Roberts Rule of Order

Introduction of self before the start of the meeting.

Flow of the meeting: Must present Agenda and Debate

Parliamentary Procedure: Call to order, roll call/Determination of a Quorum, Adoption of

Agenda, Reading and Approval of the Minutes of the Previous Meeting/Secretary’s Report
Minutes, Report of Officers, Reports of the Standing Committee, Report of Special (Ad hoc)
Committees, Unfinished Business and General Orders, New Business, Program if applicable
Announcement, “Good of the order”, Adjournment. //Neglect this one, Typical Order of
Business letter A to O.

Typical Order of Business

A. Call to Order
Manager: “We will conduct our meeting today; session will come to order. Before we start ….”
“…. Let’s have a roll call. Mr./Ms. Secretary, is there any member who’s not here today? Are
there any absentees.”
B. Opening Exercises, if applicable// Guess we should do opening prayer here

C. Roll Call/Determination of a Quorum

Secretary: “The following members are not present in the meantime Mr./Ms. Manager.”
“The following members who are present in this session, please raise a hand say here if present
in this meeting”//Identify and read who’s absent and present using the column below;

Attendees:
 
Name Designation
Name of member (ex. Prince Lowell //Role
Delima)
Casandra Mae Cagata Unknown
Daisylyn Cendrome Unknown
Heart Hazel Danas Unknown
IcyCheerised Cubero Unknown
John Lloyd Bongcayo Unknown
Kiara Dawson Unknown
Prince Lowell Delima Unknown
Ricardo Jay Deiparine Unknown
Rolenso Dahildahil Unknown

Absentees: Name
Name Designation Reason  
Unknown Unknown Unknown //If the presence of a member
absence in the meeting must notice in roll call.

D. Adoption of the Agenda/ Sample Agenda

 Calling the meeting to order (President/Chairman)
 Roll call (Secretary)
 Minutes of the previous meeting (Secretary)
 Committee/Supervisors Reports
 Unfinished business (anything unresolved from previous meeting)
 New business
 Announcement
 Program (guest speaker, club activity, community service update)
 Adjournment 
 Recreation and refreshments

E. Reading and Approval of the Minutes of the Previous Meeting //If there are meetings
conducted before operating opening of new meetings/business
 Minutes of the meeting
President/Chairman: “The secretary will now read the minutes of meeting. //Regarding if
there are previous meeting must also read by the secretary.”

 Name of the company − to the top-left of the page.

Center Town Gasoline Station

 Date − to the top-right of the page.

October 21, 2021 via google meet.

 Topic − after two return keys; Center-aligned.

Decrease in sales of one of our gasoline stations

 Attendees − Name and designation (2 columns of a table)

 Absentees − name, roles, reasons for absenteeism. (3 columns)
 Agenda at hand − topic to be discussed.

We will be discussing the root cause of why the sales of this particular gasoline
station has decreasing lately, we will be discussing about how to come up idea to
solve this specific matter. We gather people who’re working with the gasoline station
(Service crew) along with the supervisor and the office in charge in this station. Our
goal in this meeting is to come up with solution with problem in sales

 Issues raised − along with the names of the speakers.

Regarding with this matter

 Suggestions − made along with the names of the speakers.

 Decision − the outcome of the meeting.
 Task List − task allotted and the respective allottee.
 Future Meetings − the date and topic of the next meeting.

Manager: “If there mistake in minutes kindly raise a voice” or “Are there any correction to the
minutes?”// If there are:
Member: “Yes, there is Mr./Ms. Manager.”
“May I recognize the mistake Mr./Ms. Manager.”
Manager: “The chair recognizes
__________. //The chairman/president recognized someone in the member.”
/*If someone recognize by the president must state the corrections for minutes.
Correction is suggested without motion or vote. */
Manager: “If there are no (Further) corrections to the minutes the minutes is approved as
corrected.”
Manager: “Let’s now review todays calendar and business problem”/*I think this part was the
introduction of the topic/discussion. */
//Recognize someone in the member

F. Reports of Officers// Neglect, not sure

Partial Topic: The decreasing supply of gasoline that increase in price rate resulting in
decrease in sales.
Supervisor: “ ”
Crew: “”
Member: “Mr./Ms. Manger we received reports regarding the sales of the company in gasoline
supply.”
Manager: “May I call //name of a member.”
Member: “We had_____?”
//Repeated until all subject has done recording

Guide questions: //Guide purposes only

When the problems start?

What is the discussion all about?

Identify the specific problems or root cause of the problem.

Regarding of the situation how in a specific way we kind solve the problem?

Does everyone agree on the solution?

Other ways to solve the problem.

 In no uncertain terms, March was a bad month for retail sales across the entire country.
Since most of the entire country have implemented shelter-at-home edicts meaning to say people
are in quarantine for the period of time until the further announcement, few people are traveling
anywhere – except to supermarkets, convenience stores and warehouse shopping centers. With
no vacations, no restaurant visits, no family recreation or sports outings, and few if any business-
related activities, demand for gas has been severely curtailed. 

The coronavirus pandemic’s travel restrictions cause the demand of gasoline have been
decrease and the prices increases as the demand accelerated plans of oil companies and others as
they try to get a foothold in renewable energy production.

The business of this company the gasoline output to top the 2020 before pandemic
monthly record of 6000 gallons per day consume in this specific station only, Mr./Ms. Manager
every station has 20,000 gallons of gasoline reserve and its refill every 6 days or almost a week,
but the consumers in 2021 shows almost to 20% or only 4,000 gallons per day is being consume
this means 80% or equivalent to 16,000 gallons per day of gasoline by this single station are not
consume. This means that our company is suffering from loss of consumers due to the travel
restrictions banned cause by covid-19 pandemic. This has effect on decreasing of sales and
increasing supply of gasoline. It is forecast to peak at 2000 gallons consume per day of the non-
consume gasoline in 2022 before it starts to decline, for the monthly sales also decrease from
100,000 to 70,000 gallons per month are being consume by this single station only.

Gasoline demand will decline 5% to 10% a year before it steadily declines through 2022 to 2025.
//Not sure

//Internet source

Extreme lockdown measures and voluntary social distancing have combined to hammer US
gasoline demand. In fact, sales during the final week of March were nearly 47% below the same
period the previous year, with the demand drop-off exceeding 50% in some regions. IHS Markit
believes this is near rock bottom, with retail gasoline demand expected to average 48% below the
prior year during April. Moreover, gasoline sales will remain far below their "pre-COVID" level
for at least another year.

Interestingly, the collapse in gasoline sales has not directly been a problem for retail stations thus
far. Per gallon margins have skyrocketed since oil prices collapsed in early March. Margins will
eventually come back down to earth - and indeed they have trended downward since March 25 -
but, for now, the average US retail station's fuel earnings are actually higher than they were
before COVID-19.
Figure 1: Brent crude price and average US retail gasoline margin

However, the fuel demand destruction - and the pandemic more broadly - is also hurting retailers'
"inside sales". Fewer customers purchasing fuel means, all else equal, fewer customers
purchasing food, beverage, and other merchandise in the convenience store. The average margin
on non-fuel sales is at or above 30%, far higher than the typical 5% to 9% for regular gasoline.
However, this non-fuel margin is relatively fixed so a decline in sales causes a proportional
decline in earnings. And all stations depend on their non-fuel earnings to survive. In fact, selling
gasoline and diesel has become - even before the pandemic - something of a secondary priority
for many retailers.

Of course, not all service stations are created equal when it comes to their non-fuel offering.
Some stations receive the majority of their convenience store traffic from customers who just
happen to be there purchasing fuel. Other convenience stores, whether because of their location,
their cleanliness, and/or the quality of their non-fuel offering, are more "purposeful" shopping
destinations. Obviously, stations in the latter category will fare better during the COVID-19
pandemic since they are not as reliant on fuel volumes to drive their non-fuel sales. In fact, the
pandemic could conceivably mean an increase in non-fuel sales for some stations. After all, most
Americans live closer to a gas station than they do a grocery store, and that geographic proximity
could make all the difference during an infectious pandemic

The lockdown measures enacted to deal with COVID-19 will end in a matter of weeks or (at the
longest) months. This will help all retail stations, but none more so than those that lack a strong
non-fuel offering. However, the nation is steadily marching towards a future in which fuel
demand will more closely resemble the temporary conditions wrought by the pandemic. In this
way, COVID-19 offers something of a "stress test" for the nation's retailers; the stations that are
suffering the most today are those that will be most vulnerable to closure going forward. In fact,
the hardships of the next few months could very well end up accelerating network rationalization
that would otherwise have been spread out over the next decade.

IHS Markit has an industry-leading retail fuel consultancy. For more information or to discuss a
project, please contact us.
G. Unfinished Business and General Orders

Manager: “Is there any unfinished business?” The first item of business is…. /* The
chairman/president or another member will lead the discussion about each business item.
Basically, the discussion generally identified on the agenda.

H. New Business

I. Announcements

Manager: “If there are no other business, we will move on to announcements. Does anyone
have any announcements?”
Member: “Mr./Ms. Chairman/President”
Manager: “Yes, ______? //name of the member recognized”
Member: “I would like to remind everyone that if there are reports in sales, if there is a change
in sales, hold the next meeting or prepare a report to compare the increasing or decreasing sales.
We will settle for another session of the meeting to discuss that particular matter.” //Reports of
sales
Manager: “Are there any announcements?”
Member: “Mr./Ms. Manager.”
//Recognized
Member: “There are no further announcements.”
N. "Good of the Order"

J. Adjournment

Manager: “If there are no other announcement. We need a motion to adjourn this meeting.”
Member: “Mr./Ms. Manager.”
Manager: “Yes. // Call out the recognized member.”
Member: “I declare that we adjourn the meeting.”
Another member: “I second the motion.”
Manager: “It has been moved and declare second the motion to adjourn the meeting, all those
favors say yes//either we raise hand or say yes in this situation.” “All those opposed to the
adjournment say no” Group Response. //If majority “Majority of the members present here in the
session voted yes. That means the motion is carried and this will be adjourned.”

Because of the drop in gasoline sales, the manager of the gasoline station decided to hold a
meeting.
Manger
Secretary
Supervisor
Office In charge
Service Crew