IPOS.

NET

Technical Proposal

Point of Sale & Inventory Control

System (TwoWaySMS)

Ver. 19.041 Pro.

Submitted by:

(Owners & Developers Of iPOS.NET)

www.ipos.net.pk
Head Office: Office No. 5, 1st Floor, B-250, Behind Al-Lateef Chemist,
Chandni Chowk, Rawalpindi. Pakistan 051-4571215, 0321-
8544077.

Lahore Office: 78-A, 3rd Floor, Hafeez Centre, Gulberg III, Lahore
0321-4466445
 Technical Proposal

Table of Contents

Contents
Project Description......................................................................................................... 4
Overview ........................................................................................................................ 4
Why iPOS.NET? ............................................................................................................ 5
Benefits .......................................................................................................................... 5
Billing ............................................................................................................................ 5
Inventory Management .................................................................................................. 6
Track Inventory with Less Effort and More Profit ........................................................ 7
Make Your Customer Happier ....................................................................................... 7
Work More Efficiently................................................................................................... 7
Make sure you’ll Get Continued Support after Your Purchase ..................................... 7
Advanced Tools in Pro and Multi-Store ........................................................................ 8
Get the Hardware You Need for a Complete System .................................................... 8
Get Started in a Flash ..................................................................................................... 8
What Is The Best Point Of Sale For Me? ...................................................................... 8
Selecting the Right POS System for You ...................................................................... 9
How many POS stations will I need? ........................................................................ 9
What kind of barcode scanners should I get? .......................................................... 10
Do I need pole displays (customer displays)?.......................................................... 10
Why would I need to print barcodes? ...................................................................... 10
How many kitchen/bar printers or kitchen displays? ............................................... 10
Should I have a back office computer? .................................................................... 10
System Design ............................................................................................................. 10
Software for Businesses ........................................................................................... 10
System Security and Integrity .................................................................................. 11
Database Security..................................................................................................... 11
Outlet Level Data Security (Optional) ..................................................................... 11
Specifications (Salient Features).................................................................................. 12
Departmental Store .................................................................................................. 12
Services .................................................................................................................... 12
Retail Point Of Sale ..................................................................................................... 14
.................................................................................................................................. 14
Customer Side Display ................................................................................................ 15
Customer Information .................................................................................................. 16
Loyalty Program (Separate Module Charged Additionally) ........................................ 17
...................................................................................................................................... 19
Point Of Sale ................................................................................................................ 20
Back Office .................................................................................................................. 21
Touch POS ............................................................................................................... 23
Weighing Scale ............................................................................................................ 23

http://www.ipos.net.pk 2 of 59
Grocery Store Point of Sale Software & Grocery Store POS Systems........................ 24
Physical Audit – Stock Taking .................................................................................... 25
Two Way SMS (Separate Module Charged additionally) ........................................... 25
Branded Web SMS (Separate Module Charged additionally) ..................................... 26
Item File ................................................................................................................... 27
Category ................................................................................................................... 27
Sub-Category ........................................................................................................... 28
Supplier .................................................................................................................... 29
Brands / Manufacturer ............................................................................................. 29
Stock Debit Note ...................................................................................................... 30
Stock Credit Note..................................................................................................... 30
POS Standard Hardware .............................................................................................. 31
Multi Store Environment (Separate Module Charged additionally) ............................ 31
Special Features for Multi Store Environment ............................................................ 33
General Ledger System (Separate Module Charged additionally) .............................. 34
Chart of Accounts .................................................................................................... 36
Cash Payment........................................................................................................... 37
Bank Payment .......................................................................................................... 39
Cash Receipt ............................................................................................................ 40
Bank Receipt ............................................................................................................ 41
Journal Voucher ....................................................................................................... 42
Listing ...................................................................................................................... 43
Notes to the Accounts .............................................................................................. 44
Ledger Report .......................................................................................................... 45
Trial Balance ............................................................................................................ 48
P & L Statement ....................................................................................................... 49
Balance Sheet ........................................................................................................... 51
...................................................................................................................................... 51
Cost/Benefit Analysis of a POS System ...................................................................... 52
Optional Modules......................................................................................................... 52
Development Tools ...................................................................................................... 53
Technical Approach (Methodology Store) .................................................................. 53
Reports ......................................................................................................................... 54
Networking .................................................................................................................. 54
Expected Results .......................................................................................................... 54
Version Types .............................................................................................................. 56
Hardware ...................................................................................................................... 57
Queries ......................................................................................................................... 57
Deliverables ................................................................................................................. 57
Payment Terms ............................................................................................................ 57
Software Development................................................................................................. 58
Hardware .................................................................................................................. 58
Warranty Period ........................................................................................................... 58
Quotation...................................................................................................................... 59

http://www.ipos.net.pk 3 of 59
Project Description
Title Point of Sale & Inventory Control System
Client Asian Mall

Overview
A Point of Sale (POS) system is a system for managing the sales of retail goods. The
term is used to refer to the software and hardware associated with checkout stands,
and all of the bundled features which are included. Most retailers use a POS system at
their check stands or counters, and several major manufacturers offer POS systems
designed for various types of businesses, ranging from grocery stores to clothing
boutiques. Using a POS system makes a business much more efficient, lowering the
costs of running the business while improving customer relationship and handling and
making the business more pleasant to work in.

In the retail trade, the “point of sale” is the moment when a customer walks up to a
counter with goods and prepares to purchase them. A POS system handles the
transaction.

Since 1995 iPOS.NET has been able to assist hundreds of satisfied customers, both
domestic and international, run their businesses more efficiently and more profitably.
The POS software providers believe in building long term partnerships with
customers to ensure that they get exactly what they need from their POS systems.
IPOS.NET has staff members with experience and technical expertise in installing,
training and supporting POS systems. The POS software providers take pride in their
ability to customize systems and the breadth of product offerings and low-cost allows
the facility to be available for every small and large size customers.

“iPOS.NET” proposed system would serve on the counter along with an online
Inventory Control System running on a separate PC in the Back Office. POS system
would keep complete track of real cash in. The Inventory Control System can also be
referred to as Back Office because it operates in the background. It is intended to
monitor the stock centrally and keep better record of the Sales through Periodic and
Instantaneous Reports. Customer receipts shall be printed through Thermal Receipt
Printers whereas Reports shall be printed through LaserJet printers in the BackOffice
software.

IPOS.NET offers a complete solution that meets all our requirements in a single
system.
Our team has put in extra effort to help out our customers to find solutions that
catered to their needs.

http://www.ipos.net.pk 4 of 59
Why iPOS.NET?
The experience behind iPOS.Net development is more than 18 years, more than 1500
installations, robust solution, and very reasonable pricing are undeniable reasons to
choose iPOS.NET. Due to the huge cliental and their useful and indispensable input
iPOS.NET has been a leading Point Of Sale solution in the market. We understand
your problems current and upcoming and we provide you the free consultancy to
overcome and tackle these issues in time and before time. Our dedicated team is very
experienced which provides onsite and online after sales service to our clients
successfully.

Benefits
IPOS.NET provides various business benefits to its user that helps him in saving cost,
better customer service, good supplier management, accurate management of
inventory etc.

1. Significant improvements in reduction of customer sales transaction time.

Helps you do more transactions per counter thus reducing the number of
checkout counters and the hardware investment
2. Accurate business closing with very little manual work help you minimize the
time it takes after the last sale to close business for the day. Gives peace of
mind and reduced hassles in store operations
3. Ease of use and simplicity reduces the training time and the robustness
minimizes the unintentional errors made by POS operators. As there is lots of
churn among POS operators, this is one of the biggest benefits of IPOS.NET
point of sale
4. Accurate recording of all inventory transactions lead to better inventory
management and increases service levels by preventing lost sales opportunities
5. Highly informative reorder module helps you increase your inventory turn and
facilitates higher competitiveness and increased net margin

Billing
Billing means total amount charged to a customer or the final checkout the customer
does.

1. Flexible Billing screen for easy and fast billing

2. Registered customers can be mandatory or optional to suite as per business
needs
3. Support for Items given as free in billing
4. Integrated with all POS accessories such as barcode scanner, cash drawer, pole
display, receipt printer, weighing scale and dual LCD display etc.
5. All Items sorting can be done based on Item name, Code, description, rate etc
6. Hold bill for customer who is busy to attend to a new customer waiting.
Resume the previous customer when he returns.

http://www.ipos.net.pk 5 of 59
 7. Multiple discounts can be given in sales bill either based on bill or based on
items (Optional).
8. Easy access key for reprint old bills.
9. Offline billing when the server is down due to hardware or network failure, the
clients can continue to bill. Each time the client starts up, it downloads the
price information from the server and is used for offline billing. When the
server comes back, the billed information are uploaded to the server and
normal operations are restored
10. Weighing scale integrated item scanning supported in billing.
11. Complete analysis for item purchase days Vs sales analysis.
12. Quick add customer from billing screen with minimal key strokes to make
billing faster

Inventory Management

Inventory management is all about knowing what is on hand, how much is consumed,
and how much units are required in certain time frame.

Inventory management is the process of efficiently controlling the constant flow of

units into and out of an existing inventory. This process usually involves controlling
the transfer in of units in order to prevent the inventory from becoming too high, or
declining to levels that could put the operation of the store into danger. Competent
inventory management also seeks to control the costs associated with the inventory
from the perspective of the total / individual value of the goods.

Inventory management or inventory control means an attempt to balance inventory

needs and requirements with the need to minimize costs resulting from obtaining and
holding inventory.

1. Item transaction history to know the full track record for an item.
2. Complete stock movement and analysis can be managed and tracked.
3. Parent / Child items : Supports loose sales from bulk packages e.g. Selling rice
from a rice bag
4. Facility to maintain manufacturer product code and my product code :
Facilitates correspondence with the manufacturer using the vendor product
codes
5. Comprehensive stock and sales statement for your inventory management
needs
6. Inventory Age can be tracked and nonmoving stock can be listed for further
action.
7. Item transaction history QSL (Quantitative Stock Ledger) for full product
details
8. PDT [handheld barcode scanner with memory] based stock audit - automatic
generation of stock discrepancy report based on computer and physical stock,
correction of discrepancy Etc. This makes daily stock taking easier and
enables accurate measure of pilferage

http://www.ipos.net.pk 6 of 59
 9. Vendor wise reorder can be done based on minimum stock level, average x
number of days sale based on last n days of sales etc.

Track Inventory with Less Effort and More Profit

Point of Sale Pro automatically adjusts your inventory every time you make a sale,
order, or return - which helps you keep the most popular items on-hand without
overstocking or selling out.

 Instantly view what's in stock, what's hot, and what needs to be reordered
 Record each shipment of merchandise received and Point of Sale adjusts
inventory figures with each sale or return.
 Set reorder points and automatically generate purchase orders
 Advanced tracking tools for vendors, item codes and barcodes

Make Your Customer Happier

Track customer contact info and purchase histories automatically. It's easy to stay in
touch and use customer loyalty tools to keep them coming back for more.

 See who your best customers are with instant reports.

 Improve your marketing and communication with insights from the Customer
Center.
 Track customers' contact information so you can let them know about
upcoming sales or new inventory.
 Give instant reward to your customers with a customizable discount program
that is only available in Professional version.

Work More Efficiently

Point of Sale makes the things you do every day, from ringing sales to bookkeeping,
fast and easy.
Easy-to-use sales screens ensure you and your employees can ring sales quickly and
keep lines moving. Use a barcode scanner to ring sales even faster and reduce errors.
Track employee hours, sales commissions, work orders and sales orders - features
only available in Professional version.

Make sure you’ll Get Continued Support after Your

Purchase
Some companies will sell their products to you and either not offers technical support
of any kind, or do not properly respond to your complaints. The simple truth is that
you'll likely have questions as time goes on and you begin to use more features and
would like to better customize it for your company's needs.

http://www.ipos.net.pk 7 of 59
Therefore, make sure you're buying it from a company that will help you even after
you've bought their product.
iPOS.NET is one of the largest POS providers in Pakistan due to their after sales
satisfied customers and the customize able strong product.

Advanced Tools in Pro and Multi-Store

Point of Sale Pro and Multi-Store contain additional tools not found in Basic version
to help you manage more aspects of your store.
Create custom price tags, receipts, and more, without starting from scratch.
Use Pricing Manager to instantly adjust prices and discounts across products and
departments.
Manage information for multi stores from one location with Point of Sale Multi-Store
(Optional) and know at a glance how each store — as well as your company as a
whole — is doing.

Get the Hardware You Need for a Complete System

With Point of Sale, you can choose from a complete solution with hardware and PC or
build your own custom solution with hardware that is guaranteed to work seamlessly
with our software.

Get Started in a Flash

Point of Sale retail inventory software is designed to be easy to set up so most
retailers can start using the software the same day.

What Is The Best Point Of Sale For Me?

The first thing you need to understand is what a Point of Sale system consists of?
Software is one component (although the main driving force) of the entire system.
Point of Sale is used for controlling inventory, so you know at any time what has been
sold, what is on the shelf, and what needs to be ordered. To facilitate this, most stores
implement bar code scanning, so you will need a bar code scanner of some sort. A
POS is also used for controlling the cash, making sure that you balance at the end of
the day. Typical systems also include a cash drawer and receipt printer.

Point of Sale runs on a computer. You will need one computer at every individual
point of sale. If you have more than one place in your store where you ring up sales,
you will need to network those computers together, so they can all share the same
inventory information. This is where most store owners need the assistance of a
professional – If that is the case, then making the decision as to which software to use
becomes your major decision.

http://www.ipos.net.pk 8 of 59
There are multiple types of displays involved in the POS system. The seller as well as
the buyer needs to look at the item description, price and running total for the current
sale. The seller normally enjoys the luxury of the computer monitor. On the other
hand, the buyer can have a smaller display for one item each in the normal practice.

Pole displays are still popular though generally only in the retail environment, and
there specifications differ as well. The number of lines as well as characters will vary
from one make to the next. Generally they have serial connections.

Your receipt printer will generally be a forty column, and will either be dot matrix, or
a thermal unit. This is a personal preference in most cases, for example the thermal
unit is faster and will be quieter than the dot matrix, however it can't be used in
restaurant kitchens or environments where they may come into contact with chemicals
as the paper will fall apart and go transparent.

Retail establishments should also have bar code scanners, which can cut down time
spent at the till considerably. The type of scanner can vary from a fixed unit to a hand
held – one with a trigger, or a flatter hand held unit with a button. Scanners can also
vary from the CCD (close contact diode), with limited range and scanning
capabilities, to the Laser scanners with long range capabilities, as well as ADF
(Advanced Data Format), for the better ranges. This ADF allows the scanner to read
bar codes that have been scratched or slightly damaged in some way. It is also a good
idea to have your own bar code printer if you are going to be using bar codes. These
come in many ranges and types. Some can print labels that will be used in a chemical
environment (specific labels would have to be utilized), others can print the standard
labels we find in clothing shops, while still others print out shelf-talkers (the labels on
the shelves of supermarkets worldwide).

We provide Point of Sale software and hardware; the features of software will be
discussed later in this proposal.

Selecting the Right POS System for You

How many POS stations will I need?

 Peak customer volume

you must plan the number of stations based on peak business. If you don’t you
won’t be able to sufficiently handle the influx of customers during these
periods. Many business owners, who are used to cash registers, mistakenly try
to purchase the same number of POS stations. POS systems however are used
more frequently than cash registers since they are used for order entry as well
as tendering the orders. Therefore this should be taken into account when
deciding the correct number of stations to purchase.

http://www.ipos.net.pk 9 of 59
What kind of barcode scanners should I get?
 That depends on how fast you want to check customers out. The barcode
scanners that typically come with our systems are single-line scanners, so you
have to orient the barcode correctly for the scanner to read it. Omni directional
scanners can read a barcode at any angle, so your check-out clerks don't have
to line up the barcode just right. In-counter scanners are Omni directional as
well.

Do I need pole displays (customer displays)?

 A pole display will allow customers to be able to see the items and prices as
they are being rung up on the customers' side of the counter.

Why would I need to print barcodes?

 You would only need barcode printing module if you have items in your store
that do not come with their own barcodes but you still want to be able to scan
them during check-out. You can print regular, rectangular barcode labels on an
ordinary LaserJet printer on sheets although this method has been obsolete
now a days, but if you want to print barcodes on special labels or tags you
need a specialized barcode printer.

How many kitchen/bar printers or kitchen displays?

 One kitchen printer will probably be sufficient for most restaurants; however,
if you have different sections in your kitchen which handle different dishes
you may want a printer for each section.
 For example, you can have all your appetizers print on one printer and all your
entrees print on another.

Should I have a back office computer?

 A back office computer is good for allowing managers to run reports, access
the system to make changes to menu, check inventory levels, or adjust
employee time clock times, without disturbing servers and cashiers.
 For more information and queries please contact us any time.

System Design
Software for Businesses
1. Chain Stores
2. Departmental Store
3. Garments Shops
4. Boutique

http://www.ipos.net.pk 10 of 59
 5. Spa & Beauty Parlor
6. Restaurant
7. Fast Foods
8. Bakery
9. Confectionary
10. Book / Stationery Stores
11. Medical Store
12. Meat Shop
13. Milk Shop
14. Spare Parts
15. Tyre Shop
16. Shoe Stores
17. Clothing Shops
18. Warehouses
19. Furniture Shop
20. Bedding & Hosiery
21. Tuck Shops
22. Gift Shops
23. CDs Shops
24. Toys Shops
25. Flower Shops
26. Hardware Store
27. Electrical & Electronics
28. Artificial Jewellary and Bags

System Security and Integrity

There will be predefined access levels for individual users of the software. User
would have controlled access to certain pre-defined sections of the software only.
Restricted Users would not be allowed access to any part of the software or database,
whereas Administrators would enjoy the maximum privileges. The administrator level
user will be allowed to access the whole system. The administrator level user will also
be allowed to create new users and set their access levels.

Database Security
The information in the database would not be in direct access except through special
access passwords or software itself. The highest level password shall only be known
to an Authorized technical staff member or DBA

Outlet Level Data Security (Optional)

At the franchise level the user will not enjoy full features of the software. For
example, the franchise will not be allowed to create new articles, categories and
suppliers etc. The system will not allow any franchise or any other person to change
the sales entries.

These transactions will be done on a secure VPN network between head office and the
shops.

http://www.ipos.net.pk 11 of 59
Specifications (Salient Features)
Departmental Store
iPOS.NET is designed according to the practical needs of the local market as well as
international market. We understand the capabilities of the work force which is
currently hired by the owners. The product is designed in such a simple but
comprehensive way that anybody who even does not know about the computer and
not much literate can work easily in the small scale and large scale store environment.
The feature makes the iPOS.Net more popular in the market.

Services
iPOS.NET is designed according keeping in view the market needs and future
expansions and changes in the businesses and ways of businesses. Now a days
services have become one of the major part of many businesses especially in
hospitality, clothing and saloon industry. iPOS has developed itself to cater the
services in a better way. Services are not kept in inventory but these services become
the part of the revenue as well.

http://www.ipos.net.pk 12 of 59
http://www.ipos.net.pk 13 of 59
Retail Point Of Sale

http://www.ipos.net.pk 14 of 59
Customer Side Display

http://www.ipos.net.pk 15 of 59
Customer Information

http://www.ipos.net.pk 16 of 59
Loyalty Program (Separate Module Charged
Additionally)

http://www.ipos.net.pk 17 of 59
http://www.ipos.net.pk 18 of 59
http://www.ipos.net.pk 19 of 59
Point Of Sale
1. Sale Through Key Board / Mouse / Touch Screen / Barcode Scanner
2. Fully Touch Screen Enabled
3. Change Table Number
4. Change Covers
5. Take Away / Home Delivery
6. Scale Items For Bakery, Meat, Fruit & Vegetable shops
7. Cash Collection Alert & Entry From POS (Optional)
8. Define Item Location With In The Mart
9. Sale On Product Name (Medical Store)
10. Generic Name Search (Medical Store)
11. Complementary Items (Restaurant)
12. Table No, Waiter, Cover and Cheque No (Restaurant)
13. Touch Screen Enabled
14. Hold / Retrieve / Hold & Print & Retrieve (Restaurant)
15. Sale Items In Predefined Groups (Optional)
16. Multi Quantity Sale
17. Void Items (Optional Password)
18. Refund Items (Optional Password)
19. Percentage Discount (Optional Password)
20. Rupees Discount (Optional Password)
21. Display Picture On POS When Article Is Sold
22. Auto Discount (Optional) For Seasonal Sales
23. Sales Man Entry on Item / Bill & Commission Calculation
24. Quantity Discount (Separate Module Charged additionally)
25. Cash Sale
26. Credit Sale
27. Credit Card Sale
28. Price Inquiry
29. Search Item on Code, Name, Price and Category Etc
30. Less Than Zero No Sale
31. Customer Discount Cards
32. Customer wise sales
33. List Of Complete Item File
34. Temporary Close & Retrieve Bill
35. POS Level Expenses
36. Cashier Access Levels (Will Not Be Able To View Reports)
37. Printing Of Duplicate Bill
38. Printing Of Logo On The Customer Receipt
39. Auto Incremental Bill Number
40. Stand Alone & Network / Multi Store Enterprise Versions
41. Online Updating Of Stock

http://www.ipos.net.pk 20 of 59
 42. Complete Invoice Viewable On Screen
43. User Friendly & Easy To Use Interface
44. Integration With Standard POS Hardware
45. Compatible With Electronic Cash Drawers
46. Compatible With Customer Displays
47. Compatible With Thermal Receipt Printers
48. All Latest Hardware Supported

Back Office
Back office comprises detailed management features including Product and Pricing
Control, Stock Control, Point of Sale Configuration, Loyalty Rewards, Accounts,
Audit Control and a comprehensive set of Reports and Analysis Tools.
All information can be accessed in real-time, so that business decisions can be based
on accurate, timely information

1. Alpha-Numeric and Numeric Item Codes From 1 to 15 Characters

2. Latest Barcode Printing Options With Barcode Printer (Optional)
3. Sale Report By Manufacturer / Brand
4. List of Items
5. List of Suppliers
6. List of Categories
7. List of Sub-Categories
8. List of Manufacturers / Brands
9. List of Publishers (Books)
10. List of Subjects (Books)
11. List of Authors (Books)
12. List of Languages (Books)
13. Weighted Average Cost
14. Print Barcodes In Different Formats
15. Integrate Barcode Printers
16. Price Variation
17. Dead Stock
18. Link Supplier Barcodes (Optional)
19. Urdu Description (Optional)
20. Quantity Discount (Optional)
21. Define Item Location
22. Sale On Defined Items (Optional)
23. Search Items On Different Criteria
24. Reference Codes (Optional)
25. User Access Levels
26. Present Stock Position By Combination
27. Item Wise Sale Report On Combination
28. Define Item Groups & Prices (Optional)
29. Price History (Optional)
30. Cash Collection Definition (Optional)
31. Stock Debit Note
a. Complete Supplier Invoice Entry Without Using Calculator To
Compute Net Cost Price By Including The Scheme Items, Item Wise

http://www.ipos.net.pk 21 of 59
 Discount, Lump Sum Discount & Sales Tax
b. Calculation of Weighted Average Cost & Storage of Actual Cost
(Optional)
c. Printing Of Barcodes From Purchase voucher
d. Set Sale Prices Of Items On Purchase Vouchers (optional)
32. Stock Credit Note
33. Stock Adjustment Debit (Optional)
34. Stock Adjustment Credit (Optional)
35. Purchase Order (Optional)
36. Opening Balance (Optional)
37. Change Item Parameters and Prices For Category, Supplier, Sub-Category and
Brand.
38. Define Registered Customers (Optional)
a. Set Discount Percentage For Card Holders
b. Create History Of Customer Based upon their transactions
39. Set Reorder Levels Based Upon The Transactions and Criteria (Optional)
40. Automatic Reorder Report (Optional)
41. Audit / Stock Taking Procedure (Manual / PDT) (Optional)
a. Automatic Pending Items Adjustment
b. Audit Report Of Discrepancies
c. Audit Report On Sale & Cost Price
d. Automatic Adjustment Based Upon Audit Entries
42. Change Passwords
a. Back Office User
b. Void
c. Refund
d. Discount
43. Daily Sale Report
a. Summary For All Stations
b. By Cashier
c. Mode Of Payment
d. Hourly
e. Item Wise
f. By Category / Sub-Category / Supplier / Brand
g. Bill Summary
h. Gross Margin
i. By Sales Man
j. By Customer
k. By Sales Man (Single Item)
l. Commission Calculation For Sales Man
44. Periodic Sale Report
a. By Date and Station Number
b. Bill Summary
c. Hourly
d. Mode Of Payment
e. Monthly
f. By Customer
g. Sales Man

http://www.ipos.net.pk 22 of 59
 h. Sales Man Commission
45. Periodic Item Wise Sale Report
a. Item Wise
b. Item Wise Hourly
c. Item Wise Monthly
d. Item Wise Refund
e. Item Type
f. Sold Stock
g. Linked Items
h. Sale Age
i. Sale GST
46. Periodic Category Wise Sale
a. Category  Sub-Category
b. Sub-Category  Category
c. Detail and Summary
47. Daily Stock Balance Report
48. Department Wise Item Wise Gross Margin Report
49. Department Wise Item Wise Purchase Report
50. Define Mode of Payment
51. Item Wise Refund / Void Report
52. Supplier Transaction Summary
53. Customer Transaction Summary
54. Keeps Registered Customer’s History
55. Sale Summary Report
56. Quantitative Stock Ledger
57. Stock Position On Cost & Sale Price
58. Gross Margin Report
59. Fast / Slow Moving Items
60. Periodic Duplicate Bill Printing
61. Periodic Category / Department Wise / Item Wise Sale Report
62. Total Purchases & Item Wise Purchases
63. Contribution of Categories in Sales
64. Easy To Use Interface
65. Stand Alone & Multi User Versions Are Ready
66. Data Back Up Capability Built In
67. Menu Driven Software & Menu Level Security
68. Email Reports
69. Export Reports in Many Other Formats e.g. Text, CSV, MS Word, PDT and
MS Excel. Etc.

Touch POS

Weighing Scale
iPOS.Net is capable of linking with Label Printing Weighing Scales. The weighing
scales are linked with TCP/IP on LAN which makes it easier to use. There are two
different kind of items one is a weighing scale items and other are quantity items.

http://www.ipos.net.pk 23 of 59
Weighing scale is capable of printing barcodes for both types of items. iPOS.NET
will be able to sense the both types of items automatically.

This will make the cashier very active and software will be able to manage the
inventory of both types of items automatically and easily.

Grocery Store Point of Sale Software & Grocery Store

POS Systems
A Grocery Store must be prepared to handle a large number of customers efficiently.
Grocery Store Point of Sale Software tailored for the Grocery Store Environment will
help you do this by facilitating customer checkouts and helping you manage your
inventory. In addition to letting cashiers quickly scan, weigh and ring up any item in
your store, our Grocery Store POS Software will help you keep track of inventory
stock, automate purchase orders, determine best and worst sellers, use discount cards
and loyalty plans, and manage your employees' hours. Flatbed and Omni directional
Barcode Scanners allow you to scan a barcode at any angle, and barcode printing

http://www.ipos.net.pk 24 of 59
software allows you to print your own Barcode Labels for items that don't come with
their own. Since a grocery store is likely to use several Grocery Store POS Software
Terminals for each of its checkout lanes, we provide only fast, new/used computers
and POS Equipment capable of handling the high transaction frequency.

Physical Audit – Stock Taking

Portable Data Terminal (PDT) software has been designed to assist end users by
improving the accuracy and efficiency of stocktaking of goods. The software solution,
coupled with environment specific hardware, enables users to simply scan items, enter
quantities and import the result directly into the relevant stock feature. Multiple units
can be deployed simultaneously in your organization in order to divide and conquer
stock processes of any magnitude. iPOS.NET PDT ideal for any business that has an
emphasis on stock control

The accuracy of point-of-sale information is mission critical. If sales data is

compromised, decisions from planning to distribution are affected. Retailers need a
tool that can quickly prevent errors from disseminating across the business and ensure
all downstream systems are working off the same information.

Physical audits of inventories are one of the most important activities of retail
business. In most cases it is recommended that full and partial stocktaking of
inventories are done on periodic basis. . Following are the features of stock taking
module available in the iPOS.Net.

1. Automatic Stock Taking Through Audit Form

2. Stock Taking Through PDT Device
3. Partial & Full Stock Taking At Any Point Of Time
4. Stock Taking By Category & Supplier
5. Automatic Adjustment of Items which are Not Physically Present in
the Mart but Reflecting in the Book Quantity
6. Generation Of Difference Report For Physical & Book Quantities
7. Automatic Generation Of Adjustment Voucher For The Difference Of
Physical & Book Quantity
8. Automatic Equalization Of Book Stock According To Physical Stock
9. Printing Of Stock Taking Sequence Sheet

Two Way SMS (Separate Module Charged additionally)

Two way SMS is a very unique & popular feature of iPOS.Net. Owner and authorized
persons can get SMS by send different request commands. A database of authorized
mobile numbers will be maintained in the system with different access level. i.e. if an
authorized person wants to get the sales report at any point of time during the day, he /
she will send a request command “SALE” sale on specified mobile number. System
will get the message and authenticate the mobile number and command. Software will
process the command automatically send an SMS back on the received number with
sale report information. Many other commands will be available to get useful
information. SMS system works with Android based mobile phones which are
connected with the server over the WIFI. That mobile has its own SIM with mobile

http://www.ipos.net.pk 25 of 59
number. That mobile intermediate between clients mobile and the database server. It’s
very useful and unique feature that other software in the market do not comply.
You can send greetings, offers and discount promotions to the customers available as
well in the database.

Branded Web SMS (Separate Module Charged

additionally)
Branded Web SMS module is a very popular feature of iPOS.Net. You can maintain a
database of your customers. You can define the Messages and save these messages in
the system. Now you can select customers from your database and send the messages
in the queue. Now System will send those messages one by one to the selected
customers.

You can send greetings, offers and discount promotions to the customers on the
specific dates.

Packing & Pieces Sales

There is an option of entering two barcodes side by side in the item master file. There
are items which are sold both in pieces and in boxes. In practical there are different
barcodes on boxes and individual items. Although the item is same but the barcodes
are different. We can put both barcodes in the system along with the number of
packing units in one box. When we scan the individual item's barcode system will sale
only one piece of the items. When we scan the box barcode the system will sale the
number of packing units in one box.

By doing this it speeds up the cash count process and it helps to stop the mistakes
done by the cashier.

http://www.ipos.net.pk 26 of 59
Item File

Category

http://www.ipos.net.pk 27 of 59
Sub-Category

http://www.ipos.net.pk 28 of 59
Supplier

Brands / Manufacturer

http://www.ipos.net.pk 29 of 59
Stock Debit Note

Stock Credit Note

http://www.ipos.net.pk 30 of 59
POS Standard Hardware

Multi Store Environment (Separate Module Charged

additionally)
In multi store enterprise environment one head office (Data Center) and warehouse
modules are added. All Outlets are connected with the Head Office. Warehouse is
connected on LAN where as shops are connected through VPN. Head office sends
and receives data electronically including Items, Vouchers, Sales Data, Categories
and Customers etc.

Each shop and head office is able to check the stock of any certain product from any
shop and all shops online. This is an optional facility available on request.

http://www.ipos.net.pk 31 of 59
New items will be created at the warehouse level. Purchases will be entered at
warehouse level from suppliers; even barcodes will be generated there as well. Now

http://www.ipos.net.pk 32 of 59
the stocks will be issued to different outlets accordingly. These transfer vouchers will
be converted into Outlet receipts automatically and reached at head office
automatically. Now the shops will be intimated automatically for the new receipts.

New items and categories will reach at outlet electronically. Now the stocks will reach
at shops physically. It is ready to sale because it is already bar-coded and keyed in
into the system.

At the end of the day or any other time during the day system will automatically sends
the sales data to the head office. Without sending complete data to the head office
system will not allow completing the day end procedure.

If there is any return from the shop to the warehouse, shop will create the return
voucher and it will automatically sent to the head office.

These transactions will be done on a secure VPN network between head office and the
shops.
These transactions will generate inventory at the shop level and head office level for
each shop individually and consolidated.

Special Features for Multi Store Environment

1. Secure VPN
2. Single Store & Combined Inventory
3. Different Length Barcode From 1 to 13 Character Alphanumeric
4. Centralized Database Data Entry Management – Although Each Mart Will
Have Their Own Database Too
5. Easy To Learn Interface and Functionality, Only Knowledge Of Business
Required For The User
6. Automatic Reorder Level Generation At Mart Level
7. Automatic Generation Of P/O From Mart For Central Warehouse
8. Price Variation From Head Office / Central Distribution Center
9. Each Store Can Have Different Price Structure
10. Head Office, Warehouse, Branch & Franchise Management
11. Central Barcode Generation
12. Electronic Transfer Of Vouchers From Head Office
13. Automatic Sales Transfer From Mart To Head Office
14. Customer Loyalty Management From Head Office
a. Different Discount Slots
b. Points Management
c. Customer Discount
15. Sale And Sale Return In Same Invoice At POS Level
16. Instantaneous Stock Taking At Mart & Warehouse Level For Pilferage
Control
17. Stock Taking Semi Automatic As Well As Through PDT
18. User Access Control & Security Management
19. Comprehensive Reporting Module At Head Office Level and Mart Level
20. Web Reports (Optional Charged Separately)

http://www.ipos.net.pk 33 of 59
 21. Product Search On Different Criteria
a. By Any Part Of String
b. By Item code or Any Part Of Barcode
c. By Category
d. By Supplier
e. By Brand Or Manufacturer
f. By Combination of Category, Supplier, Brand, Subcategory etc.
22. Supplier Management at Head Office Level & Mart Level
23. Single Click Data Transfer From Head Office To Mart and Mart To Head
Office
24. Point Of Sale Terminals
a. Only Temporary Close – Non Payment Terminals
b. Temporary Close and Payment On Same Terminal
25. Different Mode Of Payments
26. Clear – Easy To Understand – POS Invoice
27. Up to 999 POS terminals supported
28. General Ledger System For Head Office
29. Built in Messenger On VPN

General Ledger System (Separate Module Charged

additionally)
Accounting module provides a very useful integration into Accountancy packages.
The integration eliminates tedious manual entry and data translation by taking your
business transactions (sales, purchases, credit sale, cost of goods sold etc) and posting
directly to pre-define accounts. Significant increases in efficiency and the accuracy of
the accounts can be gained by utilizing this proven technique.

The integration simply and seamlessly handles the combination of many complex
processes. As well as handle core POS transactions; iPOS.NET acts as an information
hub between your accountancy package and add-on module.

GLS is the system of recording, verifying, and reporting of the value of assets,
liabilities, income, and expenses in the books of account. Accounting is a system that
provides quantitative information about finances.

1. Integrated With Inventory Control System (Optional)

2. Cash Receipt Voucher
3. Bank Receipt Voucher
4. Cash Payment Voucher
5. Bank Payment Voucher
6. Journal Voucher
7. Define Balance Sheet
8. Send CGS
9. Voucher Listing
10. Accounts Receivable
11. Accounts Payable
12. General Ledger

http://www.ipos.net.pk 34 of 59
 13. Drill Down From Ledger to view the voucher
14. Trial Balance
15. Voucher Listing
16. Profit & Loss
17. Balance Sheet

http://www.ipos.net.pk 35 of 59
Chart of Accounts

http://www.ipos.net.pk 36 of 59
Cash Payment

http://www.ipos.net.pk 37 of 59
http://www.ipos.net.pk 38 of 59
Bank Payment

http://www.ipos.net.pk 39 of 59
Cash Receipt

http://www.ipos.net.pk 40 of 59
Bank Receipt

http://www.ipos.net.pk 41 of 59
Journal Voucher

http://www.ipos.net.pk 42 of 59
Listing

http://www.ipos.net.pk 43 of 59
Notes to the Accounts

http://www.ipos.net.pk 44 of 59
Ledger Report

http://www.ipos.net.pk 45 of 59
http://www.ipos.net.pk 46 of 59
http://www.ipos.net.pk 47 of 59
Trial Balance

http://www.ipos.net.pk 48 of 59
P & L Statement

http://www.ipos.net.pk 49 of 59
http://www.ipos.net.pk 50 of 59
Balance Sheet

http://www.ipos.net.pk 51 of 59
Cost/Benefit Analysis of a POS System
A POS system involves a start-up cost and some running cost. Some of the
advantages are quite obvious whereas others are latent and their effect shows over a
period of time. The cost of a POS system would consist of prices of the individual
Computer Hardware , Software, Scanner, Labels and the Labor to operate this system
and store tagging. Major benefits are listed below:

1. Improved gross margin due to more accurate item ring-ups at the cash counter.
2. There is also the promise of increased operational efficiencies. Labor savings
are achieved by reducing time spent price marking and making price changes.
Increased cashier productivity and better check-out customer service are
potentially achieved through faster item pass-through.
3. Difficult to quantify but of possible significance is that the POS scanning
system can provide store management with detailed data, aiding better
inventory control, product line and space use decisions, better shelf
management using data, promotions, analysis, etc.
4. No chance of cash fraud at cashier’s level due to Cash Collection at day end
with or without the involvement store management.
5. Central decision making and prompt implementation regarding inventory
management and sales improvement.

Optional Modules
Web Reports (Sale, Stock Position etc.) (Optional, will be charged separately)

http://www.ipos.net.pk 52 of 59
Development Tools
 .Net 2008
 MS SQL Server 2000 - 2008
 Crystal Reports
 ASP.NET (Web Reports) (Optional)
Note: Any combination of development tools and platforms can be picked from.
However, the above tools represent only the most suitable option considered by
the developers.

Technical Approach (Methodology Store)

The Point Of Sale system consists of two portions. One portion takes care of the
transactions with the Supplier and the other portion deals with the Customer.
Movement of the items from or to the Supplier has some documentation to go along
with. Items coming from the Supplier have accompanying invoices. These invoices
are referenced in the Inventory System to keep track of the items by using a form
called “Stock Debit Note”. In the same way, when an item is returned to the Supplier

http://www.ipos.net.pk 53 of 59
a “Stock Credit Note” is issued to the Supplier. The Inventory is automatically
updated in both the scenarios. Both of these discussed documents are related to the
Suppliers. If Integrated GLS is running in the store these documents will
automatically affect the “Stock Purchases” and “Supplier” heads, defined in the Chart
of Accounts.

The Back Office portion of the software has many other tasks to perform. It allows the
User to populate the Initial system database and generation of reports. The list of
other tasks has been described already, in the “Specifications (Salient Features)”
section. The stocks which were issued from the warehouse will be received at the
BackOffice of the outlet. It will help the outlet to manage its inventory.

There are some more internal transactions available in the system to keep the better
record of inventory, adjustments and transfers. Back Office also caters these
transactions and generates reports accordingly.

The other portion of the Inventory Control System which deals with the Customer is
known as POS (Point Of Sale). Every time a Customer purchases any item, the POS
operator enters it in the POS software through Barcode Scanner or Keyboard, it tells
the accumulative total of the quantity as well as amount to be paid. When an operator
closes the bill, the software prints a receipt immediately for the customer’s record.

The POS screen also takes care of the return transaction from the customer by
updating the quantity online in the master file.

Reports
The system will generate reports on different criteria e.g. Date-wise, Item-wise,
Category-wise and by supplier etc.

Networking
Network shall be laid down if required. LAN and Wireless LAN are the two popular
methods of networking. iPOS.NET supports both LAN and Wireless LAN
technologies as well as the union of both the technologies. Keeping in view our
previous experience it is recommended that Cable LAN is much more reliable than
the wireless LAN. There is no limitation as far as iPOS.NET is concerned. It can work
in both scenarios.

Expected Results
Automated Point Of Sale
Automated Inventory Control System
Online Reports (Optional)

http://www.ipos.net.pk 54 of 59
 On Line Reports
Supplier on Pc, Laptop
/ and Mobile
Integrated Ware House (Specific)
General
Ledger System

DEAD STOCK
STOCK +
+ DAMAGE
INVOICE STOCK

STOCK + STOCK +
STOCK CREDIT STOCK CREDIT
NOTE NOTE
Cash Counter 2 Back Office Cash Counter 1
(POS) / (POS)
STOCK + Head Office STOCK +
STOCK STOCK
ISSUE NOTE ISSUE NOTE

ITEMS SOLD
Temporary Temporary
+
Close / Close /
RECEIPT FINAL
PAYMENT PAYMENT

Customer Reports Customer

http://www.ipos.net.pk 55 of 59
Version Types

http://www.ipos.net.pk 56 of 59
Hardware
Server
i7 GHz
16 GB Ram
128 GB SSD 500 GB IDE
Terminal PC
C2Q 3.0 GHz
4 GB Ram or Above
128 GB SSD Hard Disk

Receipt Pinter
58 / 80 mm Printers

Customer Display
Two liners 2 X 20

Cash Drawer
5 Panels RJ11

Barcode Scanner
Single Liner / Omni Directional / Hand Held or Fixed

Queries
N/A

Deliverables
 Application Software
 Training
 Training shall be provided for each module on Client site or Development site
according to the client’s requirement.

Payment Terms
Our standard Payment Terms are given below:

http://www.ipos.net.pk 57 of 59
Software Development
50% on award of project (In advance)
50% on installation

Hardware
100% payment Advance
In case of import we request 100 % advance.
Payment Schedule can be modified to suit customer requirements.

Warranty Period
Three months from final delivery without charge

Following Conditions Do Not Come Under Warranty

1. Virus Attack
2. Power Fluctuations
3. Hardware Failure
4. Data / File deletion

http://www.ipos.net.pk 58 of 59
 Quotation

SN Item Description Model / Price Qty Total

Technology
1 iPOS.NET 5-6 Point Of Sale & 3 Back 19.042 .NET 85,000 1 85,000
office and 1 server for Departmental Store .NET
Integrated With General Ledger System.

85,000

Note:
1. Three Months Free Service from Installation
2. Software: 50% Advance 50% on installation
3. We are available to provide services during the normal working hours and working
days on Telephone and Team viewer.
4. Prices are exclusive of all taxes.

http://www.ipos.net.pk 59 of 59