Trainer :Chanu SK|Facebook ID: Chanu SK|Youtube:Chanu SK|whatsapp :919014791883
1. Maintain Fiscal year variant
SAP’s default calendar system allows for a maximum amount of sixteen (16) periods for posting in each fiscal year
We can be broken up into twelve (12) regular periods and four (4) special periods for auditing and correction purposes.
Calendar fiscal year is match up with the regular year cycle. That means that each fiscal year starts on January 1st and finishes on
December 31st.
Indian Companies follow 12 posting periods (April – March) with 4 Special Periods – V3
US companies follow 12 posting periods (Jan – Dec) with 4 Special periods – K4
Some other companies follow posting periods from July – June or October to September with 4 Special periods.
Each period in Fiscal year is called as Posting periods
Fiscal year Variant should be assigned to one company code
Fiscal year is divided into number of posting periods and in each period in accounting period is defined by start date and end date.
Fiscal year in sap can be classified as Year dependent & Year Independent
Variants are maintained at client level
Year Independent: Same number and dates for the period for every year
Year dependent: Period can be differ from year to year and dates
Navigation Path: – SPRO —> IMG —> Financial Accounting —>Financial Accounting Global Settings —>Fiscal Year —>Maintain Fiscal Year
Variant.
Transaction Code: – OB29
Trainer :Chanu SK|Facebook ID: Chanu SK|Youtube:Chanu SK|whatsapp :919014791883
Trainer :Chanu SK|Facebook ID: Chanu SK|Youtube:Chanu SK|whatsapp :919014791883
After entering V3 into the Fascial year variant then we can excute and Please update the below optons and It was highlited in yellow
color.
Save the transport request
Select the Fiscal year variants and periods and double click on period Folder
Now click on the new entries button
Trainer :Chanu SK|Facebook ID: Chanu SK|Youtube:Chanu SK|whatsapp :919014791883
Trainer :Chanu SK|Facebook ID: Chanu SK|Youtube:Chanu SK|whatsapp :919014791883
Now you should update the following details and save the transportation request
Year
Month Day Period Shift
1 31 10 -1
2 28 11 -1
3 31 12 -1
4 30 1 0
5 31 2 0
6 30 3 0
7 31 4 0
8 31 5 0
9 30 6 0
10 31 7 0
11 30 8 0
12 31 9 0
Trainer :Chanu SK|Facebook ID: Chanu SK|Youtube:Chanu SK|whatsapp :919014791883
Trainer :Chanu SK|Facebook ID: Chanu SK|Youtube:Chanu SK|whatsapp :919014791883
2. Assign Company Code to Fiscal year
Navigation Path: – SPRO —> IMG —> Financial Accounting -> Financial accounting global settings —> Fiscal year —
>Assign company code to fiscal year variant.
TCode : OB37
Enter the company code and click the green correct mark button
Trainer :Chanu SK|Facebook ID: Chanu SK|Youtube:Chanu SK|whatsapp :919014791883
Trainer :Chanu SK|Facebook ID: Chanu SK|Youtube:Chanu SK|whatsapp :919014791883
Update the Fiscal year variant and discription option once you find the below screen
Save the transportation request
3. Define Posting period variants
Posting period variant is used to control which accounting period is open for posting.
This is an important control tool for every organization which has monthly closing.
Usually every posting period is assigned to one company code, but you could assign one posting variant to many
company codes.
Posting periods opened and closed for all company codes in SAP by PPV
Trainer :Chanu SK|Facebook ID: Chanu SK|Youtube:Chanu SK|whatsapp :919014791883
Trainer :Chanu SK|Facebook ID: Chanu SK|Youtube:Chanu SK|whatsapp :919014791883
Navigation Path :SPRO → SAP Reference IMG → Financial Accounting → Financial Accounting Global Setting →
Document → Posting Periods → Define Variant for open Posting Periods → Execute.
T code : OBBO
4. Define Variants for opening and closing posting periods
You define posting periods in your fiscal year variants. You can open and close these posting periods for
posting. As many periods as you require can be open for posting simultaneously.
Usually, only the current posting period is open for posting, all other posting periods are closed. At the end of
this posting period, the period is closed, and the next posting period is opened.
During period-end closing, special periods can be open for closing postings.
Navigation Path : SPRO → SAP Reference IMG → Financial Accounting → Financial Accounting Global Setting →
Document → Posting Periods → Open and Close Posting Periods → Execute
Trainer :Chanu SK|Facebook ID: Chanu SK|Youtube:Chanu SK|whatsapp :919014791883
Trainer :Chanu SK|Facebook ID: Chanu SK|Youtube:Chanu SK|whatsapp :919014791883
T code: OB52
* Enter posting period Variant
*Select Account Type −
+=Valid for all account type (masking)
A = Asset
D = Customers
K = Vendors
M = Materials
S = General Ledger Account
Update the options as below and save the transportation request
5. Assign posting period variant to company code
Navigation Path : IMG -> Financial Accounting -> Financial Accounting Global Settings -> Document ->
Posting Periods -> Define Variants for Open Posting Periods
T code OBBO
Trainer :Chanu SK|Facebook ID: Chanu SK|Youtube:Chanu SK|whatsapp :919014791883
Trainer :Chanu SK|Facebook ID: Chanu SK|Youtube:Chanu SK|whatsapp :919014791883
6. Define Field Status Variant
Field Status Variant is used to define the fields which are used for input like cost center, profit center, plant, etc.,
which are entry fields, and hidden fields. Field status Variant is a tool which is provided by SAP to assign the same
set of properties to more than one object.
Field Status Variant and field status groups are important controlling feature of SAP ERP.
Field status variant will have field status groups. Field status group is maintained in GL account and it defines the
fields while posting to the GL.
FSG is mandatory field in GL creation and you can use this field to define which fields are displayed when post
business transactions to a GL account
A field may have one of the following statuses
Suppress − The field is hidden on the screen.
Optional − The field is available on the screen, you can keep it blank or fill it.
Require − The field is available on the screen, and you have to fill it.
Display − The field is available on the screen, but it's grayed out, you cannot fill anything in here
Navigation Path: SPRO → SAP Reference IMG → Financial Accounting → Financial Accounting Global Setting → Document
→ Line Item → Controls → Define Field Status Variant → Execute
Tcode : OBC4
Trainer :Chanu SK|Facebook ID: Chanu SK|Youtube:Chanu SK|whatsapp :919014791883
Trainer :Chanu SK|Facebook ID: Chanu SK|Youtube:Chanu SK|whatsapp :919014791883
7. Assign Company code to Field Status Variant
Transaction: OBC5
Trainer :Chanu SK|Facebook ID: Chanu SK|Youtube:Chanu SK|whatsapp :919014791883
Trainer :Chanu SK|Facebook ID: Chanu SK|Youtube:Chanu SK|whatsapp :919014791883
Navigation Path: Financial Accounting (New) -> Financial Accounting Global Settings (New) -> Ledgers -> Fields -> Assign Company
Code to Field Status Variants
When we have already defined Field Status Variant and related Field Status Groups, it is time to assign our Field Status Variant to
a Company Code. For one company code you could have only one field status variant, however you are able to assign one field
status variant to several company codes.
8. Define Document types
Navigation Path: Financial Accounting -> General Ledger Accounting -> Business Transactions -> G/L Account Posting ->
Carry out and Check Document Settings ->Define Document Types
T code: OBA7
Key Pointers:
Document Type Key is used to distinguish between different business transactions and to classify the
accounting documents.
It is also used to determine the number range for documents and account types such as asset, material,
vendor, etc. for posting.
Documents types are defined at the client level
Documents types are apply for all company code
Document types generally used for reversal posting
Document Type Document Type Description
Trainer :Chanu SK|Facebook ID: Chanu SK|Youtube:Chanu SK|whatsapp :919014791883
Trainer :Chanu SK|Facebook ID: Chanu SK|Youtube:Chanu SK|whatsapp :919014791883
AA Asset Posting
AN Net Asset Posting
DR Customer Invoice
DZ Customer Payment
KA Vendor Document
KG Vendor Credit Memo
ETC..
Document Type − Unique 2-digit code.
Number Range − Number Range Code.
Reverse Document Type − Reverse Document Type Key Code.
Number Range Information − Number ranges are maintained for document types.
Account Types allowed − Asset, Customer, Material, Vendor, and G/L Account.
Control Data − Control data for document type.
Trainer :Chanu SK|Facebook ID: Chanu SK|Youtube:Chanu SK|whatsapp :919014791883
Trainer :Chanu SK|Facebook ID: Chanu SK|Youtube:Chanu SK|whatsapp :919014791883
9. Define Document Number Ranges
T-code: FBN1
Navigation Path: SPRO → SAP Reference IMG → Financial Accounting → Financial Accounting Global Setting → Document →
Define Document Number Ranges → Execute.
Key pointers:
Enter a unique number range key
Enter the fiscal year for which the range is defined
Enter the Start Number and End Number of range without overlapping other Number Ranges
Mark it as External if you want to insert the Document number manually during document creation
Press 'Insert' Button
9. Define Tolerance Group for Employees
Transaction Code: OBA4
Navigation Path: Financial Accounting (New) -> Financial Accounting Global Settings (New) -> Document -> Tolerance Groups ->
Define Tolerance Groups for Employees
Tolerance Groups are used to define different control amounts which apply to maximum amount of the document, maximum
amount of the line item, maximum cash discount to customers and vendors. Those could be defined globally for every company
code or per group of employees.
Trainer :Chanu SK|Facebook ID: Chanu SK|Youtube:Chanu SK|whatsapp :919014791883
Trainer :Chanu SK|Facebook ID: Chanu SK|Youtube:Chanu SK|whatsapp :919014791883
Tolerance groups for employees in SAP determines the upper limits for postings as per
Amount per document
Amount per open item account
Cash discount
Payment differences.
10.Define Tolerance Group for GL Accounts
Transaction code: – OBA0
Navigation Menu Path: – SPRO –> IMG –> Financial Accounting –> G/L Accounting (New) –> Business Transactions –> Open Item
Clearing –> Clearing differences –> Define tolerance groups for G/L accounts.
Trainer :Chanu SK|Facebook ID: Chanu SK|Youtube:Chanu SK|whatsapp :919014791883
Trainer :Chanu SK|Facebook ID: Chanu SK|Youtube:Chanu SK|whatsapp :919014791883
In real time business scenario, tolerance groups allow the SAP system to process and post the transactions beyond the tolerance
groups limits. Tolerances are referred as payment differences; it can be a amount tolerance, percentage tolerance, and debit &
credit tolerance.
On new entries screen, update the following details.
Company Code: – Enter the company code .
Tolerance group: – Keep it as blank.
Description: – Update the descriptive text of tolerance group for G/L Accounts (Tolerance group for TK01).
Debit Posting: – Give 0 for debit posting and percentage.
Credit Posting: – Give 0 for credit posting and percentage.
11.Assign Users to Tolerance Group
Transaction code OB57
Navigation path: IMG Path: Financial Accounting (New) -> Financial Accounting Global Settings (New) -> Document -> Tolerance
Groups -> Assign User/Tolerance Groups
Trainer :Chanu SK|Facebook ID: Chanu SK|Youtube:Chanu SK|whatsapp :919014791883
Trainer :Chanu SK|Facebook ID: Chanu SK|Youtube:Chanu SK|whatsapp :919014791883
12. Enter Global Parameters
With this transaction you are able to see all objects related to Financial Accounting which are assigned to
particular Company Code. It will give you nice overview of what you did so far.
Transaction: OBY6
Navigation path IMG Path: Financial Accounting (New) -> Financial Accounting Global Settings (New) ->Global
Parameters for Company Code -> Enter Global Parameters
Trainer :Chanu SK|Facebook ID: Chanu SK|Youtube:Chanu SK|whatsapp :919014791883
