Saudi Aramco Ports and Terminals

Rules, Regulations and General Information

This book is free of charge

Preface
This book is designed as a reference work for the purpose of acquainting
Owners, Charterers, Masters of vessels and others with the general conditions,
rules, regulations, facilities and available services at all Saudi Aramco Terminals.

Every vessel which arrives at any Saudi Aramco Port or Terminal must have a
copy of this book on board which is obtainable through the vessel’s agent. Every
Master wishing to berth at any Saudi Aramco port or terminal must contract to
comply with all the rules and regulations contained herein.

This book does not replace or modify official publications covering the waters,
areas, hazards or other subjects to which it pertains, nor is it intended for such
purposes.

The information contained herein is believed to be accurate at the time of going

to press but Saudi Aramco makes no warranties and assumes no responsibilities
regarding this book or any other information which may appear in supplemental
publications, additions or corrections supplied by Saudi Aramco.

The Rules and Regulations for Seaports, Parts 1 -11, 2012 Issued By the
Cooperation Council for the Arab States of the Gulf, must be carried on board
and should also be consulted.

An e-copy can be viewed in or downloaded from Saudi Aramco website at;

https://saudiaramco.com/portsandterminals

Saudi Arabian Oil Company

Copyright © Saudi Arabian Oil Company (Saudi Aramco), 2020. All rights
reserved. No portion of this Work may be resold, copied, reproduced, or
republished by any process or technique, without the express written consent of
Saudi Aramco.
Saudi Arabian Oil Company (Saudi Aramco)
Operating by virtue of government charter, the Saudi Arabian Oil Company
produces, refines and sells for export, petroleum and petroleum products.
Pursuant to this, it also operates a Port Management and Harbor Pilotage service
at each of its Ports and Terminals except Yanbu Port and Jazan JPDI.
All correspondence and queries regarding port management or suggestions for
improvement and inclusion of data in this book should be addressed to:

Port Captain

Saudi Arabian Oil Company, Terminal Pilotage Operations Division Room N-2006,
Ras Tanura 31311 Kingdom Of Saudi Arabia
Tel (966)-13-678-6016

In order to continually improve and enhance the services we provide, Saudi

Aramco requests Masters of all vessels to complete a customer services
questionnaire at: [email protected]

For all other correspondence and business matters, Saudi Aramco maintains an
official at the following address:

[email protected]

2020 Edition
Common Rules & Information 9
 Common Rules
& Information
Common Rules & Information
Contents

1. Conditions for Use of Ports & Terminals (Legal Liabilities)..................1

2. Saudi Arabian Government and Saudi Aramco Rules and

Regulations Extracts & Procedures ......................................................4
2.1 General ................................................................................................... 4
2.1.1 Shipping Agent Requirement ...................................................................4
2.1.2 GCC Rules and Regulations for Seaports / Saudi Aramco
Rules, Regulations and General Information Manual ................................ 4
2.2 Arrival Entry Requirements .......................................................................5
2.2.1 Pre-Arrival Information .............................................................................5
2.2.2 Arrival Documentation .............................................................................5
2.3 Quarantine Clearance ..............................................................................5
2.3.1 Radio Messages .......................................................................................5
2.3.2 Clearance Procedures ...............................................................................6
2.3.3 Quarantine Signals....................................................................................6
2.3.4 Manifold Seals Requirement......................................................................7
2.4 Prohibited Articles ....................................................................................7
2.4.1 Sealed Store Rooms /Bonded Lockers .......................................................7
2.4.2 Smuggling or Trafficking in Prohibited Articles ..........................................8
2.4.3 Crew Baggage Search ..............................................................................8
2.5 Saudi Arabian Flag ...................................................................................8
2.6 Radio Silence at Berth ..............................................................................8
2.6.1 GSM Telephones ......................................................................................9
2.7 Photography ............................................................................................9
2.8 Disembarkation ........................................................................................9
2.9 Penalties ..................................................................................................9
2.10 Foreign Consulates .................................................................................. 9

3. Ship Acceptance & Safety Requirements ..........................................10

3.1 Ship Acceptance Requirements ..............................................................10
3.1.1 Company Policy .....................................................................................10
3.1.2 Vessels Less Than 10 Years of Age: .........................................................10
3.1.3 Vessels Over 10 Years of Age: ................................................................ 10
3.1.4 All Vessels ..............................................................................................11
3.1.5 “Flagged” Vessels ..................................................................................11
3.1.6 Banned Vessels ...................................................................................... 11
3.2 Saudi Aramco Safety Requirements ........................................................12
3.3 Responsibility of Masters ........................................................................12
3.3.1 Master’s Safety Declaration .....................................................................12
3.4 Safety Checks .........................................................................................12
3.4.1 Authority of the Terminal Representative ................................................12

Common Rules & Information

Common Rules
& Information

3.5 The Saudi Aramco Safety Check List .......................................................12

3.5.1 Emergency Towing-Off Pennants are Correctly
Rigged and Positioned. ...........................................................................13
3.6 Risk of Heat Exhaustion ..........................................................................14
3.7 Volatile and Non-Volatile Petroleum ........................................................14
3.8 Precautions Against Static Ignition ..........................................................14
3.9 Chemical Hazards ...................................................................................16
3.9.1 Hydrogen Sulfide Hazards .......................................................................16
3.10 Emergency Signal ...................................................................................16
3.11 Gas Freeing and Tank Cleaning ...............................................................16
3.12 Boiler Tube Cleaning ...............................................................................16
3.13 Repairs ...................................................................................................16
3.14 Restrictions .............................................................................................16

4. Emergencies, Accidents & Delays at Berth ........................................17

4.1 General Policy .........................................................................................17
4.1.1 Master’s Right of Salvage ........................................................................17
4.1.2 Right of Intervention by Saudi Aramco ....................................................17
4.1.3 Emergency Assistance from Saudi Aramco ..............................................17
4.1.4 Priorities for Dealing with an Emergency .................................................18
4.2 Initial Actions in An Emergency ..............................................................18
4.2.1.Raise the Alarm ......................................................................................18
4.2.2 Inform Terminal Operator .......................................................................19
4.2.3.Inform Port Control Centers ...................................................................19
4.2.4 In Case of Fire or Explosion .....................................................................19
4.2.5 Liaison with Chief Harbor Pilot ................................................................20
4.2.6 Frequent Progress Reports ......................................................................20
4.3 Emergency on a Ship at a Berth ..............................................................20
4.3.1 Emergency Shutdown of Cargo ..............................................................20
4.3.2 Vessels on Fire ........................................................................................20
4.4 Emergency on a Ship not at a Berth ........................................................21
4.4.1 Master Shall Raise the Alarm ..................................................................21
4.4.2.Utilization of Ship’s Agent ......................................................................21
4.4.3.Coordinate Services Until Arrival of Chief Pilot ....................................... 22
4.4.4 Beaching a Vessel ...................................................................................22
4.5 Distressed Ship Approaching Port ...........................................................22
4.5.1 Contacting the Port ................................................................................22
4.5.2 Conditions Governing Port Entry .............................................................22
4.5.3 Anti-Pollution Measures ..........................................................................23
4.6 Costs and Letters of Undertaking ............................................................23
4.6.1 Damage to Property and Exceptional Marine Assistance ..........................23
4.6.2 Delay at Berth Charges ...........................................................................23
4.6.3 Security for Costs ...................................................................................23
4.7 Removal of Wrecks and Obstructions. .....................................................24

Common Rules & Information

 Common Rules
& Information
5. Pollution Policy and Actions .............................................................. 24
5.1 General Policy .........................................................................................24
5.2 General Rules .........................................................................................24
5.3 Mechanical Monitoring of Ballast Discharge ...........................................25
5.4 Visual Monitoring of Ballast Discharge ....................................................25
5.5 Reporting Oil Spills .................................................................................26
5.6 Investigations .........................................................................................26
5.7 Clean-Up Methods .................................................................................27
5.8 Clean-Up Costs and Letters of Undertaking ............................................27
5.9 Air Pollution ...........................................................................................28
5.9.1 Volatile Organic Compounds...................................................................28
5.9.2 Bunker Fuel oil - Sulphur Limit ................................................................29
5.10 Ballast Water Management ....................................................................29

6. Radio Communications & Message ....................................................30

6.1 General ..................................................................................................30
6.2 Western Region Contact Address ...........................................................30
6.3 Notifications of Arrival ............................................................................30
6.3.1 Initial Notification ...................................................................................30
6.3.2 Subsequent Update to Estimated Arrival Time .........................................30
6.4 Standard Message ..................................................................................31
6.5 Format of any Message Other Than Standard Message...............................35

7. Documentary Procedure ......................................................................35

7.1 General...................................................................................................35
7.2 Notice of Readiness.................................................................................35
7.2.1 Tendering ...............................................................................................35
7.2.2 Tendering Time .......................................................................................36
7.2.3 Acceptance Time ....................................................................................36
7.3 Loading Documents. ...............................................................................36
7.3.1 Cargo Bunker Request and Loading Plan (Aramco Form 5486).................36
7.3.2 Ship’s Ullages Prior to Loading (Form 5092).............................................36
7.3.3 Ships Ullages After Loading (Form 5092).................................................37
7.4 Early Departure Procedure.......................................................................37
7.5 Departure Documents.............................................................................37
7.5.1 Port Clearance (Sailing Report) ...............................................................38
7.5.2 Permit of Departure.................................................................................38
7.5.3 Bills of Lading .........................................................................................38

8. Pilotage Regulations.........................................................................38
8.1 Compulsory Pilotage.............................................................................38
8.2 Disembarkation of Pilots.......................................................................38
8.3 Accommodating Harbor Pilots..............................................................39
8.4 Pilot Boarding Arrangements................................................................39

Common Rules & Information

Common Rules
& Information

8.4.1 Compliance With Solas.........................................................................39

8.4.2 Supervision of Boarding Arrangements.................................................39
8.4.3 Ship’s Propeller......................................................................................39
8.4.4 Small Vessels........................................................................................40
8.4.5 Improper Arrangements.......................................................................40
8.5 Vessel Condition and Fitness for Purpose..............................................40
8.5.1 Notification of Deficiencies...................................................................41
8.6 Conditions of Pilotage Service...............................................................41
8.7 Charges for Pilotage Service.................................................................41
8.7.1 Vessels Denied Berthing........................................................................42
8.7.2 Vessels Removed from Berth.................................................................42

9. Tugs and Harbor Craft ......................................................................42

9.1 Tugs Are for Pilots Use Only..................................................................42
9.2 Harbor Tugs..........................................................................................42
9.2.1 Method of Use.....................................................................................42
9.3 Pilot Boats............................................................................................42
9.4 Line and Hose Handling Boats at Spm Terminals...................................43

10. Mooring Rules for Jetty Berths........................................................43

10.1 Preamble............................................................................................. 43
10.2 General............................................................................................... 43
10.2.1 Minimum Breaking Loads.................................................................... 43
10.2.2 Condition of Equipment...................................................................... 43
10.2.3 Reporting Defects and Deficiencies...................................................... 44
10.2.4 Additional Moorings............................................................................44
10.3 Mixed Moorings...................................................................................44
10.4 Mooring Winches.................................................................................44
10.5 High Elasticity Mooring Lines................................................................44
10.6 Rope Tails.............................................................................................45
10.7 Mooring Arrangements........................................................................45
10.7.1 Mooring Plan.......................................................................................45
10.7.2 Wire Moorings.....................................................................................45
10.7.3 Recommended Construction of Wire Moorings....................................46
10.8 Tending the Moorings..........................................................................46
10.9 Anchors...............................................................................................46

11. Cargo & Ballast Handling..................................................................47

11.1 Cargo Operations.................................................................................47
11.1.1 Responsibilities & Procedures................................................................47
11.1.2 Loading Rates.......................................................................................47
11.1.3 Liquefied Petroleum Gas Tankers..........................................................47
11.1.4 Cargo Transfer .....................................................................................47
11.1.5 Commencing Cargo Transfer ...............................................................48

Common Rules & Information

 Common Rules
& Information
11.1.6 Initial Pumping Rate & Checks .............................................................48
11.1.7 Increasing to Maximum Rate ...............................................................49
11.1.8 Periodic Inspections .............................................................................49
11.1.9 Notice of Completion ..........................................................................49
11.1.10 Completion of Cargo Transfer..............................................................49
11.1.11 Rough Weather...................................................................................50
11.2 Ballast Operations, Draft & Trim............................................................50
11.2.1 Draft & Trim..........................................................................................50
11.2.2 Commencing Deballast.........................................................................50
11.2.3 Poor Deballasting Performance.............................................................50
11.3 Cargo Calculations and Release ...........................................................51
11.3.1 Units of Measurement..........................................................................51
11.3.2 Volume Correction Factors....................................................................51
11.3.3 Cargo Release......................................................................................51

12. Berthing / Unberthing Policy............................................................51

12.1 Factors. ...............................................................................................51
12.2 Double Berthing...................................................................................51
12.3 Moorings..............................................................................................52
12.4 Vacating the Berth................................................................................52

13. Forms & Documents..........................................................................52

13.1 Instructions to Masters and Conditions of Use of Port.......................... 52
13.2 Master - Pilot Information Sheet............................................................52
13.3 Pilot-Shore Information card / Pilots Notes.............................................52
13.4 Berthing and Unberthing information....................................................53
13.5 Pilots Advice to Masters Diagram –
Tug usage and Mooring arrangement plans..........................................53
13.6 Safety Letter..........................................................................................53
13.7 Warning Against Restricting the Shore Flow Rate and Consequences of a
Vessel Activation of the Shore Emergency Shut Down (ESD)..................53
13.8 Warning notice – Beware of the dangers of closing the ships valves
against the shore flow..........................................................................53
13.9 Warning against Commingling of Butane and Propane While Loading at
Saudi Aramco Ports and Terminals.........................................................53
13.10 Warning against Not Maintaining Minimum Inert Gas Pressure in Cargo
Tanks and the Common Venting System While Loading at Saudi Aramco
Ports and Terminals...............................................................................53
13.11 Warning against Moving out of Position during Loading /
discharging operation while at Saudi Aramco Ports and Terminals.........54
13.12 Warning notice for ships at berth to avoid forward, aft and
lateral movements.................................................................................54
13.13 Warning against Ship Coming Close to the SBM...................................54
13.14 Advice to Masters concerning pollution.................................................54

Common Rules & Information

Common Rules
& Information

13.15 Advice to Masters concerning pollution (H2S).......................................54

13.16 Ship / Shore Safety Checklist.................................................................54
13.17 Smoking Notice ...................................................................................55
13.18 Emergency Shut Down.........................................................................55
13.19 SPM Rep & Pilot Assistant Crane Checklist ...........................................55
13.20 SPM Rep Deck & Manifold Checklist......................................................55
13.21 Cargo/Bunker Loading Request and Discharging Plan ...........................55
13.22 Amendments to Loading Discharging Agreement..................................55
13.23 Ships Ullages - Instruction Sheet ...........................................................55
13.24 Ships Ullages - Data Sheet.....................................................................56
13.25 Bunker Authorization Sli.......................................................................56
13.26 Ship/Shore Difference Investigation Checklist.........................................56
13.27 Maximum Sailing Draft VLCC Ras Tanura............................................. 56
13.28 Protest Letter.........................................................................................56
13.29 Pollution Notice.....................................................................................57
13.30 Port Clearance Statement......................................................................57
13.31 SPM Position Monitoring.......................................................................57
13.32 SPM Status Log................................................................................... 57
13.33 SPM Basket Equipment Deficiency Report..............................................57
13.34 General and Cargo Log.........................................................................57
13.35 Bunker Loading.....................................................................................57
13.36 Utilities and Oil Movement....................................................................58
13.37 SPM Mooring Diagram..........................................................................58
13.38 Ships Deck Plan for helicopter use........................................................ 58
13.39 Tanker Static Data Card........................................................................58

Annex I (Documents, Diagrams and Charts)................................................58

Common Rules & Information

 Common Rules
& Information
Common Rules & Information
1. Conditions for Use of Ports & Terminals (Legal Liabilities)

1.1 The use of Saudi Aramco premises, facilities and equipment is subject to the
express understanding and condition that Saudi Aramco and its personnel shall
be held harmless from all liability, loss or claim arising out of such use.

1.2 The Owners, Operators and Charterers of any vessel located within the
geographical boundaries of any Saudi Aramco port or terminal shall be liable and
shall reimburse Saudi Aramco promptly and in full for any and all expenditures,
costs, losses, delays, or third party liabilities incurred by Saudi Aramco as a
consequence of failure of said vessels or its Master, Owners, Operators or
Charterers to comply with any of the rules, regulations or instructions set forth
herein, including, but not limited to, the costs of labor, material, equipment
usage, repair work, invoiced costs, loss of earnings, business interruption,
towage and other exceptional marine assistance, unproductive berth occupancy
and all applicable Saudi Aramco corporate overheads.

1.3 The Master, Owners, Operators and/or charterers of a vessel from which oil,
oily residue, oily ballast water or any other pollutant escapes or is discharged
for any reason at any location within the ports or terminals of Saudi Aramco,
shall be liable to and shall reimburse Saudi Aramco promptly and in full for the
cost of all clean-up, containment and removal measures taken in response to
such escape or discharge by or on behalf of Saudi Aramco, which in the sole
opinion of Saudi Aramco, are prudent or necessary in order to protect human
life, vessels, installations and the environment. Such cost shall constitute a joint
and several debts due from the Master, Owners, Operators and/or Charterers to
Saudi Aramco.

Further, the vessel and her Master, Owners, Operators and Charterers shall
be jointly and severally liable for any and all other loss, damage and expense
incurred or sustained by Saudi Aramco or by third parties by reason of such
escape or discharge and shall indemnify and hold Saudi Aramco harmless from
any such loss, damage, expense or third party claim related to or arising out of
such escape or discharge.

1.4 Tugs, towing services and other normal and exceptional marine assistance
are provided to vessels in Saudi Aramco ports and terminals upon the express
understanding and condition that such services are provided at the sole risk of
the vessel receiving such services, including the risk of negligence of the Masters,
Pilots, Official and Crew of the Saudi Aramco tugs, or the Operators of other
Saudi Aramco equipment providing marine assistance to the vessel, and the
agents, contractors, employees and representatives of each of them, all of whom

Common Rules & Information 1

Common Rules
& Information

shall, in the performance of such services rendered to the vessel, become the
agents and servants of the Owners, Operators and/or Charterers of the assisted
vessel.

Saudi Aramco and its agents, servants, contractors, employees and represen-
tatives shall not be liable or responsible for any loss of or damage to or expense
incurred in connection with the vessel and/or its cargo caused by, arising out
of, or resulting from the provision of tug or towage services, or other marine
assistance to the vessel. The vessel receiving such tug, towing or other marine
assistance services from Saudi Aramco, and the Owners, Operators and Char-
terers of such vessel agree to indemnify and hold harmless Saudi Aramco and
all vessels and equipment utilized in the provision of such services, and their
Owners, Charterers or Operators, against all claims for any loss or damage to the
vessel or cargo, or other expense incurred in connection with provision of such
services, and against all claims for loss, damage, injury or expenses incurred by
third parties as a result of or in connection with the provision of such services

1.5 Damage to, or impairment of use of any facility, vessel, or equipment owned,
chartered or leased by Saudi Aramco, which is caused in whole or in part by
any vessel within the geographical limits of any Saudi Aramco port or terminal,
shall be the responsibility and liability of the Master, Owners, Operators and
Charterers of such vessel. The vessel, and its Owners, Operators and Charterers
agree to pay Saudi Aramco promptly on demand any and all expenditures,
costs, or losses incurred directly or indirectly as a consequence of such damage
or impairment, including, but not limited to, the costs of labor, material and
equipment usage, costs of reasonable and necessary repairs, both temporary
and permanent, invoiced costs, loss of earnings, business interruption, loss of
use, delays at berth, other third party claims and all applicable Saudi Aramco
corporate overheads.

1.6 Saudi Aramco and its agents, servants, contractors, employees and repres-
entatives shall not be liable or responsible for any loss, damage, or injury to the
vessel or its cargo, or to its official, crew and passengers, or to third parties,
caused by or arising out of the performance of Pilotage services by the Harbor
Pilots. The Master, Owners, Operators and Charterers of any vessel receiving
Pilotage services in Saudi Aramco ports and terminals agree to indemnify
and hold harmless Saudi Aramco and its agents, contractors, employees and
representatives from any and all such loss, damage or injury, however caused,
arising out of or resulting from the performance of Pilotage services by the
Harbor Pilots.

1.7 Any loss, damage, cost, expense, or delay suffered by a vessel in connection
with activities in any Saudi Aramco Port or Terminal caused solely by failure of
the vessel, or the “Company” [as that term is defined in The International Ship

2 Common Rules & Information

 Common Rules
& Information
& Port Facility Security Code (ISPS Code)], to comply or to ensure compliance by
the vessel and/or the Company with the requirements of the ISPS Code, shall
be solely for the account of the vessel interests. Any costs or expenses arising
solely due to Saudi Aramco or Saudi Arabian Government imposed security
measures not resulting from the vessel’s or the Company’s failure to comply
with the requirements of the ISPS Code, including but not limited to security
guards, launch or tug services, port security fees, taxes and inspections, shall be
shared equally between Saudi Aramco and the vessel interests. All such measures
required by the vessel or the Company in order to comply or ensure compliance
with the vessels Ship Security Plan (SSP) shall be solely for the account of the
vessel interests.

The Saudi Aramco Port Captain reserves the right to waive any of the rules
or regulations contained herein, or to impose such reasonable additional
requirements on vessels in Saudi Aramco ports and terminals as he, in his sole
discretion, deems prudent and necessary under the circumstances in order
to protect human life and the safety of property and the environment. Any
additional costs, losses, damages, or expenses incurred or claimed to be incurred
by the vessel or its agents, Owners, Operators and Charterers as a result of such
action by the Port Captain, unless otherwise provided for by contract, shall be
the sole responsibility of the vessel.

Common Rules & Information 3

Common Rules
& Information

2. Saudi Arabian Government and Saudi Aramco, Ports

and Terminals, Rules, Regulations and General Information,
Extracts & Procedures

2.1 General

Saudi Arabian Government Regulations and Saudi Aramco, Ports and Terminals,
Rules, Regulations and General Information as set forth in this document are
strictly enforced and Masters having any doubts concerning the interpretation of
these rules and regulations are urged to consult their agent.

At all times while in Saudi Arabian territorial waters and within the geographical
boundaries of any Saudi Aramco Port or Terminal, whether at anchor, or at
berth, or in transit between terminals, the vessel and its personnel are under the
jurisdiction of and shall comply fully with Saudi Arabian laws.

2.1.1 Shipping Agent Requirement

Every vessel must have a Saudi shipping agent before entering Saudi Arabian
Territorial waters.

Vessels calling at any Saudi Aramco Port or Terminal should address all messages
concerning ship’s business to their agents. The vessel’s agent handles matters
concerning provisions supply, minor repairs, local medical, or hospital services,
mail, crew changes, etc.

2.1.2 GCC Rules and Regulations for Seaports / Saudi Aramco Rules, Regulations
and General information Manual

Every vessel must have a copy of both the current GCC Rules and Regulations
for Seaports and the Saudi Aramco Rules Regulations and General
Information Manual on board, or must obtain copies of these publications
immediately on first arrival in Saudi Arabia.

The GCC Rules and Regulations for Seaports are issued jointly by the Saudi
Arabian Government and the Cooperation Council for the Arab States of the
Gulf.

The Saudi Aramco Rules, Regulations and General Information Manual is

issued by Saudi Aramco, along with periodic amendments and revisions. The
latest edition of this publication is available from the ships agent.

Neither non-possession of nor ignorance of the rules and regulations contained

4 Common Rules & Information

 Common Rules
& Information
in either of the above publications, or in any amendments thereto published
by the Saudi Arabian Government or Saudi Aramco after the effective date
of this publication will be considered an excuse for violation of said rules and
regulations, nor will it excuse the violator from the imposition of penalties by the
Saudi Arabian Government.

Masters should consult both of the above publications for full details regarding
the procedures and conduct of the vessel and crew. The vessel’s agent will, upon
request, provide details of any changes to either of the above publications.

2.2 Arrival Entry Requirements

The Master is responsible for complying fully with the requirements of all Saudi
Arabian Government Departments, Ministries, Agencies and Organizations and
the requirements contained in this publication. Particular attention should be
paid to the requirements of Saudi Customs, Frontier Force, Immigration and
Port Health Authorities. Masters requiring advice on these requirements should
contact their local agents.

2.2.1 Pre-Arrival Information

The GCC Rules and Regulations for Seaports specifies that certain information
must be received by the Port Management, either directly or through the
vessel’s agents before that vessel arrives at the port and notification of ETA 5
days, 2 days, and 1 day prior to arrival. Vessels which fail to comply with this
requirement may be delayed and/or subject to a fine as laid down in the rules
and regulations.

2.2.2 Arrival Documentation

The GCC Rules and Regulations for Seaports and other applicable Saudi Arabian
Government rules and regulations specify that the Master shall present or make
available for inspection various papers and documents.

Masters are advised to consult the GCC Rules & Regulations for Seaports and
with their Agent for specific and up to date requirements. See Section 7.

2.3 Quarantine Clearance

2.3.1 Radio Messages

Upon first contact with Saudi Aramco, arriving vessels (including bunker vessels)
will receive a radio message requesting quarantine information. See section
“Radio Communications” for more detailed information.

Common Rules & Information 5

Common Rules
& Information

Vessels will not be accepted for berthing until the quarantine information is
received. Until that time, other ship movements will be prioritized, including
movements that could cause the ship to lose its turn at berth.

2.3.2 Clearance Procedures

Dependent on the type of berth and weather conditions, ships’ clearing

authorities will board the vessel either at berth or from the Agent’s launch prior
to berthing. If the authorities are to board prior to berthing, the vessel must be
in a safe position and provide an adequate lee for the officials to embark and
disembark before and after clearance.

2.3.2.1 Procedures for Juaymah SPM Berths

At Juaymah Crude Terminal,Harbor Pilots are permitted to board arriving ships

prior to the ship receiving quarantine clearance.

Harbor Pilots may not normally berth vessels to SPM berths until Government
authorities clear the vessel. However, if for any reason (rough weather, etc.),
the Government authorities are unable to board a vessel to give clearance, the
Harbor Pilot may berth the vessel after receiving special permission from the
Agent through Saudi Aramco Government Affairs.

In the event, that a vessel has not received quarantine clearance prior to
unberthing, the Master shall be required to sign a statement undertaking that he
will not sail until he receives quarantine clearance. Only then may the vessel be
permitted to sail.

2.3.2.2 Procedures for Alongside Berths

In the case of ships assigned to alongside berths, the Harbor Pilot may board the
vessel before it has been given quarantine clearance.

Ship or shore gangways, as appropriate, shall be rigged and ready to provide safe
access for the Quarantine Officer, Harbor Pilot and Agent. No one other than the
Government Quarantine Officer or Saudi Aramco Harbor Pilot(s) may board or
disembark from ships at berth until the vessel receives quarantine clearance. This
includes the Agent’s representative(s) and pier personnel.

2.3.3 Quarantine Signals.

The following quarantine signals shall be displayed by all vessels approaching

port and at all times when in port until pratique is granted :

Sunrise to Sunset - Quarantine Flag (Q)
Sunset to Sunrise - Red over White Signal Lights

6 Common Rules & Information

 Common Rules
& Information
2.3.4 Manifold Seals Requirement

All cargo manifolds will be sealed by Saudi Customs for ships transporting
product within the Kingdom. The removal of manifold seal at the offloading port
is the entire responsibility of Saudi Customs. Ship’s crew shall not damage, or
remove the seal under any circumstances. Failure to comply with this regulation
will result in severe actions taken by Saudi Customs and all delays, associated
costs will be borne by the ship owner.

2.4 Prohibited Articles

All materials exported from or imported into saudi arabia are subject to
examination by customs authorities. The import of certain articles is strictly
prohibited. Such articles include, but are not limited to, the following:

• Explosives and firearms including air rifles.
• Implements of war of any kind including antique weapons.
• Religious matter not pertaining to the muslim faith.
• Playing cards and gambling devices
• Narcotics and all other non-prescription drugs.
• Alcoholic beverages of any description.
• Printed materials, photographic matter or video tapes depicting
anything which could be considered pornographic.
• Due consideration should be given to the religious beliefs of the
pilot team and any other saudi nationals that are accommodated
on board with regard to consumption of pork products during the
vessel’s stay at saudi aramco ports and terminals.

2.4.1 Sealed Store Rooms /Bonded Lockers

Any prohibited article, which is onboard, any vessel calling at any Saudi Arabian
port shall be secured in an appropriate locked storeroom, which will be sealed by
the authorities.

The seals must remain intact throughout the entire period of the vessel’s stay in
Port and must not be broken until after the vessel has finally departed for a port
in another country.
The authorities may carry out occasional inspections to ensure that the seals are
intact and that no prohibited matter is in use.

Common Rules & Information 7

Common Rules
& Information

2.4.2 Smuggling or Trafficking in Prohibited Articles

Smuggling or trafficking in any prohibited article between vessels or between

vessel’s crews and shore personnel is strictly prohibited.

2.4.3 Crew Baggage Search

The baggage of crewmembers joining and leaving vessels will be inspected to

ensure that it contains no prohibited articles.

2.5 Saudi Arabian Flag

The flag of the Kingdom of Saudi Arabia must be hoisted by every vessel
entering the territorial waters of Saudi Arabia, and shall be flown from the
foremast of the vessel while in Port both by day and by night. This flag shall be
clean and in good condition.

Masters should obtain this flag before arrival, but if circumstances render this
impossible, a flag shall be obtained from the ship’s agent.

Vessels flying the flag of Saudi Arabia incorrectly or flying an incorrect replica of
the Saudi flag will not be berthed.

2.6 Radio Silence at Berth

The use of transmitting equipment on a vessel is strictly forbidden during her

stay in port.
The use of VHF marine frequencies within the port shall be limited to:
• Reporting information to Port Management.
• Traffic Information.

8 Common Rules & Information

 Common Rules
& Information
• Emergency calls.
• Any other information necessary for port operations.

Radio traffic is only allowed on the frequencies authorized by the port

management.

2.6.1 GSM Telephones

The use of GSM telephones is strictly prohibited in hazardous (classified)

locations on a vessel during her stay in any Saudi Aramco Port and Terminal.

2.7 Photography

The use of photographic equipment of any kind is strictly prohibited while in

port. Cameras are subject to seizure by the authorities.

2.8 Disembarkation

Crewmembers are not permitted ashore for ANY PURPOSE WHATSOEVER

(including reading the vessel’s draft) until pratique is granted and then only if
engaged in operational duties. No visiting between vessels at berths is permitted.
All shore leave is contingent upon compliance with Saudi Arabian quarantine
and passport regulations. For current details concerning these regulations and
shore leave restrictions, the ship’s agents must be consulted. Failure to comply
with the regulations may result in severe penalties.

2.9 Penalties

Penalties for violations of Saudi Arabian Government Regulations are severe.

They include CAPITAL PUNISHMENT FOR DRUG SMUGGLING OR TRAFFICKING
and considerable fines and/or delays to vessels for other offenses.

2.10 Foreign Consulates

All foreign consulates have offices in Jeddah. See Jeddah section Harbor
Activities / Facilities for a list of these consulates with telephone numbers.

Common Rules & Information 9

Common Rules
& Information

3. Ship Acceptance & Safety Requirements

3.1 Ship Acceptance Requirements

3.1.1 Company Policy

Saudi Aramco policy is to safeguard its employees, ports and terminal facilities
and the surrounding offshore and onshore environment from damages and
pollution caused by unsafe, substandard or unseaworthy tankers, whether
operationally or due to physical deficiencies. Saudi Aramco has adopted a zero
tolerance policy concerning Pollution Incidents caused by tankers calling at its
ports or terminals. Therefore, Saudi Aramco screens all nominated tankers have
documented records of safe operations and compliance with all Saudi Aramco
and internationally accepted safety standards.

3.1.2 Vessels Less than 10 Years of Age

Saudi Aramco maintains proprietary Ports & Terminals Management System

(PTMS) Database containing information on all vessels that have previously called
at any Saudi Aramco Port or Terminal. When a vessel under 10 years of age is
nominated to lift cargo at any Saudi Aramco Port or Terminal, its eligibility for
acceptance is first determined by reference to the PTMS Database.

Any safety or operational discrepancies noted on the vessel during any previous
port call that have not been documented as corrected by the vessel’s owners
may cause the vessel to be rejected at Saudi Aramco’s sole discretion. In addition,
Saudi Aramco will consult the OCIMF SIRE database to determine the status of a
vessel upon being nominated. This is true in every instance for vessels that have
not previously called at a Saudi Aramco Port or Terminal. If the latest SIRE report
on the vessel is unsatisfactory, the vessel may also be rejected until such time
as all deficiencies are corrected to Saudi Aramco’s satisfaction. It is in the best
interests of owners and operators of any vessel under 10 years of age intending
to call on any Saudi Aramco Port or Terminal to ensure that all deficiencies
noted during previous port calls, or in the most recent SIRE Inspection Report,
are promptly corrected and that evidence of the correction of such deficiencies
is provided to Saudi Aramco prior the vessel’s arrival. Failure to provide evidence
of correction of such discrepancies prior to arrival may cause the vessel to be
rejected or delayed on arrival, in which case, the cost of all such delays shall be
for the vessel’s account.

3.1.3 Vessels Over 10 Years of Age

Without exception, all vessels over 10 years of age which have not visited a Saudi

10 Common Rules & Information

 Common Rules
& Information
Aramco port or terminal for one year or more must have a current OCIMF SIRE
Inspection Report acceptable to Saudi Aramco. Failure to have a current,
acceptable SIRE Report will result in the vessel being rejected during nomination.

Notwithstanding an acceptable SIRE Report, any uncorrected deficiencies noted

in the Saudi Aramco PTMS Database may also be grounds for rejection of the
vessel at Saudi Aramco’s sole discretion.

3.1.4 All Vessels

In addition to the above requirements, all vessels entering Saudi Aramco Ports
and Terminals will be subject to a pre-berthing inspection by the Port Captain’s
designated representative. While a vessel may have an acceptable SIRE Report
and the Saudi Aramco PTMS Database contains no deficiency information on the
vessel, a vessel may be rejected on the basis of the pre-berthing inspection if, in
the opinion of the Port Captain or his designated representative, the condition of
the vessel presents an unreasonable risk of pollution, or damage to property, or
injury to personnel.

3.1.5 “Flagged” Vessels

Any vessel that causes a pollution incident at a Saudi Aramco Port or Terminal,
or is found to have serious safety or operational deficiencies, or violations of
international safety standards, may be “flagged” in the PTMS Database at the
discretion of the Port Captain. All such flagged vessels, regardless of age, must
thereafter have an acceptable OCIMF SIRE Report dated within six months of
entry into any Saudi Aramco Port or Terminal. In addition, all flagged vessels
will be subject to a stringent Saudi Aramco vetting inspection on the occasion
of each visit to a Saudi Aramco Port or Terminal. On arrival, the Master of any
flagged vessel will be required to guarantee to the satisfaction of the Port
Captain that every effort has been made to ensure the safety of the vessel
and personnel and the avoidance of pollution. This will include submission of
documentary evidence satisfactory to the Port Captain of preventative measures
to be taken during cargo operations.

3.1.6 Banned Vessels

Any flagged vessel that causes pollution in any Saudi Aramco Port or Terminal, or
is found on arrival to have serious uncorrected safety or operational deficiencies
or violations of international safety standards may, at the discretion of the Port
Captain, be permanently banned from entry into all Saudi Aramco ports and
terminals.

Common Rules & Information 11

Common Rules
& Information

3.2 Saudi Aramco Safety Requirements

Saudi Aramco requires that vessels comply with all relevant safety requirements
as specified in latest edition of “International Safety Guide for Oil Tankers and
Terminals”(ISGOTT) and all other international regulations, guidelines and
standards.

3.3 Responsibility of Masters

The Master shall be responsible at all times for the safety of his vessel and shall
make provision to exercise all the necessary precautions.

3.3.1 Master’s Safety Declaration

It is a condition to entry into all Saudi Aramco Ports and Terminals that Masters
of all vessels shall contract to comply with Saudi Aramco’s safety requirements
by signing the “Instructions to Masters & Conditions of Use of Port” form when
presented.

3.4 Safety Checks

Prior to start of loading and at regular intervals during loading, a Terminal

Representative, who shall be accompanied by one of the ship’s officer, will check
to ensure that safe loading practices are being observed by both the ship and
the shore crews. The Saudi Aramco “Safety Check List” will be used to record
the results.

3.4.1 Authority of the Terminal Representative

Saudi Aramco Terminal Representatives are authorized to suspend oil handing

operations in the event that any of safety rules are violated, or if any other
hazardous situation is observed. See heading “Penalties” below.

3.5 The Saudi Aramco Safety Check List

The Saudi Aramco safety requirements are listed in short question form in
the Saudi Aramco safety checklist, but a more detailed explanation of those
requirements is given hereunder. The checklist follows the ISGOTT guide.

• Each of the following requirements is titled and numbered to correspond

directly with the numbered questions of the Safety Checklist.

• Vessels shall comply fully with all of these requirements at all times when
berthed at any Saudi Aramco facility. In addition, vessels shall comply fully

12 Common Rules & Information

 Common Rules
& Information
with requirement number 15 (Tank Lids) at all times when at berth and at
other times as stated.

ISGOTT 26.3.3 “The Ship/Shore Safety Check-List” contains all requirements to

be followed while at berth.

3.5.1 Emergency Towing-Off Pennants are Correctly Rigged and Positioned.

• Emergency towing wires (fire wires) shall be made fast to bitts as far forward
and as far aft as practicable on the side of the vessel opposite to the cargo
connections. The wires shall be in good condition and secured with a
minimum of five figure of eight turns on the bitts.

• The wire shall lead directly to the chock with no slack on deck and a
heaving line made fast to the eye shall be used to maintain the eye of the
wire between one and two meters above the water at all times. See
Diagram.

• Not less than two wires suitable for towing the gas tanker off the berth
in an emergency shall be provided.
• Emergency Towing-off Pennants

KDWT MBL* Length

Less than 20,000 30 tons 45 m
20 - 100,000 55 tons 60 m
100 - 300,000 100 tons 70 m

300,000+ 120 tons 70 m

*MBL = Minimum Breaking Load = The minimum breaking load of a new

dry lineor chain as declared by the manufacturer.
• The wires shall be regularly checked and adjusted.

Common Rules & Information 13

Common Rules
& Information

3.6 Risk of Heat Exhaustion

Proper precautions should be taken to avoid sun stroke and heat exhaustion,
particularly during the summer and early fall months.

In view of the necessity to close down accommodations while loading/

discharging volatile cargoes, Air conditioning plants aboard ships shall be in good
working condition at all times.

3.7 Volatile and Nonvolatile Petroleum

Due to the variety of petroleum products available for loading at Saudi Aramco
facilities, all vessels arriving to load crude oil or any petroleum product whether
volatile or nonvolatile at any berth shall be required to observe the Safety
Regulations.

3.8 Precautions Against Static Ignition

Special precautions are required for loading static accumulator oils. Such oils
include Dual Purpose Kerosene (A-418), Jet Fuel (A434), White Diesel (A-888)
and Heavy Naphtha.
The following regulations are the minimum requirements and do not relieve the
Master, Ship or Owner, from complete responsibility for the safe condition of the
ship’s tanks:

a) Ships loading dual purpose kerosene, jet fuel and/or diesel shall be
accepted if the ship’s tanks meet one of the following conditions,
whichever is applicable:

• For ships that are required to meet the SOLAS Convention, the ship’s
tanks must be presented in inerted condition with oxygen content of 8
percent or less oxygen by volume. This condition shall also be applicable
if the ship arrives with part cargo. A Saudi Aramco Representative will
check oxygen content using an oxygen detector.

• For ships, that are not required to meet the SOLAS Convention, the ship’s
tanks must be presented in gas free condition with combustible gas
content of less than 0.4 of the Lower Explosive Limit (LEL). A Saudi Aramco
Representative will check the combustible gas content using a combustible
gas detector.

• For ships, which are not required to meet the SOLAS Convention and
arrive with part cargo, the ship’s tanks must contain more combustible
vapors than the Upper Explosive Limit (UEL), and the Master shall assure
the Terminal Shift Superintendent that the ship’s tanks will remain

14 Common Rules & Information

 following conditions, whichever is applicable:

• For ships that are required to meet the SOLAS Convention, the ship’s tanks must be presented in in

Common Rules
& Information
with oxygen content of 8 percent or less oxygen by volume. This condition shall also be applicable if t
with part cargo. A Saudi Aramco Representative will check oxygen content using an oxygen detector.
above the UEL, while the ship is at berth. A Saudi Aramco Representative
• Forshall check
ships, combustible
that are gastocontent,
not required meet theonSOLAS
a regular basis, using
Convention, combustible
the ship’s tanks must be presented
gas detector.
condition with combustible gas content of less than 0.4 of the Lower Explosive Limit (LEL). A Saudi Ar
Representative will check the combustible gas content using a combustible gas detector.
b) Subject cargoes shall not be loaded if the loading line or the ship’s tanks
• Forare
ships, whichorare
known, not
are required totomeet
discovered, the SOLAS
contain water.Convention and water
In such cases, arrive shall
with part cargo, the shi
contain
be flushed from the line to slop and/or ship’s tanks shall be made as dryMaster
more combustible vapors than the Upper Explosive Limit (UEL), and the as shall assure t
Superintendent
possible. that the ship’s tanks will remain above the UEL, while the ship is at berth. A Saudi Ara
Representative shall check combustible gas content, on a regular basis, using combustible gas detect

b) Subject
c) To control
cargoes electrostatic generation,
shall not be loaded the initial
if the loading lineloading rate for
or the ship’s all are
tanks subject
known, or are discovered
products, shall be restricted to a velocity of 1.0 meters per second
water. In such cases, water shall be flushed from the line to slop and/or ship’s in the
tanks shall be made as
branch line to each individual tank (ISGOTT) until the tank has been filled
to a sounding
c) To control of 1.0
electrostatic meter. The
generation, theMaster shall be
initial loading responsible
rate for calculating
for all subject products, shall be restricted
1.0 meters per second
the maximum in the
initial branch
loading linebased
rate to each onindividual tank (ISGOTT) until and
ISGOTT recommendations the tank has been fille
of 1.0the
meter. TheofMaster
design the shipshall
andbeshore
responsible for calculating
facilities, the maximum
and in accordance initial loading rate based o
with the
recommendations and the design of the ship and shore facilities, and in accordance with the followin
following table:

Minimum diameter of Piping * Approx. Flow Rate

(mm) (m³/hour)
80 17
100 29
150 67
200 116
250 183
305 262
360 320
410 424
460 542
510 676
610 987
710 1354
810 1782
ISGOTT Table 11.1 - Rates corresponding to 1.0 metre / second
ISGOTT Table 11.1 - Rates corresponding to 1.0 metre / second
*Note that the diameters given are nominal diameters, which are not necessarily the same as actual internal d
*Note that the diameters given are nominal diameters, which are not necessarily
d) After the
eachsame as actual
tank has internal
been filled to adiameters.
sounding of 1.0 meter with tank inlets submerged, the loading rate can b
the maximum permitted by the design of the ship and of the shore facilities.
d) After each tank has been filled to a sounding of 1.0 meter with tank inlets
e) Introductionsubmerged,
of any dipping,
theullaging
loadingorrate
sampling
can beequipment
increasedinto an open
to the tank shall
maximum not be permitted until a
permitted
minutes after loading to that tank has been stopped. (ISGOTT Section
by the design of the ship and of the shore facilities. 3.2.1 General precautions against electro

e) Introduction of any dipping, ullaging or sampling equipment into an

open tank shall not be permitted until at least 30 minutes after loading to
that tank has been stopped. (ISGOTT Section 3.2.1 General precautions
against electrostatic hazards.)

Common Rules & Information 15

Common Rules
& Information

3.9 Chemical Hazards

3.9.1 Hydrogen Sulfide Hazards

Saudi Aramco crude oils may contain dissolved hydrogen sulfide (H2S) in
concentrations that may be hazardous. It is recommended that Owner’s
instructions and the ISGOTT recommendations in respect of H2S hazards be
reviewed and updated as required.

3.10 Emergency Signal

In the event of a fire or other emergency, the vessel shall:

• At Berth: Continuous sounding of short blast ship’s siren or whistle.

• At Anchor And/Or Approaching/Leaving Port: Sound ship’s emergency
signal or other emergency signal or by other means if vessel is beyond
hearing range.

3.11 Gas Freeing and Tank Cleaning

No gas freeing or tank washing shall be carried out at berth. Crude oil washing,
however, is permitted with Terminal permission.

3.12 Boiler Tube Cleaning

Funnel uptakes, boiler tubes and economizer (Exhaust Gas Boiler) shall not be
cleaned while the vessel is at berth. Every precaution shall be taken to ensure
that sparks do not escape from the funnel.

3.13 Repairs

Repair to main engines or deck machinery is prohibited when the vessel is

secured to any berth.

Repairs or maintenance of any other kind, within port limits, that may produce
a source of ignition shall not be undertaken without the agreement in writing of
the Terminal Representative.

3.14 Restrictions

Disregard of or failure to fully comply with any of the safety rules or any safety
regulations generally accepted and practiced in the marine transport industry will
result in the suspension of all operations and the vessel may be required to leave
the berth.

16 Common Rules & Information

 Common Rules
& Information
Safety violations caused by the condition of the vessel or the actions or inaction
of the vessel’s personnel will result in the suspension of loading operations or the
vessel being removed from the berth.
Removal from the berth as a result of safety violations or deficiencies will be
solely at the vessel’s expense and Saudi Aramco shall not have any responsibility
or liability for any resulting delay to the vessel.
Vessels with unacceptable safety performances will not be permitted to berth at
Saudi Aramco facilities on future visits (See Paragraph 3.1.6 - Banned Vessels).

4. Emergencies, Accidents and Delays at Berth

These procedures are outlined here to advise Masters of the actions required by
them and the actions, which will be taken by the Chief Harbor Pilot in the event
of a vessel emergency or nonemergency vessel casualty while a vessel is at a
Saudi Aramco Port or Terminal.

The course of action followed by the Chief Harbor Pilot will be dictated by the
particular facts and circumstances of the incident and whether the ship is at
berth, at anchor or underway.

4.1 General Policy

4.1.1 Master’s Right of Salvage

A distressed vessel’s Master and the vessel owners have the right and the
responsibility to undertake timely and effective salvage of their vessel.

4.1.2 Right of Intervention by Saudi Aramco

If the vessel’s Master, Owner, or Agent fails to take timely and effective action to
commence salvage operations on a distressed vessel, Saudi Aramco under the
contract “Instructions to Masters and Conditions of Use of Port” may, in its sole
discretion, intervene and take charge to the extent of taking reasonable action
to comply with the priorities listed below. In such event, Saudi Aramco shall
be deemed to be a contractor to and/or agent of necessity for the vessel and
its owners, operators, charterers and insurers. All resultant costs and charges,
without limitation, shall be for the account of the vessel; its owners, operators,
charterers and insurers, and Saudi Aramco shall not thereby be deemed to have
assumed any risk of loss or damage to the vessel or its personnel or cargo, even
if Saudi Aramco’s actions are deemed to be negligent.

4.1.3 Emergency Assistance from Saudi Aramco

Saudi Aramco will render immediate emergency assistance as necessary or

requested by the vessel, its owners, operators and agents, in accordance with the

Common Rules & Information 17

Common Rules
& Information

priorities listed below. As the emergency is brought under control, Saudi Aramco
will expect the vessel owner or its agent to reassume complete responsibility
for the protection of the vessel, its cargo and personnel and the environment
and Saudi Aramco will withdraw all personnel and equipment committed to the
initial emergency response.

4.1.4 Priorities for Dealing with an Emergency

In the event of a vessel emergency or a nonemergency vessel casualty, Saudi

Aramco’s actions will be dictated by the following priorities:

4.1.4.1 Protection of Human Life

The primary concern, during all phases of a ship casualty within the port, is the
protection of human life.

4.1.4.2 Protection of Vital Facilities

The second priority is to protect vital Saudi Arabian Government and Saudi
Aramco facilities.

4.1.4.3 Minimizing Disruption

The third priority is to minimize the disruption to the safe and timely operation of
the Saudi Aramco export terminals and critical production facilities.

4.1.4.4 Minimizing Environmental Damage

The fourth priority is to minimize environmental damage to the extent permitted

by manpower constraints and the operational requirements imposed by the
first three priorities. Saudi Aramco will pursue the most environmentally sound
measures possible in limiting the impact of the vessel casualty and vessel salvage
operation.

4.2 Initial Actions in an Emergency

4.2.1 Raise the Alarm

Personnel on the vessel concerned shall signal an emergency by a continuous

sounding of either long or short blasts on the ship’s siren or whistle, or other
emergency signal if the whistle is disabled or by other means if the vessel is
beyond hearing range.

The Master is responsible for taking all immediate steps to safeguard his vessel.

18 Common Rules & Information

 Common Rules
& Information
4.2.2 Inform Terminal Operator

Report the emergency to the responsible terminal operator on the jetty or sea
island as quickly as possible and the Pilot/Mooring Master assigned to the vessel,
if he is on board.

4.2.3 Inform Port Control Centers

Port Report to VHF CH

Ras Tanura Ras Tanura Port Control Center 10/13/16

Jiddah Saudi Aramco Port Control Center 11/16

Duba Saudi Aramco Marine 11/16

Jizan Saudi Aramco Marine 11/16

A. Call and inform “Port Control Centers” on the following:

B. Give a short message stating:

• Name of ship.
• Type of emergency.
• Location of ship.
• Location of emergency on the ship.
• Whether any casualties have occurred or are likely to occur.

C. State what immediate assistance is required, indicating any loss of ship borne
disaster-fighting capability.

4.2.4 In Case of Fire or Explosion

In the case of fire or explosion and as soon as possible after raising the alarm, a
message should be sent giving details of:

• What is on fire, the extent and any possible danger.

• Damage, extent, effect on stability and seaworthiness.
• Injuries, men requiring removal, type of injuries, men missing and men
overboard.
• Cargo type, quantity and loading status of each cargo tank on the ship.
• Oil spillage or if any danger of oil spillage exists.

Common Rules & Information 19

Common Rules
& Information

4.2.5 Liaison with Chief Harbor Pilot

In the case of a fire, explosion or other types of critical situations, the Master
shall designate a senior ship’s officer to remain in communication with the Chief
Harbor Pilot or his deputy.

The Master should request the use of firefighting tugs or whatever other
emergency assistance he may require to best complement the efforts of the
ship’s personnel.
All reasonable steps will be taken by those on the spot to render whatever aid is
immediately available. Subsequent action will be coordinated through the Chief
Harbor Pilot.

4.2.6 Frequent Progress Reports

The Master should ensure that regular and frequent reports on the progress
of the incident are being made to the Chief Harbor Pilot via the relevant Port
Control.

4.3 Emergency on a Ship at a Berth

4.3.1 Emergency Shutdown of Cargo

To carry out an emergency shutdown of cargo and/or bunker loading, follow the
instructions given in the document entitled “Emergency Shutdown.”

The number of the appropriate berth will be agreed upon by signing the
“Instructions to Masters and Conditions of use of Port” form when presented.

4.3.2 Vessels on Fire

4.3.2.1 Prepare to Move from Berth

To the extent possible, the ship’s Master should prepare his ship to be moved
away from the berth. All cargo, deballasting, bunkering and tank preparation
operations will be immediately suspended, ship/shore hoses and/or arms will be
disconnected.

4.3.2.2 Removal From Berth

A burning vessel will not normally be permitted to remain at the berth. Where
possible, the fire will be fought with available berth firefighting facilities until the
arrival of tugs. After securing tugs to the vessel’s emergency towing wires then, if
the fire is not controllable or extinguished, the vessel will be released or cut free

20 Common Rules & Information

 Common Rules
& Information
and removed from the berth under controlled conditions.
Provided communication is established as above, the Master will be advised of
the actions to be taken in releasing or cutting the vessel free from the berth.
Notwithstanding that the vessel may have no power and notwithstanding that
there may be no communication, if, in the opinion of the Chief Harbor Pilot, the
burning vessel is a greater hazard at the berth than drifting free, the vessel will
be released or cut free from the berth prior to the arrival and securing of tugs to
the vessel’s fire wires.

4.3.2.3 Ships Shall Not be Moved without Authority

Ships shall not get underway or be moved without the approval of the Chief
Harbor Pilot or his deputy, except when an imminent threat to a ship, its
personnel or Saudi Aramco facilities exists and the Chief Harbor Pilot or his
deputy cannot be contacted in a timely manner.

4.3.2.4 Beaching the Vessel

The Master should assess the ability to safely move his ship from the berth to the
nearest beaching area or isolated position. He should consult closely with the
Chief Harbor Pilot and advise him of any anticipated problems.

4.3.2.4.1 Resuming Operations

If the vessel is still at berth when the emergency condition has been controlled
and eliminated, normal operations will not be resumed without the specific
approval of the Chief Harbor Pilot. Such approval may be subject to conditions.

4.4 Emergency on a Ship Not at a Berth

4.4.1 Master Shall Raise the Alarm

In an emergency that renders a vessel out of control or in danger of sinking or

foundering, which creates or is likely to create a danger to ships, personnel, or
facilities in the Port or Terminal, the alarm shall be raised by the Master as set out
above.

4.4.2. Utilization of Ship’s Agent

The Master will be expected to utilize the services of his agent to obtain any and
all necessary services to the extent these are readily available from commercial or
government sources.

Common Rules & Information 21

Common Rules
& Information

4.4.3. Coordinate Services Until Arrival of Chief Pilot

The Master shall be responsible for the direction of tugs and other services
available, coordinating this through the Pilot Station, until the arrival of the Chief
Harbor Pilot with other relevant authorities (Fire Marshall, Port Engineer, etc.).

4.4.4 Beaching A Vessel

In the event a vessel is considered likely to founder through fire or collision and
presents a navigational hazard or the potential for pollution, the Chief Harbor
Pilot may, in his sole discretion, elect to beach the vessel in one of the designated
beaching areas in order to minimize risk to Saudi Aramco facilities.

4.5 Distressed Ship Approaching Port

In the case of a ship wishing to enter the Port, which is on fire or in danger of
foundering or sinking, or which has suffered damage to its hull or has been in
a collision or on fire during the voyage in question, the Port Captain will decide
when and in what manner the ship may enter.

4.5.1 Contacting the Port

Port Captain shall be given as much advanced warning as possible. In this regard,
Masters shall instruct their agents accordingly and shall call local Saudi Aramco
Port Control directly if in contact range. Agents or other authorities that learns
that such a ship is approaching Port shall inform local Saudi Aramco Port Control
immediately.

4.5.2 Conditions Governing Port Entry

Before entering the Port such ships will be inspected by the Chief Harbor Pilot
accompanied by other relevant authorities.

After carrying out this inspection, and if satisfied that the vessel can be handled
without danger to the Port or shipping therein, the Port Captain may grant
permission for the stricken vessel to enter port subject to whatever conditions
he may stipulate. In such event, the vessel will be deemed to have entered
port at its sole risk and the vessel, its Owners, Operators, and Charterers shall
hold harmless and indemnify Saudi Aramco, its agents, servants, contractors,
employees and representatives for any loss or damage to the vessel, its personnel
or its cargo then existing or thereafter occurring for any reason whatsoever.

22 Common Rules & Information

 Common Rules
& Information
4.5.3 Anti-Pollution Measures

Where oil or other dangerous cargo is leaking or is likely to leak from the ship,
the Master through the services of the ship’s agent shall establish whatever anti-
pollution measures are required by the Port Captain.

4.6 Costs and Letters of Undertaking

4.6.1 Damage to Property and Exceptional Marine Assistance

If damage is caused to any Saudi Aramco property by any vessel, or Saudi

Aramco provides exceptional marine assistance to any vessel as the result of an
emergency aboard any vessel, or a nonemergency casualty aboard the vessel
while said vessel is located within the geographical boundaries of any Saudi
Aramco Port or Terminal, the costs thereof shall be for the account of the vessel
and its owners, operators, charterers and agents.

4.6.2 Delay at Berth Charges

If, as the result of a vessel emergency, pollution incident, or other casualty

causing damage to Saudi Aramco property, a vessel’s loading is interrupted and
delayed for any period of time, or if, upon completion of loading, the vessel
is further delayed at berth due to such causes, the cost of such delay at berth
shall be for the account of the vessel and its Owners, Operators, Charterers and
Agents. If a delay at berth is caused by a vessel casualty, or other factor which
prevents the vessel from continuing loading operations, or otherwise delays its
departure from the berth upon completion of loading, and such casualty or other
factor has not resulted in pollution or damage to Saudi Aramco property, at the
sole discretion of Saudi Aramco the vessel will be granted a grace period of two
(2) hours from the time of the casualty or event giving rise to the delay, after
which time the costs of delays at berth shall be charged to the vessel. Delays
caused by human error or negligence on the part of the crew will be charged to
the vessels account for the full duration of the delay or interruption.

4.6.3 Security for Costs

In the event of a vessel related incident causing damage to Saudi Aramco

property, or requiring the rendering of exceptional marine assistance by Saudi
Aramco, and/or which results in delay at berth charges for the account of the
vessel in accordance with the foregoing guidelines, the Master may be served
with a Letter of Protest and may be requested to provide a Statement of Facts
concerning the incident. Furthermore, written security in the form of a Letter
of Undertaking satisfactory to Saudi Aramco will be required in an amount
sufficient to cover all potential costs and related expenses. The vessel will not

Common Rules & Information 23

Common Rules
& Information

be permitted to depart until such Letter of Undertaking is received. Procedures

for provision of security for pollution related incidents are covered in Article 5.8
below.

4.7 Removal of Wrecks and Obstructions

In line with the adoption of the IMO, International Convention on the Removal
of Wrecks. If any vessel or her part becomes an obstruction or a danger to
navigation at any Saudi Aramco Port or Terminal, and if the vessel’s owner or
its agent fails to remove the obstruction or danger, within a period of written
notice served by the Port Captain, he may take action to remove the obstruction
or danger. The owner of any vessel, at the time of it becoming an obstruction or
danger to navigation, shall become liable for all expenses incurred in removing
that obstruction or danger.

5. Pollution Policy and Actions

5.1 General Policy

It should be noted that the Arabian Gulf and Red Sea areas are environmentally
sensitive and are recognized to be Special Areas by MARPOL Convention.

If there is any conflict between the rules set forth in the following paragraphs 5.2
through 5.8 and any of the provisions of MARPOL Convention, these rules shall
control.

5.2 General Rules

1. Any discharge into the sea of oil or oily mixtures is strictly prohibited.

2.
No discharge into the sea shall contain chemicals or other substances,
which are hazardous to the marine environment. This specifically includes
oil dispersants and allied chemicals.

3. No domestic or other garbage shall be dumped into the sea. Vessel’s

Engineering Department will ensure that NO HOT ASH or other incendive
material are emitted from any source at any time while at Saudi Aramco
facilities to include a strict prohibition on any soot blowing or garbage
incineration while in Port Limits. Vessel’s crew to ensure that soot blowing
operations are conducted prior to arrival at Saudi Aramco. Garbage
incineration equipment is to be secured at all times while in port. Prior to
commencement of cargo operations, vessel staff will determine that
garbage is handled/stored/protected at all times as per guidance provided in
ICS publication ‘Guidance for the Preparation and Implementation of

24 Common Rules & Information

 Common Rules
& Information
Garbage Management Plans as Required by MARPOL Convention
Annex V’ The storage locations for garbage should be carefully selected
to ensure that the garbage presents no potential hazard to adjacent spaces.
Particular consideration should be given to the storage of garbage that is
designated as ‘special waste’, such as batteries, sensors and fluorescent
tubes, to ensure that only compatible materials are stowed together.”

4. Excessive smoke from the funnels or exhaust gas lines of vessels is

prohibited.

5. The discharge of sewage within Saudi Aramco port limits is prohibited

unless the ship is fitted with an approved sewage treatment plant in
compliance with Marpol Convention.

5.3 Mechanical Monitoring of Ballast Discharge

All vessels required by MARPOL Convention regulations to be fitted with Oil

Discharge Monitoring equipment (ODME) shall present that equipment in good
working order.

Segregated ballast may be discharged, without mechanical monitoring, to any

sounding provided that the discharge does not exceed 15 ppm of oil content.
A visible sheen will be presumed to indicate contamination and oil content in
excess of 15 ppm.

5.4 Visual Monitoring of Ballast Discharge

In addition to the use of oil discharge monitors, visual observance of the ballast
discharge is mandatory. In this regard:

• All ballast discharge shall be via the high overboard discharge line if fitted.
Vessels not so fitted may instead use their normal discharge line provided
that the surface of the ballast water has been examined immediately prior to
the discharge to ensure that no contamination with oil has taken place.
This rule applies to all ballast. For vessels whose ballast tanks are inerted, the
examination may be by visual inspection of a sample drawn from each tank.

• Deballasting by gravity is not permitted under any circumstances.

• The visual inspection of ballast tank water surface and/or ballast samples
prior to discharge shall be carried out jointly by the vessels Cargo Officer and
the Duty Harbor Pilot.

• A crewmember shall be stationed on deck to sight the overboard discharge.

Particular vigilance shall be exercised at any time that a change in operation
takes place, e.g., starting of stripping pumps or educator, change of tanks,
commencement of loading, etc.
Common Rules & Information 25
Common Rules
& Information

• At night, the ballast discharge and the sea area in the vicinity shall be
adequately illuminated.

• At Sea Island berths, all ballast shall, if physically possible, be discharged

from the side of the ship nearest the berth to allow additional monitoring by
Sea Island Operators.

• At pier berths, all ballast shall, if physically possible, be discharged from the
offshore side of the ship.

5.5 Reporting Oil Spills

As soon as the Master becomes aware of an oil spill or oil pollution, he shall
notify the Terminal Representative, Pilot on duty or Port Control. Masters of
vessels causing a pollution incident shall immediately make the necessary
arrangements to notify the concerned government agency as per MARPOL
73/78. Normally, however, the ship’s agent can arrange the necessary
government contact.

5.6 Investigations

Because Saudi Aramco must determine the source of a leak or spill and ensure
that it has been secured with no further possibility of a spill from the same
source, a thorough investigation will be initiated for any pollution whatsoever,
no matter how minor. The investigation will include the taking of samples for
analysis, both from the polluted sea, and if necessary, from all vessels in the
vicinity to positively identify the source of the pollution.

If it is not possible to determine and/or secure the source of the spill within
one hour of discovery, the vessel will be removed from berth pending further
investigation. During this time Saudi Aramco will carry out a thorough inspection
of its facility (the berth), and with the cooperation of the Master and crew of the
vessel.

If the Saudi Aramco facility is the source of the pollution, the vessel will be
re-berthed as soon as possible. If the facility is not the source of the spill, the
vessel will be presumed to be the source unless investigation conclusively proves
otherwise. Vessels will not be re-berthed until Saudi Aramco is satisfied that the
source of the spill has been identified and secured.
An investigation of the ship may require that ullages/soundings be taken of all
tanks. Samples may be drawn from ballast tanks, ballast lines, ballast pumps, sea
chests and from the sea for analysis.

26 Common Rules & Information

 Common Rules
& Information
In order to avoid delays, Masters are urged to contact their agents as soon as
possible to obtain a diving inspection should they suspect a hull leak or other
fault requiring investigation by divers.

Should a Master elect to depart a Saudi Aramco port or terminal to discharge

contaminated ballast prior to loading, upon the vessel’s return the Master may
be requested to produce documentary evidence for forwarding to local Saudi
Arab Government authorities, indicating the location, date, time and amount of
such discharge.

5.7 Cleanup Methods

As per the general policy stated above, Masters shall not use chemicals to
reduce or diminish the effects of a spill. Such use will be regarded as secondary
pollution. Saudi Aramco will clean an oil spill with whatever men, equipment,
and materials are required, taking into consideration the size of the spill, time
of day, sea state and weather conditions. The equipment and material used in
the cleanup effort will be dictated by on-site judgment of qualified professional
personnel whose goal is to protect the environment and to prevent hazardous
conditions.

5.8 Cleanup Costs and Letters of Undertaking

Masters are advised that any pollution incident involving a vessel, which occurs
while the vessel is located within the geographical boundaries of any Saudi
Aramco port or terminal, will subject the vessel, its Master, Owners, Operators,
Charterers and agent to assessment of certain cleanup costs by Saudi Aramco.
Any such incident may subject the vessel, its Master, Owners, Operators,
Charterers and agents to certain penalties imposed by the Saudi Arabian
Government. The severity of such penalties may vary depending upon the
severity of the pollution.

In the event your vessel is determined to be the source of pollution within a

Saudi Aramco port or terminal, and in addition to any requirements imposed by
the Saudi Arabian Government, you will be served with a Letter of Protest and
will be required to provide Saudi Aramco with a Statement of Facts describing
the incident. A guarantee in the form of a Letter of Undertaking, satisfactory
to Saudi Aramco, in an amount sufficient to cover all cleanup costs incurred by
Saudi Aramco, will be obtained through the vessel’s agent. Your vessel will not
be permitted to sail until such time as this guarantee letter is received.
Costs reimbursable to Saudi Aramco for pollution caused by your vessel may
include but shall not be limited to the following:

Common Rules & Information 27

Common Rules
& Information

• Investigation costs including aerial surveillance.

• Charges resulting from delays at berth necessary to investigate and
correct the cause of the pollution.
• Boats, materials and other equipment used for oil spill cleanup.
• Manpower resources.
• Samples analyses.
• Oil waste treatment costs.
• The costs of providing exceptional marine assistance to unberth and
re-berth vessels.
• Cost of berth unavailability due to pollution damage.
• Corporate overhead not otherwise included in the applicable rates
charged for other expenses.

5.9 Air Pollution Prevention

5.9.1 Volatile Organic Compounds

Every tanker shall have a Volatile Organic Compound Certificate, based on a

management plan that addresses all related actions and procedures, to ensure
H2S content in ship’s cargo tanks is always maintained within acceptable limits as
per ISGOTT guidelines.

Tankers arriving at any of Saudi Aramco terminals, having previously carried a

high H2S content cargo, are required to purge the cargo tanks designated for
loading prior to arrival. All Tankers shall confirm, via “Standard Message Arrival
Telex,” that the H2S content of cargo tanks designated for loading is 10ppm or
less.

During loading/discharging all precautionary measures shall be taken to prevent

high concentrations of hazardous substances being vented to the atmosphere.
Precautions may include, but not limited to, the purging of all tanks prior to
arrival to ensure that levels of gas within the tanks do not exceed allowable
limitations, as per Saudi Aramco requirement and ISGOTT recommendation.

Tankers arriving with the atmosphere of cargo tanks designated for loading
containing of more than 10ppm H2S will not be berthed. Furthermore, during
cargo operations, if vented tank gases cause a nuisance to the surrounding area,
the vessel may suffer delays, reduction in the loading rate and the ship could be
removed from the berth to correct the tanks atmosphere condition.

All delays, losses and associated costs shall be lodged against the tanker’s
account.

28 Common Rules & Information

 Common Rules
& Information
5.9.2 Bunker Fuel oil - Sulphur Limit

All ships entering Saudi Aramco waters are required to comply with MARPOL
Annex VI requirements pertaining to bunker fuel oil Sulphur content not exceeding
0.50%m/m or utilizing certified and approved equivalent methods. Required
certificates and supporting documentations should be ready and available upon
Terminal request for verification and compliance.

5.10 Ballast Water Management

All ships must comply with Ballast Water Management Convention adopted in
2004. Ships are required to possess Ballast Water Management Plan and should
comply with ballast water exchange and treatment regulations. Ships are
required to provide ballast water indicative sampling reports to Saudi Aramco,
Environmental Protection Department (EPD) through their appointed Shipping
Agent supported by an updated Saudi Aramco “Ballast Water Sampling form”.

Common Rules & Information 29

Common Rules
& Information

6. Radio Communications And Message

6.1 General
All “shipping and accounting” messages and “master” messages shall be sent via
email to the concerned entities.

Organization Port/Terminal Port/

Terminals
OSPAS
Terminal Planner
[email protected]
All

RT Shipping
[email protected]
Ras Tanura

Jiddah Shipping [email protected] Jiddah

Yanbu’ Shipping [email protected] Yanbu’

6.2 Western Region Contact Address

All ships visiting Saudi Aramco Ports in the Western Region (Duba, Yanbu’,
Jiddah and Gizan) to utilize the following email address
[email protected] for sending pre-arrival standard telexes and any other
related issues, such as changes in ships ETA, Cargo requirements, etc.

Ships that fail to send the pre-arrival telex through email should be requested to
comply with this requirement immediately and their agents should also be reminded
to comply with this directive.

6.3 Notifications of Arrival

6.3.1 Initial Notification

A standard arrival message must be sent to Saudi Aramco as soon as a vessel

receives orders to proceed to a Saudi Aramco port or terminal. The message should
give the name of the vessel and the estimated time of arrival at the appropriate port.

6.3.2 Subsequent Update To Estimated Arrival Time

Masters are required to send a minimum of three more messages to update the ETA
at 72 hours, 48 hours and 24 hours prior to arrival.

Failure to give at least 24 hours notice can result in an addition to allowable lay-time
and shorter notices may result in a berthing delay.

30 Common Rules & Information

 Common Rules
& Information
If loading or discharging at other nearby ports prevents a vessel from furnishing
a reasonably accurate estimate of arrival time, steps should be taken to advise
Saudi Aramco (either directly or through the Ship’s Agent) giving the best
possible estimate. A further message, giving an updated ETA, should be sent
immediately upon departure for the Saudi Aramco port.

6.4 Standard Message

The following Standard Message format should be utilized by arriving vessels.

Please fill the below PDF file form and send it the following email
address: [email protected]

Common Rules & Information 31

Common Rules
& Information

TELEX DETAILS

6. Ship Name:* 7. LIoyds Number:*

8. Ship Flag:* 9. Owner’s eMail:*

10. Ship Master Name:* 11. Master’s eMail:*

12. Cargo Destination:* 13. Operation:* Loading Discharging

14. Ship Drafts (meters):

Arrival* Fwd Aft Departure* Fwd Aft

15. Arrival Displacement (tons):*

16. Max Load Rate (barrels/hr):

17. Load While de-ballasting Rate (barrels/hr):

18. Deballast Time (hrs): 19. Load and Deballast Concurrently?

CARGO DETAILS:*
Cargo QTY Loading rate Load Blended Destination
(bbl) (bbl/hr) order Ashore

20. Content of Previous Cargo

Page 1 of 3
©Saudi Aramco, 2013.
released on All fields marked with (*) are mandatory.

32 Common Rules & Information

 Common Rules
& Information
TELEX DETAILS Cont.

21. a. Parallel Body Length Forward In Ballast Condition (meters):*

b. Parallel Body Length Aft In Ballast Condition (meters):*

22. Is vessel in compliance with the requirement of the ISM code relevant to crude cargo
tanks inerted below 8% oxygen?*

23. Is there any Epidemic disease or Illness on board?*

24. Are all crew international certificates of Immunization Valid?*

25. a. Does vessel have valid IMO certificate of Fitness?*

b. Does vessel have a civil liability certificate?*

c. Last Dry Dock Date:* d. P&l club name or P&l insurer:*

e. If not entered in P&l club, state limits of all applicable insurance liability (USD):

26. State any special conditions or difficulties or defective

equipment or gear which could present special hazards or
difficulties when mooring or unmooring or during cargo operations:

27. a. Are LPG tanks sufficiently cooled for normal loading?

b. Are cargo tanks Inerted? c. Are cargo tanks gas free?

d. Are cargo tanks have positive pressure?

e. State H2S content in the cargo tanks (parts/million):

f. Coolant Required?

g. Time required for cooling tanks (hours):

28. a. Can multiple cargo grades be loaded simultaneously?

b. List available cargo manifold connections in sizes (inches):

29. a. Quantity of part cargo to be commingled with nominated cargo (barrels):

b. Part cargo type:

c. Quantity of residues or slops to be commingled with nominated cargo:

Page 2 of 3
©Saudi Aramco, 2013.
All fields marked with (*) are mandatory.

Common Rules & Information 33

Common Rules
& Information

TELEX DETAILS Cont.

30. Is bunker required? Yes No

31. Does the vessel have valid flag state ISSC indicating compliance with the ISPS
code requirement?*

32. ISPS Expiry Date:* 33. The current ISPS code Security Level:*

( 1. Low 2. Medium 3. High )

34. Is Early Departure Procedure for Cargo Documentation required?

35. Are there any Major structural changes to the ship tanks which mandated
re-strapping of tanks?

36. List of last ten port visits:*

No. Port No. Port

1 6

2 7

3 8

4 9

5 10

©Saudi Aramco, 2013. Page 3 of 3

All fields marked with (*) are mandatory.

34 Common Rules & Information

 Common Rules
& Information
6.5 Format of Any Message other than Standard Message

Because of a diverse range of operations, the standard message for each port
requesting information differs slightly but only in the informative text following
itemized lines. Communications information and standard messages specific to
each port will be found in the “Radio Communications” section for that port.
instructions when 100 miles out stop on arrival anchorage advise official
readiness time and anchored position stop position stop.

Format of Any Message other than Standard Message

ZCZC

1. / SUBJECT OF THE MESSAGE TO SAUDI ARAMCO

(ETA /NOR (MM/DD YYYY HH:MM)
2. / NAME OF VESSEL
3. / IMO IDENTITY NUMBER(NUMBER 7)

The Body of the Message

NNNN

7. Documentary Procedure

7.1 General

All contact between ships and the Saudi Arabian Government and Officials are
to be made through the ship’s agent who will advise on specific documentation
and other requirements.

7.2 Notice of Readiness

At all terminals, Notice of Readiness (N.O.R.) should be addressed to Saudi

Aramco, (Specific Port).

7.2.1 Tendering

Time of NOR shall be sent through e-mail to Saudi Aramco Terminal Planner &
agent.

After acceptance by the Harbor Pilot, the written N.O.R. shall be submitted to
Saudi Aramco through the vessel’s agent when he boards the vessel for clearance
procedures. Any variations to this procedure are specified in the sections on
individual terminals.

Common Rules & Information 35

Common Rules
& Information

Any delay in tendering N.O.R. to Saudi Aramco may result in berthing delays that
will be for the vessel’s account. (An additional NOR is not required when loading
patterns or conditions require that the vessel be shifted to another berth within
the port, even though that berth may be at another terminal.)

7.2.2 Tendering Time

The N.O.R. tendering time for any Saudi Aramco terminal shall not be earlier
than the vessel’s arrival time within port limits. If the vessel berths on arrival, the
N.O.R. time shall be the pilot boarding time.

7.2.3 Acceptance Time

The N.O.R. will not be accepted until the vessel is fully secured to the berth.

7.3 Loading Documents

The following documents must be completed for all vessels loading at the Port
of Ras Tanura. The information on the form will be used by Saudi Aramco to
determine whether the difference between ship and shore Figures, after loading,
is within an allowable tolerance.

Failure to complete the forms in the manner required may result in erroneous
comparisons which could delay the release of the vessel.

7.3.1 Cargo Bunker Request and Loading Plan.

This form is completed prior to loading by the Saudi Aramco representative and
the vessel’s Cargo Officer. The Master or his representative will sign the document
to verify its accuracy.

The document includes Saudi Aramco cargo and bunker nomination grades and
quantities, vessel’s requested quantities, vessel’s requested rates, loading sequence,
previous cargo identification and the vessel’s expected sailing draft.

7.3.2 Ship’s Ullages Prior to Loading (Form 5092)

This form must be completed by the Cargo Officer and submitted to Saudi
Aramco prior to loading. Loading will not start until the form has been received.
The form shall be completed as follows:

• Ullages, temperatures, free water levels, and grade (where appropriate

must be recorded for ALL of the vessel’s tanks on individual basis.
• The average temperature and Total Observed Volume (TOV) of OBQ (on
board quantity including oil and water) shall be recorded in U.S. barrels.

36 Common Rules & Information

 Common Rules
& Information
• The arrival draft and trim must also be recorded.
• If the vessel is carrying part cargo as a portion of its OBQ, the ship and
shore Gross Standard Volumes (GSV) @ 60 F must be recorded for
every grade of the part cargo. Further, the volume correction tables
used to calculate the part cargo must also be identified for both ship
and shore.

7.3.3 Ships Ullages After Loading (Form 5092)

This form must be completed by the Cargo Officer and submitted to Saudi
Aramco on completion of loading as follows:

• Ullages, temperatures, free water levels, and grade (where appropriate

must be recorded for ALL of the vessel’s tanks on an individual basis.

• The sailing draft, trim and list corrections used in cargo calculations
must also be recorded.

• The loaded volume must be calculated by subtracting the vessel’s gross

observed volume before loading from the Gross Observed Volume after
loading.

• Do not apply a temperature correction factor to the observed volume of

oil. Do not apply an experience factor.

• Report the average temperature of the oil for each grade in degrees
Fahrenheit.

• The average temperature and loaded volume for all grades must be
reported to Saudi Aramco on completion of loading. The ship will not
be released until these figures are received.

• To expedite the vessel’s early release the form shall be faxed/emailed to

Shipping Accounting.

7.4 Early Departure Procedure

Use of this special service is encouraged and should be requested at the earliest
opportunity. Close coordination with the agent is required to expedite the
delivery of the required documentation to the ship. It is essential that radio
contact with Saudi Aramco be maintained after departure until cargo quantities
are received and the agent has been authorized to sign documents.

7.5 Departure Documents

The following three documents MUST be on board before the vessel departs

Common Rules & Information 37

Common Rules
& Information

even though the ship has been released to sail by Saudi Aramco:

7.5.1 Port Clearance (Sailing Report)

This is the Outward Clearance but is titled Sailing Report. It is completed in

Arabic with information gathered by the agent and is delivered to the vessel by
the agent prior to departure.

7.5.2 Permit of Departure

The agent completes this document with information supplied in the quarantine
radio message and delivered by him to the vessel prior to departure.

7.5.3 Bills of Lading

7.5.3.1 Early Departure Procedure

This is completed by Saudi Aramco except for the cargo quantities. The agent
will deliver a copy to the Master who will enter the quantities as advised after
departure. The Master will then authorize his agent to sign the original on his
behalf.

7.5.3.2 Early Departure Procedure Not Accepted

Where the Master elects not to take advantage of the early departure procedure,
a wait of several hours at anchor for the bills of lading will be required. The
bills will be completed by Saudi Aramco after which the agent will deliver the
appropriate bills to the Master for signature.

8. Pilotage Regulations

8.1 Compulsory Pilotage

All movements of vessels to and from berths and in the proximity of Saudi
Aramco facilities shall be under the direction of a Saudi Aramco Harbor Pilots
(except Yanbu Port).

8.2 Disembarkation of Pilots

Any vessel that over-carries a pilot to another Saudi Arabian Port must pay all
repatriation expenses. All vessel delays caused by delays in disembarkation of
pilots due to weather or other conditions beyond Saudi Aramco’s control shall be
solely for the vessel’s account.

38 Common Rules & Information

 Common Rules
& Information
8.3 Accommodating Harbor Pilots

The Harbor Pilots normally remain onboard during the vessel’s stay at the berth.
A single officer’s cabin, clean accommodation with shower & bathroom en-suite
shall be provided aboard the vessel for the Harbor Pilot. At SPM berths, similar
accommodation shall be provided for the Pilot’s Assistant.

8.4 Pilot Boarding Arrangements

8.4.1.Compliance With SOLAS

To permit the Harbor Pilot to safety embark and disembark from a vessel,
boarding arrangements shall be strictly in accordance with current SOLAS
requirements.

Vessels arriving at Saudi Aramco Ports, possessing two (2) accommodation

ladders shall carry such equipment on each side. If the vessel has only one
(1) accommodation ladder then that equipment should be capable of being
transferred for use on either side. (SOLAS 1974)

8.4.2. Supervision of Boarding Arrangements

The rigging of pilot ladders and the embarkation and disembarkation of pilots
thereby will be supervised by a responsible deck officer of the vessel.

8.4.3. Ship’s Propeller

The ship’s propeller shall be stopped during the approach of the pilot boat and
the embarkation or disembarkation of the pilot.

Common Rules & Information 39

Common Rules
& Information

8.4.4 Small Vessels

In any small vessel in which the bulwark rails are below the level of the deck of
the pilot boat (approximately 6ft or 2m) a safe boarding position on each side of
the forward end of the poop shall be provided and equipped with manropes.

8.4.5 Improper Arrangements

Failure to provide a safe and proper method of boarding for the Pilot will result in
the Pilot refusing to board and the vessel being ordered to anchor until the fault
is rectified.

8.5 Vessel Condition and Fitness for Purpose

No vessel shall be allowed to navigate within the port unless it complies with the
following requirements:

1. The vessel shall be equipped with an efficient VHF radiotelephone capable of

working with the port frequencies.

2. Full main engine power both ahead and astern and a fully operational
tachometer shall be available for berthing and unberthing.

3. Fully operational steering gear and helm indicators shall be available.

4. All secondary power or mechanical systems on the vessel shall be in

operation and immediately available in the event of failure of any primary
system.

5. Both anchors shall be operational, capable of being released and raised by

the vessel and ready for use.

6. Vessels in ballast shall be properly ballasted. The propeller shall, at all times,
remain immersed and the vessel’s trim shall not exceed 1.5 % of the ship’s
length. For vessels proceeding to an SPM berth, the trim shall not exceed
0.7% of the ship’s length.

7. All tank openings, ullage and sighting ports shall be closed before berthing
or unberthing operations commence.

8. The vessel shall be fitted with satisfactory mooring equipment - see

“Mooring Requirements.”

9. There shall be sufficient crew on board at all times to operate the vessel
safely and efficiently with all officers properly qualified and certificated.

40 Common Rules & Information

 Common Rules
& Information
10. Vessels are not allowed to operate in Unmanned Machinery Space Operation
Mode (UMS) while alongside the berth at any Saudi Aramco Ports and
Terminals.

11. Main engine should not be tested when alongside the berth unless Saudi
Aramco permission has been obtained. Once the ship is authorized to carry
out the test, Saudi Aramco Harbor Pilot, Ship’s Master, and Chief Engineer
should attend the test. It is the Master’s responsibility to ensure prior to
testing the main engine, the following conditions are met:

• Required ship’s staff is available and attending the test including the
Master & Chief Engineer.
• Area in vicinity of the ship’s stern is clear.
• Loading, lifting, and access equipment are safely stowed and secured.

8.5.1 Notification of Deficiencies

It is the responsibility of the Master to notify Saudi Aramco in the pre-arrival

telex and the Harbor Pilot of any special conditions, difficulties or peculiarities
present in the vessel, such as engine or boiler deficiencies, defective navigational
equipment, mooring lines, tackle gear or lack of necessary equipment, which
may impose hazards in connection with the handling, mooring, unmooring,
loading or discharging of the vessel.

The Master must provide this information to the Harbor Pilot, in writing on the
master/pilot information sheet, before the harbor pilot provides Pilotage services.

Non-compliance with the requirements of this section will result in the vessel
being denied berthing or removed from the berth and the Master/Owner/
Charterer/Agent shall become liable for the berthing and unberthing costs.

8.6 Conditions of Pilotage Service

The services of the Harbor Pilots are normally provided without charge and upon
the express understanding that while participating in directing the navigation
or movement of the vessel and/or its assisting tugs from on board the vessel or
elsewhere, the Harbor Pilot becomes the agent and servant of the Vessel Owner
and the Master for all purposes and in every respect.

8.7 Charges for Pilotage Service

Saudi Aramco Harbor Pilotage services are normally provided free of charge, with
the exception of Jeddah Refinery Terminal.

Unusual or additional services provided by Saudi Aramco will be charged for at

Common Rules & Information 41

Common Rules
& Information

all Saudi Aramco Ports and Terminals as appropriate.

In this regard, Pilotage Service means the services of the Harbor Pilot and all
the ancillary services that may include the services of tugs, pilot boats, mooring
boats, mooring personnel and other related personnel and equipment.

8.7.1. Vessels Denied Berthing

If a vessel is denied berthing due to a vessel-related problem, Saudi Aramco will

charge for the subsequent services provided.

8.7.2. Vessels Removed from Berth

If a vessel is removed from the berth due to a vessel-related problem, Saudi

Aramco will charge for the subsequent additional services of berthing and
unberthing the vessel.

Note: Vessel Related Problems May Include Equipment Deficiencies, Safety

Deficiencies, Pollution And/Or Other Factors.

9. Tugs and Harbor Craft

9.1 Tugs are for Pilots Use Only

Under normal operating conditions, no tug or other marine vessels shall be

permitted alongside any vessel before the Harbor Pilot boards the vessel. Should
the Harbor Pilot deem the assistance of a tug to be necessary, he will then give
the proper signal.

9.2 Harbor Tugs

Saudi Aramco operates harbor tugs of various types with horsepower of 4000
to 6000 BHP and bollard pull of 30 to 70 tons, some with fire fighting and oil
pollution combating capability. These tugs may be encountered at any of the
terminals in the Ports of Saudi Aramco.

9.2.1. Method of Use

Tugs lines are used however vessels should have good quality ropes available to
supplement these in periods of bad weather.

9.3 Pilot Boats

Pilot boats carry regulation signals, are equipped with Radar, VHF radio.

42 Common Rules & Information

 Common Rules
& Information
9.4 Line and Hose Handling Boats at SPM Terminals

At SPM Terminals. workboats are equiped with Radar, VHF and AIS.
They assist in mooring and hose connecting.

10. Mooring Rules for Jetty Berths

10.1 Preamble

The minimum mooring line requirement and principles of mooring restraint for
tankers are derived from the “OCIMF Mooring Equipment Guidelines.” These
minimum requirements apply within the normal operating environment at Saudi
Aramco Marine Terminals.
Saudi Aramco, however, accepts no responsibility for any consequence
whatsoever resulting directly or indirectly from compliance with these
requirements.

Notwithstanding anything contained in these Rules, it shall be the responsibility

of the Master and Crew to ensure that the mooring arrangement is adequate in
all respects to maintain the tanker in the berthing position during cargo handling
operations. Further, the vessel shall be moored to the entire satisfaction of the
Harbor Pilot.

The mooring configuration shall not be changed without permission of the

Harbor Pilot except in an emergency.

Note: additional requirements are in operation at Duba due to the exposed

nature of the berths and additional requirements maybe imposed due to the
prevailing weather conditions.

10.2 General

10.2.1 Minimum Breaking Loads

All of the mooring lines used to secure the tanker shall be of adequate size, meet
the OCIMF Mooring equipment guidelines and the Minimum Breaking Load
(MBL) for the tonnage of such tanker, constantly monitored and carefully tended
throughout.

10.2.2. Condition of Equipment

All of the mooring lines, mooring winches, roller fairleads, and other mooring
and towage equipment with which the tanker is provided shall be in good

Common Rules & Information 43

Common Rules
& Information

condition and properly maintained. Mooring line eye splices shall be in

accordance with the OCIMF Mooring Equipment Guidelines. Visibly damaged
or badly deteriorated mooring lines will not be accepted for inclusion in the
minimum lines to be provided by these rules and should be repaired or replaced
prior to arrival.

10.2.3 Reporting Defects and Deficiencies

Any defect or deficiency in the mooring and towage equipment with which the
tanker is equipped shall be reported to Saudi Aramco prior to arrival.

10.2.4 Additional Moorings

The Master shall accept guidance and provide mooring lines additional to the
minimum requirements whenever so advised by the Terminal Representatives.

10.3 Mixed Moorings

Wire ropes and fiber ropes should not be used together in the same direction
(i.e., breasts, springs, head or stern) because of the difference in their elastic
properties.

10.4 Mooring Winches

Subject only to the suitability of fairleads and chocks, every tanker shall utilize all
mooring lines mounted on independent mooring winches. All mooring winches
shall be ready, at all times, for immediate use with the mooring lines correctly
reeled on the winch drums.

When the tanker is secured, the use of any mooring winch in an Automatic Self-
tensioning mode is strictly prohibited. Any synthetic mooring line used that is not
mounted on an independent mooring winch, may be turned up on a mooring
winch drum-end and backed up on a set of mooring bitts if practicable. The
mooring winch brake must be set whenever the winch is left unattended.

When not in use, mooring winches must have their brakes set to hold a load
equal to no more than sixty percent of the mooring MBL.

10.5 High Elasticity Mooring Lines

Subject to Saudi Aramco approval vessels may use mooring lines constructed
of High-Modulus Synthetic Fiber, provided that they are in all respects fully
compliant with OCIMF Mooring equipment guidelines.

44 Common Rules & Information

 Common Rules
& Information
10.6 Rope Tails

Rope tails of high elasticity synthetic material may be used in conjunction with
wire mooring lines, provided that every wire mooring line used as head, stern,
breast and spring line is similarly equipped. Plaited or braided construction is
recommended for tails and the size of rope should be capable of easy handling.
When used, tails shall be in good condition, of equal length, and meet
conditions of the OCIMF Mooring equipment guidelines.
It is recommended that both eyes of each tail should be effectively served with
leather or other suitable material to prevent chaffing, and one eye connected to
the mooring wire by means of an adequate shackle designed for the purpose,
such as a Mandel or Tonsberg Shackle.

10.7 Mooring Arrangements

10.7.1 Mooring Plan

Tankers other than small coastal tankers of 5000 tons deadweight or less, shall
provide a minimum of sixteen mooring lines to effect the following mooring
plan:
Forward Aft
3 Head lines 3 Stern lines
3 Breast lines 3 Breast lines
2 Back springs 2 Back springs

Gas tankers of prismatic cargo tank construction and less than 30,000
cubic meter cargo capacity, which do not meet the minimum mooring
requirements for a gas tanker of greater capacity, shall provide a minimum of
sixteen mooring lines to effect the above mooring plan.
Coastal tankers of 5000 tons deadweight or less, shall be moored to the Pilot
and Master’s discretion.

10.7.2 Wire Moorings

The following minimum wire mooring line requirements are mandatory for all
tankers over 75,000 tons deadweight, berthing at Saudi Aramco Piers and Sea
Islands.

Vessel’s Size Tonnes Minimum Wires Required No of Wires

KDWT Recommended
75 - 160 8 12
161 - 250 10 12
251 - 300 12 14
301 - 350 12 16
351 - and above 14 16

Common Rules & Information 45

Common Rules
& Information

All the mooring wires onboard shall be used to best effect to meet the above
requirements

10.7.3. Recommended Construction of Wire Moorings

For mooring VLCCs it is recommended that a minimum construction for wire

moorings should be as follows: GSWR, Dia 42mm, 6 x 37 complete with IWRC.

10.8 Tending the Moorings

An efficient watch must be maintained on the vessel’s moorings at all times to

ensure that all lines have the required tension and the vessel is securely moored
alongside. Alongside piers or quays, all mooring lines shall be maintained
under tension to prevent ranging of the ship. Attention should be given to the
movement of the ship caused by wind, currents, tides, passing ships or during
reduction/increase in the vessel’s freeboard. Vessels that move out of position will
be charged for all expenses associated with repositioning.

10.9 Anchors

Any vessel navigating within a Saudi Aramco port or at a Saudi Aramco terminal
must seek permission from the appropriate authority before utilizing anchors.
All vessels will anchor in positions designated and in coordination with the local
Port Control Center / Authority.

When a vessel requires to anchor during an emergency situation full

consideration must be given to anchoring, with permission and at a safe distance
from all
· Prohibited, Restricted or Cautionary areas,
· Underwater installations,
· Submarine Cables or Pipelines,
· Military Areas,
· Supplementary national areas.

During transit of all navigational areas Masters must be aware at all times of the
proximity and position of all charted underwater topography and obstructions in
case the unexpected need to anchor arises.
A suitable passage plan should be in use from entry of the port to exit the port
and include recognition of underwater obstructions as detailed by chart symbols
used by all international hydrographic organizations and ECDIS as appropriate.

Vessels proceeding to an anchorage or at an anchorage must ensure anchors not

in use are effectively secured and lashed in the hawse-pipes to prevent accidental
use.

46 Common Rules & Information

 Common Rules
& Information
On completion of berthing or mooring, anchors shall be effectively secured and
lashed in the hawse-pipes to prevent accidental use.

11. Cargo & Ballast Handling

In the following text, the expression “Loading Master” shall mean the Jetty
Supervising Operator at alongside berths or Pilot / Pilot Assistant at SPM berths
as appropriate.

11.1 Cargo Operations

11.1.1 Responsibilities & Procedures

The ship’s cargo officer must supervise all operations in connection with the
starting of loading, discharging, switching of tanks, tank stripping and topping
off. It is the responsibility of the vessel to advise Loading Master to shut down
cargo and bunker loading when the vessel’s cargo and bunker requirements are
met. In this regard, the vessel shall give 10 minutes advance warning.

11.1.2 Loading Rates

It is expected that most vessels will be able to accept any cargo as fast as it can
be delivered. Officers in charge of loading must have due regard for all safety
precautions as well as for individual vessel hazards.

The loading rate should be calculated according to ISGOTT guidance. If loading

of crude or products is too slow, Saudi Aramco will so advise the vessel. Should
such a vessel make a demurrage claim against Saudi Aramco, the slow loading
rate will be considered in determining if a retroactive addition to allowable lay
time is appropriate.

11.1.3 Liquefied Petroleum Gas Tankers

Special regulations govern the acceptance and loading of liquefied petroleum

gas tankers. (see GASRUL Rules for Handling of Gas Tankers at Saudi Aramco
Berths).

11.1.4 Cargo Transfer

Good communications are of the utmost importance for safe cargo handling. A
reliable communications system, including a secondary stand-by system, should
be established and tested.

The loading/discharging plan, as well as the arrangements for emergency close

Common Rules & Information 47

Common Rules
& Information

down of cargo operations, should be reviewed and agreed between the Loading
Master and the responsible Cargo Officer.

Cargo transfer operations should not commence until the ship’s Cargo Officer on
duty and the Loading Master are satisfied and have agreed that the cargo hoses/
arms are correctly connected and that all necessary ship and onshore valves have
been set for receiving or discharging cargo.

Flow rate will be controlled from the land based pumping station (tanker
loading) or the ship’s pumps (tanker unloading).
A joint ship-shore pumping and valve-closing regime should be established and
maintained to avoid pressure surges.

Caution: Rapid valve closure will cause pressure surges in the line, which may
cause damage to the system.

11.1.5 Commencing Cargo Transfer

1.Tanker Unloading

The Loading Master will instruct the shore facility personnel to open the
shore valves.

The Loading Master will then instruct the ships’ crew to open the tanker
manifold valve(s) and the butterfly valve located at the end of the tanker
rail hose, if fitted. Once Master’s confirmation is received, the Loading
Master will communicate with the ship’s Master to confirm that the shore
facility is ready to receive cargo and cargo transfer may begin once clearance
is obtained.

2. Tanker Loading

The Loading Master will instruct the tanker crew personnel to open the
manifold valves and the butterfly valves located at each end of the tanker
rail hose, if fitted.

The Loading Master will then instruct the shore facility personnel to open
the shore valves. Once confirmation is received the Ship’s Master will
communicate with the Loading Master to advise that tanker is ready and
cargo transfer may begin once clearance is received.

11.1.6 Initial Pumping Rate & Checks

Pumping should proceed slowly at first until cargo is verified and recorded as

48 Common Rules & Information

 Common Rules
& Information
being received. The entire system shall be verified as operating correctly.

An inspection of the cargo system and surrounding water should be made

during the first few minutes of cargo transfer to ensure there is no leakage.

11.1.7 Increasing to Maximum Rate

When it has been confirmed that the total system is operating correctly, the
pumping rate can be increased to the maximum rate. Care must be taken not to
exceed the rated working pressure for the terminal arms/floating hoses system.
11.1.8 Periodic Inspections

Throughout the cargo transfer operation, periodic inspections of the moorings,

manifold connections, arms/floating hoses, and the sea area around the ship and
berth should be carried out. At SPM berths, special attention should be given to
components of the mooring hawser assembly at the ship’s fairlead. Such defects
as loose shackle pins, loose nuts, and split pins must be rectified.

11.1.9 Notice of Completion

Prior to completion of transfer, adequate notice must be given to the Ship’s

Master, who will communicate to the pump station to ensure that the valves and
pumps are properly manned. Failure to observe these instructions could cause
mistakes to be made, resulting in damage to the terminal and pollution.

Caution: At SPM berths in heavy seas, with waves exceeding two meters
in height, ensure that the stressing of manifold flanges and chafing hoses is
minimized by securely lashing the hose to the tanker.

11.1.10 Completion of Cargo Transfer

1. Tanker Unloading

Upon completion of cargo transfer, it is essential that the shore valve(s) remain
open until oil flow has ceased completely. The Loading Master must wait for
confirmation from the tanker that the manifold valves are fully shut, before
closure of the shore valves.

2. Tanker Loading

The ships are required to adhere to the minimum topping-off rates at Saudi
Aramco loading facilities, which are as follow:
* Sea Island - 15,000 barrels per hour
*Juaymah SPM’s - 25,000 barrels per hour

Common Rules & Information 49

Common Rules
& Information

*Yanbu North and Yanbu South - 20,000 barrels per hour

Upon completion of cargo transfer, it is essential that the tanker valve(s) remain
open until oil flow has ceased completely. The Loading Master must await for
confirmation from the shore facility that the pumps are off before directing that
the tanker manifold and hose end valves should be closed.

Warning: Rapid closing of valves while the product is flowing will cause a
pressure surge. When valves are to be closed they shall be closed slowly.

11.1.11 Rough Weather

Once the tanker is moored to the terminal, cargo transfer operations can
normally continue in any weather condition within the maximum designed
operating environmental conditions as long as the tankers are behaving in an
acceptable manner and the environmental limits are not exceeded.

11.2 Ballast Operations, Draft & Trim

11.2 .1 Draft & Trim

Master shall ensure that the vessel’s propeller is submerged and that a stern
trim of no more than 1.5% of the ship’s length in addition to sufficient
under keel clearance are maintained at all the time during deballasting and
loading/discharging operations. Vessels that are unable to comply with these
requirements will not be accepted for berth. Vessels already berthed that cannot
comply, will be, at Saudi Aramco’s option, removed from berth for anchorage
until such time as such requirements are met. All costs associated with such
unberthing and berthing shall be for the vessel’s account.
Tankers should always commence ballasting/deballasting operations concurrently
with cargo transfer operations.

11.2 .2 Commencing Deballast

Deballasting shall not commence until the vessel is fully secured to the berth.
Thereafter, vessels must complete the deballasting operation as expeditiously and
as safe as possible to minimize time at berth.

11.2 .3 Poor Deballasting Performance

If, in the opinion of Saudi Aramco, a vessel which does not carry out cargo and
ballast operations concurrently or requires a reduced loading or discharge rate
while deballasting/ballasting, exceeds the deballasting time that Saudi Aramco
considers normal, the Master will be so notified by letter.

50 Common Rules & Information

 Common Rules
& Information
11.3 Cargo Calculations and Release

11.3 .1 Units of Measurement

The American system of cargo measurement in BARRELS with temperatures in

degrees FAHRENHEIT according to the American Society for Testing & Materials
– Institute of Petroleum (ASTM – IP) is used by Saudi Aramco and the Saudi
Arabian Government for cargo measurement purposes. Ship’s cargo loaded
figures should be available in these units.

11.3 .2 Volume Correction Factors

Saudi Aramco for Bill of Lading calculations and for ship/shore comparison
calculation uses API Table 6 volume correction factors. A vessel experience factor
(VEF) must not be applied when reporting vessel’s figures to Saudi Aramco.

11.3 .3 Cargo Release

Generally, if the difference between average normal ship measurement and official
cargo measurement is satisfactory the ship will be released to sail by Saudi Aramco
under EDP. Saudi Aramco will investigate unusual differences while the vessel
waits in an assigned anchorage.

12. Berthing/Unberthing Policy

12.1 Factors.

Vessels calling at Saudi Aramco Ports and Terminals are assigned berths based on
a variety of factors including, but not limited to, the following:
• Nomination date
• Time of arrival
• Product to be loaded
• Vessel size
• Available berths
• Sailing draft

If there are no immediate berthing prospects, vessels will be directed to anchor at

an appropriate anchorage.

12.2 Double Berthing

Saudi Aramco reserves the right to advise vessels at which berth or berths and/or
terminals, the loading will start and finish.

Common Rules & Information 51

Common Rules
& Information

12.3 Moorings

All arriving vessels, except small coastal tankers of 5000 tons deadweight or less,
shall comply with the minimum mooring requirements as stated in the section
Saudi Aramco Ports/Mooring Rules.

12.4 Vacating the Berth

The vessel is expected to vacate the berth immediately upon completion of

normal cargo/ballast/bunkers operations and the disconnection of the hoses/
arms as advised by the Harbor Pilot.

13. Forms & Documents

Examples of the various Marine forms and documents used by the Saudi Aramco
Ports Management are given in the annex to this section. Each document and its
purpose are briefly described hereunder.

13.1 Instructions to Masters and Conditions of Use of Port

This document requires the Master to acknowledge possession of the Saudi

Aramco Oil Ports and Terminals Book and to agree to all the terms and conditions
of use of port as given in the book. Vessels will not be permitted to move to
and from the berths until these conditions are agreed. This is, therefore, the first
document the Master will be asked to sign. The form is signed by the Master, the
original for the Master and a copy for Saudi Aramco. A copy to be returned (may
be e-mailed, as appropriate) to the Duty Senior Harbor Pilot by the Harbor Pilot.

13.2 Master - Pilot Information Sheet

This form is completed on every occasion that a vessel visits a Saudi Aramco
Terminal. It makes reference to the “Vessel Static Data Information Sheet” below.
It also requires information about the Oil Discharge Monitor (ODME), venting
system, smoking rooms and ship’s cranes, (for SPM vessels).

13.3 Pilot – Shore Information Card / Pilot Notes

A form provided to enable the Harbor Pilot to gather all the information that
is required to be passed to the shore loading facility, particularly Juaymah SPM
terminal, including a note sheet provided to enable the Harbor Pilot to record all
the information of note or that is required to be gathered during the course of an
incident or investigation.

52 Common Rules & Information

 Common Rules
& Information
13.4 Berthing / Unberthing Information

A form provided to enable the Harbor Pilot to gather all the information that
is required to be passed to the Port Control Centre for entering in the Port and
Terminal Management System (PTMS) by the VTSOs.

13.5 Pilots Advice to Master (Mooring Arrangement Plan)

A schematic diagram, completed by the Harbor Pilot, to show and explain

proposed tug locations and securing method together with planned mooring line
sequence, arrangements and leads to the vessel’s Master.

13.6 Safety Letter

Saudi Aramco provides a Safety letter, which may be issued, if desired to the
Masters of vessels advising them of the terminal’s expectations regarding joint
responsibility for the safe conduct of operations and inviting co-operation and
understanding from the vessel’s personnel.

13.7 Warning against Restricting the Shore Flow Rate

This form draws attention to the dangers, recommendations and requirements of

restricting the shore flow rate.

13.8 Warning Notice, Beware of the Dangers of Closing Ships Valves

against the Shore Flow

Red text on a white background; this notice shall be presented to the Master for
posting in a conspicuous place in the Cargo Control Room.

13.9 Warning against Commingling of Butane and Propane While

Loading at Saudi Aramco Ports and Terminals

This form draws attention to the dangers, instructions to Masters, recommendations

and penalties of commingling.

13.10 Warning against Not Maintaining Minimum Inert Gas Pressure

in Cargo Tanks and the Common Venting System While Loading at
Saudi Aramco Ports and Terminals

This form draws attention to the dangers, instructions to Masters, recommendations

and penalties of not maintaining the minimum inert gas pressure.

Common Rules & Information 53

Common Rules
& Information

13.11 Warning against Moving Out of Position during Loading /

Discharging Operations While at Saudi Aramco Ports and Terminals

This form draws attention to the dangers and serious consequences of not
adequately monitoring the ship’s mooring lines which may lead to suspension of
the loading/discharging operation. Penalties are stated for the serious dangers
associated with the vessel positioning and strongly recommends close monitoring
is maintained at all times.

13.12 Warning Notice for Ships at Berth to Avoid Forward, Aft and
Lateral Movements

This form supports 3.12 with diagrams and stated requirements to maintain vessel
positioning and strongly recommends close monitoring is maintained at all times.

13.13 Warning against Ship Coming Close to the SBM

This form draws attention to the dangers, recommendations and penalties of the
serious dangers associated with the vessel coming close to the SPM and strongly
recommends close monitoring is maintained at all times at the bow to monitor the
distance between the SPM and the vessel and advise the Pilot in a timely manner
of any abnormalities.

13.14 Advice to Masters Concerning Pollution

This document draws attention to the requirements and procedures that will be
followed in the event of a pollution incident.

13.15 Advice to Masters Concerning Pollution (H2S)

This document draws attention to the requirements and procedures that will be
followed in the event of not maintaining the H2S levels.

13.16 Ship / Shore Safety Check List

This checklist is a slightly modified form of the ISGOTT safety checklist. Rules for
completion are given at the beginning of the form. Only one checklist form per
vessel; no copies are to be given, however should the Master request a copy, the
form may be photo copied. The form is signed by the Harbor Pilot (as terminal
representative) and Master/Chief Officer; it is initialed, as appropriate, during
routine safety checks.

54 Common Rules & Information

 Common Rules
& Information
13.17 Smoking Notices

Green text on a white background; these two notices shall be presented to

the Master for posting, in a prominent place, on the outside of the designated
smoking rooms.

13.18 Emergency Shut Down

Red text on a white background; this notice shall be presented to the Master for
posting in a conspicuous place in the Cargo Control Room.

13.19 SPM Rep & Pilot Assistant Crane Checklist

A form which lists Saudi Aramco required tools and equipment to complete safe
operations and includes the procedures and checks to be maintained and logged
during a vessels stay at an SPM.

13.20 SPM Rep & Pilot Assistant Deck and Manifold Checklist

A form which lists Saudi Aramco required tools and equipment to complete safe
operations and includes the procedures and checks to be maintained and logged
during a vessels stay at an SPM.

13.21 Cargo/Bunker Loading Request and Discharging Plan

This form is to be completed after berthing and before cargo/bunker operations

commence by the Harbor Pilot as required. The form is signed by the Harbor Pilot
(as Saudi Aramco representative at off -shore berths) and by the vessel’s Chief
Officer and Chief Engineer (if vessel is to receive bunkers), in duplicate, the original
for Saudi Aramco and one copy for the Master.

13.22 Amendments to Loading / Discharging Agreement

A form provided to enable recording of changes to the cargo/bunker loading

request and discharging plan and notification of all involved parties. The form is
signed by the Harbor Pilot / Terminal Representative and Master/Chief Officer in
duplicate, the original for Saudi Aramco and one copy for the Master.

13.23 Ships Ullages - Instruction Sheet

This is the cover page of the ullage report from giving instructions for completing
the data section.

Common Rules & Information 55

Common Rules
& Information

13.24 Ships Ullages - Data Sheet

This form is in two parts; part 1, before loading; part 2, after loading. These two
parts comprise the data parts of the ullage report form. It must be completed by
the vessel’s Cargo Officer and returned, properly completed and signed, to the
Terminal Representative or Harbor Pilot as appropriate, as soon as possible after
completing cargo. Delay in submission of the form means delay in comparison of
ship/shore figures with subsequent delay in release of cargo and therefore in the
vessel’s sailing. The form is signed by the Chief Officer/Master in triplicate, the
original plus one copy for Saudi Aramco and one copy for the Master.

13.25 Bunker Delivery Note

This form is to be completed on completion of the bunkering operation and

returned to the Harbor Pilot. It applies only to offshore berths where bunkers are
available. When signed the form allows the vessel’s agent to sign for receipt of
the bunkers on behalf of the vessel’s Master; in addition it is required to obtain
release of the bunkers enabling the vessel to sail. The form is signed by the Harbor
Pilot (as Saudi Aramco representative) at off-shore berths and the vessel’s Chief
Engineer/Master.

13.26 Ship/Shore Difference Investigation Checklist

If the difference between the ship and shore calculations is outside of the
allowable tolerance and a recheck does not resolve the difference, either a Saudi
Aramco Cargo Inspector or assigned Harbor Pilot will, together with the ship’s
Cargo Officer, resurvey the cargo. This form is provided to comprise a structured
investigation of a declared ship/shore difference, all steps shall be completed and
in sequential order. The methods and procedures used by Saudi Aramco exactly
follow the procedures required by the Ship/Shore Difference Investigation checklist.
The Inspector / Pilot will complete ullage forms and request the Master or Cargo
Officer to witness and agree to the figures by signature of the form.

13.27 Maximum Sailing Draft – VLCC – Ras Tanura

A form for use at Ras Tanura Terminal and which shall be issued to Masters of
vessels whose sailing draft will exceed 19.50 meters and whose sailing time may
therefore be restricted by tide height. The form is signed by the Harbor Pilot and
Master.

13.28 Protest Letter

This form is standard Saudi Aramco Protest letter issued for any incident or
deficiency which could result in loss, damage or delay or which contravenes any

56 Common Rules & Information

 Common Rules
& Information
Saudi Aramco regulation or safety requirement. The form is signed by the Harbor
Pilot (as Saudi Aramco Representative) and acknowledged by the vessel’s Master.

13.29 Pollution Notice

This form is standard Saudi Aramco pollution form letter issued whenever it is
determined or suspected that a vessel has caused a pollution incident. The form
is signed by the Harbor Pilot (as Saudi Aramco representative) and acknowledged
by the vessel’s Master.

13.30 Port Clearance Statement

This form is to be used when a vessel has completed loading and is due to depart
the terminal but has not yet received inward clearance, (for whatever reason)
and shall go to anchor to await the government officials to grant clearance both
inward and outward.

13.31 SPM Position Monitoring

This diagram demonstrates the correct method for SPM position monitoring
includes a schematic diagram of SPM position notation and a table for expected
tide times. A copy should be posted in the Cargo Control Room.

13.32 SPM Status Log

The SPM status log should to be completed by the vessel during the period from
secured until unmoored.

13.33 SPM Basket Equipment Deficiency Report

A form provided to enable the Pilot /Pilot Assistant / SPM Representative to record
and report all deficiencies and shortcomings found in Saudi Aramco supplied hose
connection equipment.

13.34 General and Cargo Log

A form provided to enable the Harbor Pilot to record all the relevant information,
hourly cargo quantities and loading/discharging rates, adverse/abnormal weather
conditions, significant timings and any other abnormal events or incidents related
to all aspects of the assigned pilot team’s duties.

13.35 Bunker Loading Log

A form provided to enable the Harbor Pilot to record all the relevant information,

Common Rules & Information 57

Common Rules
& Information

hourly bunker quantities and loading rates and significant timings related to all
aspects bunker loading operations.

13.36 Utilities and Oil Movement

This document requires the Master / Representative of the Company / Vessel to

confirm and detail the use of tugs in port for berthing / unberthing including
charges, as required for Saudi Aramco Western Region ports.

13.37 SPM Mooring Diagram

A schematic diagram, which shall be completed and a copy maintained in the

vessel’s file, to be used for pilot team reference in future calls by a vessel at the
terminal.

13.38 Ships Deck plan for Helicopter Usage

A schematic diagram which shall be completed and a copy maintained in the

vessel’s file, to be used in planning helicopter operations for pilot team transfer to
and from the vessel.

13.39 Tanker Static Data Card

This form is completed only once on the initial visit of a vessel to the Port or
terminal to record all the principal information required by the Harbor Pilot prior
to planning a maneuvering assignment. It shall be kept in the vessel’s file for future
reference. The Master is required to state on the ‘Master - Pilot Information Sheet’
if any of this data has changed since the last visit. If so, a new form must be
completed.

Annex I (Documents, Diagrams and Charts)

• Forms & Documents.............................................................I

58 Common Rules & Information

 Common Rules
& Information
Forms & Documents  Page

Section 1 –
1. Instructions to Masters and Conditions of Use of Port.....................................1
2. Master - Pilot Information Sheet......................................................................2
3. Pilot-Shore Information card / Pilots Notes.......................................................3
4. Berthing and Unberthing information..............................................................5
5. Pilots Advice to Masters Diagram – Tug usage and Mooring
arrangement plans..........................................................................................6
6. Safety Letter....................................................................................................7
7. Warning Against Restricting the Shore Flow Rate and Consequences of a
Vessel Activation of the Shore Emergency Shut Down (ESD)................................8
8. Warning notice – Beware of the dangers of closing the ships valves against the
shore flow.......................................................................................................... 9

Section 2 –
9. Warning against Commingling of Butane and Propane While Loading at Saudi
Aramco Ports and Terminals..............................................................................10
10. Warning against Not Maintaining Minimum Inert Gas Pressure in Cargo Tanks
and the Common Venting System While Loading at Saudi Aramco Ports and
Terminals.......................................................................................................... 11
11. Warning against Moving out of Position during Loading / discharging
operation while at Saudi Aramco Ports and Terminals........................................12
12. Warning notice for ships at berth to avoid forward, aft and lateral
movements.......................................................................................................13
13. Warning against Ship Coming Close to the SBM.........................................14
14. Advice to Masters concerning pollution.......................................................15
15. Advice to Masters concerning pollution (H2S).............................................17

Section 3 –
16. Ship / Shore Safety Checklist...................................................................... 18
17. Smoking Notice......................................................................................... 28
18. Emergency Shut Down.............................................................................. 29
19. SPM Rep & Pilot Assistant Crane Checklist................................................. 30
20. SPM Rep Deck & Manifold Checklist.......................................................... 31
21. Cargo/Bunker Loading Request and Discharging Plan................................ 33
22. Amendments to Loading Discharging Agreement...................................... 34
23. Ships Ullages - Instruction Sheet................................................................ 35
24. Ships Ullages - Data Sheet......................................................................... 36
25. Bunker Authorization Slip.......................................................................... 37
26. Ship/Shore Difference Investigation Checklist............................................. 38
27. Maximum Sailing Draft VLCC Ras Tanura................................................... 39
28. Protest Letter............................................................................................. 40
29. Pollution Notice......................................................................................... 41
30. Port Clearance Statement.......................................................................... 42

Common Rules & Information Common Rules & Information 59

Common Rules
& Information

31. SPM Position Monitoring.............................................................................43

32. SPM Status Log...........................................................................................44
33. SPM Basket Equipment Deficiency Report....................................................45
34. General and Cargo Log.............................................................................. 46
35. Bunker Loading Log....................................................................................47
36. Utilities and Oil Movement..........................................................................48
37. SPM Mooring Diagram................................................................................49
38. Ships Deck Plan for helicopter use.............................................................. 50
39. Tanker Static Data Card...............................................................................51

60 Common Rules & Information Common Rules & Information

 Common Rules
& Information
Section 1 | Form 1

Neither Saudi Aramco nor any of its personnel shall be responsible for any loss, damage or expense of whatsoever nature and howsoever
caused, arising directly or indirectly out of any advice and/or assistance given or tendered in respect of the vessel during its stay in port.

I acknowledge receipt of a copy of this document and by my signature below, hereby confirm that I have on board my vessel a copy of the
latest version of the SAUDI ARAMCO PORTS AND TERMINALS RULES, REGULATIONS AND GENERAL INFORMATION BOOK currently in force
and that, for and on behalf of the Owners, Managers, Operators and Charterers, I hereby agree to all the terms, conditions and
stipulations set out therein and agree to be bound by the same.

Common Rules & Information 1

Common Rules
& Information

Section 1 | Form 2

2 Common Rules & Information

 Common Rules
& Information
Section 1 | Form 3

Common Rules & Information 3

Common Rules
& Information

Section 1 | Form 3

4 Common Rules & Information

 Common Rules
& Information
Section 1 | Form 4

Date:
Time:

Pilot On Board
Date:
Time:

Cargo released Time:

Common Rules & Information 5

Common Rules
& Information

Section 1 | Form 5

6 Common Rules & Information

 Common Rules
& Information
Section 1 | Form 6

Common Rules & Information 7

Common Rules
& Information

Section 1 | Form 7

“Saudi Aramco, Ports and Terminals, Rules Regulations and General Information, Common
Rules and Information, Section 1, Conditions for use of Ports and Terminals (Legal Liabilities)”.

SIGNED: ___________________________ (MASTER) SIGNED: _________________________ (HARBOR PILOT)

MT: _______________________________________ HP NAME: ____________________________________

DATE / TIME: ______________________________ DATE / TIME: __________________________________

ORIGINAL: MASTER
COPY: SAUDI ARAMCO

8 Common Rules & Information

 Common Rules
& Information
Section 1 | Form 8

Common Rules & Information 9

Common Rules
& Information

Section 2 | Form 9

Terminal personnel will be alert to unusually slow loading rates, which may
indicate that a commingling operation is taking place.

SIGNED: ___________________________ (MASTER) SIGNED: _________________________ (HARBOR PILOT)

MT: _______________________________________ HP NAME: ____________________________________

DATE / TIME: ______________________________ DATE / TIME: __________________________________

ORIGINAL: MASTER
COPY: SAUDI ARAMCO

10 Common Rules & Information

 Common Rules
& Information
Section 2 | Form 10

International Safety Guide for Oil Tankers and Terminals (ISGOTT).

common with the inert gas main /

system and pressurized with a minimum positive pressure of at least 100mm water gauge at all
times including during the full cycle of all operations.

SIGNED: ___________________________ (MASTER) SIGNED: _________________________ (HARBOR PILOT)

MT: _______________________________________ HP NAME: ____________________________________

DATE / TIME: ______________________________ DATE / TIME: __________________________________

ORIGINAL: MASTER
COPY: SAUDI ARAMCO

Common Rules & Information 11

Common Rules
& Information

Section 2 | Form 11

SIGNED: ___________________________ (MASTER) SIGNED: _________________________ (HARBOR PILOT)

MT: _______________________________________ HP NAME: ____________________________________

DATE / TIME: ______________________________ DATE / TIME: __________________________________

ORIGINAL: MASTER
COPY: SAUDI ARAMCO

12 Common Rules & Information

 Common Rules
& Information
Section 2 | Form 12

WARNING NOTICE FOR SHIPS AT BERTH TO AVOID FORWARD, AFT AND

LATERAL MOVEMENTS

Saudi Aramco Port requirements: As described in OCIMF - Mooring Equipment Guidelines.

Ships must schedule regular checks of moorings with a frequency relative to expected weather
conditions and planned cargo operations particularly a heightened awareness to increase the
frequency of checks during discharging operations.
Crew involved in the tending of mooring lines must take into consideration the sequence of
tending with due regard to wind and tidal directions and additionally keep sight of the mooring
lines to ensure the line tending process is executed in a controlled manor to avoid tension jerk.
All mooring winch brakes must be marked clearly with 60%MBL setting and no brake should be
tightened past this set point during the vessels stay in port .
Mooring winch gears, not in use tending lines must be disengaged with locking pins in place.
All mooring lines must be in a suitable good condition for use and free of damage.
Mooring lines or tails in use forward or aft as spring lines, breast lines or head/stern lines
should be of similar construction and rigging to ensure as far as possible equal load distribution.
Any mixed grouping of unlike wire or fiber ropes or tails shall be avoided as far as possible.

Saudi Aramco: Company General Use

SIGNED: ___________________________ (MASTER) SIGNED: _________________________ (HARBOR PILOT)

MT: _______________________________________ HP NAME: ____________________________________

DATE / TIME: ______________________________ DATE / TIME: __________________________________

ORIGINAL: MASTER
COPY: SAUDI ARAMCO

Common Rules & Information 13

Common Rules
& Information

Section 2 | Form 13

Saudi Aramco, Ports and Terminals, Rules Regulations and General Information,
Common Rules and Information, Conditions for use of Ports and Terminals (Legal
Liabilities)".

SIGNED: ___________________________ (MASTER) SIGNED: _________________________ (HARBOR PILOT)

MT: _______________________________________ HP NAME: ____________________________________

DATE / TIME: ______________________________ DATE / TIME: __________________________________

ORIGINAL: MASTER
COPY: SAUDI ARAMCO

14 Common Rules & Information

 Common Rules
& Information
Section 2 | Form 14

Common Rules & Information 15

Common Rules
& Information

Section 2 | Form 14

16 Common Rules & Information

 Common Rules
& Information
Section 2 | Form 15

CONCERNING

the International
Safety Guide for Oil Tankers and Terminals (ISGOTT).

Tankers arriving at the Terminal having previously carried a high H2S content cargo are required
to purge Saudi Aramco nominated cargo tanks prior to arrival.

Tankers arriving with Saudi Aramco Nominated cargo tanks atmosphere of more than 10 ppm will
not be berthed.

SIGNED: ___________________________ (MASTER) SIGNED: _________________________ (HARBOR PILOT)

MT: _______________________________________ HP NAME: ____________________________________

DATE / TIME: ______________________________ DATE / TIME: __________________________________

ORIGINAL: MASTER
COPY: SAUDI ARAMCO

Common Rules & Information 17

Common Rules
& Information

Section 3 | Form 16

18 Common Rules & Information

 Common Rules
& Information
Section 3 | Form 16

Common Rules & Information 19

Common Rules
& Information

Section 3 | Form 16

20 Common Rules & Information

 Common Rules
& Information
Section 3 | Form 16

Common Rules & Information 21

Common Rules
& Information

Section 3 | Form 16

22 Common Rules & Information

 Common Rules
& Information
Section 3 | Form 16

Common Rules & Information 23

Common Rules
& Information

Section 3 | Form 16

24 Common Rules & Information

 Common Rules
& Information
Section 3 | Form 16

Bulk Liquid Chemicals Ship Terminal Code Remarks

7. Portable vapour detection

instruments are readily available for
the products being handled.
8. Information on fire-fighting media
and procedures has been
exchanged.
9. Transfer hoses are of suitable
material, resistant to the action of
the products being handled.
10. Cargo handling is being performed P
with the permanent installed pipeline
system.
11. Where appropriate, procedures have A P
been agreed for receiving nitrogen
supplied from shore, either for
inerting or purging ship's tanks, or
for line clearing into the ship.

Part 'D' - Bulk Liquefied Gases - Verbal Verification

Bulk Liquefied Gases Ship Terminal Code Remarks

1. Material Safety Data Sheets are

available giving the necessary data
for the safe handling of the cargo.
2. A manufacturer's inhibition P
certificate, where applicable, has
been provided.
3. The water spray system is ready for
immediate use.
4. There is sufficient suitable protective
equipment (including self-contained
breathing apparatus) and protective
clothing ready for immediate use.
5. Hold and inter-barrier spaces are
properly inerted or filled with dry air,
as required.

6. All remote control valves are in

working order.

7. The required cargo pumps and A

compressors are in good order, and
the maximum working pressures
have been agreed between ship and
shore.
8. Re-liquefaction or boil-off control
equipment is in good order.

Common Rules & Information 25

Common Rules
& Information

Section 3 | Form 16

Bulk Liquid Chemicals Ship Terminal Code Remarks

9. The gas detection equipment has

been properly set for the cargo, is
calibrated, has been tested and
inspected and is in good order.
10.Cargo system gauges and alarms
are correctly set and in good order.
11.Emergency shutdown systems have
been tested and are working
properly.
12.Ship and shore have informed each A Ship:
other of the closing rate of ESD
valves, automatic valves or similar
devices. Shore:

13.Information has been exchanged A

between ship and shore on the
maximum/minimum temperatures/
pressures of the cargo to be
handled.
14.Cargo tanks are protected against
inadvertent overfilling at all times
while any cargo operations are in
progress.
15.The compressor room is properly
ventilated, the electrical motor room
is properly pressurised and the
alarm system is working.
16. Cargo tank relief valves are set
correctly and actual relief valve
settings are clearly and visibly
displayed.(Record settings below.)

Tank No 1 Tank No 5 Tank No 8

Tank No 2 Tank No 6 Tank No 9

Tank No 3 Tank No 7 Tank No 10

Tank No 4

26 Common Rules & Information

 Common Rules
& Information
Section 3 | Form 16

Common Rules & Information 27

Common Rules
& Information

Section 3 | Form 17

28 Common Rules & Information

 Common Rules
& Information
Section 3 | Form 18

THIS NOTICE MUST BE POSTED FOR THE ATTENTION

OF THE VESSEL CARGO OPERATIONS TEAM

CALLING FOR AN EMERGENCY SHUTDOWN DURING LOADING

CLOSING SHIP VALVES DURING A LOADING OPERATION SUSPENSION

Common Rules & Information 29

Common Rules
& Information

Section 3 | Form 19

KINGDOM OF SAUDI ARABIA

Saudi Arabian Oil Company
(Saudi Aramco)

S P M REP & PILOT ASSISTANT CRANE CHECKLIST

Vessel : S P M #:

Checklist item SPM Rep. Ship officer

1 Has all equipment been thoroughly checked and ready for use?
Are fluid levels in crane header tanks at normal operational level?
Are all moving parts greased and lubricated?
Is the hydraulic system free of any oil leaks?
Is the crane hook safety pawl operating correctly?
Are the wire runners in good condition with no broken strands or
distorted sections?
Are crane body and boom in good condition, with no missing or
corroded bolts, pins, keepers or cotter pins?
2 Is all crane equipment within the safe work load for the operation?
3 Are all relevant crane equipment SWL limits clearly and permanently
marked?
4. Are all associated equipment, strops, slings, shackles etc., within the safe
working load for the operation?
5. Are all involved personnel equipped with suitable PPE?
6 Are all involved personnel thoroughly familiar with safety procedures and
requirements for the lifting operation?
7 Has the Bridge and Engine Room been informed of the testing operation?
8 Is the vessel movement (i.e., rolling, etc.) within appropriate limits for the
testing operation?
9 Has the operational test and all checks been conducted and found
satisfactory?
10 Has a declaration been made in HP Logbook and the ship’s logbook?
Master’s confirmation (in case of single centerline crane)
11 Spare set for hydraulic hoses
12 Spare runner wire on board

SPM Rep Badge # Signature Date

Ship’s officer Rank Signature Date

REMINDERS FOR LIFTING OPERATIONS

Brief all concerned personnel on the operation.
Ensure all communications are clear and signals to be used understood.
Keep personnel clear of snap back zones.
Take a position where both mooring boat activities and crane operator/signalman can be clearly seen.
Ensure crane hook block does not land on mooring boat or ship deck at any time; i.e., the crane runner does
not become slack on any occasion
Check wire alignment of runner in crane hook block whenever is possible

Saudi Aramco: Company General Use

30 Common Rules & Information

 Common Rules
& Information
Section 3 | Form 20

Hammer

If no, did you consider replacement of reducers

Common Rules & Information 31

Common Rules
& Information

Section 3 | Form 20

S P M REP & PILOT ASSISTANT CRANE CHECKLIST

Vessel : S P M #:

Checklist item SPM Rep. Ship officer

1 Has all equipment been thoroughly checked and ready for use?
Are fluid levels in crane header tanks at normal operational level?
Are all moving parts greased and lubricated?
Is the hydraulic system free of any oil leaks?
Is the crane hook safety pawl operating correctly?
Are the wire runners in good condition with no broken strands or
distorted sections?
Are crane body and boom in good condition, with no missing or
corroded bolts, pins, keepers or cotter pins?
2 Is all crane equipment within the safe work load for the operation?
3 Are all relevant crane equipment SWL limits clearly and permanently
marked?
4. Are all associated equipment, strops, slings, shackles etc., within the safe
working load for the operation?
5. Are all involved personnel equipped with suitable PPE?
6 Are all involved personnel thoroughly familiar with safety procedures and
requirements for the lifting operation?
7 Has the Bridge and Engine Room been informed of the testing operation?
8 Is the vessel movement (i.e., rolling, etc.) within appropriate limits for the
testing operation?
9 Has the operational test and all checks been conducted and found
satisfactory?
10 Has a declaration been made in HP Logbook and the ship’s logbook?
Master’s confirmation (in case of single centerline crane)
11 Spare set for hydraulic hoses
12 Spare runner wire on board

SPM Rep Badge # Signature Date

Ship’s officer Rank Signature Date

REMINDERS FOR LIFTING OPERATIONS

Brief all concerned personnel on the operation.
Ensure all communications are clear and signals to be used understood.
Keep personnel clear of snap back zones.
Take a position where both mooring boat activities and crane operator/signalman can be clearly seen.
Ensure crane hook block does not land on mooring boat or ship deck at any time; i.e., the crane runner does
32 Common
not becomeRules & any
slack on Information
occasion
Check wire alignment of runner in crane hook block whenever is possible
 Common Rules
& Information
Section 3 | Form 21

Common Rules & Information 33

Common Rules
& Information

Section 3 | Form 22

AMENDMENTS TO LOADING / DISCHARGING PLAN

Ship name:

Berth:

Line displacement:
Grade in shore lines: Quantity: Bbls
Grade to be (Loaded / Discharged*):
Quantity to be (Loaded / Discharged*): Bbls Rate: Bbls/hr
Loading / Discharging* sequence:
1st Grade: Quantity: Bbls via Manifold # / L.Arm #
2nd Grade: Quantity: Bbls via Manifold # / L.Arm #
Remarks:

The following parties have been notified of the changes**:

□ Pump House □ Shift Superintendent □ Unit's forman
□ OSPAS □ Shipping group □ Tank farm
□ Ship's master □ Port Control Center □ Cargo surveyor
Checklist:
□ ROB / OBQ calculation completed.
□ Charterers have been informed by the master.
□ All involved ship's crew members have been informed.
□ Ship's stresses, stability, trim, drafts, propeller immersion have been checked and
will remain within safe and acceptable limits as per SA ports and terminals rules.
□ New cargo plan has been prepared and signed by the chief officer/master.
□ Primary and secondary communication checked.

Terminal Rep. Signature Chief Officer Signature Time

Ship stamp Date

Badge #

* Delete as required. ** Tick as required.

Original : Master
Copy : Saudi Aramco

34 Common Rules & Information

Saudi Aramco: Confidential

 Common Rules
& Information
Section 3 | Form 23

Common Rules & Information 35

 & Information
Common Rules

SHIP’S ULLAGES: KINGDOM OF SAUDI ARABIA

36
SAUDI ARABIAN OIL COMPANY
BEFORE AFTER LOADING Terminal
(SAUDI ARAMCO)
Saudi Aramco 5092 (12/96)
Vessel Date Berth
MEASUREMENT DETAILS

PORT CENTER STARBOARD ULLAGE METHOD:

TANK TOTAL FREE TOTAL FREE TOTAL FREE MANUAL AUTO/DECK

GRADE ULLAGE OBSERVED TEMP. WATER GRADE ULLAGE OBSERVED TEMP. WATER GRADE ULLAGE OBSERVED TEMP. WATER
SONIC AUTO/CONTROL
VOLUME (TOV) DIP & VOL VOLUME (TOV) DIP & VOL VOLUME (TOV) DIP & VOL
ROOM
1 TEMPERATURE METHOD:
CUP CASE
2 DIGITAL
AUTO/CONTROL ROOM
3
WATER DIP METHOS:
4 WATER PASTE
SONIC TAPE
5 SHIP’S TABKS CALIBRATED IN:
6

Common Rules & Information

7 IF TANKS NOT CALIBRATED IN
U.S. BBLS., CONVERSION FACTOR
8 USED:
9
TRIM CORRECTIONS APPLIED:
10 YES NO
11
SLOP
12 LOAD ON TOP
PART CARGO (GSV) SEGREGATED
GRADE: SHIP SHORE
IN BBLS. AT 60OF: PART CARGO:
AVERAGE TEMP. OF: GRADE: COMMINGLED
SEGREGATED
UNITS: GROSS Bbls. GROSS Bbls. GROSS Bbls. GROSS Bbls. GRADE:
VESSEL MOVING WHEN ULLAGED?
1. TOTAL OBSERVED VOLUME (TOV) GRADE:
YES NO
2. FREE WATER GRADE:
DATE VESSEL LAST DRY DOCKED:

LOADING
GROSS OBSERVED VOLUME
3. TOTAL:

OBQ BEFORE
(GOV) (1) -- (2)
4. TOTAL OBSERVED VOLUME (TOV) TABLE USED AT OTHER DRAFT
PORT TO OBTAIN VOL. Forward Aft
5. FREE WATER CORRECTION FACTOR
GROSS OBSERVED VOLUME Time Date
6. Ullaged and Computed By (Chief Officer/Master)
(GOV) (4) -- (5)

AFTER LOADING
7. LOADED VOLUME (6) -- (3)

DISTRIBUTION: Instruction -- To be discarded Original -- RT Accounting Division 1st Copy -- Operating Unit Foreman 2nd Copy -- Offtaker Vessel

SHIPPING ACCOUNTING FAX. #00966 (3) 6736750

 Terminal Department TD19/1) 7048-)
SAUDI ARABIAN OIL COMPANY
(SAUDI ARAMCO)
Ras Tanura, Saudi Arabia
(West Admin Bldg.1200-, Tel.:6786350-13-966, Fax. 6736750-13-966)

BUNKER DELIVERY NOTE

Section 3 | Form 25

Vessel Name: IMO#: Commencement date:

Bunkering Ship’s order#:

Berth#:
Port
This is to authorize Messrs_____________________________________, as my agent to sign Bunker Tickets on my behalf with the following quantities and test reusults.

Gravity @ 60 °F Density Viscosity

Product Barrels Flash point Sulfur S&W
Metric tons @ 15 °C cSt @ 50 °C Pour point
Name API SPECIFIC @ 60 °F 3 °F (%m/m) % Sample seal #
(kg/m ) (122 °F)

TOTAL BUNKERS DELIVERED

VESSELS FIGURE: PRODUCT:
BUNKER ONBOARD AFTER
M/T N/B
BUNKERING
CONSUMPTION DURING
+ M/T + N/B
BUNKERING
BUNKER ONBOARD PRIOR TO
- M/T - N/B
BUNKERING
RECEIVED BUNKER

Remark:

Saudi Aramco certify that the fuel oil supplied is in conformity with regulation 18.3 of MARPOL Annex VI and the sulphur content of the fuel oil supplied does not exceed %3.50 m/m as per
the limit value given by regulation 14.1 of MARPOL Annex VI & in accordance with regulation 4.
SAUDI ARABIAN OIL COMPANY: MASTER/CHIEF ENGINEER:

Common Rules & Information

CC: Original Supplier, RT Shipping Accounting
Copy Vessel Master / Ch Engineer

37
Common Rules
Saudi Aramco: Company General Use & Information
Common Rules
& Information

Section 3 | Form 26

SHIP-SHORE DIFFERENCE INVESTIGATION CHECKLIST

(Complete for all reported differences-use with Saudi Aramco 5092, Ullage Sheet. Follow items in sequence
Saudi Aramco 6287 (05/2002)
Terminal: Vessel: Berth: Date:

Boarding time: Boarded Vessel at: Draft Fore: Draft Aft:

Berth ( ) Anchorage ( )
A- ULLAGE SHEET CHECK YES NO Remarks
1 Tank volumes (T.O.V.) Added correctly?
2 Tank volumes correctly converted to G.Bbls? (State factor)
3 Slop deducted (state if slop segregated)
4 Part Cargo deducted? (State if P/C segregated)
5 Residues deducted? (State amount)
6 Trim or List corrections made?
7 Table correction made? (Check calib. Table for instractions):
8 Did vessel use experience factor? (Should not be used for
Reporting figures)

9 Tank capacities (T.O.V.) checked against ship’s calib. Tables?

10 State date of last Dry Dock & any structural modifications
11 Capacity of ship’s lines/ducts added to cargo? (State quantity)
B- PHYSICAL CHECK YES NO Remarks
1 Check ullage & reference points-All tanks including Part Cargo
2 Check Temperatures-All tanks including Part Cargo
3 Check cofferdams, pumproom, empty tanks, permanent
ballast tanks & slop tanks.
4 Check All tanks for water.
5 Samples taken to check for contamination? (If so advised)

Equipment used for physical check: Saudi Aramco ( ) Vessel ( ) SN and Calibrite Certificate
If Sonic Tape, make: ..................................................... If Digital Thermometer, Make: .............................................
Water dips taken using. ( ) Paste, Make: ............................................. ( ) Sonic, Make: ......................................
Ship’s figure (gross Bbls @ temp.) before Investigation: .................................. @ ............................OF
After: ................................. @ ............................OF Called planners or PCC/JPF ...................................
Vessel Released: Yes ( ) No ( ) . Left vessel at:..................................................................................

REMARKS:

Checked by (Saudi Aramco Inspector/Badge No.): Witness by (Vessel’s Master/Chief officer):

DISTRIBUTION: Original: RT Accounting (White) 1st Copy: Master(Yellow) 2nd Copy: Ship’s file (Blue)
[email protected]

38 Common Rules & Information

 Common Rules
& Information
Section 3 | Form 27

MAXIMUM SAILING DRAFT - VLCC - RAS TANURA

TO Master SS/MV:

The Ras Tanura “Deep Water Departure Channel” has a minimum depth of 21.0 meters at L.A.T.
The Port Regulations require that all vessels transiting this channel maintain a minimum keel
clearance of 1.50 meters.

The maximum permitted sailing draft for your vessel will be 19.50 meters plus the predicted rise
of the tide at the time your vessel enters the departure channel but at no time shall the draft
exceed 21.0 meters. For your information and guidance, the relative tidal information is
attached. Times are listed in “local time” which is GMT plus three (3) hours.

please complete the Master’s draft declaration below and return this document to the Harbor Pilot on
your departure from the berth.

If for any reason your vessel is required to anchor to await suitable tide, repairs, or any other
reason, your departure must be coordinated through the Duty Senior Harbor Pilot via Ras Tanura
Radar VHF channel 13. Pilotage assistance to line up for the departure channel is available on
request for vessel with a draft of less than 20.50 meters and compulsory for vessel with a draft
of 20.50 meters or more.

For Saudi Arabian Oil Company

(Saudi Aramco)

Masters draft declaration

I declare that my vessel: (Name) has the following sailing drafts:

Forward
Aft (All measurements in meters)
Maximum
Master’s signature
Pilots declaration:

Clear of berth time Date

Entered channel time Date
Tide height: Keel Clearance

Harbor Pilot signature and ID No.

ORIGINAL: MASTER
COPY: SAUDI ARAMCO

Common Rules & Information 39

Common Rules
& Information

Section 3 | Form 28

40 Common Rules & Information

 Common Rules
& Information
Section 3 | Form 29

Master M.V.

At on while your vessel was loading /

discharging / deballasting at the berth specified above, oil / oily water / noxious,
harmful and/or hazardous substances / sewage / garbage / chemicals / ballast water /
bunkers / other unauthorized discharge of pollutant(s): /,
leaked / was discharged from your vessel into the sea and/or air (“Pollution”).

Saudi Aramco will employ all reasonable means to clean up the Pollution and to
mitigate any damages caused by such Pollution but only as a contractor acting on
behalf of your vessel or her owner.

You will be advised of the steps taken or to be taken and the actual or expected cost
thereof.

This notice is not intended to limit or absolve you / your vessel or her owner of any
obligations to prevent Pollution / further Pollution under any applicable national
and/or international law or regulations and/or any general conditions, rules and
regulations relating to Saudi Aramco ports and terminals. You / your vessel and her
owner remain, at all times, liable for any and all damages and costs whatsoever and
howsoever arising out of or in relation to the Pollution including but not limited to any
applicable fines.

Please acknowledge receipt by signing this notice.

M.V.

Common Rules & Information 41

Common Rules
& Information

Section 3 | Form 30

42 Common Rules & Information

 Common Rules
& Information
Section 3 | Form 31

Common Rules & Information 43

Common Rules
& Information

Section 3 | Form 32

KINGDOM OF SAUDI ARABIA

Saudi Arabian Oil Company
(Saudi Aramco)

SPM STATUS LOG Month SS/MV

Berth / SPM Year PORT/TERMINAL

Date Ships Head Time Distant (ft) Direction Remarks

General instructions:
• Maintain hourly log from ship secured to vessel unmoored
• Detail fully all SPM directions & distances from ship bow
• Record all adverse weather & engine movement while at berth

44 Common Rules & Information

 Common Rules
& Information
Section 3 | Form 33

SPM BASKET EQUIPMENT DEFICIENCY REPORT

Condition Condition
before use after use

Lifting chain with

hook (15 ts)

Snubbing Chain

Common Rules & Information 45

Common Rules
& Information

Section 3 | Form 34

MV

Berth / SPM:

46 Common Rules & Information

 Common Rules
& Information
Section 3 | Form 35

KINGDOM OF SAUDI ARABIA

Saudi Arabian Oil Company
(Saudi Aramco)

Common Rules & Information 47

Common Rules
& Information

Section 3 | Form 36

Western Region Terminal Department

UTILITIES AND OIL MOVEMENT

Outer-H

Outer-H

Jizan Duba
Total Utilization

Harbor

(WRTD)

48 Common Rules & Information

 Common Rules
& Information
Section 3 | Form 37

Common Rules & Information 49

Common Rules
& Information

Section 3 | Form 38

KINGDOM OF SAUDI ARABIA

Saudi Arabian Oil Company
(Saudi Aramco)

Ship’s Deck Plan For Helicopter Usage

Terminal Pilotage Operation Division

Ship’s Name Date of report

LLoyds No: LOA Beam

Can rail be lowered for landing? . Height of obstructions on centerline

Crew experience in Helicopter Usage, Comments

Measurements of Port side Measurements of Stbd side

landing / hoisting circle landing / hoisting circle
BOW

Show landing and hoisting

locations obstructions, and mast
locations

Angle of deck Chamber Dgs Hull colors

Deck Color: Top:

Middle:

STERN Bottom:

Show Funnel colors and

making
Completed by

50 Common Rules & Information

 Common Rules
& Information
Section 3 | Form 39

Common Rules & Information 51

Common Rules
& Information

52 Common Rules & Information