of construction work.

Signature______________________________________________ Date___________________________

Designation____________________________________________

ACCEPTANCE

I, ________________________________________ (Name of Appointee), hereby accept and understand the

requirements of this appointment as Construction Manager and confirm that I have the necessary competence
required and that I am conversant with all the relevant statutory provisions of the Occupational Health and Safety
Act 85 of 1993.

Signature__________________________________ Date___________________________

Designation ________________________________

Certificate(s)
Training____________________________________

Page 32 of 38
 ANNEXURE C (INSPECTIONS REQUIRED)

Inspections Required

No. Inspection By Who Frequency Record

1 Structures Appointed As required for design Checklist
person compliance
2 Temporary Works Appointed Before, during, after Checklist
person loading, then daily
3 Excavations Appointed Daily before shift, plus Checklist
person other
4 Scaffolding (static and Appointed Before use and as Inventory / checklist
mobile) person required
5 Suspended Platforms Appointed Manufacturer’s spec, not Inventory / checklist
person more than 3 mo.
6 Material Hoists Appointed Daily Checklist
person
7 Construction Vehicles and Appointed Daily Inventory / checklist
Mobile Plant person
8 Electrical Installations Appointed Weekly Inventory / checklist
(temporary) person
9 Explosive Actuated Appointed Daily Inventory / checklist
Fastening Device person
10 Fire Equipment Appointed Manufacturer’s spec Inventory / checklist
person
11 First Aid Box Contents First Aider Monthly Inventory
12 Ladders Competent Monthly Inventory / checklist
person
13 Lifting Tackle Appointed 3-monthly Inventory / checklist
person
14 Hand Tools Appointed Monthly Inventory / checklist
person
15 Portable Electrical Appointed Monthly Inventory / checklist
Equipment person
16 Gas Bottle Sets (Oxy- Appointed Monthly Inventory / checklist
Acetylene) person
17 Safety Harnesses H&S Rep / Monthly Inventory / checklist
Safety Officer
18 Health & Safety H&S Rep / Monthly Checklist
Representative Safety Officer
19 Good Housekeeping H&S Rep / Monthly Report
Safety Officer
20 Stacking and Storage Appointed Monthly Report
person
21 Change rooms and toilets H&S Rep / Monthly Inventory / checklist
Safety Officer
22 Pneumatic tools Appointed Monthly Inventory / checklist
person
23 Lifting machines Appointed Annual Load test report
person
24 Cranes (Mobile or tower) Operator Daily Checklist

Page 33 of 38
 ANNEXURE D (Recording and Investigation of Incidents)

ANNEXURE 1

OCCUPATIONAL HEALTH AND SAFETY ACT, 1993

(ACT NO 85 OF 1993)

REGULATION 9 OF THE GENERAL ADMINISTRATIVE REGULATIONS

RECORDING AND INVESTIGATION OF INCIDENTS

A. RECORDING OF INCIDENT

1 Name of employer

2 Name of affected person

3 Identity number of affected person

4 Date of incident 5. Time of incident.

6 Part of the body affected* Head or Neck Eye Trunk Finger Head

Arm Foot Leg Internal Multiple

Contusions or
7 Effect on the person.* Sprains or strains Fractures Burns Amputation
wounds

Occupational
Electric shock Asphyxiation Unconsciousness Poisoning
diseases

>52 weeks or
Expected period of
8 0-13 days 2-4 weeks >4-16 weeks >16-52 weeks permanent Killed
disablement.*
disablement

9 Description of Occupational disease**

10 Machine/process involved/type of work performed/exposure*

Was the incident reported to the Compensation Commissioner and Make a cross in the
11 Yes No
Provincial Director? appropriate square

12 Was incident reported to the police?* Yes No

SAPS office and reference

13 to be completed in case of
fatal incident

In case of a hazardous chemical substance, indicate substance

**
exposed to

Page 34 of 38
B. INVESTIGATION OF THE ABOVE INCIDENT BY A PERSON DESIGNATED THERETO

Name of 2. Date of
1
investigator investigation

Designation of
3
investigator

Short description
4
of incident

Suspected cause
5
of incident

Recommended steps to prevent a

6
recurrence

Signature of investigator Date

C. ACTION TAKEN BY THE EMPLOYER TO PREVENT THE RECURRENCE OF A SIMILAR INCIDENT

Signature of employer Date

D. REMARKS BY HEALTH AND SAFETY COMMITTEE

Remarks

Signature of chairperson of health and

Date
safety committee

Page 35 of 38
 ANNEXURE E (Section 37(2) – Agreement with Mandatory)

AGREEMENT WITH MANDATORY

OCCUPATIONAL HEALTH AND SAFETY ACT, (Act No. 85 of 1993)

AGREEMENT WITH MANDATORY IN TERMS OF SECTIONS 37(1) AND (2)
WRITTEN AGREEMENT ENTERED AND BETWEEN

The Client
____________________________________________________

(Hereinafter referred to as “The Company”)

AND

_____________________________________________________

CONTRACTOR
(Hereinafter referred to as “The principal contractor”)

Compensation Fund Number: ______________________________________

AGREEMENT WITH MANDATORY TO BE COMPLETED IN BLACK INK. INITIAL EACH

PAGE AND ANY CHANGES

Page 36 of 38
Definition of Mandatory
Includes an agent, a contractor or sub-contractor for work, but without derogating from his status in his own right as
an employer or user.

Occupational Health and Safety Act (No 85 of 1993)

1. You are requested to, as far as you reasonably can, comply with the requirements of the OHS Act and
Regulations
2. Your attention is drawn to “General Duties of Employers to Their Employees” as required by Section 8
of the Act
3. You are required to –
3.1 Sign a written “Agreement with Mandatory” as required by Section 37(1)(2) of the Act with us before you
commence any work on my / our premises / site
3.2 Provide The Client / principal contractor with a documented health and safety plan
3.3 Provide The Client / principal contractor with written appointment of the person who is going to supervise
the construction work as per Construction Regulation 6(1)
Note: Electrician to provide copy of certificate of registration as per Elect Install Reg 9(3)
3.4 Provide The Client / principal contractor with written designation of your nominated Health and Safety
Representative as per Section 17(1)
3.5 If you employ more than five [5] persons, you are required to provide your own First Aid Box (General Safety
Regulation 3(2))
3.6 If you employ more than ten [10] persons, you are required to provide your own qualified First Aider as per
General Safety Regulation 3(4)
3.7 When working with hazardous chemical substances, comply with Hazardous Chemical Substances
Regulation 3
Note: Asbestos and Lead Regulations are separate
3.8 When using a Materials Hoist, comply with Construction Regulation 19
3.9 When using Lifting Machines and Lifting Tackle, comply with Driven Machinery Regulation 18
3.10 When using Explosive Actuated Fastening Device, comply with Construction Regulation 21
3.11 When using Scaffolding, Formwork and Support Work, comply with Construction Regulations 12 and 16
3.12 When Excavating or Demolishing, comply with Construction Regulations 13 and 14
3.13 When Welding Flame Cutting, Soldering, comply with Construction Regulations 9
3.14 When working in confined spaces, comply with General Safety Regulation 5
4. You are responsible for providing your own legal safety documents and registers to comply with the Act’s
requirements. A copy of the OHS Act of 1993 should be available in the main contractor’s office
5. You are required to comply with General Safety Regulations 2(1) to (7) and provide employees with:
personal protective equipment which will allow them to carry out their work in a safe manner, e.g. hard hats,
safety belts, gloves, safe footwear, eye protection, ear protection, waterproof clothing, etc.
6. Reporting of Incidents and Occupational Diseases shall be done as per General Administration Regulation
6. (Also see Section 24 of the Act)

Compensation for Occupational Injuries and Diseases Act (No. 130 of 1993)
You are required to provide The Client proof of registration with the Compensation Commissioner/Federated
Employer’s Mutual within seven [7] days after signing this agreement. Failure to do so would result in The Client
notifying the agent of the Commissioner to investigate and assess your wage return and the applicable levy you
must pay, which will be liable for a deduction from your monthly progress payments and paid over to the
Commissioner. (Copies of proof of payment will be provided to the principal contractor). See Section 89(1) of the
COID Act.

Page 37 of 38
AGREEMENT WITH MANDATORY IN TERMS OF SECTIONS 37(1) AND (2)

Section 37(1): Whenever an employee does, or omits to do any act which it would be an offence in terms of this
Act, for the employer of such employee or a user to do or omit to do, then unless it is provided that -
a) in doing or omitting to do that act the employee was acting without the employer or any such user;
b) it was not under any condition or in any circumstance within the scope of the authority of the employee to
do or omit to do an act, whether lawful or unlawful, of the character of the act or omission charged; and
c) all reasonable steps were taken by the employer or any such user to prevent any act or omission of the
kind in question;
The employer or any such user himself shall be presumed to have done or omitted to do that act and shall be liable
to be convicted and sentenced in respect thereof; and the fact that he issued instructions forbidding any act or
omission of the kind in question shall not, in itself, be accepted as sufficient proof that he took all reasonable steps
to prevent the act or omission.

Section 37(2): The provisions of sub-Section (1) shall” mutatis mutandis” apply in the case of a mandatory of any
employer or user, except if the parties have agreed in writing to the arrangements and procedures between them
to ensure compliance by the mandatory with the provisions of the Act.

I, _____________________________________________________________________ (Responsible Person)

for, __________________________________________________________________ (Company), appoint
_____________________________________________________________________ (Contractor) at the
following premises / site: ______________________________________________________________________

Period: ___________________________________________________________

AUTHORISED SIGNATORY FOR THE COMPANY (CLIENT)

Signature Designation Date

ACCEPTANCE SIGNATORY FOR THE PRINCIPAL CONTRACTOR

I, _______________________________________________ hereby acknowledge receipt of and accept and

understand the requirements of this agreement and shall ensure compliance with the OHS Act (85 of 1993).

Signature Designation Date

Page 38 of 38