SALES AND INVENTORY SYSTEM FOR JNC FOOD VENTURES

A Capstone Project

Presented to the Faculty of

Bachelor of Science in Information Systems

Bacolod City College

Bacolod City

In Partial Fulfillment

Of the Requirements for the Degree of

Bachelor of Science Information Systems

By:

Cuizon, Aileen M.

Gevero, Geramie V.

Gicana, Ana Rose D.

Tagolimot, Sheila Mae C.

FEBRUARY 2021
 ii

Bacolod City College

Bachelor of Science in Information System
Fortune Towne, Training Center, Bacolod City

APPROVAL SHEET

This Capstone Project entitled,” SALES AND INVENTORY SYSTEM JNC

FOOD VENTURES” prepared and submitted by Cuizon, Aileen M., Gevero, Geramie
V., Gicana, Ana rose D., Tagolimot, Sheila Mae C. In partial fulfillment of the
requirements for the degree of Bachelor of Science in Information System, has been
examined and approved for Oral Examination.

NORBERTO L. MONDERO, JR., Ph. D

Adviser

PANEL OF EXAMINEES
Approved by the Committee on Oral Examination with a grade of PASSED on
February 15, 2021

JESSIE G. SOLAS
Chairman

NORBERTO L. MONDERO. JR., Ph. D GIOVANI N. TEN, MSCS

Member Member

Accepted and approved in partial fulfillment of the requirements for the Degree
Bachelor of Science in Information Systems.

JESSIE G. SOLAS ELIAS T. ALIAS, Ph.D

BSIS Program Chairperson Dean of Instructor

MA. JOHANNA ANN R. BAYONETA, Ph.

College Administrator

ii
 ACKNOWLEDGEMENT

We would like to take this opportunity to express our gratitude to everyone who
supported us, the completion of this thesis book would not have been possible without the
help and aspiring guidance of the following:

First and foremost, praises and thanks to our Almighty God, for giving us the time, the
patience, the knowledge and wisdom, for supplying us strength to accomplish this book.
We are very thankful to our parents, for their unconditional love, supports and prayers
whom we owe a lot for what we have and what we are right now. We also like to express
our deep and sincere gratitude to our panellist Mr. Jessie G. Solas, Dr. Norberto
Mondero and Mr. Giovani N. Ten, for their assistance and wholeheartedness in helping
us finish this intellectual endeavour.

Dr. Norberto Mondero, for spending enough time reading our entire thesis to correct
our grammar and for genuinely support our research work for his insight and suggestion
for the betterment and progress of our paper.

Our group mates, for making college class more fun, unforgettable and interesting. The
JNC Foods Ventures Inc., we are extending our gratitude for their admirable
collaboration and participation, for allowing us to be part of a study. Lastly, our thanks go
to all the people who have supported us to the success of this thesis book, God Bless you
all!!!

iii
 ABSTRACT

Sales and Inventory System JNC Food Ventures Inc. Currently does its sales and
inventory system. The project is a Sales and Inventory System which has an array of
functions involving sales and inventory that can be of excessively big help to the
company. It aims to make files updated and easy to locate, hence, data and information
become accurate and orderly which may provide a faster alternative or means in doing
the inventory. The system inventory may also be difficult to alter because the coming in
and going out of stocks are recorded in the system. The warehouse personnel are more
accurate in their products and can save more time by using the system. Since the system
user has saved time, the personnel in-charge can then be more productive in terms of
output which can be beneficial to the company. With the functionalities integrated in the
developed system based on the functional and non-functional requirement of the
corporation, the developed system can improve the current manual sales and inventory
system.

iv
 DEDICATION

This Capstone Project is dedicated to those who helped us to make our capstone

finished. Our consultant Dr. Norberto Mondero who guide us in the making himself free

when we need him. We also dedicated this project to our families for their financial

support and consideration. Most of all this project is dedicated to the capstone members

for their cooperation, patience and helping each other to make the project possible.

v
 Table of Contents

Title Page

Title Page………………………………………………………………………………... i

Approval Sheet ………………………………………………………………………… ii

Acknowledgement ……………………………………………………………………...iii

Abstract ………………………………………………………………………………....iv

Dedication ……………………………………………………………………………... v

Table of Contents ………………………………………………………………………vi

List of Figures …………………………………………………………………………vii

List of Tables ………………………………………………………………………… viii

Chapter I: INTRODUCTION

Background of the Study ………………………………………………………………. 2

System Project Content …………………………………………………………………3

Objectives of the Study …………………………………………………………………4

Scope and Limitation…………………………………………………………………… 4

Significance of the Study ………………………………………………………………..5

Operational Definition of the Study …………………………………………………….6

Chapter II: REVIEW OF RELATED LITERATURE AND SYSTEMS

Review of Related Literature …………………………………………………………... 7

Review of Related System ……………………………………………………………. 10

Summary and Synthesis……...……..………………………………………………….13

Chapter III: METHODOLOGY

Research Approach …………………………………………………………………... 15

vi
Systems Development Methodology …………………………………………………. 16

Functional Requirements ………………………………………………………………17

Software Requirements ………………………………………………………………..18

Hardware Requirements ……………………………………………………………….18

System Analysis ……………………………………………………………………….19

Data Analysis …………………………………………………………………………. 19

Process Analysis ……………………………………………………………………….19

Application Architecture ………………………………………………………………20

Data Dictionary ………………………………………………………………………..20

Entity Relationship Diagram …………………………………………………………..26

Context Diagram ………………………………………………………………………27

Data Flow Diagram ……………………………………………………………………28

Use Case Diagram ……………………………………………………………………..29

Chapter IV: PRESENTATION, ANALYSIS, AND INTERPRETATION OF DATA

System Interface Description ………………………………………………………….30

Data Gathering Procedures …………………………………………………………… 42

Interpretation and Analysis of System Evaluation Results ……………………………43

Chapter V: SUMMARY, CONCLUSION AND RECOMMENDATION

Summary of Findings 47

Conclusion ……………………………………………………………………………. 48

Recommendation ………………………………………………………………………48

REFERENCES ……………………………………………………………………….49

APPENDICES

vii
Appendix A. (Letter Permission/Transmittal Letter) ………………………………… 50

Appendix B. (Relevant Source Codes) ………………………………………………. 51

Appendix C. (System Evaluation Instrument) ……...................................................... 81

Appendix D. (Grammarian Certificate) ………………………………………………. 86

Curriculum Vitae ………………………………………………………………………87

viii
 LIST OF TABLES

Table 1: Summary and Synthesis ……………………………………………………. 13

Table 2: Branch Table ……………………………………………………………...… 20

Table 3: Category Table ………………………………………………………………20

Table 4: Customer Table ……………………………………………………………... 20

Table 5: Employee Table ……………………………………………………………...21

Table 6: History Log Table …………………………………………………………... 22

Table 7: Products Table ……………………………………………………………… 22

Table 8 Purchase Request Table ………………………………………………………22

Table 9: Sales Table …………………………………………………………………...23

Table 10: Sales Details Table …………………………………………………………23

Table 11: Stock in Table ……………………………………………………………... 23

Table 12: Stock out Table ……………………………………………………………. 24

Table 13: Stockout Request Table …………………………………………………… 24

Table 14: Stock Branch Table ………………………………………………………...24

Table 15: Terms Trans Table ………………………………………………………… 24

Table 16: Term Table ………………………………………………………………....25

Table 17: User Table …………………………………………………………………. 25

Table 18: Systems Evaluation Form Criteria ………………………………………... 43

Table 19: McCall’s Evaluation Form Criteria ………………………………………. 45

ix
 LISTS OF FIGURES

Figure 1. Iterative Waterfall Model …………………………………………………...16

Figure 2. Entity Relationship Diagram ……………………………………………….. 26

Figure 3. Context Diagram …………………………………………………………… 27

Figure 4. Data Flow Diagram of JNC Foods Ventures ……………………………….28

Figure 5. User Case Diagram for admin, JNC and Ping’s ……………………………. 29

Figure 6. User Case Diagram for JNC and Ping’s Branches …………………………. 29

Figure 7. Home Page ………………………………………………………………… 30

Figure 8. Log in for JNC Branch ……………………………………………………... 30

Figure 9. Home page – JNC …………………………………………………………...31

Figure 10. Shop-JNC …………………………………………………………………. 31

Figure 11. Product Stocks In Request ………………………………………………...32

Figure 12. Reports- Inventory …………………………………………………………32

Figure 13. Reports-Sales ………………………………………………………………33

Figure 14. Update Account Details ……………………………………………………33

Figure 15. Log in for Ping’s Eatabols Branches User ………………………………...34

Figure 16. Dashboard ………………………………………………………………….34

Figure 17. Sales Report ………………………………………………………………. 35

Figure 18. Sales Report – JNC ………………………………………………………. 36

Figure 19. Actual Sales Report of JNC ………………………………………………. 36

Figure 20. Actual Sales Report of JNC / Ping’s Eatabols ……………………………. 37

Figure 21. Inventory - JNC / PING’S …………………………………………….…. 37

Figure 22. Sales – JNC / PINGS ……………………………………………………... 38

x
Figure 23. Product list …………………………………………………………………38

Figure 24. Add Product ………………………………………………………………. 39

Figure 25. Stocks Request ……………………………………………………………. 39

Figure 26. Stocks in Products Approval ……………………………………………… 40

Figure 27. Add Branch JNC/Ping’s Eatabols ………………………………………….40

Figure 28. Add User JNC/Ping’s Eatabols …………………………………………… 41

Figure 29. History Log ……………………………………………………………… 41

xi