Chapter 2
File Management: Organisation of Data
Class 6 - APC Understanding Computer Studies
State True or False
Question 1
We needn't require including an extension while writing a file name.
True
Question 2
'Copy and Paste' can also be referred to as moving a file.
False
Question 3
We can play MP3/MP4/CD on the Windows Media Player.
True
Question 4
Windows Media Player allows us to play an audio CD as well as a VCD.
True
Question 5
Deleting a file means removing it from the drive.
True
Question 6
Windows does not allow handling multiple files.
False
Question 7
VLC player allows us to play an audio CD, a VCD and a DVD.
True
Fill in the blanks
Question 1
Information is stored in a storage device with a specific name called file.
Question 2
A file extension is also referred as file type.
Question 3
.psd file type represents the Adobe Photoshop file.
Question 4
Duplication of files from one drive to other is called copying a file.
Question 5
The 'cut and paste' option is also called moving a file.
Question 6
Searching means locating a file among a set of files.
Question 7
To delete a file, click the right button of the mouse on the file name and select the Delete option.
Question 8
Specific searching can be performed by using wild card characters.
Name the following
Question 1
Two different extensions of file types
Answer
1. .docx
2. .pdf
Question 2
The extension of two audio files
Answer
1. .wmp
2. .wav
Question 3
Two different packages to play movies
Answer
1. VLC Player
2. Windows Media Player
Question 4
The extension of two video files
Answer
1. .mp4
2. .divx
Match the file types with file extensions
Question 1
S. No. File Extension File Type
1 .docx Adobe Photoshop
2 .psd Graphic files
3 .xls Acrobat portable document format
4 .jpg MS Word document file
5 .pdf MS Excel spreadsheet file
Answer
S. No. File Extension File Type
1 .docx MS Word document file
2 .psd Adobe Photoshop
3 .xls MS Excel spreadsheet file
4 .jpg Graphic files
5 .pdf Acrobat portable document format
Answer in one word
Question 1
Name any device that contains a file.
Answer
Hard disk
Question 2
Name a portable storage device.
Answer
Pen drive
Question 3
What is the term given for duplicating a file?
Answer
Copying a file
Question 4
What are the characters used for specific searching?
Answer
'*' and '?'
Question 5
Name the term used for removing a file.
Answer
Delete
Short Answer Questions
Question 1
What is a file?
Answer
The information stored in a storage device with a specific name is called a file.
Question 2
Write the syntax of using a file name.
Answer
The syntax of using a file name is < file name >.< extension >.
Question 3
Name three categories of files.
Answer
The three categories of files are:
1. Ordinary files
2. Directory files
3. Special Purpose files
Question 4
What is the path of a file?
Answer
Path is the route through which the user can reach from the source to the destination of a file.
Question 5
What is meant by moving a file?
Answer
Moving a file is the process of transferring a file from one destination to other. It is also termed as 'Cut and
Paste'. In this process a file is removed from its original position and made available at another destination.
Question 6
What is the use of wild card characters?
Answer
Sometimes, we need to search a file in a more specific manner. In such a situation, we can use wild card
characters along with the file name to be searched. The well-known wild card characters are '*' and '?'.
Long Answer Questions
Question 1
Write all the steps to copy a file.
Answer
The steps to copy a file are as follows:
Step 1 — Go to the location from where the file is to be copied.
Step 2 — Select the file name and click the right button of the mouse.
Step 3 — Click the Copy option from the drop-down menu.
Step 4 — Go to the location, where the copy of the file is to be placed. All the files and folders will be
displayed.
Step 5 — Keep the mouse pointer in the blank space.
Step 6 — Click the right button of the mouse and select the Paste option from the drop-down menu.
The file will be copied from the source location to the destination location.
Question 2
Differentiate between copying a file and moving a file.
Answer
The differences between copying a file and moving a file are as follows:
Copying a file Moving a file
It means to transfer a file from one location to
It means to make a duplicate copy of a file.
another.
It uses 'Copy and Paste' option. It uses 'Cut and Paste' option.
The original file remains at the source
The original file is moved to the destination location.
location.
Question 3
What is searching? Mention all the steps to search a file.
Answer
Searching is the process of finding a file on the computer.
The steps to search a file are as follows-
Step 1 — Click the ‘Computer’ icon that is available on the desktop. The ‘Search Computer’ box appears at
the extreme right side of the window.
Step 2 — Enter the file name to be searched in the system in the ‘Search Computer’ box.
Step 3 — The computer will look for all the files throughout the system and show the results in the window.
Question 4
Write all the steps:
(a) to play an audio CD/audio file on Windows Media Player
(b) to play a video CD/DVD/video file on VLC
Answer
(a) to play an audio CD/audio file on Windows Media Player
To play an audio CD or an audio file, follow these steps-
Step 1 — Insert the audio CD in the DVD drive.
Step 2 — Click the ‘Windows Media Player’ icon. It will open the Windows Media Player.
Step 3 — Click ‘File’ and then ‘Open’. It will display all the drives of the system.
Step 4 — Select the drive where your favourite CD or audio file is present.
Step 5 — Click 'Open'.
Step 6 — It will display all the audio files or folders of the selected drive.
Step 7 — Select all the audio files and click ‘Open’.
Step 8 — Windows Media Player will start playing the songs and display the title of the song it is playing
on the screen.
(b) To play video files or a video CD/DVD
To play video files or a video CD/DVD, perform the following steps-
Step 1 — Insert the video CD/DVD in the DVD drive.
Step 2 — Click the ‘VLC Media Player’ icon. It will open the VLC Media Player.
Step 3 — Click ‘Media’ and then ‘Open File’. It will display all the drives of the system.
Step 4 — Select the drive where the video CD/DVD or the video file is present.
Step 5 — Click ‘Open’.
Step 6 — It will display all the video folders of the selected drive.
Step 7 — Select the video folder and click ‘Open’.
Step 8 — The VLC Media Player will start playing the video file on the screen.
