Tally ERP 9 Easy Learning Notes
Above Screen Components
Title Bar, Harizontal Button bar, Close button,Gateway of Tally,Buttons
toolbar, CalculatorArea, Info panel.
Imp:-
While Working with TallyERP 9, use the following conventions: Mouse
/Keyboard Conventions
Action Particulars
Click Press the left mouse button.
Press and release the left mouse button twice, without moving the mouse pointer
Double-click off the item
Choose Position the mouse pointer on the item and click the left mouse button
Select Position the mouse pointer on the item and doubleclick the left mouse button.
Press Use the keys on the keyboard in the combination shown
Fn Press the function key.
Fn Press ALT + function key
Fn Press CTRL + function key
Switching between Screen Areas:
When Tally.ERP 9 first loads, the Gateway of Tally screen displays. To toggle
between this screen and the Calculator/ ODBC server area at the bottom of
the screen, press Ctrl+N or Ctrl+M as indicated on the screen. A green bar
highlights the active area of the screen.
Quitting Tally.ERP 9 :-
You can exit the program from any Tally.ERP 9 screen, but Tally.ERP 9
requires all screens to be closed before it shuts down
Following ways to quit working on Tally.ERP 9
1. Press Esc until you see the message Quit? Yes or No ? Press Enter or Y,
or click Yes to quit Tally.ERP 9.
2. Alternatively, to exit without confirmation, press Ctrl+Q from Gateway of
Tally.
3. You can also press Enter while the option Quit is selected from Gateway of
Tally.
1). Creation of a Company:-
Go to Gateway of Tally > Company Info. > Create Company
Or from the buttons bar select by using mouse Company Info.
Or Alt +F3 to bring up the Company Info Menu
To Select a Company:-
Go to the Gateway of Tally > Alt + F3 > Company Info. > Select Company OR
Press F1.
To Alter Company Details :-
Go to the Gateway of Tally > Alt + F3 > Company Info. >Alter
To Shut a Company :-
Go to the Gateway of Tally > Alt + F3 > Company Info. > Shut Company
Or
Alt +F1
2). F11: Features:-
Features are divided in to Four Major Categories –
Accounting Features
Inventory Features
Statutory & Taxation
Tally. NET Features
Gateway of Tally > Press F11 OR
To Select F11:Features from button bar
Note: If you want change some features at any screen of Tally.ERP9
Press F11 (Functional Key).
Accounting Features :-
Go to Gateway of Tally > F11: Features > Accounting Features or click on F1:
Accounts
Inventory Features:-
Go to Gateway of Tally > F11: Features > Inventory Features or click on F2 :
Inventory
Statutory & Taxation:-
Go to Gateway of Tally > F11: Features > Statutory & Taxation or click on F3 :
Statutory
Tally.NET Features:-
Go to Gateway of Tally > F11: Features > Tally.NET Features or click on F4 :
Tally.NET
3). F12: Configurations:-
In Tally.ERP 9, the F12: Configurations are provided for Accounting, Inventory
& printing options and are user-definable as per your requirements.
The F12: Configuration options vary depending upon the menu display. i.e., if
you press F12: configure from Voucher entry screen, the respective F12:
Configurations screen is displayed.
Go to Gateway of Tally > press F12: Configure
4). In Master Creation:-
Group and Ledger Creation
Group Creation:–
Go to the Gateway of Tally > Accounts Info. > Groups > Create
Or A +G+C from Gateway of Tally
Group Alter :-
Go to the Gateway of Tally > Accounts Info. > Groups > Alter
Or A +G+A from Gateway of Tally
Group Display:-
Go to the Gateway of Tally > Accounts Info. > Groups > Display
Or A+G+D of Gateway of Tally
You can create Multiple Group:-
Go to the Gateway of Tally > Accounts Info. > Groups > CReate
Or A+G+R from Gateway of Tally
To Alter Multiple Group:-
Go to the Gateway of Tally > Accounts Info. > Groups > AlTer
Or A+G+T from Gateway of Tally
To Display Multiple Group:-
Go to the Gateway of Tally > Accounts Info. > Groups > DIsplay
How to create Ledgers:-
Ledger Creation:–
Go to the Gateway of Tally > Accounts Info. > Ledger> Create
Or A +L+C from Gateway of Tally
Ledger Alter :-
Go to the Gateway of Tally > Accounts Info. > Ledger > Alter
Or A +L+A from Gateway of Tally
Ledger Display:-
Go to the Gateway of Tally > Accounts Info. > Ledger > Display
Or A+L+D of Gateway of Tally
You can create Multiple Ledgers:-
Go to the Gateway of Tally > Accounts Info. > Ledger> CReate
Or A+L+R from Gateway of Tally
To Alter Multiple Ledger:-
Go to the Gateway of Tally > Accounts Info. > Ledger > AlTer
Or A+L+T from Gateway of Tally
To Display Multiple Ledger:-
Go to the Gateway of Tally > Accounts Info. > Ledger > DIsplay
Or A+L+I from Gateway of Tally
5). Creating Inventory Masters in Tally .ERP 9:-
Go to Gateway of Tally – Inventory Info.
Creation of Stock Group :-
Gateway of Tally > Inventory Info. > Stock Groups > Create
Or I+G+C from Gateway of Tally
Alter of Stock Group:-
Gateway of Tally > Inventory Info. > Stock Groups > Alter
Or I+G+A from Gateway of Tally
Creating Units of Measure:-
Gateway of Tally > Inventory Info. > Units of Measure > Create
Or I+U+C from Gateway of Tally
Creating Stock Item:-
Gateway of Tally > Inventory Info. > Stock Items > Create
Or I+I+C from Gateway of Tally
Creating Stock Categories:-
First change F11 Features -(F2 inventory features)-Maintain Stock
Categories-set –Yes to get additional option Stock categories under
InventryInfo.
Gateway of Tally > Inventory Info. > Stock Categories > Create or
I+C+C from Gateway of Tally
Creating Godowns:-
First change F11 Features -(F2 inventory features)-Maintain Multiple
Godowns-set –Yes to get additional option Godown under Inventry Info.
Gateway of Tally > Inventory Info. > Godown > Create or
I+D+C from Gateway of Tally
6). Voucher Entry in Tally ERP 9 :-
Accounting Vouchers:-
Tally .ERP9 is Pre-Programmed variety of accounting Vouchers, each
designed to perform a different Job. The Standard Accounting Vouchers are –
1. Contra Voucher (F4):- Contra Voucher is use specific for Cash Deposit
at Bank & Cash Withdrawal
o Gateway of Tally > Accounting Vouchers> F4:Contra
2. Payment Voucher (F5):- All payment entry in Payment Voucher
3. Receipt Voucher (F6):- All Receipt entry maid in Receipt Voucher
4. Journal Voucher(F7) :- All Journal Voucher used for other than
cash/bank and Purchase of Goods & Sales of Goods
5. Sales Voucher /Invoice (F8) :- The Sales Voucher used all cash bank
Sales
6. Credit Note Voucher (Ctrl+F8):- All Sales Return transactions here
entered.
7. Purchase Voucher (F9):- Cash or Credit Purchase entry made here.
8. Debit Note Voucher (Ctrl+F9) : All Purchase Return transactions here
entered.
o Reversing Journals (F10):-Reversing Journals are special
Journals that are automatically reversed after a specified date. Gateway
of Tally +F11 >F1: Accounting Feature –Use Reversing Journal &
Optional Vouchers –Yes.
9. Memo voucher (CTRL+ F10):- Memorandum Vouchers is a non-
accounting voucher and the entries made using the memo voucher will
not affect your accounts. In other words, Tally does not post these
entries to ledgers but stores them in a separate Memorandum Register.
o You can use the Memorandum Vouchers for:
o Payments towards suspense accounts – consider a company
gives its employee cash for Conveyance expenses, the exact nature
and cost of which are unknown. For such transactions, you can enter a
voucher for the petty cash advance. A voucher to record the actual
expenditure details when they are known, and another voucher to
record the return of surplus cash. However, a simpler way of doing it is
to enter a Memo voucher when the cash is advanced, and then turn it
into a Payment voucher for the actual amount spent, when the actual
details are known.
o Vouchers not verified at the time of entry – if you do not
understand the details of a voucher you are entering, you can enter it as
a Memo voucher and amend it later when the details are available.
o Items given on approval – Generally completed sales are
entered into books. In case items are given on approval, use a Memo
voucher to track and convert it into a proper Sales voucher. You can
delete the memo voucher if the sale is not made.
7). Trade Discounts:-
If we want a separate column for discount in Invoices :-
To activate Separate Discount Column in Invoice-
Gate Way of Tally-Press F11-Features-F2 for Inventory Features-
Activate -Separate Discount Column in Invoice Set as –Yes
Use Different Actual & Billed Quantity
When there is difference between Quantities purchase/sold and
delivered,we have to specify quantities, at the time of invoicing.
Example. We have delivered 4 T-Sharts out of which 1 T-Shirt free.then
we will issue a bill for 3-T-Shirts.
Gate Way of Tally-Press F11-Features-F2 for Inventory Features-
Active – Use Separate actual and billed quantity Columns as –Yes
Zero Valued Entries in Voucher:-
It is useful Free Samples -in Purchase or Sales vouchers time
Gate Way of Tally-Press F11-Features-F2 for Inventory Features-
Activate – Enable Zero-Valued transactions- Set –Yes
8). Cost Centres:-
Example of Cost Centre are –
Department of an orgation-Finance,Manufacturing,Marketing,HR,Admin
Etc
Product/Service of a Company-Product X,Product Y, Product Z
Individual such as Salesman -1,Salesman 2
Go to Gateway of Tally > Press F11 Features- F1 for Accounting
Features-
Activate-Maintain Cost Centre-To Yes > Maintain more than one cost
category to Yes and Accept the features
Creation of Cost category:-
Gateway of Tally—Accounts Info-Cost Category-Create
Creation of Cost Centre :-
Gateway of Tally—Accounts Info-Cost Centre-Create
9). Invoice No Number Creation:-
Gateway of Tally-Accounts Info-Voucher Types- Alter- Sales-
Method of Voucher Numbering- Select -Automatic-
Use Advance Configuration-Set-Yes-Voucher Type Alteration Screen
Display-
Ask –Starting no, Width of Numerical Part- From date-Prefix & Suffix
Details
Example : TRP/00001/2020-21
10). Report Shortcuts Relating to Tally.ERP9.
All short cuts from Gateway of Tally-
Purchase Register Required – D+A+P
Sale Register ” – D+A+S
Cash/Bank Book ” – D+A+C
Journal Register – D+A+J
Any Ledger Required – D+A+L
Receivable Outstanding – D+S+O+R
Payable Outstanding – D+S+O+P
Outstanding Ledgers – D+S+O+L
Cost centre Breakup Reports – D+S+C+O
Inventory Reports:-
Physical Stock Register – D+I+P
Stock Movement Analysis – D+I+M
Cash Flow – D+C+C
Funds Flow – D+C+F
Exception Reports:-
Negative Stock – D+X+N
Negative Ledgers D+X+L
Statutory Reports :-
GST Reports- D+O+G
TDS Reports – D+O+T
