PROGRAM APPLICATION CHECKLIST
Name of HEI: _____________________________________________________________
Address: _____________________________________________________________
Program Being Applied For: ________________________________________________
Academic Year: _____________________________________________________________
For HEI applying for initial permit or recognition, the following documents should be submitted:
No. DOCUMENTS With W/O REMARKS
1. HEI’s application letter duly signed by Chairman of
Board of Trustees/President or authorized
representative include notarized affidavit
2. For private HEI: Articles of Incorporation and By-Laws
duly registered with Securities and Exchange
Commission
For local college: Copy of original Ordinance approving
establishment
For SUCs: Copy of Charter
3. Copy(ies) of Transfer of Certificate(s) Title (TCT)/Lease
Contract/ Ownership of School Building
4. Certificate of Occupancy for building(s) to be used in
the name of HEI and indicate for educational purpose
issued by City/Municipality’s Office of Building Officials
5. Feasibility study to include:
Brief description of proposed program
Institutional mandate & philosophy and goals of
proposed program
Management viability such as:
o Management capability and administrative
competence and qualifications of
Management personnel
Market viability in terms of:
o Demand for graduates/employment
opportunities (at least in the next 5 years)
o Prospective students (enrollment
projection)
o Presence of existing higher education
institution (HEIs) offering same course
within the area
Financial viability in terms of sustainability of
operation such as:
o Financial soundness
o Projected income and expenditure
o Schedule of proposed tuition & other fees
Other operational aspects
o Location of schools in relation to factors
that re not conductive to learning such as
cockpits, dancing halls, bars or recreational
places of questionable character, bowling
alleys, movie houses, markets, garbage
dumps, funeral parlors, jails, cemeteries
and other
6. School Administrators (President, Vice President(s),
Director(s), Dean(s), Program Chair(s)/Head(s),
Coordinator(s), etc.)
a. Spreadsheet should include following information:
Name
Position/Designation
Educational qualifications (where and when
obtained)
Professional License Number & Expiration
date (if applicable)
Nate of appointment
(permanent/temporary)
Status (fulltime/part-time)
b. Certified true copy of Transcripts of Records
c. Certified true copy of Professional License (if
applicable)
d. Copy of notarized appointment/contract of
employment (to be submitted if already hired)
e. Letter of commitment (if not yet hired but to
submit notarized appointment/contract before
issuance of initial permit/recognition)
f. Approved resignation from previous employer (to
be submitted before issuance of initial
permit/recognition)
7. Faculty Members
a. Spreadsheet should include the following
information (separate spreadsheet for faculty
handling General Education subjects and
Professional subjects):
Name
Educational qualifications (where and when
obtained)
Professional License Number & Expiration
date (if applicable)
Field of specialization
Subjects to be taught
Nature of appointment
(permanent/temporary)
Status (fulltime/part-time)
b. Certified true copy of Transcript of Records
c. Certified true copy of Professional License (if
applicable)
d. Copy of Resume/Curriculum Vitae
e. Copy of notarized appointment/contract of
employment (to be submitted if already hired)
f. Letter of commitment (if not yet hired but to
submit notarized appointment/contract before
issuance of initial permit/recognition)
g. Approved resignation from previous employer (to
be submitted before issuance of initial
permit/recognition)
8. Non-teaching personnel (Registrar, Guidance
Counselor, Administrative staff, etc.)
a. Spreadsheet should include the following
information:
Name
Educational qualifications (where and when
obtained)
Professional License Number & Expiration
date (if applicable)
Nature of appointment
(permanent/temporary)
Status (fulltime/part-time)
b. Certified true copy of Transcript of Records
c. Certified true copy of Professional License (if
applicable)
d. Copy of notarized appointment/contract of
employment
9. Curriculum
Complete set of Program Outcomes, including its
proposed additional program outcomes
Curriculum Map
Performance indicators for each outcome
Measurement system for the level of attainment of
each indicator
Distribution of subjects per term
Summary of units
Course description (by subject)
System of program assessment and evaluation
System of program Continuous Quality
Improvement (CQI)
10. Library
a. Librarian (copy of Transcript of Record,
appointment, professional license)
b. Facilities (floor space in sq. m.) – to include pictures
c. Seating capacity (combined number of students &
faculty at one time)
d. Library collections (books, journal, magazines,
dictionaries, almanacs, etc.)
List of 5 non-duplicated book titles per subject in
the curriculum published within the last 5 years
List of book collections/accessioned books
o Start-up 3,000 library collections (for initial
permit)
o Minimum of 5,000 library collections (for
recognition)
List of subscription to relevant professional journals
Note: List should be in spreadsheet to include author, title of book,
year of publication and number of volumes
11. Physical facilities to be used exclusively for tertiary
programs (to include pictures)
School site
Total floor area (in sq. m.)
Buildings
Number & size of classrooms/lecture rooms
Number & types of laboratories
Note: Refer to PSG for the Program applied for
12. List of equipment and other instructional devices/aids
13. Support facilities
Audio visual room
Sports and recreational, if outsourced to include
notarized MOA
Canteen
Faculty lounge
Student lounge
14. Support services
a. Guidance and counseling
b. Medical and dental services for students and
faculty, if outsourced to include notarized MOA
15. NSTP
a. Coordinator (copy of Transcript of Record &
appointment)
b. NSTP office
c. Affiliation to Accredited NSTP provider, if
outsourced to include notarized MOA
16. School bond in the amount of one hundred thousand
pesos (P100,000.00) in cash or check payable to
CHEDRO (for newly established private HEI only). Per
CAO 4, 2014.
17. Application fee in the amount of eight thousand pesos
(P8,000.00) in cash or check payable to CHEDRO. Per
CAO 4, 2014.
18. Inspection fee in the amount of fifteen thousand pesos
(P15,000.00) in cash or check payable to CHEDRO. Per
CAO 4, 2014.
Evaluated by: _____________________
Position: _____________________
Date: _____________________
