HR Policies / Do’s and don’ts to be Implemented w.e.f 01st March.

'2018

You’re supposed to behave in a good way in the office to maintain all the decorum or professionalism your office is known for.
If you ever deviate from the set patterns, then it tends to put you in trouble either instantly or in a long run. The short term
troubles might not have great effect on your future prospects, but longer ones will surely have.

The best way to be in the office is to keep concentrating on the job and leaving other aspects at their best. Once you give full
devotion to work, the rest would automatically be put on the backseat. Though it would be a hard practice for few to follow,
but it must be brought into the practice to realize all your future dreams and prospects with the company.

You’re not meant to interfere in others work or give suggestions to your colleagues if there are mistakes. Just stick to your
work and don’t give constant suggestions to colleagues as this step might not be taken in good light. Chip in with suggestions
once asked for, otherwise the situation might go out of control for you.

You should take immense care about the matters that involve the management and the HR. Once there are grudges regarding
the policies and other job related issues, don’t ever make it a big issue. Avoid speaking publicly anything related to the
management; anything offensive from your side might create a problem for you in the future.

Keep in mind that your every move is being assessed by the management, thus be reasonable for all times. Don’t discuss
anything related to the job and its aspects with anyone to let all your hopes being dashed. Promotions and appraisals will
come to purely by the way you behave, thus be sensible in your moves.

Office timings:

Office time meant for all there is no excuse or relaxation on this for any one.
09:30AM to 6:30PM (Monday to Saturday)
Second & Fourth Saturday is holiday
Except break times all people needs to be in work.
Tea Break: 11:30 AM to 11:40 AM & 5:00PM to 5:10PM, Lunch Break: 1:15PM to 1:45PM
Each and every in and out time should be entered in log book
Two late comes will calculate as one Casual leave.

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Only one casual leave allowed per month if it’s more than one leave in that case standard salary deductions will be applicable
for the same.

 Leave taken to be pre approved by Team leader/Surendra

 Any employee taking leave (Sick/ Casual Leave) should inform Surendra with a Written Approval, failure of which you
can expect 3 LOPs at the end of the month
 Don’t keep your manager in uncomfortable situations in sending messages like late coming, not feeling well, stuck in
traffic, stomach upset, etc(You are responsible for your health habits and time planning)
 No leave applied to be longer than 3 days, unless pre-approved by Surendra
 One week written notice is mandatory for leave unless emergency
 If you obtain a leave either last working day of the week or first working day of the week, or leave before working day of
long holidays or after long holiday’s first working day will be counted as a loss of pay including your Saturday, Sunday
and holidays.
All the concerns are hereby advice to follow the above said timings with strict adherence.
Work from home:

1. Every day you need to have 10 shortlisted profile from client(Technical shortlist not the profile shortlist)
2. Work From Home Option- One can take this option only in case of emergency but the consistency needs to be
maintained (i.e. Point 1 will be applicable strictly even if working from home)
3. Failing to achieve committed number for the day treated as a leave
4. Without written approval WFH will be treated as leave

Primary – Do’s and don’ts

1.Come to Office at least 15 minutes earlier
2.Our office being an Open Office Environment with many team/people in one big hall, maintain silence and do not speak in
loud noise or crack jokes
3.Keep your mobiles with melodious ring tones at very low volume. Preferably a telephone ring tone, or single beep or vibrator
mode
4.Treat your colleagues well
5.Don’t restrict to friendship to your team colleagues only. Move freely with all staff members. Once in while try to sit with
them and share you lunch instead of forming a group team wise

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6.Don’t gossip or peep into any or other team’s work.
7. When you are in a common space (pantry or corridor or reception) maintain silence
8. When you are in a common space (pantry or corridor or reception) if a superior or management staff is there, maintain a
good body language that shows respect to superiors and maintain a low tone.
9.Don’t waste office resources – Try to save them(Like using lights, fans, water, pantry, stationary etc….)
10.All leaves should be informed earlier, At least call and inform office, if you had taken the leave unexpectedly either directly
or through friends/relatives.
11. If you take leave more than two days without proper approval, your employment will be terminated without notice and
you will not eligible for any compensation.
12. Last but not least, irrespective of whether the senior staff (Managers and Management staff) belongs to your department
or not, respect all. Wish them everyday whenever you happen to see them. Whenever you speak to any Management staff,
stand up and talk
13. Leaving the work; or work-spot without permission from the in charge of the department/Team is not acceptable at any
point of time.
14. Working at home means working, not taking time off. If you are working from your home you need to give commitment
before 9:30AM and needs to achieve for the same day fails to that company will treat you are on leave.

Duty To Return Company Property

The Company properties and assets including, but not limited to, the Company’s products, equipment like laptops, mobiles,
sim cards, network cards, customer correspondence, internal memoranda, photocopies of products and designs, sales
brochures, price lists, customer lists, any customer information, sales literature, notebooks, computer training materials,
textbooks, and all other like information or products, including all copies, duplications, replications, and derivatives of such
information or products, acquired by you at any time during your employment shall remain the exclusive property of the
Company and shall be returned to the Company no later than the final date of your employment with the Company. Until
such time as all such property is returned as abovementioned, the Company shall be entitled to withhold any salary,
emoluments or other payments due to you then or in future payable to you, and may further, at its discretion, deduct there
from the full value of the said property/properties calculated at its then replacement price. This is always without prejudice
to the Company’s rights in law to take such other legal action against you as is applicable to it as also to its right to recover
the full amount of the replacement price, if the dues then payable to you are not sufficient to cover fully the said replacement
price. The Company shall be entitled to recover from you and you shall be bound and liable to make good to the Company
any loss suffered by the Company on account of misuse of the Company’s property by you and/or any damage occasioned to
the Company’s property

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Trade Secrets and Confidential Business Information

You agree that at all times during, subsequent to your employment and after termination of your employment with the
Company, you will hold in trust, keep confidential all trade secrets or confidential business information of the Company. You
shall not, disclose or use for the benefit of yourself or any other person, partnership, firm, corporation, association, or other
legal entity, any of the trade secrets or confidential business information of the Company. Trade secrets of the Company
include, but are not limited to, any and all management, financial, legal, compliance related and other price sensitive
information, proprietary and technical information of the Company in the nature of recruitment techniques, database,
services, clients, inventions, and the like employed by the Company and/or its affiliates in India or abroad in the development
and operation of its recruitment/HR products and services.

Confidential business information of the Company includes any information other than trade secrets that is of any value or
significance to the Company and not generally known to competitors of the Company nor intended by the Company for
general dissemination, including but not limited to, policies, strategies, lists of the Company’s current or potential customers,
prospective leads or target accounts, the identity of various suppliers of products or services, pricing schedules, information
as to the profitability of specific accounts, and information about the Company itself and its executives, officers, directors and
employees.

Restrictive Covenants

You will at all times during and subsequent to your employment with the Company, be alive to the need to maintain the
reputation of the Company and refrain from taking any action or making any statement that could discredit the reputation of
Company or its products or services.

During your employment with the Company and for a period of one (1) year immediately following your separation from the
Company regardless of the reason thereof, you shall not, directly or indirectly, either as an individual on your own account or
as a partner, employee, Business Development Executive, advisor, agent, contractor, director, trustee, committee member or
office bearer own or operate in India a business offering products or services in competition with the business of the
Company.

Within the one (1) year period immediately following your separation from the Company regardless of the reason thereof, you
shall not solicit, induce, aid or suggest to any of the employees, Business Development Executives to, or other
persons having a substantial contractual relation with the Company to leave such employ, cease counseling or terminate
such contractual relationship with Company.

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During the one (1) year period immediately following your separation from the Company regardless of the reason thereof, you
shall not directly or indirectly solicit any business from any of the Company’s customers or prospective customers or cause to
reduce or cease any business from any of the Company’s customers or prospective customers with the Company.

Non Employment

For a period of 12 (Twelve) months from the cessation of employment with TSMSPL/ Pivotal, you hereby agree that you will
not, without the prior written consent of TSMSPL/ Pivotal, take up employment with any entity for whom you have provided
services through TSMSPL/ Pivotal, directly or indirectly, at any time during the 24 (twenty four) months preceding the
cessation of employment with TSMSPL/ Pivotal. For the purposes of this provision, employment with such other entity will
include any legal relationship under which technical services are rendered by you to such entity.

Company/HR Policies

You agree at all times to abide by the Company’s HR policies in the Company’s Employment handbook. The handbook would
be available from Admin or request from the HR/Management. The Company reserves the right to modify these policies at
any time.

Salary Date: on or before 7th of every month. (If you’re joined after 7 th day of the month your joining month payout will be
paid along with second month salary). And for all new joins/employees back ground check is mandatory (it may take 30days
to 45 days to complete it will be initiated after you submit all your documents as per the offer intent) until unless BGC
completes your first month payment will not be processed. If the BGC report is negative you will be terminated without notice
and company will not be liable to pay any compensation under any condition.

You should not discuss/disclosure your compensation details to anyone in the organisation except your reporting manager
and finance executive for the clarifications.

Termination of Employment
The Company shall be entitled to terminate your employment for any of the following causes:
• Dereliction of duties
• Breach of integrity, code of conduct or any of the terms of your employment
• Breach of confidentiality and Infringement of Intellectual Property Rights of the company or its customers.
• Insubordination or failure to comply with directions given to you by persons so authorized.
• Misuse or misappropriation of the Company’s property.
• Convicted for any offence involving moral turpitude.
• Conduct, which is regarded by the Company as prejudicial to its own interests or to the interests of its customers.

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In the event the Company terminates your employment on any of the above grounds if proved guilty, the termination shall
take effect immediately upon receipt of the electronic communication by you and in the event of termination by
communication in writing, not later than the expiry of 48 hours from the dispatch of letter by the Company terminating
services.

The Company may, without assigning any cause, terminate your employment after confirmation upon written notice to you,
such notice to be effective fifteen (15) days from date of such notice or upon giving thirty days’ basic salary in lieu of notice,
and the said period of 15 days shall be construed as 7 days during your probation period.

You may terminate your employment upon written notice to the Company, such notice to be effective forty five (45) days after
receipt thereof by the Company. The Company may, however, at its sole discretion, permit you to leave service on any earlier
date.

You hereby agree that the Company’s right to terminate your employment as provided in this Clause is absolute,
unconditional and may be effected without cause.

In the event of you resigned from services or relieved mutually your full and final settlement will be done after 60days of your
last working day and within 90days of your last working day.

What you must not do

 Don't try and find 'best friends' among your colleagues in office timings.
 Don’t avoid customer calls at any point of time. You should respond for their phone calls and emails immediately
 Don't try and seek audience from the next cubicle when talking on the phone.
 Don't keep ringtones of your mobile very loud when at work.
 Don’t use your personal mobile in office timings
 Don’t walk/roam unnecessarily in the office
 Don't peep over your colleague's shoulders to read their emails.
 Don’t leave seminar/meeting/discussion room without proper approval from your superior.
 Don't entertain jokes
 Don't comment on people's sense of dressing.
 Don't try and seek unnecessary attention by constantly talking about your achievements.
 Don’t Engage in idle gossip about other colleagues or your boss or ‘bad mouth’ them
 Don’t open your personal emails, chatting sites are social sites with the company cost
 Don’t change your seat/place without written permission from your manager

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  Don’t use face book, orkut, messengers and other personal social networks at any point of time in office
 Don’t keep your profile in portals unless you give the notice period to company for your services
 Don’t leave office without finishing your work for the day.

What you must do

 Employees must always strictly adhere to the required hours of work.

 Do reply to office mails and try to use lower cases while typing as bold letters signify a scream.
 Do keep you voice low while talking.
 Do keep clean your work station, computer, mobile and your behavior.
 If you have a problem that may force you to stay away from work, keep your boss in the loop.
 Do congratulate a colleague on his/her achievements even if you do not approve of his/her ways.
 Do not forget to shut you mobile phone during meetings.
 Do keep tracker for your every day work management will ask you any point of time regarding your performance.
 Do remember you’re being paid to work so keep idle chit-chat and other things that may take your attention away from what you’ve
been employed to do to a minimum.

Rules for Using personal cell Phones at Work

 Turn Your Cell Phone Ringer Off

 Use Your Cell Phone Only for Important Calls
 Let Your Cell Phone Calls Go to Voice Mail
 Find a Private Place to Make Personal Cell Phone Calls
 Don't Bring Your Cell Phone into the Restroom ... Ever
 Don't Bring Your Cell Phone to Meetings and for your superior rooms/office

“The achievements of an organization are the results of the combined effort of each individual attitude”

Acceptance

I ________________________________________________agree to accept the above polices, terms and conditions mentioned in this letter

Signature ___________________________ Date __________________

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