Agency Books (except BIR, BOC, BTr)
Trial Balance - Beginning Balances Debit Credit
Cash - Collecting Officer 67,500.00
Accounts Receivable 168,750.00
Office Equipment 540,000.00
Buildings 3,375,000.00
Due to BIR 28,687.50
Due to GSIS 8,606.25
Due to Pag-ibig 5,737.50
Due to PhilHealh 290.25
Accounts Payable 135,000.00
Accumulated Surplus (Deficit) 3,972,928.50
4,151,250.00 4,151,250.00
1. Billing of revenue/income for the following:
Rent/Lease Income 202,500.00
Waterworks System Fees 337,500.00
Power Supply System Fees 675,000.00
Seaport System Fees 303,750.00
Landing and Parking Fees 506,250.00
Total 2,025,000.00
2. Collection and remittance to BTr
a. Prior year's billed revenue:
1. Collection of Permit Fees, 67,500
2. Remittance
b. Current year's billed revenue:
1. Collections
Rent/Lease Income 168,750.00
Waterworks System Fees 202,500.00
Power Supply System Fees 506,250.00
Seaport System Fees 270,000.00
Landing and Parking Fees 67,500.00
Total 1,215,000.00
2. Remittance 1,093,500.00
c. Unbilled Tax Revenue
1. Collection thru Agency Collecting Officer
Travel Tax 135,000.00
Immigration Tax 1,687,500.00
Total 1,822,500.00
2. Remittance 1,822,500.00
3. Direct Deposit thru Authorized Agent Banks
Travel Tax 506,250.00
Immigration Tax 1,350,000.00
Total 1,856,250.00
d. Unbilled Service Income
1. Collection
Permit Fees 1,350,000.00
Registration Fees 506,250.00
Registration Plates, Tags and Sticker Fees 843,750.00
Clearance and Certification Fees 202,500.00
Franchising Fees 675,000.00
Licensing Fees 337,500.00
Supervision and Regulation Enforcement Fees 405,000.00
Spectrum Usage Fees 135,000.00
Legal Fees 168,750.00
Inspection Fees 33,750.00
Verification and Authentication Fees 135,000.00
Passport and Visa Fees 67,500.00
Processing Fees 168,750.00
Fines and Penalties Service Income 20,250.00
Other Service Income 13,500.00
Total 5,062,500.00
2. Remittance 4,050,000.00
e. Unbilled Business Income
1. Collection
Affiliation Fees 2,700.00
Examination Fees 3,375.00
Seminar/Training Fees 6,750.00
Guarantee Income 2,700.00
Fines and Penalties- Business Income 1,350.00
Other Business Income 3,375.00
Total 20,250.00
2. Remittance 20,250.00
B. APPROPRIATIONS, ALLOTMENT AND OBLIGATIONS
3. Receipt of GAA
PS 2,700,000.00
MOOE 2,250,000.00
CO 9,000,000.00
Total 13,950,000.00
4. Receipt of allotment from DBM
PS 2,610,000.00
MOOE 2,115,000.00
CO 3,825,000.00
Total 8,550,000.00
5. Incurrence of Obligation
PS 2,250,000.00
MOOE 450,000.00
CO 3,825,000.00
Total 6,525,000.00
6. Receipt of Notice of Cash Allocation from DBM (net of tax)
a. for current year's appropriation 8,100,000.00
b. For prior year's AP (not yet due and demandable 179,671.50
7. Delivery of office equipment and office supplies
(assumption, beginning of the year balance)
a. Prior Year's obligation
1. Receipt of delivery of office supplies 1,350.00
b. Current year's purchases and delivery
1. Receipt of delivery of office supplies
Office equipment 4,441,500.00
Office supplies inventory 93,150.00
Total 4,534,650.00
8. Payment of personnel benefits
a. Set up the amount Due to Officers and Employees upon approval of payroll
Salaries and wages 3,442,500.00
PERA 371,250.00
Gross Compensation 3,813,750.00
Withholding tax 344,250.00
GSIS 103,275.00
PAG-IBIG 68,850.00
PhilHealth 3,442.50
Total Deductions 519,817.50
Net payroll 3,293,932.50
b. Grant of cash advance for payroll 3,293,932.50
9. Liquidation of payroll funds
Liquidation of payroll funds 3,293,932.50
10. Payment of MOOE and Accounts Payable
a. Payment of Expense
Traveling Expenses -Local 29,808.00
Training Expenses 74,520.00
Water Expenses 11,178.00
Electricity Expenses 55,890.00
Telephone Expenses 11,178.00
Janitorial Services 7,452.00
Security Services 18,630.00
Rent/Lease Expenses 149,040.00
Total 357,696.00
Less: Withholding tax 14,566.50
Net 343,129.50
b. Payment of accounts payable
1. Current year's accounts payable for the purchase of:
Office equipment 3,553,200.00
Office supplies inventory 74,520.00
Total 3,627,720.00
Less: Withholding tax 194,339.25
Net 3,433,380.75
2. Prior year's accounts payable
MOOE
Total 135,000.00
Less: Withholding tax 8,437.50
Net 126,562.50
3. Prior year's obligation
MOOE
Total 1,350.00
Less: Withholding tax 74.25
Net 1,275.75
c. Grant of cash advance for travelling expense 13,500.00
d. Liquidation of cash advance for travelling expense - Foreign 12,825.00
e. Receipt (thru cash collecting officer) and deposit (to Cash- 675.00
treasury) of refund of excess cash advance for travelling
11. Remittance of taxes thru TRA
a. Constructive receipt of NCA for TRA consisting of:
PS 372,937.50
MOOE 27,067.50
CO 190,350.00
Total 590,355.00
b. Remittance of taxes thru TRA
Income Tax 409,623.75
Business Tax 180,731.25
Total 590,355.00
12. Remittance of the following deductions from payroll
GSIS 103,275.00
PAG-IBIG 68,850.00
PhilHealth 3,442.50
Total 175,567.50
13. Adjustments
a. Issuance of supplies and materials to end users 83,835.00
b. Adjustment for unused NCA
NCA Received xxx
Payments xxx
Net xxx
c. Depreciation of Office Equipment (annual) 946,485.00
d. Depreciation of building (annual) 128,250.00
e. Allowance for impairment of accounts receivables 810.00
