ANGELES UNIVERSITY FOUNDATION
Angeles City
College of Nursing
NURSING INFORMATICS (LAB)
NCM 0110
I. PARTS OF EXCEL
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Success is no accident. It is hard work, perseverance, learning, studying, sacrifice and most of all, love of
what you are doing or learning to do. -Pele
DROPDOWN LIST
1. Click “DATA”
2. Data Validation: List from Range
Site/Location of
Drop down List
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Success is no accident. It is hard work, perseverance, learning, studying, sacrifice and most of all, love of
what you are doing or learning to do. -Pele
3. Select “List From Range”
Double Check Your
Active Cell Code
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Success is no accident. It is hard work, perseverance, learning, studying, sacrifice and most of all, love of
what you are doing or learning to do. -Pele
4. Enter Range Formula
NOTE: Before you click the final “Enter a Range of Formula” make sure you click the
“Drop Down List Sample Sheet”
4.1. Click the “Enter a Range Formula” then drag the drop-down list “options/choices”
In a new Sheet type the items, you want to appear in your list. Select Okay then Save.
Double Check Your
Active Cell Code
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Success is no accident. It is hard work, perseverance, learning, studying, sacrifice and most of all, love of
what you are doing or learning to do. -Pele
Double Check Your
Active Cell Code
*After Saving Kindly return to your Actual Chart Sheet to Double check if it’s working
Check the list; make sure
everything is complete
Make Sure the inverted
Triangle is visible
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Success is no accident. It is hard work, perseverance, learning, studying, sacrifice and most of all, love of
what you are doing or learning to do. -Pele
Note: You can also double check your drop-down list if it's correct by simply encoding a
different entry, which is not included in your drop-down list, if it's not included on the list
there will be a red mark seen on the right upper portion of the active cell.
CHECK BOX
1. Go to the Ribbons Tab and Click “INSERT”. Make sure you click the active cell
where you will be putting your check box.
Active Cell: B5
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Success is no accident. It is hard work, perseverance, learning, studying, sacrifice and most of all, love of
what you are doing or learning to do. -Pele
Result:
Double Check the
Location of the Check
Box/Active Cell: B5
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Success is no accident. It is hard work, perseverance, learning, studying, sacrifice and most of all, love of
what you are doing or learning to do. -Pele
Double Check if you can
click the box with check
mark. Active Cell: B5
Additional: You can also add more checkboxes depending on your preference
Drag the specific Cell where you want to put the checkboxes and repeat the
same process on Step 1.
Active Cell: B5:B8
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Success is no accident. It is hard work, perseverance, learning, studying, sacrifice and most of all, love of
what you are doing or learning to do. -Pele
Repeat Step 1
Double Check if you can
click ALL the box with
check mark. Active Cell:
B5
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Success is no accident. It is hard work, perseverance, learning, studying, sacrifice and most of all, love of
what you are doing or learning to do. -Pele
CONDITIONAL FORMATING
1. Create your Sample Tabular Form ex: Vital Signs with data from a patient
2. Click “Format” on your Ribbon Tab and select “Conditional Formatting”
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Success is no accident. It is hard work, perseverance, learning, studying, sacrifice and most of all, love of
what you are doing or learning to do. -Pele
3. Click “Apply to Range” then drag/highlight the specific active cell you want to
format; Click okay once finalized.
Double Check the
highlighted Cell: It should
be “B12;C12;D12;E12;F12
4. Click “Format Rules”
Drag Down the inverted triangle
for more options, depending on
your criteria/preference
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Success is no accident. It is hard work, perseverance, learning, studying, sacrifice and most of all, love of
what you are doing or learning to do. -Pele
5. Click the Inverted Triangle for more options, suitable for your template
depending on your data criteria.
Example: Respiratory Rate (RR), I prefer Greater than since it is under the
number category.
6. After choosing certain criteria, you must encode the corresponding value on
specific criteria.
Make sure it will reflect
on your Active Cell
Encode the specific value, Click
Formatting style for the fill-in background,
you can also make it ”BOLD/ITALISIZE”
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Success is no accident. It is hard work, perseverance, learning, studying, sacrifice and most of all, love of
what you are doing or learning to do. -Pele
Note: Repeat Number 2 up to number 6, for adding additional formula within the
same rows or columns.
Reminder:
Make sure to check if there is an existing formula before you add, if the
previous conditional formula is not visible, it means it was deleted or not
properly done.
Double check the “3” make sure they
are all visible, specially the active cell
7. Additional Conditional Formatting on the same “columns and rows”, click “Add
another rule”
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Success is no accident. It is hard work, perseverance, learning, studying, sacrifice and most of all, love of
what you are doing or learning to do. -Pele
Repeat the same Procedure on
Number 6
SPARKLINE
You can customize the Sparkline. Be on the cell containing Sparkline and then go to the
Sparkline option from the ribbon. You can choose the style and design as required. In this
case, I’m going to highlight the highest point and lowest point by checking the box next to
the high point and low point under the Show section.
1. Select “INSERT” then under the Ribbon Tab click “LINE”
Note: Click/Select the Active Cell first of
your choice before you proceed to this step
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Success is no accident. It is hard work, perseverance, learning, studying, sacrifice and most of all, love of
what you are doing or learning to do. -Pele
2. Choose the data that you want; you can drag or highlight
Double Check the
highlighted Cell: It should
be “B2;C2;D2;E2;F2
SAMPLE RESULT:
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Success is no accident. It is hard work, perseverance, learning, studying, sacrifice and most of all, love of
what you are doing or learning to do. -Pele
SPARKLINE SHORTCUT:
1. Select an “ACTIVE CELL”
2. Type “equal sign” =Sparkline(drag/highlight) the specific
rows/columns that are included in the format
Double check the formula
bar and the active cell
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Success is no accident. It is hard work, perseverance, learning, studying, sacrifice and most of all, love of
what you are doing or learning to do. -Pele
DATE & TIME FORMAT
To make them more informative, you can apply custom time formatting with one of the
following codes:
Time code Explanation
h Elapsed hours, display as 4.
h:mm Elapsed hours and minutes, display as 4:10.
h:mm:ss Elapsed hours, minutes and seconds, display as 4:10:20.
To apply the custom time format, click Ctrl + 1 to open the Format Cells dialog,
select Custom from the Category list and type the time codes in the Type box. Please
see creating a custom time format in Excel for the detailed steps.
Calculating time difference with the TEXT function
Another simple technique to calculate the duration between two times in Excel is using the
TEXT function:
Calculate hours between two times: =TEXT(B2-A2, "h")
Return hours and minutes between 2 times: =TEXT(B2-A2, "h:mm")
Return hours, minutes and seconds between 2 times: =TEXT(B2-A2, "h:mm:ss")
DATE SUMMARY
1.Click an active cell: press ctrl + ;
Sample result: 30/06/2021
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Success is no accident. It is hard work, perseverance, learning, studying, sacrifice and most of all, love of
what you are doing or learning to do. -Pele
TIME SUMMARY
1. Click the active cell where you want to apply the formula, Then click “Format”
2. Choose “Numbers” then select you own preference example: TIME
NOTE Alternative method for single time encoding:
Click active cell: press ctrl, shift + ; Sample result: 7:46 am
Active cell
3. Formula Encoding of Time
Make sure the encoded
formula is the same with
your formula bar
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Success is no accident. It is hard work, perseverance, learning, studying, sacrifice and most of all, love of
what you are doing or learning to do. -Pele
Additional Time Interval
Hours Seconds
Make sure it is separated by (,) Minutes
Prepared by:
Delma Joie D. Magtubo, LPT, RN, MAN
Nursing Informatics Instructor
Peer Evaluated by:
Joan Russel D. Feliciano, RN, MN
Gail Marie B. Gozun, RN, MSN
Rochelle D. Gumabon, RN, MN
Nursing Informatics Instructor
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Success is no accident. It is hard work, perseverance, learning, studying, sacrifice and most of all, love of
what you are doing or learning to do. -Pele
