Republic of the Philippines

CAVITE STATE UNIVERSITY

Don Severino de las Alas Campus
Indang, Cavite

COLLEGE OF ENGINEERING AND INFORMATION TECHNOLOGY

Department of Information Technology

Name: Jingkie S. Lagarde Date: November 22. 2020

C/Y/S: BSIT 3-3 Score:

Laboratory Activity No. 5.: Use Case Diagram

Instruction:
1. Based on the following narrative, design:
a. Use case diagram; and
b. Use case description (use the format provided)

Training, Inc., conducts training seminars in major US cities. For each seminar, the
Logistics department must make arrangements for the meeting facilities, the training
consultant’s travel, and the shipment of any seminar materials. For each scheduled seminar,
the Bookings department notifies the logistics coordinator of the type of seminar, the dates
and city location, and the name of the consultant who will conduct the training. To arrange
for meeting facilities, the logistics coordinator gathers information on possible meeting sites
in the scheduled city. The meeting site location decision is made based on date availability,
cost, type of meeting space available, and convenience of the location. Once the site
decision is made, the coordinator speaks with the sales manager of the meeting facility to
reserve the meeting room(s), plan the seating arrangement(s), and reserve any necessary
audiovisual equipment. The coordinator estimates the number and size of meeting rooms,
the type of seating arrangements, and the audiovisual equipment needed for each seminar
from the information kept in a logistics database on each type of seminar offered and the
number of anticipated registrants for a particular booking. After negotiations are conducted
by the logistics coordinator and the sales manager of the meeting facility, the sales manager
creates a contract agreement specifying the negotiated arrangements and sends two copies
of it to the logistics coordinator. The coordinator reviews the agreement and approves it if no
changes are needed. One copy of the agreement is filed and the other copy is sent back to
the sales manager. If changes are needed, the agreement copies are changed and returned
to the sales manager for approval. This approval process continues until both parties have
approved the agreement. The coordinator must also contact the training consultant to make
travel arrangements. First, the coordinator reviews the consultant’s travel information in the
logistics
database and researches flight schedules. Then the consultant is contacted to discuss
possible travel arrangements; subsequently, the coordinator books a flight for the consultant
with a travel agency. Once the consultant’s travel arrangements have been completed, a
written confirmation and itinerary are sent to the consultant. Two weeks before the date of
the seminar, the coordinator determines what, if any, seminar materials (e.g.,
transparencies, training guides, pamphlets, etc.) need to be sent to the meeting facility. Each
type of seminar has a specific set of materials assigned to it. For some materials, the
coordinator must know how many participants have registered for the seminar in order to
determine how many to send. A request for materials is sent to the Materials-handling
department, where the materials are gathered, boxed, and sent to the meeting address listed
on the request. Once the requested materials have been shipped, a notification is sent to the
logistics coordinator.
Use Case Description Format

Seminar Subsystem

Author: Jingkie S. Lagarde Date: November 22, 2020

Use Case Name: Arrangements of Seminar

Use Case ID: AOS01
Scenario Arrange conducted training seminar for Us cities.
Trigger A company conducts a training seminar.
Actor: Logistics Department.
Other Participating Actors: Training Consultant, Material-Handling Department,

Logistics Coordinator and Sales Manager.

Related Use Case/s Training Consultant’s Travel, Seminar Materials and

Meeting Facilities.
Interested Stakeholders: Training, Inc. and Travel Agency.
Preconditions: The company are conducting a training seminars.
Post-conditions Scheduled training seminars is confirmed.
Main Scenario: 1. Gathers information on possible meeting sites in the

scheduled city.

2. Made a based decision on date availability, cost,

type of meeting space available, and convenience

of the location regarding about the meeting site

location.

3. Reviews the consultant’s travel information in the

logistics database and researches flight schedules.

4. Contacts the consultant to discuss travel

arrangements.

5. Books a flight for the consultant with travel agency.

6. Sent to the consultant the written confirmation and

iterary.

7. Determines what, if any, seminar materials (e.g.,

transparencies, training guides, pamphlets, etc.)

need to be sent to the meeting facility after two

 weeks before the date of the seminar.

8. A request for materials is sent to the Materials-

handling department.

9. Shipped requested materials.

10. Send notification to the Logistics Coordinator.

11. Scheduled training seminars is confirmed.

Extension: 1. The meeting site location decision made is failed to

meet the conditions.

2. Failed shipments of seminar materials.

Use Case Name: Booking

Use Case ID: B02
Scenario Making booking for the meeting facility based on the

location to conduct the training seminars.

Trigger The Logistic Coordinator decides which meeting facilities to

book.
Actor: Logistic Coordinator
Other Participating Actors: Sales Manager

Related Use Case/s Reserve Meeting Rooms, Plan Seating Arrangements,

Reserve Audiovisual Equipment, Contract Agreement,

Written Confirmation and Iterary.

Interested Stakeholders: Training, Inc. and Travel Agency.
Preconditions: Deciding which meeting facilities will the coordinator to

book.
Post-conditions The contact agreement created is made.
Main Scenario: 1. Decides the meeting site location is made.

2. Negotiations conducts by the Logistics Coordinator

and Sales Manager.

3. Reservation of the meeting room(s), plan the

seating arrangement(s), and reserve any necessary

audiovisual equipment.
 4. Estimates the number and size of meeting rooms,

the type of seating arrangements, and the

audiovisual equipment neeed for each seminar.

5. Creates contract agreement by the Sales Manager

based on the specifying the negotiated

arrangements and sends two copies of it to the

logistics coordinator.

6. Reviews the agreement and approves it if no

changes are needed.

7. One copy of the agreement is filed and the other

copy is sent back to the sales manager.

8. If changes are needed, the agreement copies are

changed and returned to the sales manager for

approval.

9. This approval process continues until both parties

have approved the agreement.

Extension: 1. Failed booking based on the meeting facilities is not

available.

2. Failed negotiations and arrangements of the Sales

Manager and the Logistics Coordinator.

Use case diagram: