ROTH + WEBER GmbH

ROWE Scan 450i

OPERATING MANUAL

REVISION 1.0
ROWE Scan 450i Series
The present Operating Manual includes a description of all devices of the ROWE Scan 450i series
and their fields of use. Safety instructions are given in Annex B. It is imperative to read them
before using the device. Moreover, technical safety notes are given in Annex B.

Please also observe the safety notes and warnings in this Operating Manual to which your
attention is drawn at the respective passages.

Proper use of the scanners – according to this Operating Manual – is a condition for the warranty
granted by the ROTH + WEBER GmbH Company. In case of non-observance, ROTH+WEBER
cannot accept any liability.

Other product and company names mentioned herein may be trademarks or trade names of the
respective owner.

Copyright
ROTH + WEBER GmbH (referred to hereinafter as ROWE), Niederdreisbach, Germany, © 2014. All
rights reserved. Without the written consent of ROWE, reprint, copying, editing, or reproduction
and publishing – also in excerpts – are not permitted.

ROWE does not accept any warranty or liability for the contents of this publication and therefore
disclaims in particular any implied warranty regarding fitness for commercial or other purposes.
Furthermore, ROWE reserves the right to revise this version and to modify its contents at regular
intervals without being bound to announce such revisions and modifications.
Typographical Conventions
In the individual chapters of this Operating Manual some typographical conventions are used.
These conventions allow for quick familiarization with the manual. They simplify handling of this
manual and help you to familiarize quickly with the ROWE Scan 450i scanner.

Comments

In the present manual, the following types of comments are given:

Note: You obtain information and useful tips which are helpful for smooth operation
of the devices.

Attention: These notes intend to prevent damage to or failure of the device.

Caution: Possible hazards for the operator resulting from operation of the ROWE Scan
450i devices.
Contents

1 ROWE Scan 450i Series .................................................................................................... 8

1.1 Basic Models of ROWE Scan 450i Series .......................................................................... 9

1.2 Scanner Upgrades ................................................................................................................. 10

1.3 System Overview ................................................................................................................... 13

1.4 Unpacking of Device ............................................................................................................ 15

1.5 Requirements as to PC ........................................................................................................ 15

1.6 Connection of ROWE Scan 450i to Power Supply ....................................................... 16

2 Installation ......................................................................................................................... 18

2.1 Erecting Scanner .................................................................................................................... 19

2.2 Starting Software Installation ............................................................................................ 19

2.3 Selecting Folder ..................................................................................................................... 20

2.4 Installation Process ............................................................................................................... 21

2.5 Installation of Device Drivers ............................................................................................ 21

2.6 Installation of Additional Plug-ins ................................................................................... 22

2.7 Shutting Down Computer – Connecting Scanner – Switching ON Computer and

Scanner............................................................................................................................................ 23

2.8 Continuing Installation ........................................................................................................ 24

2.9 Establishing Connection to Scanner ................................................................................ 25

2.10 Activation of License Options ......................................................................................... 26

2.11 Calibration of Scanner ....................................................................................................... 27

3 Switching Scanner ON/OFF .......................................................................................... 28

3.1 Connection of Power Unit .................................................................................................. 29

4 Simple Scan ....................................................................................................................... 30

4.1 Performing a Scan ................................................................................................................ 31

5 ROWE ScanManager ....................................................................................................... 32

5.1 Starting ROWE ScanManager ............................................................................................ 34

5.2 Main Window of ROWE ScanManager ........................................................................... 35

5.3 Selection of Language ......................................................................................................... 35

 5.4 Functions ................................................................................................................................. 36

5.5 Main Viewer............................................................................................................................ 37

5.6 General Viewer....................................................................................................................... 38

5.7 Action Keys ............................................................................................................................. 39

5.8 Toolbar of Main Viewer ...................................................................................................... 40

5.9 Toolbar Editing and Measuring Functions .................................................................... 42

5.10 Settings .................................................................................................................................. 44

5.10.1 Function "Scan" ............................................................................................................................. 44
5.10.1.1 Storage Location ................................................................................................................... 45
5.10.1.2 File Format .............................................................................................................................. 46
5.10.2 Settings "Copy" ............................................................................................................................. 48
5.10.2.1 Printer Selection .................................................................................................................... 49
5.10.2.2 Output Settings for ROWE Printer ..................................................................................... 49
5.10.2.3 Output Settings for Inkjet Printer ...................................................................................... 51
5.10.2.4 Set Function ........................................................................................................................... 51
5.10.3 Settings Independent of Function ............................................................................................. 52
5.10.3.1 Color Mode ............................................................................................................................ 52
5.10.3.2 Quality ..................................................................................................................................... 53
5.10.3.3 Scan Format ........................................................................................................................... 57
5.10.3.4 Scaling/Margins ..................................................................................................................... 58
5.10.3.5 Info ........................................................................................................................................... 60

5.11 Favorites ................................................................................................................................ 60

5.11.1 Multiprint Favorites ....................................................................................................................... 62

5.12 Job List .................................................................................................................................. 65

5.13 PrintMaster PRO ................................................................................................................. 66

5.13.1 Layout of PrintMaster PRO ......................................................................................................... 67
5.13.2 File List ............................................................................................................................................ 67
5.13.3 File Settings .................................................................................................................................... 70
5.13.4 Job Settings .................................................................................................................................... 72

5.14 Configuration of ScanManager ...................................................................................... 74

5.15 ScanManager TOUCH ........................................................................................................ 77

6 ROWE ConfigManager.................................................................................................... 79

6.1 Starting ROWE ConfigManager ........................................................................................ 80

6.2 Main View of ROWE ConfigManager .............................................................................. 80

6.3 Status of Scanner .................................................................................................................. 82

 6.4 Calibration ............................................................................................................................... 82

6.5 Printer ....................................................................................................................................... 83

6.5.1 Adding Printer ................................................................................................................................. 83
6.5.2 Deleting Printer ............................................................................................................................... 85
6.5.3 Creating a Printer Profile ............................................................................................................... 85
6.5.4 Configuring Printer ......................................................................................................................... 87

6.6 Licenses .................................................................................................................................... 89

6.7 Update ...................................................................................................................................... 89

6.8 Parameters .............................................................................................................................. 90

6.9 Login ......................................................................................................................................... 92

6.10 Favorites ................................................................................................................................ 93

7 ROWE Cost Control ......................................................................................................... 95

7.1 Main View ROWE Cost Control Professional ................................................................ 96

7.2 Menu Order report ............................................................................................................... 97

7.3 ROWE Cost Control Professional ...................................................................................... 99

7.3.1 Allocation of Limits and Discounts .............................................................................................. 99
7.3.2 Allocation of Limits and Discounts .............................................................................................. 99

7.4 Menu User Administration ............................................................................................... 100

7.4.1 User Administration ...................................................................................................................... 101
7.4.2 User Group Administration ......................................................................................................... 102
7.4.3 User Limits ...................................................................................................................................... 103
7.4.4 User Group Limits ......................................................................................................................... 104

7.5 Menu Cost Center Administration ................................................................................. 104

7.5.1 Cost Center Administration ......................................................................................................... 105
7.5.2 Cost Center Group Administration ............................................................................................ 106
7.5.3 Cost Center Limits......................................................................................................................... 106
7.5.4 Cost Center Group Limits ............................................................................................................ 106

7.6 Menu Config Setup ............................................................................................................ 107

7.6.1 Cost Control ................................................................................................................................... 108
7.6.2 Job Category Administration ...................................................................................................... 109
7.6.3 Order Report Administration ...................................................................................................... 111
7.6.3.1 Backup Settings ..................................................................................................................... 111
7.6.3.2 Deleting Order Report ......................................................................................................... 112
7.6.4 Export/Import ................................................................................................................................ 112

7.7 Warnings, Limits, Errors .................................................................................................... 113

 7.7.1 Warnings ......................................................................................................................................... 114
7.7.1.1 Login ........................................................................................................................................ 114
7.7.1.2 Editing Range ......................................................................................................................... 115
7.7.1.3 Cost Center Query................................................................................................................. 116
7.7.2 Examples for Limits ....................................................................................................................... 117
7.7.2.1 Limit by User Groups ............................................................................................................ 117
7.7.2.2 Limit by Cost Center Group ................................................................................................ 118

8 Maintenance of Scanner .............................................................................................. 119

8.1 Cleaning of Scanner ........................................................................................................... 120

8.2 Replacing Glass Plate ......................................................................................................... 120

9 Trouble Shooting ........................................................................................................... 122

9.1 Malfunction Indicator Lamp on Control Panel ........................................................... 123

9.2 Installation Problems ......................................................................................................... 123

9.3 Scanning Problems ............................................................................................................. 124

9.4 Problems with Automatic Width Detection ................................................................ 124

9.5 Scan Quality.......................................................................................................................... 125

A Technical Requirements .............................................................................................. 126

A.1 Java Runtime Environment .............................................................................................. 126

B Safety Notes.................................................................................................................... 127

B.1 Disclaimer ............................................................................................................................. 128

B.2 Safety Information ............................................................................................................. 128

B.3 Prior to installation ............................................................................................................ 128

B.3.1 Conditions of Room ..................................................................................................................... 128
B.3.2 Fuse Protection .............................................................................................................................. 129
B.3.3 Assembly and Commissioning.................................................................................................... 129
B.3.4 Intended Use.................................................................................................................................. 129
B.3.5 Commitment of Operators .......................................................................................................... 130
B.3.6 Take-back of Devices at the End of Service Life (WEEE) ....................................................... 130

C Service and Contact ...................................................................................................... 132

D About this System ........................................................................................................ 133

 1 ROWE Scan 450i Series

The present chapter provides detailed information on the structure of this Operating Manual.
Moreover, you find general descriptions

 of the devices of the ROWE Scan 450i series.

 of the main functions of the ROWE Scan 450i series.

 of the scope of supply and the options of the ROWE Scan 450i series.

 of the software applications of the ROWE Scan 450i series.

This chapter shall provide a first overview. You find detailed information in the corresponding
chapters which are also included in this Operating Manual.

Before using the device, please read the Safety Notes in Annex B (see 127) first.
 1.1 Basic Models of ROWE Scan 450i Series

Three basic ROWE Scan 450i scanner models (KIT 40) are available:

ROWE Scan 450i 24" KIT 40 Large-size scanner black/white and color
Scan width: 24.48" (622 mm)
Original width: 27.4" (696 mm)
Original thickness: up to 2 mm (0.08“) for flexible
materials
ROWE Scan 450i 36" KIT 40 Large-size scanner black/white and color
Scan width: 36.49" (927 mm)
Original width: 39.4" (1,001 mm)
Original thickness: up to 2 mm (0.08“) for flexible
materials
ROWE Scan 450i 44" KIT 40 Large-size scanner black/white and color
Scan width: 44.5" (1,130 mm)
Original width: 47.4" (1,204 mm)
Original thickness: up to 2 mm (0.08“) for flexible
materials

The ROWE Scan 450i basic models (KIT 40) can be upgraded to KIT 60 by installing a software
license upgrade on the spot.

For software upgrades or other additional equipment, please contact our sales
department:

Phone: +49 (0) 2743 9217-24

Fax: +49 (0) 2743 2018

E-mail: [email protected]

9
 1.2 Scanner Upgrades

As an option, the ROWE Scan 450i -40 basic model can be upgraded to KIT 60 by installing a
software upgrade.

An overview is given in Table 1.1.

B/W and/or gray scale Color (24 bit RGB or index)

400 dpi TURBO 400 dpi TURBO

Meter/minute Inch/sec. Meter/minute Inch/sec.

ROWE Scan 450i 17 11.15 2.75 1.8

KIT 40
B/W+COLOR ScanModule

ROWE Scan 450i 17 11.15 5.5 3.6

KIT 60
B/W+COLOR ScanModule

Table 1.1: Maximum scan speed of ROWE Scan 450i series

Note: The scan speed is dependant upon the width of the original and the configuration of the
computer.

10
By default, the ROWE Scan 450i is delivered including ROWE ScanManager TWAIN as well as a 30-
day trial version of ROWE ScanManager PRO. Optionally, models with extended features can be
activated on the spot by means of a software upgrade. An overview of the available models is
given in Table 1.2.

ROWE ScanManager Version Description

TWAIN + EDIT

ROWE ScanManager TWAIN Functions: Direct scanning in all applications by support of

TWAIN, basic kit image editing, 2 viewers (General Viewer and
Main Viewer), ICC color management, etc.

TWAIN + EDIT + SCAN

ROWE ScanManager LT Functions: Includes ROWE ScanManager TWAIN plus Scan-
to-Net, Scan-to-USB, Scan-to-Email, etc.

TWAIN + EDIT + SCAN + COPY

Functions: Includes ROWE ScanManager TWAIN, LT plus
ROWE ScanManager SE Scan-to-Copy, Multiprint, Multitasking, Recopy, closed loop
color calibration, one printer driver each for inkjet printer and
ROWE printer, etc.

TWAIN + EDIT + SCAN+ COPY

Functions: Includes ROWE ScanManager TWAIN, LT with

Main Viewer, user interface perfectly suited for touch screen
ROWE ScanManager TOUCH operation plus Scan-to-Copy, Multiprint, Multitasking, Recopy,
closed loop color calibration, one printer driver each for inkjet
printer and ROWE printer, etc.

TWAIN + EDIT (Extended) + SCAN + COPY + CostControl +

PrintMasterPRO
ROWE ScanManager PRO Functions: Includes ROWE ScanManager TWAIN, LT, SE plus
advanced image editing,
extensive cost center management, PrintMaster PRO, etc.

Advanced cost center management, ROWE ScanManager

ROWE CostControl Professional PRO required

Table 1.2: ROWE ScanManager models

Supplied accessories
 ROWE installation CD-ROM including:

o Driver for ROWE Scan 450i

o Installation process for ROWE Scan Manager

o Operating Manual as PDF file

 Calibration Chart for ROWE Scan 450i

 Power unit 24 V

 Power cord (1xCE / 1xUL / 1xGB / 1xCN)

 USB 3.0 type A to type B for connection between PC and scanner

11
  Hardcopy of short manual

Optional accessories
Designation Description
ROWE Scan 450i floor stand 24“ Floor stand 24“: Height of feed table for originals: 960 mm

ROWE Scan 450i floor stand 36“ Floor stand 36“: Height of feed table for originals: 960 mm

ROWE Scan 450i floor stand 44” Floor stand 44“: Height of feed table for originals: 960 mm

ROWE Scan 450i PC holder PC holder for floor stand 24“, 36“, and 44“

for floor stand 24“ / 36” / 44“ intended to accommodate a conventional computer housing

ROWE Scan 450i touch screen Bracket for touch screen and other flat screens for floor stand

Holder for floor stand 24” / 36” / 44“ 24“, 36“m, and 44“ with a size of 17“ to 23“ with VESA MISD75/
100 holder and a maximum weight not exceeding 10 kg. The
flat screen is not included in the scope of supply.
ROWE Scan 450i MFP stand 24” / 36” / 44” Intended to integrate a ROWE Scan 450i into an inkjet printer
(up-to-date list of compatible printers on request). Height of
feed table for originals: 1,145 mm to 1,265 mm.
Including bracket for flat screen 17“ to 23“ with VESA
MISD75/100 holder and a maximum weight not exceeding 10
kg. The flat screen is not included in the scope of supply.
ROWE Scan 450i PC holder PC holder for MFP stand 24“, 36“, and 44“, intended to

for MFP stand 24” / 36” / 44“ accommodate a conventional PC housing

ROWE Scan 450i touch screen 17“ to 23“ flat screen with DVI input and a resolution
of 1,280 x 1,024 pixels
ROWE Scan 450i Controller PC Standard PC, information on features on request

ROWE Scan 450i Calibration Chart 24“ Calibration chart for ROWE Scan 450i 24“

ROWE Scan 450i Calibration Chart 34“ Calibration chart for ROWE Scan 450i 36“

ROWE Scan 450i Calibration Chart 44“ Calibration chart for ROWE Scan 450i 44“

For information on the available accessories for the individual scanner types, please
refer to the current ROWE Scan 450i leaflet.

12
 1.3 System Overview

Figure 1.1 shows the ROWE Scan 450i front view. The following components are shown:

1. Scanner top

2. Control panel

3. Feed table with graduation for formats

4. Feeding slot for document feed

5. Zero point

6. Locking scanner top (on both sides)

Figure 1.1: ROWE Scan 450i

Figure 1.2 shows the ROWE Scan 450i control panel. It includes the following components:

1. Start key

2. Stop key

3. Forward motion key

4. Backward motion key

5. Favorite keys (individual allocation of scan settings via ROWE ScanManager)

13
 6. Operating LED

7. Malfunction indicator LED

Figure 1.2: Control panel ROWE Scan 450i

If you want to mark the favorite keys of the control panel, use a conventional
permanent marker. Please use household cleaning agents to remove or clean it.

Figure 1.3 shows the back of the ROWE Scan 450i with the left side box. There, you see the
following connections:

1. Connection for 24 V power unit

2. USB slot (USB 3.0 for ROWE Scan 450i) to connect scanner to PC

Figure 1.3: Back of ROWE Scan 450i

14
 1.4 Unpacking of Device

In order to install the scanner, a space of at least 2.5 m x 2.0 m is required which meets with the
ambient conditions described in Annex B.3.1 (Page 130). When unpacking the scanner, do not lift
it by grabbing the side boxes (see Figure 1.4).

Figure 1.4: Unpacking of ROWE Scan 450i

Before installing the device, check the consignment for completeness. Check the scope of supply
by means of the list in Chapter 1.2 on Page 10.

Visible damages are to be notified in writing by a corresponding comment on the consignment

note. Otherwise, payment of damages by the carrier is excluded.

In order to avoid damages to the device, please do not place any tools, components,
or the like on the scanner!

1.5 Requirements as to PC

Use of the scanner requires connection of a PC (not included in the scope of supply). This PC shall
comply with the minimum requirements mentioned in Table 1.3. However, we recommend
compliance with the optimum requirements to benefit from optimum performance.

Component Minimum requirements Optimum requirements

ROWE Scan 450i ROWE Scan 450i

CPU 1.66 GHz Dual-Core 3.0 GHz Quad-Core

Memory 2.0 GB 4.0 GB

15
Component Minimum requirements Optimum requirements

ROWE Scan 450i ROWE Scan 450i

Hard disc 5,400 rpm SATA 7,200 rpm SATA

5 GB free memory 50 GB free memory

Interface High Speed USB (2.0) Super Speed USB (3.0)

Operating Windows XP SP3 (32 bits) Windows 8. (64 bits)

system

Screen Size: 17" Size: > 19"

Resolution: 1,280 x 1,024 Resolution: > 1,280 x

1,024

Touch screen Size: 17" Size: > 19“

(optional) Resolution: 1280 x 1024 Resolution: > 1,280 x

1,024

Table 1.3: PC requirements for ROWE Scan 450i with ROWE Scan Manager (as from version 1.4.7)

Administrator rights are required for installation of the ROWE Scan 450i software on
your PC.

In exceptional cases, a USB 2.0/3.0 host controller chip set may not be compatible
with the high performance transfer mode of the ROWE Scan 450i. We recommend to
use hardware meeting these requirements. A current list of compatible USB chip sets
is available on request.

1.6 Connection of ROWE Scan 450i to Power Supply

Before using the ROWE Scan 450i, connect the scanner to the power supply using the power unit.
Plug the connector socket of the supplied power unit into the connection on the back of the
scanner. Plug the connector of the power unit into a socket. Please absolutely observe the
following:

The scanner must only be connected to a grounded socket with VDE homologation.

The socket has to be protected by fuses (10 A).

16
When several devices are connected to one socket using an extension cord and/or a
multiple socket, the total current draw shall not exceed 10 A.

The socket has to be located near the scanner.

17
 2 Installation

In this chapter, you learn how to install the software on a PC to operate the ROWE Scan 450i. The
PC shall comply with the minimum requirements mentioned in Chapter 1.5. However, the optimum
requirements indicated there are recommended.

When starting installation, the scanner must neither be connected to power supply
nor PC. Should you use mouse and keyboard on the scanner top, place the cables in
a way that they do not obstruct the paper outlet.

First install the software on the PC. The scanner must be connected only afterwards.

The power unit of the scanner is fitted with a grounded three-core power plug. Only
skilled workers are allowed to modify plug and socket. Never bypass or ignore
grounding.

18
 2.1 Erecting Scanner

Place the scanner either on the suitable ROWE floor stand, the suitable ROWE MFP stand (see
Optional Accessories ROWE Scan 450i Series, Chapter 1.2 on Page 10), or on a sturdy table. Erect
the scanner in a way that document feed and outlet can be accessed from all sides.

Do not yet connect the scanner to power supply or computer.

Do not lift the scanner by grabbing the side boxes (also see Chapter 1.4 on Page 15).

2.2 Starting Software Installation

In order to install the software, you need the

supplied CD-Rom. First, switch the computer
On which is not yet connected to the scanner.
Put the CD-Rom into the CD-Rom drive of the
PC.

Usually, installation of the software starts

automatically. If not, start from the CD by
double-clicking "autorun.exe".

The dialog box shown in Figure 2.1 appears

from which you simply select "Install“.
Figure 2.1: Installation screen

The installation process has been started and

you are first prompted to select the language.

Figure 2.2: Selection of language

19
Afterwards, the welcome window is displayed
as shown in Figure 2.3.

By clicking „Next“ you access the installation

directory (Figure 2.4).

You can stop the installation process

at any time by pressing the "Cancel"
button. The software is not installed
then. However, the ROWE Scan 450i
scanner cannot be operated in this Figure 2.3: Welcome dialog box
case.

2.3 Selecting Folder

When selecting the folder (Figure 2.4), a folder

where to install the ROWE Scan 450i software is
already suggested. The shown figures have the
following meaning:

1. Destination folder: Currently selected

folder is displayed

2. Browse: Selecting another folder

Figure 2.4: Selection of folder
3. Information on the required and
available storage space

4. Back: Return to previous dialog box

5. Install: Start and/or continue

installation

6. Cancel: Cancel installation prematurely.

The scanner cannot be used in this
case.

20
 2.4 Installation Process

After actuating the "Install" button, the files will

be installed.

In the meantime, the installation progress and

the current state are displayed as shown in
Figure 2.5.

Figure 2.5: Installation process

2.5 Installation of Device Drivers

During data transmission several dialog boxes

pop up indicating that the appropriate drivers
for the device are being installed. During
installation, Windows (Windows XP) may point
out that the drivers did not pass the so-called
"Windows logo testing" (Figure 2.6). This is
normal and installation can be continued by
clicking "Continue anyway".

Figure 2.6: Windows logo testing

After having installed the drivers on the

computer, the installation can be continued by
pressing the "Finish" button (see Figure 2.7).

Figure 2.7: Driver installation completed

21
 2.6 Installation of Additional Plug-ins

After having completed the installation of device

drivers and files, additional plug-ins required for
use of the ROWE Scan 450i software are
installed. By actuating "Next“ (see Figure 2.8)
installation will be continued.

Figure 2.8: Homepage for installation of plug-ins

In the opening dialog box (Figure 2.9), you are

prompted to accept the license agreement.
Select "I agree“.

Figure 2.9: License agreement for plug-ins

The required plug-ins are now installed

automatically. In the dialog box seen afterwards
(Figure 2.10), you have to click "Finish“ to
complete installation.

Then, another installation dialog box appears for

installation of the standard ICC color profiles.
Proceed as described above.

Figure 2.10: Complete installation of plug-ins

22
 2.7 Shutting Down Computer – Connecting Scanner – Switching ON
Computer and Scanner

After actuating „Finish“ you are prompted

to shut the computer down (Figure 2.11).
Please confirm by actuating "Yes". Now wait
until the computer has been shut down and
switched OFF.

Figure 2.11: Prompt to shut computer down

After having switched the computer OFF,

proceed as follows:

1. Connect the computer to the

scanner using the USB cable. Use
the supplied USB cable (see Figure
2.12).

2. Connect the scanner to the power Figure 2.12: USB plug (connection scanner)
supply using the supplied power
unit.

3. Switch the computer ON again.

23
 2.8 Continuing Installation

If Windows XP is installed on your

.
computer, the operating system may
browse for new scanner software after
restart. Otherwise, you can skip this
step.

For driver installation, the dialog boxes in

Figures 18 to 21 are displayed.
Figure 2.13: Disable Windows update
Please select "No, not this time" and click the
"Next" button in Figure 2.13.

Afterwards select "Install the software

automatically“ in Figure 2.14 to use the driver
already installed.

Figure 2.14: Installing driver automatically

Afterwards select "Continue anyway“ in the

dialog box shown in Figure 2.15.

Figure 2.15: Continuing driver installation

24
By actuating "Finish“ (Figure 2.16), the driver
installation is being completed.

Figure 2.16: Driver installation finished

2.9 Establishing Connection to Scanner

After having restarted the computer, start the

Setup Wizard via Start → Programs → ROWE
Scan Series and follow the instructions.

Figure 2.17: Start Setup Wizard

The Setup Wizard now establishes the

connection between scanner and computer
automatically. This process may take some time
depending on the PC performance.

If you actuate the "Cancel" button

during the connection process,
installation is canceled.

If the connection cannot be established,

check the connection lines and whether
Figure 2.18: Connection establishment
the scanner is switched ON. If the
operating LED is flashing, the scanner is

25
 in energy saving mode. If so, actuate
the green key ("Start") on the device
once.

2.10 Activation of License Options

Should you have purchased additional license

options, you can install the license file in the
following dialog box. Proceed as follows:

1. Open license file: Select the license file

(file extension ".key"). After purchasing
ROWE Scan 450i as well as later
upgrades, you obtain the file usually
by e-mail or on request on an
additional data carrier.

2. Press "Next“ to activate the license or

to proceed with the already existing
license.1

If you obtained a license file by e-mail,

you have to save the attached .key file
on your PC, first, to be able to select it
under 1.
Figure 2.19: License installation
3. If you want to fit your ROWE Scan 450i
with additional functions, you can
confirm the button labeled 3. ("Order
license“). If a connection to the
Internet is given, your Internet browser
pops up automatically and you access
the ROWE website where you can
order further license options. As an
option, you can also contact the ROWE
Sales Department (see Chapter 1.1).

1
By default, the ROWE Scan 450i is fitted with a 30-day trial license for ScanManager PRO. This is
why you can press "Next" immediately – unless you purchased additional license options.

26
 2.11 Calibration of Scanner

Now, the scanner needs to be calibrated to

obtain perfect scan results.

For this purpose, place the supplied calibration

chart in the paper feed of the scanner.

The calibration chart has to be placed

with the printed side facing up and with Figure 2.20: Calibration of scanner
the depicted arrow facing the front
because the calibration process cannot
be effected correctly otherwise.

Press "Next“ afterwards. The calibration process

is started and will take some time. Any
remaining time is depicted.

Should the wizard detect soiling and/or

dust during the calibration process, a
message pops up. In this case, check
and clean the glass plate. Afterwards,
you can repeat the process.

Please handle the calibration chart with

care. After calibration put it back into
the provided cardboard box.

After completion of calibration, the scanner is in

working order and ready for use. For this
purpose, read chapter "Simple Scan“ and/or
"Introduction to ROWE ScanManager“.

In general, the Scan 450i software on the supplied CD-ROM is the most recent
version. However, it may also occur that a more recent version is already available.
The latter can now be downloaded and installed if you intend to do so. Press the
Update button in ConfigManager (see Chapter 6). For this purpose, read Chapter 6.7.

27
 3 Switching Scanner ON/OFF

Operate the ROWE scanner at a supply voltage of 100 to 240 volts and a frequency of
50 / 60 Hz, only.

28
 3.1 Connection of Power Unit

The scanner is switched ON by connecting the power unit to a socket. The connector for the
power unit is located on the back of the scanner on the right. (see

Figure 3.1). If the device is switched ON, the operating LED under the green button (2) on the
control panel (see Figure 3.2) lights up.

During the installation process switch the scanner ON only after being prompted to
do so.

The scanner works properly only after

installation of the ROWE Scan 450i software (see
Chapter 2) prior to use.

 Plug the connector of the power unit into the

socket to switch the device ON.
Figure 3.1: Position connector power unit

On the control panel of the scanner (see also

Figure 1.2 on Page 14) you see two LEDs. After having
switched ON the device, the operating LED under the
green button (2) lights up.

Should a failure occur (e.g. paper jam), the LED under the Figure 3.2: Control panel
red button (1) lights up.

If the operating LED under the green button (2) is

flashing, the scanner is in energy saving mode. In this
mode, the scanner is not recognized by the PC. In order
to put the scanner into operation again, simply press the
green button once.

If you do not use the scanner for a longer

period, pull the mains plug.

29
 4 Simple Scan

Moreover, the ROWE Scan 450i scanners are fitted with automatic width detection
(see scan format, Chapter 5 on Page 57).

30
 4.1 Performing a Scan

Switch the scanner ON, boot the PC, and

afterwards start ScanManager.

For this purpose, double-click on the icon on the

desktop or use the link in the Start menu.

Figure 4.1: Desktop link ScanManager

 Place the document onto the feed table

(1) with the printed side facing up.

 Align the document in a way that the

zero point (3) is in the middle of the
document.

 Feed the document into the scanner

until the scanner takes it in.
Figure 4.2: How to position the document
 Select the requested color mode in
ROWE ScanManager (see Chapter
5.10.3.1 on Page 52).

 Select the requested scan format in

ROWE ScanManager (see Chapter
5.10.3.3 on Page 57) if applicable. For
the document width being recognized
automatically, select the default setting
"Auto“.

 Select the storage location in ROWE

ScanManager (see Chapter 5.10.1.1 on
Page 45) if required.

Press the "Start" button (2) on the control panel

of the scanner or in ROWE ScanManager.

The "Start“ button on the control panel

(2) and in ROWE ScanManager have the
same function. Figure 4.3: Start button control panel

31
 5 ROWE ScanManager

ROWE ScanManager is the central software needed to operate the ROWE Scan 450i series. The
present chapter describes how to use the scanner efficiently by means of this software.

32
ROWE ScanManager Versions

Several versions of the ROWE ScanManager featuring various functions are available. An overview
of the available models is given in Table 5.1.

ROWE ScanManager Version Description

TWAIN + EDIT

ROWE ScanManager TWAIN Functions: Direct scanning in all applications by support of

TWAIN, basic kit image editing, 2 viewers (General Viewer and
Main Viewer), ICC color management, etc.

TWAIN+ EDIT + SCAN

ROWE ScanManager LT Functions: Includes ROWE ScanManager TWAIN plus Scan-
to-Net, Scan-to-USB, Scan-to-Email, etc.

TWAIN + EDIT + SCAN + COPY

Functions: Includes ROWE ScanManager TWAIN, LT plus
ROWE ScanManager SE Scan-to-Copy, Multiprint, Multitasking, Recopy, closed loop
color calibration, one printer driver each for inkjet printer and
ROWE printer, etc.

TWAIN + EDIT + SCAN + COPY

Functions: Includes ROWE ScanManager TWAIN, LT with

Main Viewer, user interface perfectly suited for touch screen
ROWE ScanManager TOUCH operation plus Scan-to-Copy, Multiprint, Multitasking, Recopy,
closed loop color calibration, one printer driver each for inkjet
printer and ROWE printer, etc.

TWAIN + EDIT (Extended) + SCAN + COPY + CostControl +

PrintMasterPRO
ROWE ScanManager PRO Functions: Includes ROWE ScanManager TWAIN, LT, SE plus
advanced image editing, extensive cost center management,
PrintMaster PRO, etc.

Advanced cost center management, ROWE ScanManager

ROWE CostControl Professional PRO required

Table 5.1: ROWE ScanManager models

ROWE Scan 450i scanners can be operated with a desktop computer with mouse and
keyboard or with a touch screen. For touch screen operation, the specially optimized
version ROWE ScanManager TOUCH is available while the other versions LT/SE/PRO
are not intended for touch screen operation (i.e. without mouse and keyboard). The
figures given in the following chapters refer to versions LT/SE/PRO. Appearance and
operation of ScanManager TOUCH vary only slightly. For detailed information please
refer to Chapter 5.15.

For being able to use all functions of ScanManager, you have to connect the scanner
to the PC and switch it ON. Otherwise, ScanManager can be used in a limited demo
mode, only.

ROWE ScanManager SE, PRO, and TOUCH are supplied with one printer driver each
for an inkjet printer and a ROWE printer, only. Drivers for further printers are to be
33
 purchased as an option.

5.1 Starting ROWE ScanManager

First, make sure that the scanner is connected to

the PC and switched ON.

After installation of the software, an icon named

"ScanManager" can be found on the desktop.

It is easiest to start ScanManager by double-click on

this icon. Figure 5.1: Desktop link ScanManager

Should you prefer operation by touch

screen and have a ScanManager TOUCH
license, you have to use the Icon
"ScanManager Touch" instead.

34
 5.2 Main Window of ROWE ScanManager

Figure 5.2: ROWE ScanManager overview

The ROWE ScanManager includes the following components:

1. Functions (depending on the purchased license options not all functions are available
(see Chapter 5.4, Page 36)

2. Toolbar of main viewer (see Chapter 5.8, Page 40)

3. Main viewer to display scans (detailed view, preview); for detailed information, refer to
Chapter 5.5, Page 37

4. Settings (automatically adjusts to the respective function), refer to Chapter 5.10, Page 44

5. Toolbar editing and measuring functions, refer to Chapter 5.9, Page 42

6. Overview to display complete scan, refer to Chapter 5.6, Page 38

7. Toolbar with keys (refer to Chapter 5.7, Page 39)

5.3 Selection of Language

Should ROWE ScanManager display information

not in the requested language, press the
Figure 5.3: Settings button

35
"Settings“ button left to the "action keys".

Press the "Language“ button and select the

requested language.

After having selected the respective language in

the list, the selection is accepted; however, the
new language is activated only after a restart of
ScanManager.

By pressing "Close“ you return to the main

window.

Figure 5.4: ScanManager - Settings

5.4 Functions

Figure 5.5: Functions ScanManager

In order to render your work as easy as possible, the control elements of ScanManager are divided
into so-called functions so that only the required functions are available.

By selecting one of the buttons in the top line of ScanManager you can switch between different
functions. You thereby determine what to do next. The functions have the following meaning:

 Copy: Select "Copy" if you want to output copies of originals on a printer. For detailed
information see Chapter 5.10.2, Page 48. This function cannot be used in version Rowe
ScanManager LT.

 Scan: Select "Scan" if you want to scan originals and save them as image files. For
detailed information see Chapter 5.10.1, Page 44.

 Job list: Select "Job list" if you want to monitor or control current print jobs. For detailed
information see Chapter 5.12, Page 65. This function cannot be used in version Rowe
ScanManager LT.

 PrintMaster PRO: Select this function if you want to print files and/or prepare complex
print jobs / sets. For detailed information see Chapter 5.13, Page 66. For being able to
use this function, you need ScanManager PRO license option.

 Favorites: Select "Favorites" to manage frequently used settings. For detailed information
see Chapter 5.11, Page 60.

36
 For license upgrades see Chapter 2.10, Page 26.

5.5 Main Viewer

Figure 5.6: Main viewer

The main viewer serves to display the document scanned last and/or a loaded image file.
Numerous zoom functions allow zooming of individual areas. For this purpose, you can highlight
an area within the displayed image by pressing and holding the left mouse key down. This area
will then be enlarged. The viewer includes the following components:

1. Image display area: Preview / detailed view

2. Toolbar of viewer (see Chapter 5.8, Page 40)

3. Status bar: Display of useful information on the depicted image (resolution, dimensions,
color mode, etc.)

As soon as you make changes in the Settings (Page 44) affecting the appearance of the image
(e.g. brightness, color mode, etc.), the view is updated automatically in the viewer so as to see the
effects of the settings immediately.

37
 5.6 General Viewer

Figure 5.7: Interaction General Viewer - Main Viewer

The small viewer (1) embedded at the bottom on the right serves to keep track of the position in
the complete image when using the zoom functions of the main viewer (3)

The General Viewer is linked with the main viewer in a way that the section shown in the main
viewer is always highlighted by a red frame (2) in the overview viewer.

Now, you can "grab" this frame by means of the mouse and move it to another position to show
another area in the main viewer.

If you want to display a smaller or bigger section in the main viewer, you can also "grab" the four
edges of the viewer and shift them.

The General Viewer is deactivated in the ScanManager TOUCH version (see Chapter
5.15).

38
 5.7 Action Keys

Figure 5.6: Toolbar with action keys

In the toolbar on the bottom right side of the ScanManager, there are keys which are linked to
the most important functions required to use the ROWE Scan 450i. By means of these keys you
can start a scan job or print a document on a printer.

1. Start: By means of this key you initiate the action linked to the function – depending of
the selected function.

 In the function "Scan" you therewith start the scan operation and subsequent
saving in a file.

 In the function "Copy" you therewith start the scan operation and subsequent
printing.

2. Stop: By means of this key you can interrupt a scan in process. The scanner then stops
paper feed immediately.

Action keys Start and Stop have the same functions as the green and red key on the
scanner's control panel.

3. Prescan: Execution of a prescan. The prescan behavior can be affected by the Settings:

 Normal prescan: The scan is effected as in case of actuation of the start key.
However, there is no output. You are thereby given the opportunity to edit the
scanned image before output. After having effected the requested editing steps,
simply press action key (5) to start output on the basis of the selected settings.

 Fast prescan: A fast scan with reduced resolution is effected and shown in the
viewer. Afterwards, the original is transported back and you are asked whether you
want to select a scan section. Afterwards, you can select with the mouse an area in
the preview the dimensions and position of which are set automatically as user-
defined format. When pressing the Start key afterwards, this selected area is
scanned and output, only.

4. Batch scan: The so-called batch scan function can be switched ON and OFF. If the batch
scan is activated, the scan starts automatically as soon as an original is positioned in the
paper feed of the scanner. Pressing the Start key is thus not required anymore. This
option is very useful when you want to scan/copy many documents with equal settings.

39
 5. Save/print: Depending on the selected function, action key (5) is labeled "Save" (Function
Scan) or "Print" (Function Copy). In both cases, output is initiated by pressing the key –
either in a file or on a printer. You need this key when you want to

 edit the image and/or settings after the scan (prescan, edit, output) and/or

 perform the output again, perhaps with different settings.

5.8 Toolbar of Main Viewer

Figure 5.7: Toolbar above Main Viewer

The toolbar above the Main Viewer includes the following buttons:

1. General view: Shows complete image in Viewer. This button is particularly useful if you
selected a section for being zoomed before and now want to return to the general view.

2. Manual shift: The currently displayed detail can be shifted in all directions by means of
the mouse; however, a section needs to be zoomed in before. Manual shift does not
work if the Enhanced cutting function is active.

3. Arrow keys: The currently displayed detail can be shifted in the respective direction if a
section has been zoomed in before.

4. Zoom +/-: Zooming a detail shown in the Viewer in or out.

5. Expanding detail: By means of this button you define the behavior of the display of a
detail when you expand a detail by means of the mouse: If the button is active (orange
frame) at least the selected detail is always displayed in the Viewer so that the area of
the Viewer is filled best. If you want only the selected area to be displayed, activate 5.

6. Cut detail: Similar to 4., but exactly the selected detail is displayed in the Viewer. The
detail is then enlarged in a way that either the entire width or the entire height of the
Viewer is used.

7. High Quality Modus (HQ) ON/OFF: You can select whether the image shall be displayed
in a higher quality in the Viewer. In particular, when processing drawings with very fine
structures, they are possibly not displayed completely in the Viewer (in particular in the
General View) as the image has to be scaled down to "fit" into the Viewer. The HQ mode
reduces this effect considerably but results in the fact that it takes a little bit longer until

40
 the picture is fully displayed.

For originals without fine structures or photos you do not normally see any difference
between HQ and normal mode.

8. Load image: By means of this button you can load an image file saved on your computer
into the Viewer and edit it instead of scanning an original.

When loading an image file, the image displayed in the Viewer before gets lost
because it is not possible to open several files in the Viewer simultaneously. However,
you can save the image first (see 5.7).

9. Print preview. By means of this function, you are able to check the printout on the roll.

The print preview can be seen under "Copy" and PrintMasterPro.

10. Enhanced cutting function: By means of this function you can easily cut the edges of an
image and position cutting edges pixel by pixel. When you activate the button, red lines
appear on the four sides in Main Viewer which are first located on the outside. Now, you
can "grab" these lines by means of the mouse and pull them into the image. When you
start the output now, you are asked whether you want to output the marked detail or
the entire image.

The advantage of this function when compared to function Cut detail (5) mainly is the
fact that you can set four cutting edges while zooming any detail in. This is how you
can position edges precisely – in particular for large-sized drawings.

This function can only be used if ScanManager PRO license option is available.

11. Reset width detection: This function allows to deactivate automatic width detection for
the scan effected before. This function is particularly useful if the scanned document is
damaged resulting in a failure of the automatic width detection. In this way, you can
prevent contents from getting lost without having to scan the document again and/or
select another scan format. When pressing this button the image is displayed in the
same width as if you had selected the option "Auto (Sensor)" under Scan format. E.g.,
you can then cut the image manually using the Enhanced cutting function (8) if
requested. Further information on width detection and scan format can be found in
Chapter 5.10.3.3 on Page 57.

12. Delete image: Here you can delete the currently displayed image from the Viewer. The
image is now being removed from the Viewer, i.e. it does not get lost if it was already

41
 saved as file.

13. Undo and Repeat: By means of this tool you can undo the last activities. Actions undone
before can be repeated only!

A document CANNOT be loaded into the Viewer again with this tool! However, any
type of modification such as black correction can be undone and/or repeated.

5.9 Toolbar Editing and Measuring Functions

Figure 5.8 Toolbar under Main Viewer

The toolbar under the Main Viewer provides functions for image editing and measuring of
distances or areas.

1. Vertical mirroring On / Off: Mirror entire image along vertical axis.

2. Invert On / Off: Invert entire image. For gray scales and B/W light and dark are inverted;
for RGB a negative is created.

3. Rotation: Set orientation of entire image in steps of 90°.

 Auto: The best rotation is determined automatically for output. For "Scan to File" a
rotation is not effected; the output on a printer is effected in a space-saving way
depending on the width of the original. In this case, the rotation is not visible in
the Viewer, i.e. the output orientation may be different from that shown in the
Viewer.

 0°, 90°, 180°, 270°: The image is rotated clockwise by a set value. The rotation is
visible immediately in the Viewer. Output is effected as displayed. In case of
output on a printer, an alternative rotation may however occur if a medium with
the appropriate width is not available.

 By means of the arrow keys (left, right) you can rotate the image in the respective
direction in steps of 90° starting from the current position.

4. Automatic correction of displacement: The image is aligned automatically so that a slight

displacement is corrected. In doing so, the orientation is defined automatically on the
basis of the document edges.

42
5. Manual correction of displacement: Manual alignment of image by setting two reference
points. The reference points are set by simple click of the left mouse key onto the
requested image position. In order to exactly reach the requested positions, you can also
use all zoom functions of the Viewer in this mode. After having set the second reference
point, the image is aligned on the basis of the virtual connection between the two
points. By actuating the button again, you can undo the alignment.

You can perform an alignment on the basis of a horizontal as well as vertical

reference (detected automatically).

6. Measuring function: Measuring of a section (distance between two points to be set). The
reference points are positioned as described in 5. After having set the second point, a
dialog box opens where you can read the measured value. Here, you can also select a
unit and define a scale for conversion. E.g. this function is useful when measuring
structures in a construction drawing or map.

7. Calculate area: By means of this feature you can calculate the area of any polygon within
a drawing. After having pressed the button, you can define the polygon by clicking on
any number of points using the left mouse key.

The last point of the polygon is defined by a double click.

This function is available with ScanManager PRO license, only.

8. Edit image: This function provides numerous image editing options. After actuating the
button, the image and/or selected detail is loaded into an external editor. First you are
asked whether you want to embed or link the image. You can simply press "OK" in this
dialog box. With the editor you can now edit the image using the available options. After
having edited the image, you simply close the editor. Now, you are asked whether you
want to save the edited image. Press "Save". Afterwards, the changes are applied
automatically to the image in ScanManager.

When loading the image into the editor, tasks such as rotating, mirroring, and
inverting are not considered. However, the steps effected in the editor are effected in
the respective positions.

This function is available with ScanManager PRO license, only.

43
 5.10 Settings

The appearance of the settings area in ROWE ScanManager (No. (4) in Figure 5.4, Page 36) is
adapted slightly depending on the selected function Scan or Copy so that the essential functions
are always available depending on your work process.

In the following paragraphs, the settings relating to the selected function will be explained briefly.
The respective settings options will be described in detail in a separate paragraph.

The functions PrintMaster PRO and Job list deserve special attention and will be dealt with in
separate chapters.

5.10.1 Function "Scan"

Figure 5.9: Scan settings

When you are in the "Scan" function, the settings are as follows:

 Color mode: Select the color mode for the next scan. This setting is also applied to a
displayed image if any (see 5.10.3.1 ).

 Quality: Here, you can set resolution and brightness for subsequent scans and select
other image settings (Expert mode). For detailed information see 5.10.3.2 .

 Scan format: Here, you can select whether the document width is to be detected
automatically in subsequent scans or if you want to define a standard format. As an
option, you can also define the dimensions (User-defined). For detailed information see
5.10.3.3 .

 Storage location: Here, you define where to save the scanned documents. Here, you can
also define to send documents as attachment to an email. For detailed information see

44
 5.10.1.1 .

 Scaling/margins: Here, you can define whether to add margins to the four sides of the
document to be scanned or to cut them off. Moreover, you can set comprehensive
scaling options (see 5.10.3.4 ).

 Save as: Define the file format of your scanned document. Depending on the selected file
format, further options are available (see 5.10.1.1 ).

 Info: In this area, special status information is given. The contents can be defined (see
5.10.3.5 ).

5.10.1.1 Storage Location

Figure 5.10: Settings Storage location

1. Local: Save on local computer (drive, folder)

2. E-mail: Send as attachment to an e-mail.

3. Server/Share: This button is not yet active in the present version and has been provided
for future updates.

4. USB: Save on USB data carrier.

5. Location: Select folder.

6. Open folder in Windows Explorer: The selected folder is opened directly in Windows
Explorer for you to be able to call the file(s) quickly.

Local: Press this button if you want to save the file on

your local computer in a particular folder.

Press button (1) to select and/or change the folder.

Figure 5.11: Target folder

45
E-Mail: Press this button if you want to attach a file to
an e-mail and send it. After scanning or when actuating
the Send key (allocation of Prescan key changes) your
standard e-mail program pops up.

Depending on your computer configuration,

the operating system may ask for your Figure 5.12: "Scan to Mail" - E-mail
address
standard e-mail program. Make sure that an e-
mail program is installed on your computer
and select it if required.

For large-sized files sending by e-mail may not

be possible.

Enter the e-mail address into text box (1). The address
is accepted by pressing Enter.

USB: By means of this button you can easily select a

USB data carrier (e.g. flash drive or external disk) as
storage location. This function is only available if the
operating system recognized a USB data carrier being
connected.
Figure 5.13: Storage location - USB data
By means of button (1) you can also select a carrier
subdirectory.

5.10.1.2 File Format

Figure 5.14: Settings - File format

1. File name: Text box where to enter the file name. The file extension is added
automatically on the basis of the selected file format (2).

2. File format: Type of file. The following formats are supported TIFF, JPEG, PDF(/A),
Multipage TIFF, Multipage PDF(/A), BMP, JP2 (JPEG2000), CALS, PNG, DWF.

46
 3. File options: Depending on the selected file format (2), additional options are available
(e.g. compression type for TIFF).

4. Add number: Here, you can define whether files are to be numbered automatically. In the
text box you can define the start number. When saving a new file, this number is
incremented. In this way, you can save many scans in one directory one after another
without having to adjust the file name before each scan.

You can place the number at any position in the file name. For this purpose, enter the
character "%" at the requested position in the file name.

5. Digits of number: Here, you can define the number of digits of automatic numbering.
Increase the number of digits if you need a correct sorting for numerous scans.

If you do not want to use any numbering, enter 0.

Example: You entered "scan%test" in the field File name (1), selected "TIF" as file
format (2), and entered 3 under Digits of number (5). In this case, the following file
names would be created: "scan001test.tif", "scan002test.tif", etc.

You can enter further wildcards in the file name:

 „{DATE}“: The date is added to the file name.

 „{TIMESTAMP}“: The time is added to the file name.

In order to create a Multipage TIFF/PDF file, first

select the file name and then file format Multipage
TIFF/PDF. Each scan or saving operation effected
subsequently will then be added as additional page
to the multipage file.

1. File name: The previously entered file name

Figure 5.15: Multipage settings
is displayed.

2. Pages: The pages already added to the

multipage file are shown.

3. Delete last page: Press this button if you

want to delete the page added last.

4. Interrupt: With this button you can perform

a normal scan (or saving operation) in
between which will not be added to the
multipage file; afterwards you can add
pages to the multipage file again by
selecting Multipage TIFF and/or PDF as file

47
 format again.

5. Complete: Press this button after having

scanned the last page for the multipage file.

5.10.2 Settings "Copy"

Figure 5.16: Settings - Copy

When you are in the "Copy" function, the settings are as follows:

 Color mode: see 5.10.3.1

 Quality: see 5.10.3.2

 Scan format: see 0.

 Printer/Program: Here, you can define the printer for output. Moreover, you can set
printer-specific output options (e.g. folding programs if any). For detailed information see
Chapter 5.10.2.1 , Page 49.

For being able to use a printer, you have to set it once. Printer setup is described in
Chapter 6.5.1, Page 83.

 Medium/Roll: Here, you can define on which medium and/or roll to print if the selected
printer supports this option.

 Scaling/margins see 5.10.3.4 .

48
  Copies: Define how many copies shall be made.

 Set: This option can be activated if you want to unite several scans in one set. This set
can then be output on the printer. A detailed description of the set function can be
found in Chapter 5.10.2.4 , Page 51.

 Info: see 5.10.3.5 .

5.10.2.1 Printer Selection

Here, you can select on which printer you want to

output a document.

Depending on the selected printer (1) other

options may be available (e.g. Folding for
ROWE printers)

1. Printer: Select the requested printer.

2. Folding program: Available only if a ROWE

printer was selected in (1). See Figure 5.18.
Figure 5.17: Printer selection
3. Settings: Further options affecting the print
depending on printer type.

 ROWE printer: see Figure 5.19.

 Inkjet printer: see 5.10.2.3

5.10.2.2 Output Settings for ROWE Printer

Figure 5.18: Folder settings

If you print on a ROWE printer featuring a folding machine, you can select the following folding
options:

1. Select folding program

2. Header position: Here, you can define in which quadrant there is a header if any. If a

49
 folding program is activated, the drawing is rotated automatically so that the text field is
always at the top.

3. Output bin: Here, you can select where printer and/or folding machine shall output the
drawing. E.g. if a sorter is connected, you can select the conveyor.

4. Fallback folding machine: Response to folding machine not existing or not ready (also
refer to 5.13.4).

5. Fallback tab: Response to missing tab if a folding program with tab is selected (also refer
to 5.13.4).

6. Fallback output bin: Response to output bin which is not available and/or full (also refer
to 5.13.4).

After having enabled all requested settings, you return to the previous view by pressing "Back".

Figure 5.19: Extended settings for ROWE printer

In the advanced settings you can select the following options if you selected a ROWE printer:

1. Priority: Define behavior in printer job list.

 Normal: The job is added to the job list normally.

 Low: All print jobs with a higher priority are prioritized.

 High: The print job is started as soon as possible.

 Suspended: For the time being, the drawing is not printed but the job has to be
started manually on the printer.

2. Tolerance: Define the tolerance by which the dimensions of the document may be
exceeded (in %) for the document being printed on the next smaller roll nonetheless.

In this case, the print is not reduced correspondingly but the protruding part is cut
off.

3. Label: Selection of the label defined on the printer and to be printed on the document.

4. Banner: Here you can select the banner file and set whether this banner shall be output

50
 at the beginning and/or end.

5. Stamps: Selection of a stamp defined on the printer and to be printed on the document.

6. Fallbacks: Here, you can define the printer's response if the required material and/or
format of the print medium is not available. Options are:

 Standard: Standard behavior of printer (depending on printer configuration)

 Ignore (material): Printer uses the material available (e.g. paper instead of
transparent)

 Larger (format): Printer uses the larger format available next (e.g. A1 instead of A2).

 Fit: Printer does not print and requires the respective resource giving a message.

5.10.2.3 Output Settings for Inkjet Printer

In the advanced settings, you see the following

options if you selected an inkjet printer:

1. Quality: Draft, normal, or high

2. Cut On/Off: Set whether the paper is to

be cut off after output of a document.
Figure 5.20: Output settings for inkjet printer

5.10.2.4 Set Function

Figure 5.22: Query whether set shall be printed

immediately

Figure 5.21: Set function

As soon as you enable the set function (1), you are asked whether you want to print the
documents in the set immediately. If you press "Yes", the output is started immediately; if you
press "No", the output is started only after completion of the set (press (1) again).

51
5.10.3 Settings Independent of Function

In this section, those settings are described which are available in "Scan" as well as "Copy"
function. They mainly cover parameters such as color mode, brightness/contrast as well as
numerous other options for improving the quality of scans and copies.

5.10.3.1 Color Mode

Figure 5.23: Color mode

One of the most important settings is the color mode.

1. Selection of Color (RGB) and gray scale and/or black/white. The following scan is effected
in the mode set here.

If you effected a gray scale and/or black/white scan and switch to color later, the
image is, however, displayed in gray scale in the Viewer.

2. Set type of original: Here, you can easily achieve the best quality for many different types
of originals by selecting the condition of the scanned original. Specially optimized
settings are then selected to achieve the best possible result.

 Select "Line" if the original exclusively includes line structures and/or homogenous
areas (e.g. CAD drawings).

 Select "Photo“ if the original includes complex structures and color gradients (e.g.
photos, posters, etc.).

 Select "Mixed“ if the original includes line structures as well as color gradients.

 More: Behind this button there are more special document types in addition to
"Line“, "Photo“, and "Mixed" (e.g. optimization for maps, etc.).

If you are not sure to which original type a document is to be allocated, you can test
which settings meet your requirements best as the display in the Viewer is updated
immediately with the selected mode. You do not have to scan the document again.

If you scan a special original which does not match any of the available settings, you
can perform further individual modifications in the expert mode (see 5.10.3.2 ).

52
5.10.3.2 Quality

Figure 5.24: Quality settings

Here, you can select settings affecting the quality of the scanned originals.

1. Resolution: Selection of the resolution to be used for the next scanning operation. The
selection has to be made before the scan.

In case of the available "Turbo modes", a lower scanning resolution is used in feeding
direction and afterwards interpolation is effected. A significantly higher speed is
achieved thereby. In the selected optical resolution, the original is scanned
perpendicular to the feed direction so that interpolation is effected in feed direction,
only.

2. Brightness: By setting the brightness, the reproduction becomes darker or brighter. In the
text box in the middle you can enter the requested value. By means of the keys on the
left and right, the value can be reduced/increased. Setting range: -127...128 (0: neutral).

3. Expert mode: By pressing this button, you access a submenu with numerous further
setting options (see Figure 5.25).

Figure 5.25: Expert mode – Image settings

1. Image settings/Color settings: If you switch to "Color settings", you access another
submenu (see Figure 5.26).

53
 2. Contrast: Increase / reduce contrast (setting range -127...128, 0: neutral).

3. Gamma: Adjust the gamma curve (setting range 1...25, 17: neutral). This setting should
not be changed because the default value (17) perfectly matches the scanner's color
space.

4. Background compensation: This slide control is extremely useful if the background of a

scanned original is not really white. The white of paper normally does not correspond to
exact white in the RGB representation (setting range 0...255, 0: neutral).

In particular for photos you should set the background compensation carefully in
order not to lose any information (e.g. in color gradients). But also in drawings with
lines, information which is very bright can get lost. In case of doubt, simply check the
result in the Viewer.

5. Sharpening: By means of this slide control you can increase the sharpness of the image
(setting range 0...255, 0: neutral).

If you select a very high value, slight color fringes may occur at edges in the image.

6. Smoothing: By means of this slide control you can smooth angular structures in the
image (setting range 0...255, 0: neutral). In areas with fine structures, information may be
blurred.

7. Black correction: Similar to the brightening of the background on white you can turn very
dark areas into black if requested (setting range 0...255, 0: neutral).

8. Interpolation: If you want to use another resolution than that used for scanning, you can
set the requested output resolution, here. The image will then be interpolated to this
resolution.

54
 Figure 5.26: Expert mode – Color settings

1. Image settings/Color settings: If you switch to "Image setting", you see the submenu
depicted in Figure 5.25.

2. Red/ Green/Blue: By means of these three slide controls, you can shift the weighting of
the three color channels red, green, and blue (R, G, B). E.g., if you want to reduce the red
share in the image, reduce the setting of slide control "Red" (setting range 0...255, 127:
neutral).

3. Gray scale correction: If there are any gray scales in an image which cannot be presented
in a color neutral way (e.g. greenish cast), you can compensate this deviation by means
of this slide control. When setting a higher value, colors which are almost gray are
switched to the next shade of gray. If the value is very high, also those colors are shifted
to gray which are quite far away from a gray scale. (setting range 0...255, 0: neutral).

4. Color depth: In color mode (RGB), the color information is usually coded with 8 bits per
color channel (R, G, and B), i.e. 24 bits per pixel. This may result in relatively large files. In
particular for originals with only a few colors (e.g. CAD drawings), it may be reasonable
to reduce the color depth. This can be achieved by selecting the option "Indexed color".
The color depth is then reduced from 24 to 8 bits per pixel so that 256 colors can be
displayed.

5. Highlighter optimization: When scanning originals which are marked with permanent
markers, it may occur that these marks are not shown properly. In order to enhance the
presentation, special optimizations can be enabled. Three degrees of intensity can be
selected (normal, medium, and high). In most cases, the reproduction of markings with
permanent markers should be ok without any optimization.

55
 When optimizing markings with permanent marker heavily, other colors of the image
may change slightly, too. You can check the result in the Viewer at any time.

Should some permanent markers not be visible at all (white), reduce the value for
background compensation if applicable. Usually, the brightness of permanent markers
cannot be distinguished from the actual background (white of paper).

6. ICC profiles: Select an ICC color space in which the file is to be saved. In general, sRGB is
appropriate. If you want to save a color scan in the device color space of the scanner,
select None.

7. Color table: By means of color replacement tables, defined colors can be replaced by
certain selected colors. This function may be useful to ensure that a logo is shown in a
clearly defined shade.

56
5.10.3.3 Scan Format

In the field "Scan format", you can determine the dimensions of the
following scan. If you actuate the button as shown in the adjoining
figure, a menu pops up where you can select the following settings:

Auto: The format is established automatically using the width

detection feature. In most cases, this setting induces the requested
result.

Figure 5.27: Scan format

Autoformat: The format is established automatically by means of the

width detection feature as in case of "Auto" but afterwards it is
extended to the standard format fitting next. Moreover, the following
options are available:

 Orientation Portrait/Landscape: Select whether the default

format is portrait or landscape.

 Fixed format On/Off: If the fixed format is activated (On),

the length in feeding direction is considered in addition to
Figure 5.28: Autoformat
the width when adjusting to the default format. Otherwise,
the width is adapted to the default format, only.

The document has to be placed in the center.

If the fixed format is enabled, one part of the information

is cut off if the original is longer than the fixed format to
be adapted on the basis of the detected width.

Maximum width: In case of this setting, the maximum document

width is used. Usually, a margin will then still be visible at the sides
which can be cut off manually afterwards. This option is
recommended for damaged originals if the automatic width
detection is not working properly.

Figure 5.29: Auto (Sensor)

57
User-defined: If you select "User-defined“, you can enter any
dimension for the scan range in the displayed text fields:

 Width: Scan width in mm

 Length: Scan length in mm

 Start at: Start position in feeding direction from beginning

of document in mm

 Zero point: The zero point is marked in the middle of the

Figure 5.30: User-defined
feed table of the scanner. In the default setting, the middle format
of the document has to be close to the zero point. By
means of this option, you can shift the reference point for
the middle of the document to the left (negative value) or
right (positive value).

5.10.3.4 Scaling/Margins

In the area "Scaling/Margins" you can add,

cut off, extend, or reduce margins on the
four sides of a document.

Enter positive values in the four text fields

in order to enlarge the left (1), right (2),
front (3) and/or rear margin (4) (white). If
you want to cut the margin off, simply Figure 5.31: Scaling/margin
enter negative values.

By means of the "Zoom" button, you

access a submenu where you can select
extensive scaling options.

58
 Scale factor: Enlargement and/or
reduction factor in % (100 %: no
scaling). Setting range 1.0 to
999.0 %.

 Page size: Auto (according to set

factor) or scaled to a special
default format (e.g. ISO A4).

 Fixed format On/Off: If the fixed

format is activated (On), the
length in feeding direction is
considered in addition to the
width when scaling to the default
format selected under "Page size".

If the fixed format is enabled, one

part of the information is cut off if
the original is longer than the fixed
format to be scaled to on the basis Figure 5.32: Scaling
of the detected width.

 Orientation: Selection of portrait

or landscape (when scaling to
default format).

 Scale Mode: According to the

three options, the document is
positioned on the printout and/or
adjusted.
Original: Maintain original size.
Fit: If required, the document is
scaled down to the selected
format.
Assimilate (bigger or smaller):
Document completely utilizes the
selected format.

 Page position: Not available if

Assimilate (bigger or smaller) was
selected. Otherwise, the position
of the document on the roll is
defined. E.g. "Center".

59
5.10.3.5 Info

In the area "Info", useful status information is

given. The contents of the area "Info" can be
selected in the ScanManager settings (see 5.14).

Figure 5.33: Area "Info"

5.11 Favorites

ROWE ScanManager provides a vast range of settings to adjust scans and copies according to
individual requirements. Often a manageable number of settings and/or combinations of settings
are used over and over again. In order that you do not have to set and adjust each option
individually again, you can save settings once made as so-called Favorites. These settings can then
simply be loaded again by a few clicks and are always available. For this purpose, click the
"Favorites" function. In each favorite you can save all scan and print settings described in Chapter
5.10. The set function as well as the file format Multipage TIFF/PDF present the only exception
from the above.

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 Figure 5.34: Functions - Favorites

When clicking the "Favorites“ function, the depicted

menu pops up:

1. List of favorites: Here, all favorites already saved

are listed. In order to load and activate the
saved settings, simply click on the entry in the
list.

2. Save favorite: If you want to save the current

settings as favorite, press the "Save“ button.
Prior to this enter a name in the text field. If a
favorite with this name already exists, you are
asked whether to overwrite the latter.

3. Edit favorites: Here, you can rename favorites

and/or allocate them to numeral keys on the
control panel of the scanner (see Figure 5.36).

4. Multiprint: This function is useful if you want to

issue copies on several output devices. The
Figure 5.35: Favorites
Multiprint function is described in a separate
chapter (see Chapter 5.11.1)

61
If you press the "Edit favorites" button (see Figure 5.35),
the depicted menu pops up:

1. Allocate favorite key: Here, you can allocate a

favorite to a numeral key on the control panel
of the scanner. For this purpose, enter the
number of the key (1-4) into the text field (1).
The favorite settings are then loaded if you
actuate the corresponding key on the device.

2. Rename favorite: If you want to rename an Figure 5.36: Edit favorites

existing favorite, enter the new name in the
text field and confirm by pressing Enter.

3. Delete favorite: Actuate this button if you want

to delete the corresponding favorite.

4. Browse: The arrow keys serve to browse the

favorites list if it contains so many entries that
they do not fit the displayed area.

5.11.1 Multiprint Favorites

By means of the so-called Multiprint function you can output documents simultaneously on any
number of output devices – and namely with individual print settings for each output device. For
this purpose, you only have to create a Multiprint favorite once. Afterwards, you can perform the
following tasks with only one scan by loading an individual favorite (or pressing the corresponding
numeral key on the device) and by actuating the start key:

 Printing a B/W copy on a ROWE printer,

 Printing a second color copy on an inkjet printer,

 Issuing three more copies on a ROWE printer scaled to ISO A3 including folding,

 Saving the scan as TIFF file in a folder with activated background compensation, and

 Archiving the scan with standard settings as PDF file.

In order to understand the Multiprint concept, it is first required to logically distinguish the
parameters saved in the favorite by

 Scanning parameters (e.g. color mode, scan resolution, scan format, etc.)

 Output parameters (e.g. printer, scaling factor, background compensation, etc.)

Accordingly, a favorite as described in Chapter 5.11 includes a package of parameters (parameter

set) for the scan and exactly one parameter set for the output. The Multiprint approach now

62
extends this concept in a way that not only one parameter set for one output device can be
included in a favorite but that any number can be activated simultaneously.

In order to create a Multiprint favorite, you have to add another output configuration and/or
another parameter set for an output to an existing favorite. This is effected almost similar to the
creation of a usual, new favorite and is explained in the following.

Figure 5.37: Concept favorite – Multiprint

In the list of favorites (1) (click function Favorites),

a Multiprint favorite is marked with an (M).

In order to create a Multiprint favorite or to

extend a favorite by another output configuration,
make all requested settings in the ScanManager.

Afterwards, you have to add the respective

settings as additional output configuration to an
existing favorite. In this respect, it is irrelevant
whether this favorite already has several output
configurations (M) or not. Press the Multiprint (2)
button. Afterwards, the dialog depicted in Figure
72 pops up.

Figure 5.38: Favorites selection - Multiprint

63
In this dialog box, you can see how many output
configurations the favorite has and to which
output devices they refer (1) (for "Scan to File" the
target folder is indicated). In the shown example,
the favorite "New favorite" is a Multiprint favorite
with three output options: Scan to File on drive
C:\, copy/copies on printer HP5500 as well as
copy/copies on printer RCS6000. Now, you have
the following options:

 Add new output configuration (2):

Figure 5.39: Create / edit Multiprint favorites
Another output configuration is added.
The new configuration includes the
parameters currently set in the
ScanManager.

 Edit output configuration (3): Here, you

can subsequently change the settings for
the respective configuration. When
pressing the button, you move
automatically to the ScanManager
settings where you can make the desired
changes. At the top edge of the Viewer
an additional bar with the buttons "Save"
and "Cancel" is depicted. Click "Save"
after having effected all changes.

 Delete output configuration (4): Click

here if you want to remove an output
configuration from the favorite.

If you start an output with a Multiprint favorite

being activated, a dialog box pops up after
pressing the start key where you can check/set on
which output devices to output:

1. Activate/deactivate output on device:

Enable the field if you want to output on
the indicated device otherwise remove
the check mark by clicking.

2. Number of copies: For output on a

printer you can enter the number of
copies in this text box before starting if Figure 5.40: Multiprint output

64
 more than one copy is needed. Here, the
name of the printer is also shown. For
Scan to File the target folder appears.

3. Start: By pressing the Start button, the

operation is started.

5.12 Job List

The function "Print jobs" of ScanManager serves the management of print jobs created by
ScanManager. The general structure of the job list is shown in Figure 5.41.

Figure 5.41: Job list

Print jobs are shown in a table; each line presents one job. The information on the jobs given in
the columns is

 Job number

 Date/time of order

 User initiating the job

 Name of printer

 Size of file to be printed

 Status (e.g. "Processing", "Waiting", etc.)

 Action keys for deleting, editing, and stopping jobs (see below)

65
The following actions are available to control
individual print jobs:

1. Stop: Stopping a print job (depending

on the printer model this may not be
possible if the printer already started
the print process). Figure 5.42: Edit print jobs
2. Edit: By means of this button, you can
edit the job using PrintMaster PRO
and output the job again with the
modified settings if applicable. For
details please see Chapter PrintMaster
PRO (5.13) as from Page 66.

3. Delete: If the output has not yet been

started, you can delete the job if you
do not want to output it.

Moreover, the buttons above the table provide

the following options:

1. Active jobs: Displays jobs which have

not yet been processed.

2. Ready jobs: Displays jobs which have Figure 5.43: Settings job list
already been finished (provided for
future updates).

3. Delete all jobs: By means of this

button you can cancel all print jobs
shown in the list.

5.13 PrintMaster PRO

By means of the function "PrintMaster PRO" you can create extensive print jobs as single files or
complete sets with individual settings for each file. An overview of PrintMaster PRO is given in
Figure 5.44.

You can use PrintMaster PRO only if the license option "PrintMaster PRO" is available.

66
5.13.1 Layout of PrintMaster PRO

Figure 5.44: Print Master PRO – Overview

PrintMaster PRO is divided into the following sections (see Figure 5.44):

1. File list: List of files added to a print job (see Chapter 5.13.2).

2. File presets: Here, you can make the settings which shall apply to the file highlighted in
list (1) (see Chapter 5.13.3).

3. Job settings: The settings made here apply to all files of a print job (see Chapter 5.13.4).

4. Print: Button to start the print job.

5.13.2 File List

Figure 5.45: PrintMaster PRO – File list

By means of the file list you can administer which files belong to a print job and see a preview.

1. Add file(s): Add one or several files to the print job at once. The files are output in the
order given in the list.

67
 2. Move file in list up/down: You can change the print order subsequently by highlighting
the respective file in the list and afterwards pressing the corresponding arrow key.

3. Preview: By means of this key you open a preview of the file selected in the list
(highlighted in dark gray). You can also open the preview by double-click on the
respective entry in the list. For details on preview see Figure 5.46.

4. Delete file(s): By means of this button you can remove one or several file(s) from the list.

5. Undo/redo key: By means of this button, various settings can be undone, such as printer
selection.

6. Print preview: Enables viewing of printout on the selected roll.

7. Listing of files: In addition to the file name, further information is given:

 Dimensions in mm

 Number of pages (for TIFF/PDF files with several pages).

By pressing and holding the Shift and/or Strg key, you can also highlight several files
in the list – as in Windows explorer.

As soon as you highlight a file in the list by clicking, the corresponding settings are
shown under File presets (see 5.13.3).

Figure 5.46: PrintMaster PRO – File preview

The file preview provides the following options:

1. Set header position: By clicking one of the four quadrants top left, top right, bottom left,

68
 or bottom right you can select where the header shall be positioned. If you output the
file on a ROWE printer and set a folding program (if a folding machine is available), the
file is rotated automatically in a way that the header is at the top and visible after
folding. For documents with several pages, the header position can be set for the first
page, only.

2. Selection of page (available for TIFF/PDF files with several pages, only): By means of the
arrow keys, you can browse the pages of the document in the preview. As an alternative
you can also enter a page number in the text field and press the Enter key to move to
the desired page immediately.

3. Position in file list: This is to show in which position of the file list the depicted document
is. If 1 / 3 is shown, this means that the displayed document will be printed first as one
of three files.

4. File information: Here, useful information on the depicted file is given: Dimensions, color
mode, file format, and resolution.

5. Browse file list: By means of the arrow keys left/right you can easily switch to the
next/previous file within the file list in the preview.

69
5.13.3 File Settings

Figure 5.47: PrintMaster PRO - File presets

All settings made in the section File presets always apply to the file selected (highlighted) in the
file list. If you selected several files in the list, the settings made are adapted to all highlighted
files. In this way, you can easily define settings for larger sets which shall apply to many but not to
all files in the set.

1. Indication of file name: For your information, the name of the file to which the settings
apply is shown again. The shown name corresponds to the name of the file highlighted
in the file list. For lack of space, the name of the file highlighted first is shown here only
when several files are selected.

2. Color mode: Select the color mode for the output of the file. Similar to color mode and
original type selection for scan operations (see 5.11.3.1), special presets are available for
common original types (e.g. CAD, photo, line).

3. Copies: Number of copies to be prepared of the selected file (also see 5.11.2, settings
"Copy").

70
4. Medium/roll: Selection of medium or roll (also see 5.11.2, settings "Copy"). Moreover, the
option "Cropping" allows to cut off any white margins automatically.

5. Rotation/orientation: Here, you can select whether a drawing shall be rotated for the
output or whether it is a portrait or landscape.

6. Stamps/labels: Adding stamps or labels (also see 5.11.2, settings "Copy").

7. Scaling/margins: see 5.11.3.4.

8. Folding: If output is effected on a ROWE printer with folding machine, a folding program
can be selected here. Moreover, you can define in which quadrant any text field shall be
located. If a folding program is activated, the drawing is rotated automatically so that the
text field is always at the top. With the option "Auto" you can also determine the header
position automatically. Moreover, you can select where the printer and/or folding
machine shall output the drawing. E.g. if a sorter is connected, you can select the
conveyor.

9. Quality: Draft, normal, or high Only available for output on inkjet printer (also see
5.11.2.3).

10. Cut On/Off: Set whether the paper is to be cut off after output of a document. Only
available for output on inkjet printer (also see 5.11.2.3).

11. Settings for all files take: Here, the current settings can be accepted for all files in the file
list by one click.

71
5.13.4 Job Settings

Figure 5.48: PrintMaster PRO - Job settings

All settings made in the section Job settings apply to all files within a set, i.e. to all files available
in the file list.

1. Printer: Selection of printer for output of set. With the option Page tolerance you can
determine the tolerance by which the dimensions of the documents may be exceeded (in
%) for the document being printed on the next smaller roll nonetheless.

2. Copies: Here you define the number of copies of the complete set.

2a. Sorting: If you want to prepare more than one copy of the set, you can
additionally define how to sort the output by means of button (2a). In the default
setting, output is effected in the same order as if you printed the set several
times individually one after another. You can modify sorting so that first all
copies of the 1st file, then all copies of the 2nd file etc. are output.

3. Job name/user name/account: Here, you can define various job data facilitating
identification of the print job in the job list.

4. Banner: Here you can select whether and/or which banner to be printed in which

72
 position.

5. Miscellaneous:

5a. Fallback: See Figure 5.49.

5b. Priority: Define behavior of job in printer job list.

 Normal: The job is added to the job list normally.

 Low: All print jobs with a higher priority are prioritized.

 High: The print job is started as soon as possible.

 Suspended: For the time being, the drawing is not printed but the job has to be
started manually on the printer.

5c. Info texts: See Figure 5.50.

Figure 5.49: Fallback

By means of the fallback option you can define the action if a resource required for the print job
is not available.

1. Material: Response to missing material (e.g. transparent medium).

 Fit: Printer does not print and requires the respective material giving a message.

 Ignore: Printer uses the material available (e.g. paper instead of transparent)

2. Format: Response of printer to missing roll format

 Fit: Printer does not print and requires the respective roll format giving a message.

 Larger: Printer uses the larger format available next (e.g. ISO A0 instead of A1).

 Default: Use standard response of respective printer.

3. Folding machine: Response to missing folding machine

 Default: Use standard response of respective printer where the folding machine is
and/or should be located.

 Ignore: The printer prints without folding.

4. Tab: Response to missing tab if a folding program with tab is selected.

73
  Fit: The printer does not print the job and instead requires a (new) tab roll giving a
message.

 Ignore: The folding program is effected without applying a tab.

5. Output bin/runout: Response to full output tray of sorter and/or output bin of printer
(top or back).

 Default: Use standard response of respective printer where the sorter is and/or
should be located.

 Fit: Printer does not print the job and requires discharging of the output bin
instead by giving a message.

 Ignore: Printer prints the job on the next free output bin.

Figure 5.50: Info texts

Info texts: Here, you can enter additional information on a print job. This information helps to
identify the job in the job list.

The info texts are provided for future extensions and do not yet have any function
(also see Chapter 6.7).

5.14 Configuration of ScanManager

By pressing the button shown on the right which can be found on the left of the
action keys in the lower section of the ScanManager you can make several basic
settings.

Access to the settings may be protected by a password. This protection

can be enabled in the parameter settings of ConfigManager (see 6.8). You
are then asked for the administrator password. The password is equal to
the administrator password set in ConfigManager (see Chapter 6.9).

74
 Figure 5.51: ScanManager - Global settings

The following settings can be made:

 Language: Select the desired language of the texts in ScanManager.

 Speed: Select automatic and reduced feed speed (to protect sensitive originals). The
height of the reduced speed can be set in the ConfigManager (see Chapter 6.8).

 Backlight: Enhanced presentation of extremely dark originals.

 Prescan mode: Determine behavior when pressing the Prescan button:

 Normal prescan: Prescan is effected with the selected settings. The preview then
corresponds to the result obtained when pressing the Start button.

 Fast prescan: A fast prescan with reduced resolution is effected. Using the mouse,
you can afterwards highlight an area which you want to scan with the selected
settings. In general, this option is reasonable only if you want to scan a special
area of the original.

 Runout: Select where and how the scanner shall output the original after the scan: Back,
Back hold, Front, Front hold, Hold

 High Performance Mode: When enabling this mode, in the Scan to File mode, creation of
the output file is already started before completion of the scan process by starting a scan
with the green button Start (or in the Batchscan mode) so that throughput is increased
thereby.

Direct writing of the output file during scanning is possible under certain conditions

75
 only and depends upon the selected settings. If, for example, rotation is enabled (see
5.9), output can be started after completion of the scan, only. If the settings are
selected in a way that direct output is not possible, output is started automatically
only after completion of scan. Direct output is possible only if the following
requirements are met:

 Either JPEG or TIFF are selected as file format.

 The resolution is not 2400TURBO.

 Mirroring, rotating, inverting, and automatic alignment must be

deactivated.

 All margins are set to 0.

 Scaling (zoom) is 100 %, i.e. no scaling is effected (not to a format

either).

 No Multiprint output is effected.

 Load favorite "Standard" automatically after n minutes: Period in minutes after which the
favorite "Standard" shall be loaded automatically. The previous settings get lost if they
were not saved in a favorite (0: automatic loading deactivated).

 Settings color depth b/w: Here, you can influence the color depth for output in b/w
mode which is hidden behind the color mode buttons (so-called Presets) in b/w and/or
gray scale mode. You can set the behavior for each b/w mode (line, photo, mixed, and
more) separated by Scan to File/Copy. By means of buttons 1. and 2. you select to which
mode the setting selected in 3. refers. You can select the following settings:

 Black/white (1 bit)

 Dithered (1 bit)

 Gray scale (8 bits)

E.g. if you want to save the files as gray scale with 8 bits per pixel for Scan to File, select
Scan to File under 1., then Photo under 2. and finally Gray scale (8 bits) under 3.

Changed settings for a preset are enabled only after the modified preset is loaded
again.

 Content Infobox: Determine which files shall be displayed in the info box.

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 5.15 ScanManager TOUCH

ROWE Scan 450i scanners can be operated with a desktop computer with mouse and keyboard or
with a touch screen. For touch screen operation, the specially optimized version ROWE
ScanManager TOUCH is available while the other versions Twain/LT/SE/PRO are not intended for
touch screen operation (i.e. without mouse and keyboard).

Appearance and operation of ScanManager TOUCH vary only slightly. The decisive difference is
that the buttons of the user interface are much bigger to be able to actuate them better using the
finger. As the bigger buttons require much more space, the General Viewer is not provided (see
Chapter 5.6). Figure 5.52 shows the layout of ScanManager TOUCH.

Figure 5.52: ScanManager TOUCH

As a conventional keyboard is usually not available when using a touch screen, a virtual keyboard
is shown when an entry is required. By means of the buttons you can enter the desired text
and/or figures by finger.

77
Every time a number needs to be entered, a
virtual numeric keypad is shown automatically.

Figure 5.53: Numeric keypad

If you touch a text field with the finger where a

text needs to be entered (e.g. a file name), a
virtual keyboard is shown automatically.

Figure 5.54: Virtual keyboard

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 6 ROWE ConfigManager

The ROWE ConfigManager provides all administrative functions for the scanners of the ROWE
Scan 450i series. Apart from configuring all basic settings, printers can be set, license upgrades
can be loaded, or the scanner can be recalibrated here among others.

79
 6.1 Starting ROWE ConfigManager

First, make sure that the scanner is connected to the PC

and switched ON.

After installation of the software, an icon named

"ConfigManager" can be found on the desktop. Figure 6.1: Desktop link ConfigManager

It is easiest to start ConfigManager by double-click on

this icon.

6.2 Main View of ROWE ConfigManager

Figure 6.2: ConfigManager - Overview

The ConfigManager layout is similar to that of ScanManager. Similar to ScanManager the provided
configuration options in the ConfigManager are divided into different functions by topics:

 Status: Different status information on the scanner is displayed (see 6.3).

 Calibration: Here, you can calibrate the scanner again (see 6.4).

 Printer: Management of printers which can be used in ScanManager (see 6.5).

 Licenses: Display of existing license options, loading of license upgrades (see 6.6).

 Update: Here you can check whether a new version of the ROWE Scan 450i software is
available (see 6.7).

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 Parameter: Administration of general parameters (see 6.8).

 Login: Authentication/access protection for advanced settings (see 6.9).

 Favorites: Here you can set additional options for the behavior of the favorites in
ScanManager (see 6.10).

In some sections of ConfigManager you are guided through the setup of the selected
options by wizards. At the bottom edge of ConfigManager the two buttons " Next"
and "Back" are displayed then. In order to reach the next step, simply actuate " Next".
By means of "Back" you can return to the previous step to correct your selection if
applicable.

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 6.3 Status of Scanner

The following information is given under Status:

 Status of connection between scanner

and PC

 Whether an original was placed and if

yes its approximate width

 Whether calibration is required

 Whether maintenance by the ROWE

Service is required

Under Protocol you can see the scanner's intensity

of utilization. There you can see the number of
scans already effected, the overall scan length, as
well as the operating hours of the scanner.

Under Version you can see detailed information

on the software version as well as firmware of the
scanner. Usually, only the entry "Software Release"
(here 1.3.0) is important.
Figure 6.3: ConfigManager - Status

6.4 Calibration

Under Calibration you can calibrate the scanner

again. A new calibration is always recommended if
the scan quality seems to have deteriorated.
Moreover, calibration is to be effected at regular
intervals – depending on the degree of utilization.

In order to perform a calibration you simply have

to follow the instructions given on the screen. In
this respect, also refer to Chapter 2.11).

Figure 6.4: ConfigManager - Calibration

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 6.5 Printer

Figure 6.5: Selection of printer actions

In order to set up your printer, ConfigManager provides numerous options:

 Add printer (see 6.5.1)

 Delete printer (see 6.5.2)

 Profile printer: Create a color profile for an inkjet printer to optimize the color
reproduction quality (see 6.5.3)

 Configure printer: Depending on the printer model, numerous other settings are available
(see 6.5.4).

If you are not logged in as administrator, you are requested to do so as soon as you
press one of the buttons (see 6.9).

6.5.1 Adding Printer

If you want to add a printer, press the button "Add

printer" (Figure 6.5).

Afterwards, you are prompted to enter the printer

manufacturer. For this purpose, select the
appropriate manufacturer from the list and click
Figure 6.6: Selection of printer manufacturers
"Next".

The available manufacturers are dependant

upon the installed license options. Should
the required manufacturer name not be
provided, you may need a license upgrade.
(see Chapter 2.10).

83
In the next step you are prompted to select the
printer model from the list. Here too, the available
selection is dependant upon the existing license
options.

Press "Next" afterwards.

Figure 6.7: Selection of printer model

After having selected the printer model, you have

to indicate how to access your printer in the
network. For this purpose, enter the IP address of
Figure 6.8: Printer IP / host name
the printer or its host name in the text field.

Should you have problems regarding the

availability of the printer in the network,
check the network settings of your
computer and the printer.

Enter any designation for the printer to be set up in

Figure 6.9: Printer name
the following text field. ScanManager then identifies
the printer on the basis of this name (see printer
selection, Chapter 5.10.2.1 ).

The printer name is also saved under the

favorites. Should a printer be saved in a
favorite which is NOT available (name Figure 6.10: Warning - printer name
changed, not available, license invalid, etc.),
a corresponding message is displayed
when starting ScanManagers. In this case,
the loaded favorite should be modified!
Check for: Correct name, network
connection, license, etc.

If the printer just added is a color printer, you are

asked whether you want to perform a color
calibration. If yes, click "Start profiling". For the
further steps, please refer to Chapter 6.5.3 as from
Figure 6.13.

If you do not want to effect color profiling, click

"Skip" whereby the printer installation is completed.
You can also perform the color calibration of the

84
printer later.

If the added printer is not a color printer, the

installation has now been completed successfully.

6.5.2 Deleting Printer

If you want to remove a printer already

installed, select „Delete printer“ under "Printer".
Afterwards, you are prompted to select the
printer to be deleted. The list shows all printers
already installed. After having selected the Figure 6.11: Printer selection
printer to be deleted, click "Next" and confirm
the safety query.

6.5.3 Creating a Printer Profile

The color reproduction quality on color printers can be optimized by so-called ICC color profiles.
This optimization is necessary because each printer shows colors differently. Even if directly
comparing two identical printer models, different results may be produced. All in all, the color
reproduction is dependant upon a number of factors, mainly:

1. Printer model but also the device itself,

2. Medium to be printed on (e.g. normal paper, high-gloss photo paper),

3. Age and condition of ink.

The factors printer model and medium have a great influence. In the following steps
of creation of a color profile therefore make sure that the appropriate medium is
actually available in the printer.

In order to achieve a reproducible reproduction of color, ROWE ConfigManager offers the " Closed
loop calibration" option. This means that the printer prints a specific color pattern (a so-called
target) about which the precise color values are known. Afterwards, this target is scanned with the
printer and the actual color values of the individual color fields are established. An ICC profile is
then calculated on the basis of the measured data and the reference data which compensates
"color errors" as well as possible.

In order to optimize the color reproduction for a color

printer you can also have a so-called ICC profile be
calculated automatically. For this purpose, select the option
"Profile printer" under "Printer". Afterwards, you are
prompted to select the printer to be profiled. The list shows Figure 6.12: Printer selection

85
all printers already installed.

In the following dialog select the medium for which you

want to create a profile. As some color printers have several
rolls, you further have to indicate on which roll the medium
can be found.

Make sure that the appropriate medium is actually

available on the selected roll.

Afterwards, enter roll width as well as desired quality level

Figure 6.13: Selection of paper grade
for the target to be printed. Then press "Print chart“.

If your printer has several rolls which are provided

with different media and if you want to create a
profile for further media, you can click "Back"
afterwards and print the target already on the next
medium. When creating a profile later, you can
then skip this step.

In the next step, the printed target needs to be scanned.

Allow the target to dry for about one hour, as the

colors may still change during this period.

Figure 6.14: Inkjet profiling - target

After the drying time, place the target in the scanner and
click "Next". The target is scanned and the ICC profile is
calculated automatically. This process may take a few
minutes.

If you want to optimize the reproduction of the gray scale

of the printer additionally, you can perform a so-called gray
balance optimization. For this purpose, another target which
has been optimized for the gray scale reproduction is
printed and scanned. Simply follow the instructions on the
screen.

Normally, gray balance optimization is not

required. On request you can skip this step.

Afterwards you can complete the process by pressing

"Finish".

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6.5.4 Configuring Printer

If you want to configure the settings of a printer

already installed, select the option "Configure printer"
under "Printer". Afterwards, you are prompted to
select the printer to be configured. The list shows all
printers already installed. Afterwards press "Next".
Figure 6.15: Printer selection

Figure 6.16: Roll configuration

Now you access the configuration area of the printer. There you can

 Change IP address and/or host name of the printer,

 See whether a color profile is already available for a medium (only for color printers),

 Create a (new) color profile for a medium (see 6.5.3) (only for color printers),

 Change the medium type and the width of a roll (only for color printers),

 Call extended settings (see Figure 6.17).

87
 Figure 6.17: Extended printer settings

In the extended settings you can make some complex settings affecting the behavior of the
printer quite individually. The most important settings refer to the printable area of inkjet printers
and margins. You should not make any modifications in this section unless problems occurred in
this connection.

The effect of changed settings may vary depending on the printer model.

Different parameters are available depending on the printer model.

Some options can possibly not be edited.

88
 6.6 Licenses

Figure 6.18: License options during and after trial phase

If you purchased a new scanner, it is provided with a license which allows you to use all options
for trial purposes first. This trial license either expires after 30 days or after 2000 scans –
depending on which limit is reached first. The free features of the trial license can be seen under
Licenses. There, you also see how long the trial phase will run.

After expiry of the trial phase only those options are left that you bought when purchasing the
device and installed during installation of the software (see 2.10). These options can also be seen
in the display.

By means of the button " Open license file..." you can install a (new) license file if you purchased a
license upgrade subsequently and obtained a new license file.

If you want to purchase a license upgrade, click " Order license“. ConfigManager then automatically
opens the ROWE website using your Internet browser where you can order the requested
upgrades. But you can also contact the ROWE Support (e.g. if you do not have an Internet
connection on your computer). For the contact details please see Page 9.

6.7 Update

As ROWE intends to continuously enhance its software products, they undergo permanent further
development. This is why new versions are made available occasionally including an extended
scope of functionality and/or error corrections.

Accordingly, it may be worthwhile to check under "Update" once in a while whether a more recent
version of ROWE Scan 450i software is available. As in case of the license upgrade order,
ConfigManager opens the ROWE website automatically using your Internet browser where you can

89
see whether an update is available. Should this be the case, you can directly download the new
version from there. The installation can be effected similar to the initial installation (see Chapter
2.2).

You can call the function Update only after logging in as an administrator (see 6.9).

6.8 Parameters

Under Parameter you can make some basic settings for scanner and software.

You can call the function Update only after logging in as an administrator (see 6.9).

Figure 6.19: ConfigManager - Parameters

The following parameters are available:

 Password protect ScanManager settings: You can protect the ScanManager settings with
a password (see 5.14) to prevent unauthorized persons from changing them.

90
 Correction scale factor (length): If you want to scan special originals which are particularly
light or heavy and find out that the scale in feed direction is not exact, you can define a
correction factor here. But normally you should not make any modifications. Enter a
value of more than 1.0 if the scanned documents are too short.

 Language: Here you can change the system language.

 Reduced speed: If you scan very sensitive originals presenting a risk of being damaged
when transported through the scanner, you can transport them at a reduced speed. Here
you can select the target speed. (see 5.14).

 Correction scale factor (length): If this parameter is activated, you can set a correction in
y direction between 0,980 and 1.020 per mill in ScanManager under "Expert mode". In
case of existing favorites, this parameter is to be checked for correctness and to be
saved, once.

 Margin back/front/left/right: Here you can define additional (global) settings for the scan
margins. For negative values, the corresponding margin is cut off; for positive values, it is
added.

 Tolerance for mapping autoformats: Here you can define by how many per mills the
width of a scan format recognized by the width detection may be exceeded for being
allocated to the next smaller format nonetheless.

 Delay infeed: Here you can define how long the scanner waits after positioning the
document until it takes the document in.

 Standby waiting time: Waiting time until the scanner enables the energy saving mode (0:
Energy saving mode deactivated).

In energy saving mode, the scanner is not recognized by the computer (as if switched
OFF). The operating LED is flashing. By pressing the start key on the control panel,
you can "wake the scanner up".

 Active format systems: Here you can select which format systems are available in
ScanManager when selecting the format.

 Units of measurement: Determine which units shall be used.

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 6.9 Login

Some functions in ConfigManager can be used

with special access rights, only. For this
purpose, an administrator account has been
created. Click on the function Login for
authentication. The factory-set access data is:

 Username: administrator
Figure 6.20: ConfigManager - Login
 Password: admin

After successful login you can see at the top

on the left under the functions that you are
logged in as administrator.

Figure 6.21: ConfigManager - Login

If requested, you can now change the

password (only when logged in) by clicking
Change password.

You are then prompted to enter the old

password first and then to enter the new
password (two times). Figure 6.22: ConfigManager - Change password

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 6.10 Favorites

Figure 6.23: ConfigManager - Favorites

In addition to the numerous ScanManager options regarding handling of favorites (see 5.11), in
the function Favorites you can define for each individual parameter whether it shall be saved in
the favorite (checked) or not (not checked).

The following effects result therefrom:

 Parameter included in the favorite: When loading the favorite, the parameter is always
set to the value saved in the favorite. As a consequence, the temporary setting of the
parameter in the ScanManager gets lost and after loading of the favorite it needs to be
set again if a value deviating from the favorite shall be used.

 Parameter not included in the favorite: After loading the favorite, the parameter set in
the ScanManager when loading the favorite remains.

By default, all check marks are set, i.e. all parameters are included in the favorite. In order to
change the setting, first select the favorite to be changed ( selection of favorite).

If it is a Multiprint favorite, the latter includes several print parameter ranges (one for each output
configuration). If you want to change the print parameter settings, you have to select for which

93
output device (Parameter range) you want to make the changes.

94
 7 ROWE Cost Control

By means of the ROWE Cost Control software module all scan/print and – if applicable – folding
operations can be collected and evaluated so that a precise breakdown of the accruing costs is
possible. As an option, an extensive user and account management is possible which allows the
preparation of precise accounting and a limitation of device use if required.

Two ROWE Cost Control versions are available: The standard version in which all relevant data of a
scanning, printing and/or folding operation are recorded and provided in a table in ROWE
ConfigManager for evaluation (see Chapter 7.2).

The ROWE Cost Control Professional version provides a clearly more extensive scope of functions
in which a comprehensive user and cost center management is included allowing precise
breakdown and accounting of the costs caused by use of the device. Moreover, use of devices by
user and cost center can be limited by setting limits.

ROWE Cost Control version Required license

 ROWE Cost Control  ROWE Scan Manager PRO

 ROWE Cost Control Professional  ROWE Cost Control Professional

95
 7.1 Main View ROWE Cost Control Professional

Figure 7.1: Overview of ROWE Cost Control Professional with job report

ROWE Cost Control Professional comprises of the following components:

1. Via this tab in the ConfigManager, Cost Control can be opened.

2. Menu Order report (see 7.2)

3. Menu User administration (see 7.4)

4. Men Cost center administration (see 7.5)

5. Menu Configurations (see 7.6)

6. Toolbar with action keys2

7. Main window for presentation of order report and editing of menu entries.

2
Overview of ROWE Cost Control Professional with job report
96
 7.2 Menu Order report

The order report includes information on each performed job (scanning, printing, or folding). This
information can be filtered by various criteria and be exported into a file with comma-separated
values (.csv) for further analysis in tables.

In the standard version, only the order report is provided. The latter is started automatically when
opening the Cost Control menu.

Figure 7.2: Fields in order report

Possible filter criteria Description

User login If active, the order report will provide

information on the selected user, only.

Job category If active, the order report will provide

information on the selected job category, only,
e.g. scanning.

Color mode (Modus) If active, only information on the selected color

mode will be displayed (e.g. color or
black/white).

Date from/to If active, only information on the selected

period will be displayed. This search key can be

97
 used as follows:

Arrow up/down only changes the date by one

day. If the mouse pointer is positioned in the
area of the month, the month is changed; this
also applies to the year.

All filter criteria can be combined. If all filter criteria are selected, press the button Create order
report (1) to update the tabular report in the main window.

For further analysis the order report can also be exported in a file with comma-separated values
(*.csv). By means of the button Export CSV (2) a CSV file will be created in the selected folder (3).
When creating the file, all filter criteria selected above will be considered.

In order to define the storage location, actuate the button Location (3) and select the requested
target folder on your computer. Your own user folder is preset first.

In the text field File name (4) a name can be allocated to the CSV file to be created. By default,
orderreport.csv is used. File extension .csv will be added by the program automatically.

By means of the Explorer (5) button, the set folder can be opened to access the exported file
directly.

Figure 7.3: Order report table

In the tabular view of the order report, information is sorted by date of creation (see Figure 7.3).
Sorting can be applied to any column of the order report by clicking the header of the respective
column.

The system allocates an order number to each order. Interrelated jobs are given the same order
number. Example: Prescan and scan or scan and subsequent print.

The view of the standard version deviates from the Cost Control Professional view in that
information on cost centers and costs is given in the Professional version, only.

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 7.3 ROWE Cost Control Professional

In addition to the options for consumption analysis provided in the standard version of ROWE
CostControl, the Professional version provides an extensive user and cost center administration
which allows precise breakdown and accounting of the costs caused by use of devices. Moreover,
use of devices by user and cost center can be limited by setting limits.

7.3.1 Allocation of Limits and Discounts

Per job category an upper limit can be set for a person, cost center, or a corresponding group. If
this limit is reached when working with ScanManager, no further jobs of this category can be
executed until the limitation is reset by authorized personnel (administrator).

The system also allows granting of discounts to selected persons and/or cost centers or groups.
An existing discount is considered in the order report in column Price incl. discount.

Calculation of the consumption per job category is effected as follows:

1. Limits allocated directly to a person have top priority.

2. Afterwards, limits allocated to a user group follow.

3. Limits allocated to a cost center or cost center group have the same priority but are
checked in the third place.

The course of a job entirely monitored with ROWE Cost Control Professional is as follows:

 A person logs into ScanManager with user name and password.

 The job is started; e.g. black/white scanning.

 A window pops up where the person can select a cost center.

 If the person is allowed to use this cost center, the limit is checked.

 If the limit for the selected job category has not yet been reached, the job starts as usual
and all relevant information is recorded.

 Afterwards, the program calculates the consumed quantity which is also recorded.

For further information on the process, see Chapter Warnings, Limits, Errors.

7.3.2 Allocation of Limits and Discounts

ROWE Cost Control Professional provides the option to set a limit for each job category and to
2

grant a discount if applicable.

Limits can be allocated in four different ways.

99
  User limits

 User group limits

 Cost center limits

 Cost center group limits

Figure 7.4: Fields for limits

7.4 Menu User Administration

This menu includes four areas where the administrator can create accounts for users and user
groups and set limits for users and user groups.

Among others, the present chapter describes the configuration of limits and discounts in detail.

Setting of limits for users, user groups, cost centers, and cost center groups is effected identically
and is therefore described for user group specific limits in Chapter 7.4.3 as an example.

Information on the user are displayed in the order report in a pop-up window when moving the
mouse pointer over this name.

Figure 7.5: User info box in order report

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7.4.1 User Administration

By clicking User administration in the menu

of the same name, the list of persons
currently available in the system pops up.
When you call up this item for the first time,
the list is empty.

Figure 7.6: User administration

Figure 7.7: Empty user list

By clicking Add3 the area where you can

create a user account opens.

In this menu, various information on the user

is entered.

The fields marked with an asterisk have to

be completed:

 E-mail address

 Login

 Password
Figure 7.8: Create user account
The remaining fields are intended for
detailed information on the user.

By means of the field Status, a user can be

disabled temporarily to prevent login to
ScanManager.

If user groups are available, the user can be

allocated to a group.

3
The field Add is located under the main window.

101
After successful creation of a user account,
cost centers can be allocated to that user.

If cost centers are available, a list of all cost

centers appears which can be allocated by
means of the button

Add cost center4.

Cost centers already allocated are listed in

alphabetic order and can be removed by
Figure 7.9: Add cost centers to user
means of the button Remove account if
required.

7.4.2 User Group Administration

By clicking User group administration a list

with all user groups available in the
system pops up.

Figure 7.10: User group administration

Figure 7.11: User group list

By double-click the user group selected

before opens to make changes or to view
a list of the users currently allocated.

By pressing the Add button, the menu for

a new entry opens.

The name of a user group has to be

unique.
Figure 7.12: Create user groups
The fields Location and Description only
serve ease of administration.

By means of the field Status an allocated

4
The buttons Add cost center and Remove account are located under the main window and
replace the button Add.
102
limit can be suspended temporarily; i.e.
NO job category limits can be booked for
this user group.

Modifications in the main window are

confirmed, rejected, or deleted – if allowed
– by means of the buttons.
Figure 7.13: Buttons – User group administration

In the following, the configuration of user-related limits is described as an example. This process is
equal for all other limits (user groups, cost centers, and cost center groups) except for the labels
which may be different.

7.4.3 User Limits

First, the list5 of users currently available in the

system appears.

By double-click on an entry another list opens

in which the job category limits currently
allocated are indicated.

Figure 7.14: Limits - List of currently allocated job

categories

On this level, you can change existing job

category limits or create new ones.

By clicking Add and/or double-click on an

existing entry, the menu for setting limits and
discounts opens.

In order to create a new limit 6, select an existing

job category from the list .6

In the field Limit the upper limit is defined for Figure 7.15: Job categories - Define limit

5
The entries in this list correspond to the entries in the administration menu. However, they
cannot be deleted or edited. For this purpose, you have to move to the corresponding
administration menu.
6
In the list all available job categories are indicated in alphabetical order. Three designations are
displayed: Name of job category, color mode for job category, and scale of job category
currently used. The scale is decisive for determining the limit.

103
this job category. Please pay attention to the
scale!

In the field Discount a discount in % can be

granted for the selected job category and the
allocated user.

The field Current consumption gives information

about the current situation and can be reset by
means of the Reset button.
Figure 7.16: Reset current consumption

After having made all settings, the changes have to be accepted by the Save button.

This operation can be repeated for all existing job categories. A job category which is not
allocated may result in a refusal of ScanManager to execute the job (see Figure 7.17).

Figure 7.17: Error message Limit exceeded

7.4.4 User Group Limits

See Chapter 7.4.3. Setting of user group limits is similar to user limits. If user groups have not yet
been defined, an empty list appears with the note that at least one user group needs to be
defined.

7.5 Menu Cost Center Administration

This menu includes four areas where the administrator can create cost centers and cost center
groups and set limits per cost center and cost center group.

104
7.5.1 Cost Center Administration

By clicking Cost center administration a list with

all cost centers available in the system pops up.

In the menu Configurations – Cost Control

(Chapter 7.6.1) a standard cost center is given
which always appears in this list . 7
Figure 7.18: Cost center administration

Figure 7.19: Cost center list

By pressing Add or double-click on an entry,

the area for defining and/or changing a cost
center opens.

The name of the cost center shall be unique.

The fields Status and Available date serve to

allow bookings on this cost center in
ScanManager or not.

Figure 7.20: Create/edit cost centers

It is not possible to charge to inactive
cost centers and cost centers with an
expired date under Available date7.

After successful definition of a cost center, users can be allocated to the latter. For this purpose,
select the user you want to add to the cost center from the list and afterwards confirm by
pressing Add user.

By means of the button Remove user you can remove users already allocated to a cost center.

7
Only if the current date of the day is older than the set date, an entry is prevented.
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7.5.2 Cost Center Group Administration

By clicking Cost center group administration a

list with all cost center groups available in the
system pops up.

As in case of cost center administration, the

input mask for cost center administration can be
opened by clicking Add in the toolbar below
the main window.

In order to modify an entry, select this entry in

the list and press the Modify button in the
toolbar on the right side.

Figure 7.21: Cost center group administration

The field Name shall include a unique name for

the cost center group.

The field Status defines whether job category

limits can be used for this cost center group in
ScanManager.

Figure 7.22: Define / modify cost center group

After successful definition of the cost center

group, cost centers can be added to this group.

For this purpose, corresponding buttons are

displayed in the toolbar under the main
window.

They are used similar to the buttons of the cost

Figure 7.23: Add cost center to cost center group
center administration.

7.5.3 Cost Center Limits

See Chapter 7.4.3. Setting of cost center limits is similar to user limits.

7.5.4 Cost Center Group Limits

See Chapter 7.4.3. Setting of cost center group limits is similar to user limits.

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 If a cost center group has not yet been defined, an empty list appears with the note
that at least one cost center group needs to be established.

7.6 Menu Config Setup

In this menu, the behavior of ScanManager with Cost Control Professional being activated is
defined. Moreover, it is possible to save and restore the recorded consumption data as well as any
user and cost center data.

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7.6.1 Cost Control

In the submenu Cost Control, the behavior of

the ScanManager relating to ROWE Cost Control
Professional is defined.

Changes in this menu have to be confirmed by

the Save button for being effective in
ScanManager.

A note regarding the saving status is

given in red and/or green font.

Figure 7.24: Menu Config Setup – Cost Control

Figure 7.25: Cost Control Settings

1. Cost Control Professional: The professional version can be deactivated by disabling this

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 field. In this case, the standard version is active and jobs are recorded, only.

2. Cost center editable: Define whether the user shall be allowed to enter a cost center (in a
text box) independently when logging onto ScanManager.

3. Cost center listable: Define whether the available cost centers shall be displayed in a list
from which the user may select one when logging onto ScanManager. A combination
with (2) is possible.

4. Cost center check: Define whether the cost center entered by the user has to exist, be
active, and be provided with sufficient limit to accept jobs.

5. Default cost center: Define which cost center to be used if the user is not allowed to
select a cost center him-/herself due to (2) and (3).

6. Use login/password: Define whether the user has to authenticate for using ScanManager.
If this setting is not enabled, the current Windows login name is used for recording.

7. Prescan to protocol: Define whether prescans shall be recorded, too.

8. Local server time: Serves to display the date/time column in the order report. If
'automatic' is selected, the time zone set in the local PC is used. If you want to use other
time zones, you can select them manually.

9. Backup path: Define in which directory the current data records as well as the monthly 8
order report files shall be saved.

Make sure to save the contents of the indicated folders regularly.

7.6.2 Job Category Administration

This menu can be opened by means of the button

Job category administration under the main window.

Figure 7.26: Buttons menu Cost Control –

Job category administration

By clicking you open a list of the job categories

currently available in the system which can be adjusted
by a double-click.

Figure 7.27: List of job categories

8
At the beginning of each month, ROWE Cost Control creates a new database which includes
information on the recorded jobs of the previous month. Older data is maintained and you can
still access it.
109
The Name of the job category is defined by the system
and cannot be modified. This also applies to the Color
mode.

The field Price defines the height of costs of the job

category per set unit of measure.

A currency has been waived intentionally in order to

ensure utmost flexibility. Accordingly, data included in
the CSV file after exporting the order report can for
Figure 7.28: Edit job category
example be processed and interpreted as required. administration

Three versions of job category can be entered. Piece,

m², and cm². In general, a square measure is
recommended for scanning and printing while the
quantity is interesting for folding operations.

Changed settings are accepted by pressing the Save

button.

Job categories can neither be deleted nor can

new entries be added.

A change of the units of measure and/or price

may result in irreproducible entries in the order
report and should be effected only when
performing an overall reset of the consumption
data if possible.

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7.6.3 Order Report Administration

7.6.3.1 Backup Settings

This menu can be opened by means of the

button Order report administration under the
main window.

Figure 7.29: Order report administration

In this menu, the settings for the monthly

backup are made. ROWE Cost Control
automatically saves the order tables in a
separate database file at the beginning of the
month. The latter may for example have the
name jobdb_201205__20120502_20120530.db
Figure 7.30: Backup settings

You can select a period of time for defining how long the monthly backup file shall remain visible
in the order report. You can define whether the period shall apply to months or years. E.g., if you
select three months, the information of the previous three months and the information on the
current month will be given in the order report. The selection of years works in the same way so
that the information on the current month and on the number of previous years is available in the
order report.

When selecting zero, the monthly backup files will ALWAYS remain in the order
report.

The name of the monthly backup file jobdb_201205__20120502_20120530.db gives some

information:

 201205

 To which month this file applies (May 2012)

 20120502

 Day of the first entry in the order report (2 May 2012)

 20120530

 Day of the last entry in the order report (30 May 2012)

A file with the name jobdb_201206__empty.db means that the monthly backup file does NOT
include any information. Such a file may occur if all information from the order report were
deleted and ROWE Cost Control created a monthly backup file automatically afterwards.

111
7.6.3.2 Deleting Order Report

In the area Order report delete the monthly

backup files can be removed from the order
report or all information including the current
month can be deleted.

In a list, the available files can be displayed and

deleted by pressing the Delete button in the
toolbar. Should these files be available in a Figure 7.31: Delete order report

backup folder, too, they are renamed and are

provided with a time stamp as file name.

If All data are deleted from the order report, the system establishes a copy of the total database
in addition to the above mentioned backup files (costMasterdata_all_delete_120710162156.bkp)
which is also provided with a time stamp in the selected backup folder. If required, these files can
be deleted manually.

In this menu, the buttons Save and Delete have to be actuated. For this purpose, a
popup menu is displayed where you have to enter the administrator password.

7.6.4 Export/Import

By means of the export/import functions, backups of existing data records can be established and
loaded again. In general, it is possible to include all data in a backup, i.e. order records including
incurred costs as well as master data (users, user groups, cost centers, cost center groups) and
current configuration.

In order to be able to open this menu, you have to have service access rights at least!

In the field Export database tables you select

which tables9 shall be saved.

By means of the field Export file you open a

file manager to select the storage location and
file name.
Figure 7.32: Export – backup of tables

9
Four backup versions are offered; Master data tables: include user and cost center
administration, Configuration tables: include job categories and settings for Cost Control, Order
tables: all data about the current month, All: all tables are saved.
112
By pressing Export a backup file is created in
the selected folder.

Under the main window, the button Import

Cost Control can be pressed to access the
menu for restoring of backup files.

In this menu, you select the file to be restored

by means of the file manager. By clicking Figure 7.33: Import – Restore tables
Import the data records included therein are
loaded into the system.

When preparing backup files for the order report, the monthly backup files are also taken into
account. Per monthly backup file an SQL file with the corresponding name is created in the
selected folder. They can then be used separately for restoration.

Example:
For backup the file name 'Sicherung_Auftragsreport.sql' was selected. In the system, there are two
more monthly backup files. They are established automatically in the selected directory so that the
following files are available afterwards:

 Sicherung_Auftragsreport.sql

 Data of current month

 Sicherung_Auftragsreport_jobdb_201204.sql

 Sicherung_Auftragsreport_jobdb_201205.sql

 Data of months April and May 2012

7.7 Warnings, Limits, Errors

This chapter describes warnings and error messages which may occur. Moreover, examples for the
limits are given.

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7.7.1 Warnings

7.7.1.1 Login

If in the menu Cost Control Use

login/password is activated, a window pops
up when ScanManager has been started.

After having entered login name and

password, the authentication is started when
pressing Start.
Figure 7.34: Cost Control login
By pressing Cancel the current ScanManager
session is closed.

If in the user administration a user was

deactivated, login to ScanManager is not
possible. Login is only possible if the user is
Figure 7.35: Error message - User not active
enabled.

If the combination of user name and

password was not correct, this message is
displayed. If a repeated login is not possible,
Figure 7.36: Error message - Invalid login
an administrator should check the user's
access data.

If not all fields are completed, this fact is

shown by a corresponding note.

Please complete all fields so that the system

can effect the authentication correctly.

Figure 7.37: Missing login / password

After successful login, the button LOGOUT is displayed next to the STOP button in ScanManager.
By means of this function, you can change the user.

114
7.7.1.2 Editing Range

For being able to change a data record, you

have to highlight a line in the
corresponding list first. This warning may Figure 7.38: Error message - No selection made
appear if you try to delete or change an
entry without having highlighted it before.

The fields in the administration menus

marked with an asterisk have to be
completed.

If all highlighted fields are completed, click

Save again.

Figure 7.39: Please fill ALL mandatory fields

If the login name is already used in the

system, you have to change this entry.

Figure 7.40: Field: User login is not unique

If the e-mail address is already used in the

system, you have to change this entry.

Figure 7.41: Field: E-mail address is not unique

If the name is already used in the system,

you have to change this entry.

Figure 7.42: Name is not unique

Some entries have to be confirmed before

deleting them if they are used across the
system.

The query may occur in Figure 7.43: Confirm deletion

 User administration

 User group administration

 Cost center administration

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  Cost center group administration

7.7.1.3 Cost Center Query

Figure 7.44: List cost centers Figure 7.45: User-defined cost centers

Depending on how the query for cost

centers is set in the system, different
windows pop up.

After having selected a cost center, the check

whether the user is allowed to use this cost
center and, if selected, whether sufficient
limit is available is started after pressing the
Start button. Possible warnings are described
Figure 7.46: Input of cost center
in the following.

If the user selected a cost center he/she is

not allowed to use, this warning is displayed.

Another cost center has to be selected. If this Figure 7.47: Combination of user name and cost center
not valid
fails, an administrator has to allocate at least
one cost center to this user.

If the user entered a cost center which does

not exist in the system and if the check for a
valid cost center is active, this warning is Figure 7.48: Invalid cost center
displayed. Either the user enters a valid cost
center or the check for valid cost centers has

116
to be disabled. Then, an entered cost center
is used for recording only.

If a limit was not defined for the job

category or if the latter was exceeded, this
warning is displayed. An administrator either Figure 7.49: No limit
has to define a limit for this job category or
reset/increase an existing limit.

In order to be able to reset/increase an

existing limit of a job category early, this
warning is displayed. Figure 7.50: Warning limit 10 %

7.7.2 Examples for Limits

If you want to use limits, a user has to be allocated to at least one cost center where
his/her jobs may be entered.

7.7.2.1 Limit by User Groups

In order to implement a user-group-related access and/or consumption control, you may proceed
as follows:

 Define user groups for different tasks, such as group Scanning and group Printing.

 Allocate the corresponding job categories and define the requested limits/discounts per
user group in the area of user group limits.

 Define users to be included in the respective user group. A user may be a member of
one group at most.

All jobs effected in ScanManager are then entered in the respective user group. The advantage of
a limitation by user group is that only a few settings are to be made for job category limits if
many users are divided into a few groups.

Should individual group members however require a separate job category limit, this can be set
under User limits.

All user-related job category limits have the highest priority. If a job category limit has
been exceeded, this user is blocked for this job category until further notice. This limit
is always applicable even if the limit on cost center basis was set.

117
7.7.2.2 Limit by Cost Center Group
In order to implement a cost-center-related access and/or consumption control, you may proceed
as follows:

 Define cost center groups for particular areas, such as Projects, department, private.

 Set the corresponding job category limits per cost center group in the area Cost center
group limit.

 Define cost centers which will be allocated to a cost center group, e.g. Accounting (→
Departments), etc.

 Allocate users and/or user groups to the respective cost center group(s).

All jobs effected in ScanManager are then entered in the respective cost center group. The
advantage of this limitation is that only a few settings are required for the job category limit if
some cost centers can be included in groups.

Cost centers and cost center groups have the same priority. If a job category limit is
also set for a cost center, it is checked first whether the consumed quantity is charged
to the cost center or the cost center group. The check is effected on the basis of the
discount while the "most favorable" for the user is always used. If the discount is
identical for the cost center and the cost center group, the consumed quantity is
charged to the item having more limit.

118
 8 Maintenance of Scanner

The present chapter describes how to clean the scanner of the ROWE Scan 450i series and how to
replace wear parts.

119
 8.1 Cleaning of Scanner

Dirt and dust particles on the glass plate of the scanner may result in a deterioration of the scan
result.

This can be avoided by regular cleaning of glass plate, reflector rollers, and feed table.

Figure 8.1: Cleaning of glass plate

In order to clean glass plate, reflector rollers, and feed table, first open the scanner top. For this
purpose, grab the left and right side of the scanner top and release it from its locking (see Figure
1.1, Page 13). Afterwards, you can tilt the top by about 95°.

Put a small quantity of mild glass cleaner on a clean, fuzz-free cloth and wipe the glass plate.
Now, take a second clean and fuzz-free cloth to rub the glass plate dry.

Make sure that the liquid does not penetrate under the glass plate and allow the area
to dry completely.

It is absolutely necessary to switch the scanner OFF and to pull the mains plug before
cleaning operations.

We recommend not to clean the glass plate in the device but to remove it before
cleaning (see 8.2). Make sure that all components are completely dry before switching
the device ON again.

In order to clean the reflector rollers, wipe them with a clean, fuzz-free cloth. The roller cleaner
LIXTON W1-H is recommended as cleaning agent.

8.2 Replacing Glass Plate

If the scanner is used often, the glass plate may wear out and the scan result may deteriorate as a
consequence. If cleaning of the glass plate does no longer improve the scan result, replace the
glass plate.

120
In order to replace the glass plate, first open
the scanner top (see Figure 1.1, Page 137).

1. Recess for thumbs

2. Upper support for glass plate

3. Glass plate

4. Lower support, retaining clip

Figure 8.2: Glass plate

Now, put both thumbs into the recesses above

the glass plate and push it down.

Figure 8.3: Removing glass plate

Now swivel the glass plate to the front and

remove it.

First, place the new glass plate in the retaining

clips of the lower support and push it down
again.

Swivel the glass plate and let it slide slowly

upwards into the second support. Make sure of
the correct lateral fit of the plate.

Do not touch the bottom side of the Figure 8.4: Removing glass plate

installed glass plate with your fingers.

Moreover, the bottom side has to be
free from dust and dirt. Clean the top
side after replacement if applicable.

Do not touch the image sensors when

the glass plate is removed.

Do not remove any covers for which a

tool is required.

121
 9 Trouble Shooting

This chapter describes the actions to be taken if a problem occurs when using the scanner.

122
 9.1 Malfunction Indicator Lamp on Control Panel

There is a malfunction indicator lamp (1) on the control panel

of the scanner. If this lamp lights up, the scanner detected a
paper jam.

If the scanner is fitted with the optional height adjustment,

the malfunction indicator LED may also show a problem with Fig. 9.1 Malfunction indicator lamp
the height adjustment if it lights up. In this case, please
contact the ROWE Service.

9.2 Installation Problems

The following table lists some problems that may occur during installation and describes remedial
actions.

Problem Remedy

Installation program Enable Windows Autorun or start installation program directly from the
does not open after CD
inserting the CD-ROM

Installation fails giving an Make sure that the minimum requirements are satisfied. Among others,
error message you need administrator rights, see Chapter 1.5

No connection via USB Check whether the entry "ROWE Scanner" is available in the Windows
Device Manager. Check whether the Windows Utility "ROWE Scan-
Controller" is started (perform a restart of the PC). If applicable,
deactivate firewalls and afterwards reinstall the software.

The document is not Restart Setup Wizard (see Chapter 2.9)

taken in

License installation fails Check whether the connection to the scanner is established (see
above). Reinstall the software.

Calibration fails Repeat calibration. Check the chart for damages.

123
 9.3 Scanning Problems

The following table lists some possible problems when working with the ScanManager and
describes remedial actions.

Problem Remedy

ROWE ScanManager Make sure that the scanner is switched ON and recognized by the PC.
does not detect the Restart ScanManager.
scanner.

The document is not Switch scanner OFF and ON again. Execute the Setup Wizard again if
taken in applicable (see Chapter 0).

Only a part of the Check the setting of the Scan format (Auto or sufficiently large format).
original is scanned. Make sure of centered document feed.

Scan to File: Image file Make sure that you have the appropriate write permission for the target
is not created in the folder and that sufficient storage space is available.
target folder

Image is not printed Check the job list (Job/print may be stopped?) and whether the printer
can be accessed in the network.

Quality and color Calibrate the scanner. Afterwards, establish a new color profile for the
reproduction on inkjet printer. Make sure that the correct medium is used (see Chapter 6.5.3).
printer not perfect

9.4 Problems with Automatic Width Detection

If you have any problems with automatic detection of the document width, the following
information may be useful.

Problem Remedy

Parts of the image are Make sure that the original is positioned in a straight and centered way.
missing on at least one Check the original for damages (in particular at the front and front
side edges). Should the background color (paper white) of the original be
equal to the color of the transport rollers and should the original be

124
 very thin, faulty detection may occur.

Image too wide on both Make sure to use the scan format Auto and not Auto (Sensor). If
sides applicable, recalibrate the scanner.

9.5 Scan Quality

In case of problems with decreasing scan quality, you should usually recalibrate the scanner (see
Chapter 6.4). In addition, please consider the following information.

Problem Remedy

One or several thin light Clean the glass plate (see Chapter 8.1). Even small dust/dirt particles
or dark stripes in the may result in a deterioration of the scan result. Afterwards calibrate the
image (in feed direction) scanner. If the problem persists, check the glass plate for scratches. If
any, replace the glass plate (see Chapter 8.2).

The image is not Recalibrate the scanner. Check the feed path for obstacles (e.g. correct
composed precisely fit of glass plate).
(stitching offset) over
entire length of original

Stitching offset only at For extremely thin and light originals, a minor offset may occur at the
front edge of very thin front edge when composing the image which is caused by the feed. In
originals. this case, it may be useful to stabilize the front edge with transparent
adhesive tape.

125
 A Technical Requirements

A.1 Java Runtime Environment

In order to be able to use all functions of the ROWE applications, a "Java Runtime Environment",
version 1.6.0 update 39 or higher has to be installed. If it is not yet installed on your computer, it
will be installed together with the ROWE applications (see Chapter 2).

126
 B Safety Notes

This Annex includes safety notes to be read prior to commissioning of the scanner of ROWE Scan
450i series. You obtain information on possible risks of personal injury and property damage
regarding the devices of ROWE Scan 450i series.

127
B.1 Disclaimer

The contents of all safety data sheets in this manual are subject to the following disclaimer. The
safety data sheets have been compiled to the best of our knowledge and belief as a short
instruction regarding safe handling of ROWE Scan 450i devices. We reserve the right to revise
safety data sheets if new findings are on hand.

It is the customer's responsibility to check if this information is exhaustive, to deduce all required
safety precautions, and to make sure that the most recent version of the data sheet is on hand by
contacting ROWE in this respect.

Insofar as permitted by law, we do not accept any liability for completeness and correctness of
these safety data sheets.

B.2 Safety Information

The ROWE Scan 450i devices have been designed and manufactured according to the state-of-
the-art. However, health hazards and risks of property damage may occur during use.

Operators shall use the ROWE systems in proper technical condition, according to the intended
use, being aware of safety and hazards, and observing this Operating Manual. In particular failures
impairing safety have to be eliminated immediately.

The ROWE systems of the Scan 450i series shall exclusively be used as described in this Operating
Manual. Another use or use exceeding the above shall not be deemed intended use. The
manufacturer is not liable for damages resulting therefrom. Solely the user bears the risk for the
above.

All persons dealing with erection, commissioning, operation, and maintenance of the device shall
be appropriately skilled and trained. In order to ensure their safety, it is important to observe the
Operating Manual thoroughly.

B.3 Prior to installation

Read the Operating Manual including the safety notes. Also ensure that all operators read the
Operating Manual. The documents as to the device shall be stored close to the device where they
can be found easily by any operator. Check the conditions at the intended place of installation.

B.3.1 Conditions of Room

Provide for the following conditions:

128
  There shall be sufficient space around the scanner so that it is easily accessible from all
sides.

 Sufficient ventilation of the system shall be ensured.

 We recommend to install the device in a place without any vibrations if possible (e.g. not
close to a large-sized punching machine).

 The relative humidity of air shall amount to 30 to 60 %.

 Slots and openings at the devices serve ventilation. They shall always be kept free.

 The devices shall be kept dry.

B.3.2 Fuse Protection

The ROWE scanner must be protected by fuses (10 A).

B.3.3 Assembly and Commissioning

The device shall only be connected to a grounded socket with VDE homologation and located
close to the machine. Check in advance whether the mains voltage complies with the nominal
voltage indicated on the type plate. The type plate is located on the left side plate of the scanner
(open scanner top). Please also consider the following aspects:

 If the device is connected to an extension cord/a multiple socket, make sure that the
current draw of the devices connected to the extension cable/multiple socket does not
exceed the cable capacity. Make sure that not more than 10 A are applied to the wall
socket.

 The plug connection shall be easily accessible without presenting any hazards.

 The mains plug connection shall not obstruct access to the machine.

 Make sure that no objects are placed onto the power cord. Make sure that nobody steps
onto the cord by mistake.

 The components of the devices must not be installed nor removed using force.

B.3.4 Intended Use

 Never bypass any mechanical or electric disconnectors.

 Do not remove any screwed parts.

 It is not allowed to repair the scanner independently. Behind the covers which can only
be removed by means of a tool, there are components which are live or bear hazards
otherwise. Only authorized skilled service staff shall be charged with maintenance in
these areas of the scanner.

129
  The housing is fitted with louvers at the bottom ensuring reliable operation. Do not
cover or close these louvers nor place any objects in front of them. In order to prevent
the above, the product must not be operated on soft furniture such as beds, carpets, or
other soft surfaces. Do not place the product close to or above a heat source (radiator,
etc.). It is allowed to place the product in closed furniture or rooms only if sufficient
ventilation is ensured.

 Do not push any objects through the louvers of the scanner. Live components may be
touched, components may be short-circuited, and a fire or an electrical shock may occur.
Prevent liquids from getting onto the scanner.

 Prior to any intervention in the electric or mechanical part of the device, disconnect the
power supply.

 Only use cleaning agents which are approved by the manufacturer for the respective
purpose.

 The printing, scanning, and folding systems shall only be modified by authorized ROWE
service staff.

 Please observe the service intervals.

 Use only original ROWE wearing and spare parts or wearing parts approved by ROWE.
Use of wearing parts which are not approved by ROWE may damage the devices. ROWE
does not accept any liability if wearing parts are used which are not approved by ROWE.

 Observe the safety notes on the wearing parts.

 Dispose of packaging etc. according to the applicable legal regulations.

 Plastic material must not be burnt.

B.3.5 Commitment of Operators

The operators undertake to

 refrain from any working method impairing the safety and functionality of the system.

 ensure that only trained and authorized staff works on the systems.

 notify of modifications impairing safety and functionality of the system.

 disconnect the system from the power supply before taking any maintenance and repair
actions.

B.3.6 Take-back of Devices at the End of Service Life (WEEE)

The device delivered by ROTH + WEBER GmbH is subject to the European Directive 2002/96/EC
and the corresponding implementation in the law of the respective EU member state (in Germany

130
ElektroG). Accordingly, you can return the device at the end of life for proper disposal and
recycling.

1. The device shall not be disposed of in unsorted industrial waste.

2. In terms of WEEE, the device is a device for mere commercial use and must not be given
to municipal waste collection like consumer devices, e.g. washing machines, video
recorders, or standard computers.

3. For disposal please contact the Roth + Weber GmbH Company (www.rowe.de or your
local sales partner) in order to obtain information about the current mode of take-back.

The WEEE symbol – dustbin crossed out and underlined – on your device points out that it is
subject to WEEE and has to be disposed of correspondingly. In some EU states like Germany this
symbol is not required for devices used for mere commercial purposes only; however,
Roth+Weber GmbH applies it uniformly throughout Europe. This symbol does not mean return to
municipal waste collection!

Figure 9.2: WEEE symbol

131
 C Service and Contact

Should you have any questions about the ROWE products or need any technical support in case
of problems with your ROWE device, do not hesitate to contact our Service Department:

Phone: +49 (0) 2743 9217 -21

Fax: +49 (0) 2743 2018

E-mail: [email protected]

www.rowe.de

ROTH + WEBER GmbH

57520 Niederdreisbach

Germany

132
 D About this System

Copyright©2003-2014 ROTH + WEBER GmbH. All rights reserved.

133
This software is partly based on the work of

 Python Software Foundation (http://www.python.org, License/Copyright)

 The authors of Python for Windows Extensions – pywin32

(http://sourceforge.net/projects/pywin32, License/Copyright)

 Independent JPEG Group (http://www.ijg.org, License/Copyright)

 The authors of libtiff (http://www.libtiff.org, License/Copyright)

 The authors of libpng (http://www.libpng.org, License/Copyright)

 The authors of the Qt-Frameworks (http://qt.nokia.com/products/, License/Copyright)

 The authors of the Common Unix Printing System (CUPS) (http://www.cups.org,

License/Copyright)

 The authors of the XmlRpc library (http://sourceforge.net/projects/xmlrpcpp/,

License/Copyright)

 The authors of the argyII color management (http://www.argyllcms.com/,

License/Copyright)

 The authors of the JasPer library (http://www.ece.uvic.ca/~mdadams/jasper/,

License/Copyright)

 The authors of the ZBar Barcode Readers (http://zbar.sourceforge.net/, License/Copyright)

 The authors of zlib (http://zlib.net/, License/Copyright)

 The authors of FreeType Font-Engine (http://www.freetype.org/, License/Copyright)

 The authors of MuPDF Lightweight PDF Renderes (http://www.mupdf.com)

The source code of the parts subject to GPL can be obtained on request.

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Table of Figures
Figure 1.1: ROWE Scan 450i ............................................................................................................................. 13
Figure 1.2: Control panel ROWE Scan 450i ................................................................................................... 14
Figure 1.3: Back of ROWE Scan 450i .............................................................................................................. 14
Figure 1.4: Unpacking of ROWE Scan 450i ................................................................................................... 15
Figure 2.1: Installation screen .......................................................................................................................... 19
Figure 2.2: Selection of language ................................................................................................................... 19
Figure 2.3: Welcome dialog box ..................................................................................................................... 20
Figure 2.4: Selection of folder ......................................................................................................................... 20
Figure 2.5: Installation process ........................................................................................................................ 21
Figure 2.6: Windows logo testing ................................................................................................................... 21
Figure 2.7: Driver installation completed ....................................................................................................... 21
Figure 2.8: Homepage for installation of plug-ins ...................................................................................... 22
Figure 2.9: License agreement for plug-ins .................................................................................................. 22
Figure 2.10: Complete installation of plug-ins ............................................................................................. 22
Figure 2.11: Prompt to shut computer down ............................................................................................... 23
Figure 2.12: USB plug (connection scanner) ................................................................................................. 23
Figure 2.13: Disable Windows update............................................................................................................ 24
Figure 2.14: Installing driver automatically ................................................................................................... 24
Figure 2.15: Continuing driver installation .................................................................................................... 24
Figure 2.16: Driver installation finished .......................................................................................................... 25
Figure 2.17: Start Setup Wizard ....................................................................................................................... 25
Figure 2.18: Connection establishment .......................................................................................................... 25
Figure 2.19: License installation ....................................................................................................................... 26
Figure 2.20: Calibration of scanner ................................................................................................................. 27
Figure 3.1: Position connector power unit .................................................................................................... 29
Figure 3.2: Control panel .................................................................................................................................. 29
Figure 4.1: Desktop link ScanManager .......................................................................................................... 31
Figure 4.2: How to position the document ................................................................................................... 31
Figure 4.3: Start button control panel............................................................................................................ 31
Figure 5.1: Desktop link ScanManager .......................................................................................................... 34
Figure 5.2: ROWE ScanManager overview .................................................................................................... 35
Figure 5.3: Settings button ............................................................................................................................... 35
Figure 5.4: ScanManager - Settings................................................................................................................ 36
Figure 5.5: Functions ScanManager ................................................................................................................ 36
Figure 5.6: Toolbar with action keys .............................................................................................................. 39
Figure 5.7: Toolbar above Main Viewer ......................................................................................................... 40
Figure 5.8 Toolbar under Main Viewer .......................................................................................................... 42
Figure 5.9: Scan settings ................................................................................................................................... 44
Figure 5.10: Settings Storage location ........................................................................................................... 45
Figure 5.11: Target folder ................................................................................................................................. 45
Figure 5.12: "Scan to Mail" - E-mail address ................................................................................................ 46

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Figure 5.13: Storage location - USB data carrier.......................................................................................... 46
Figure 5.14: Settings - File format................................................................................................................... 46
Figure 5.15: Multipage settings ....................................................................................................................... 47
Figure 5.16: Settings - Copy ............................................................................................................................. 48
Figure 5.17: Printer selection ............................................................................................................................ 49
Figure 5.18: Folder settings .............................................................................................................................. 49
Figure 5.19: Extended settings for ROWE printer ........................................................................................ 50
Figure 5.20: Output settings for inkjet printer .............................................................................................. 51
Figure 5.21: Set function ................................................................................................................................... 51
Figure 5.22: Query whether set shall be printed immediately .................................................................. 51
Figure 5.23: Color mode ................................................................................................................................... 52
Figure 5.24: Quality settings ............................................................................................................................. 53
Figure 5.25: Expert mode – Image settings .................................................................................................. 53
Figure 5.26: Expert mode – Color settings .................................................................................................... 55
Figure 5.27: Scan format ................................................................................................................................... 57
Figure 5.28: Autoformat .................................................................................................................................... 57
Figure 5.29: Auto (Sensor) ................................................................................................................................ 57
Figure 5.30: User-defined format .................................................................................................................... 58
Figure 5.31: Scaling/margin .............................................................................................................................. 58
Figure 5.32: Scaling ............................................................................................................................................ 59
Figure 5.33: Area "Info" ..................................................................................................................................... 60
Figure 5.34: Functions - Favorites ................................................................................................................... 61
Figure 5.35: Favorites ......................................................................................................................................... 61
Figure 5.36: Edit favorites ................................................................................................................................. 62
Figure 5.37: Concept favorite – Multiprint .................................................................................................... 63
Figure 5.38: Favorites selection - Multiprint ................................................................................................. 63
Figure 5.39: Create / edit Multiprint favorites .............................................................................................. 64
Figure 5.40: Multiprint output.......................................................................................................................... 64
Figure 5.41: Job list ............................................................................................................................................ 65
Figure 5.42: Edit print jobs ............................................................................................................................... 66
Figure 5.43: Settings job list ............................................................................................................................. 66
Figure 5.44: Print Master PRO – Overview .................................................................................................... 67
Figure 5.45: PrintMaster PRO – File list .......................................................................................................... 67
Figure 5.46: PrintMaster PRO – File preview ................................................................................................. 68
Figure 5.47: PrintMaster PRO - File presets .................................................................................................. 70
Figure 5.48: PrintMaster PRO - Job settings ................................................................................................. 72
Figure 5.49: Fallback .......................................................................................................................................... 73
Figure 5.50: Info texts....................................................................................................................................... 74
Figure 5.51: ScanManager - Global settings ................................................................................................. 75
Figure 5.52: ScanManager TOUCH .................................................................................................................. 77
Figure 5.53: Numeric keypad ........................................................................................................................... 78
Figure 5.54: Virtual keyboard ........................................................................................................................... 78
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Figure 6.1: Desktop link ConfigManager ....................................................................................................... 80
Figure 6.2: ConfigManager - Overview .......................................................................................................... 80
Figure 6.3: ConfigManager - Status................................................................................................................ 82
Figure 6.4: ConfigManager - Calibration ....................................................................................................... 82
Figure 6.5: Selection of printer actions .......................................................................................................... 83
Figure 6.6: Selection of printer manufacturers ............................................................................................. 83
Figure 6.7: Selection of printer model ........................................................................................................... 84
Figure 6.8: Printer IP / host name ................................................................................................................... 84
Figure 6.9: Printer name ................................................................................................................................... 84
Figure 6.10: Warning - printer name.............................................................................................................. 84
Figure 6.11: Printer selection ........................................................................................................................... 85
Figure 6.12: Printer selection ........................................................................................................................... 85
Figure 6.13: Selection of paper grade ............................................................................................................ 86
Figure 6.14: Inkjet profiling - target ............................................................................................................... 86
Figure 6.15: Printer selection ........................................................................................................................... 87
Figure 6.16: Roll configuration ........................................................................................................................ 87
Figure 6.17: Extended printer settings ........................................................................................................... 88
Figure 6.18: License options during and after trial phase .......................................................................... 89
Figure 6.19: ConfigManager - Parameters .................................................................................................... 90
Figure 6.20: ConfigManager - Login .............................................................................................................. 92
Figure 6.21: ConfigManager - Login .............................................................................................................. 92
Figure 6.22: ConfigManager - Change password ........................................................................................ 92
Figure 6.23: ConfigManager - Favorites ........................................................................................................ 93
Figure 7.1: Overview of ROWE Cost Control Professional with job report ............................................. 96
Figure 7.2: Fields in order report .................................................................................................................... 97
Figure 7.3: Order report table .......................................................................................................................... 98
Figure 7.4: Fields for limits ............................................................................................................................. 100
Figure 7.5: User info box in order report .................................................................................................... 100
Figure 7.6: User administration...................................................................................................................... 101
Figure 7.7: Empty user list .............................................................................................................................. 101
Figure 7.8: Create user account ..................................................................................................................... 101
Figure 7.9: Add cost centers to user ............................................................................................................ 102
Figure 7.10: User group administration ....................................................................................................... 102
Figure 7.11: User group list ............................................................................................................................ 102
Figure 7.12: Create user groups .................................................................................................................... 102
Figure 7.13: Buttons – User group administration..................................................................................... 103
Figure 7.14: Limits - List of currently allocated job categories ............................................................... 103
Figure 7.15: Job categories - Define limit ................................................................................................... 103
Figure 7.16: Reset current consumption ...................................................................................................... 104
Figure 7.17: Error message Limit exceeded ................................................................................................ 104
Figure 7.18: Cost center administration ....................................................................................................... 105
Figure 7.19: Cost center list ........................................................................................................................... 105
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Figure 7.20: Create/edit cost centers ............................................................................................................ 105
Figure 7.21: Cost center group administration ........................................................................................... 106
Figure 7.22: Define / modify cost center group ......................................................................................... 106
Figure 7.23: Add cost center to cost center group ................................................................................... 106
Figure 7.24: Menu Config Setup – Cost Control ........................................................................................ 108
Figure 7.25: Cost Control Settings ................................................................................................................ 108
Figure 7.26: Buttons menu Cost Control – Job category administration .............................................. 109
Figure 7.27: List of job categories ................................................................................................................. 109
Figure 7.28: Edit job category administration ............................................................................................. 110
Figure 7.29: Order report administration ..................................................................................................... 111
Figure 7.30: Backup settings .......................................................................................................................... 111
Figure 7.31: Delete order report .................................................................................................................... 112
Figure 7.32: Export – backup of tables ........................................................................................................ 112
Figure 7.33: Import – Restore tables ............................................................................................................ 113
Figure 7.34: Cost Control login ...................................................................................................................... 114
Figure 7.35: Error message - User not active ............................................................................................. 114
Figure 7.36: Error message - Invalid login................................................................................................... 114
Figure 7.37: Missing login / password ......................................................................................................... 114
Figure 7.38: Error message - No selection made....................................................................................... 115
Figure 7.39: Please fill ALL mandatory fields .............................................................................................. 115
Figure 7.40: Field: User login is not unique ................................................................................................ 115
Figure 7.41: Field: E-mail address is not unique ........................................................................................ 115
Figure 7.42: Name is not unique ................................................................................................................... 115
Figure 7.43: Confirm deletion ........................................................................................................................ 115
Figure 7.44: List cost centers .......................................................................................................................... 116
Figure 7.45: User-defined cost centers......................................................................................................... 116
Figure 7.46: Input of cost center ................................................................................................................... 116
Figure 7.47: Combination of user name and cost center not valid ........................................................ 116
Figure 7.48: Invalid cost center ...................................................................................................................... 116
Figure 7.49: No limit ........................................................................................................................................ 117
Figure 7.50: Warning limit 10 % .................................................................................................................... 117
Figure 8.1: Cleaning of glass plate ................................................................................................................ 120
Figure 8.2: Glass plate ..................................................................................................................................... 121
Figure 8.3: Removing glass plate .................................................................................................................. 121
Figure 8.4: Removing glass plate .................................................................................................................. 121

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