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Employee Attendance Guidelines

This document provides instructions and codes for completing an employee attendance report. It lists absence and time earned codes like V for vacation, S for sick leave, and U for unpaid leave of absence. The report requires departments to record their number, name, supervisor, and month/year. Employees' names, numbers and hours/codes for each day must be entered. Reports are due monthly and require authorized submission to HR. Medical certificates should be sent separately to HR.

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AJ Vitug
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450 views5 pages

Employee Attendance Guidelines

This document provides instructions and codes for completing an employee attendance report. It lists absence and time earned codes like V for vacation, S for sick leave, and U for unpaid leave of absence. The report requires departments to record their number, name, supervisor, and month/year. Employees' names, numbers and hours/codes for each day must be entered. Reports are due monthly and require authorized submission to HR. Medical certificates should be sent separately to HR.

Uploaded by

AJ Vitug
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as XLS, PDF, TXT or read online on Scribd
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Absence/Time Earned Codes - Please use the following assigned Codes

V Vacation/DWOP C Bereavement/Compassionate
EMPLOYEE ATTENDANCE REPORT S Sick Leave
Department No. BT Banked Overtime Taken - Must be Earned prior to be Taken
Department Name: BE Banked Overtime Earned - Replaces the Monthly Banked time report
Supervisor: O Other - Must have an explanation in Other Absence Notes below
Month & Year: U Unpaid Leave of Absence - Complete Unpaid Absence Form & submit to Payroll
Other Absence Notes:

Full Name Emp. # 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30


Hours
Code
Hours
Code
Hours
Code
Hours
Code
Hours
Code
Hours
Code
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Code
Hours
Code
Hours
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Hours
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Date Submitted: Authorized by: Title:
nate

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Instructions:

Record your department number (the 4 digit # on your department account numbers)
Record your department name
Record the name of Supervisor/Name of Authorized Signature
Record the month and year of applicable report

Record your employees - first and last full name and employee number (contact HR/Payroll if you don't have them)
Attendance Reports must be submitted each month even if there are no absences/time earned to report

Record employees time taken/earned in Applicable Hours and Appropriate Coding


Use only the assigned absence/time earned codes that are listed on Attendance Report

Submit the Attendance Report in the excel format and cc the authorizing signature on the email
Submit to: [email protected]

Employees submitting medical certificates should send them to Ronda Perinot, HR in a sealed envelope marked personal and confidental.

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