JOURNEY MANAGEMENT PLAN TEMPLATE
It is the responsibility of the Primary Driver to check-in with the Journey Manager on completion of the journey, or as and if the journey
plans change. If the Primary Driver has not made a check-in call within 30 minutes after the estimated time of arrival (ETA), the schedule
will be deemed missed and the Journey Manager shall attempt to make contact as per the Travel Procedure.
SECTION 1: TRAVEL DETAILS
Primary Driver Details: Primary Driver Signature: Departure Date & Time:
Name: / / : AM / PM
Ph: Estimated Date & Time of Arrival:
Journey Manager: Nominated Contact Person at Destination: / / : AM / PM
Name: Name: Vehicle Registration:
Ph: Ph:
Passenger Details: Reason for Travel:
Name:
Ph:
Name: Journey Description (From, To, Via):
Ph:
Name:
Ph:
A374101 Page 1 of 5
JOURNEY MANAGEMENT PLAN TEMPLATE
SECTION 2: RISK ASSESSMENT - STRIKE OUT CONTROLS WHICH ARE NOT APPLICABLE, TICK TO CONFIRM RISK RATING AND AMEND
AS APPROPRIATE
Hazard Cause Impact Controls Risk Rating
Loss of control Driver error Personal injury Driver is licensed for the class of vehicle being driven.
of vehicle and/or damage
Interaction with Driver is well rested and free from the influence of alcohol and drugs
to vehicle
fauna (including prescription medication with drowsiness warnings).
resulting from:
Inclement Driver modifies speed to cater for factors such as weather, traffic, fauna,
Collision with
weather and road conditions.
another
Variable
vehicle, Journey is scheduled to conclude within 14 hours of start of work day.
standard of road
livestock, or
surfaces A pre-start inspection of the vehicle is carried out and all safety concerns
wildlife
addressed prior to departure.
Single vehicle
collision Vehicle equipped with trauma/first aid kit
Travel commences after dawn and concludes before dusk.
Shared driving where driver reports experiencing signs of fatigue.
Journey Manager is to be contacted upon arrival at destination to confirm
safe arrival, and Journey Manager to carry out the requirements of the
Travel Procedure if no contact is made within 30 mins of estimated arrival
time.
Journey Manager to set a reminder alarm for themselves for 30 mins after
the estimated arrival time to contact the primary driver.
Other:
Vehicle Mechanical Personal All controls as stated above (per ‘Loss of control of vehicle’).
stranded failure illness
Minimum 1 litre of water for every 1 hour of journey per person on board.
Personal harm
Collision
Fleet Care (roadside assist) contact details recorded in the vehicle.
Lack of fuel
Mobile telephone on board (in case mobile reception available).
All personnel remain with vehicle.
Driver and/or passengers familiar with route, or maps on board.
A374101 Page 2 of 5
JOURNEY MANAGEMENT PLAN TEMPLATE
Other:
Roads Bushfire Modified route Driver reviews late information from BOM, Main Roads, DFES and any
inaccessible required internal communications to understand suitability to travel.
Flood
Delayed arrival Driver modifies speed to cater for factors such as weather, traffic, fauna,
Motor vehicle
and road conditions.
incident
Driver follows the direction of emergency services personnel as applicable,
Mustering
tunes in to radio for emergency updates (e.g. ABC Local Radio; Port
Hedland:603AM, Marble Bar:105.9FM, Karratha: 702AM)
Deviations from planned route (as above) reported to Contact at destination
however possible.
Other:
SECTION 3: TRAVEL APPROVAL
Approver Name and Position: Approver Signature: Approved Approved Time:
Date:
/ / :
See over for Approver requirements and PPA Risk Matrix
A374101 Page 3 of 5
JOURNEY MANAGEMENT PLAN TEMPLATE
RISK MATRIX
CONSEQUENCE RATING
Insignificant Low Moderate High Catastrophic
Injury / illness not Medical treatment Lost time injury / Disabling injury / Fatality.
requiring treatment; injury / illness. illness (recoverable); illness (non-
Life / Health or First aid treatment or Restricted work recoverable).
required. injury.
Almost Certain
Has occurred frequently at
the location and in the
Company and is common in Moderate Moderate High Extreme Extreme
projects.
Once or more during the
next year.
Likely
Has occurred frequently in
the Company and <20% of Moderate Moderate High High Extreme
projects.
1-2 year timeframe
Possible
Has occurred once or twice
in the Company and in <5% Low Moderate Moderate High Extreme
of Projects.
5 year timeframe
Unlikely
Has occurred in Industry
but not in the Company and Low Low Moderate Moderate High
rarely in projects.
10-20 year timeframe.
Rare
Almost unheard of in the Low Low Moderate Moderate High
Industry or in projects.
A374101 Page 4 of 5
JOURNEY MANAGEMENT PLAN TEMPLATE
RISK TOLERANCE LEVEL
GREEN Driver may approve. Driver must review the Journey Management Plan and verify that identified controls can be fully implemented,
and that all personnel fully understand the task and their role. The journey may proceed with caution, but be prepared to reassess
LOW the risk
YELLOW PPA Supervisor input required. Supervisor must review the Journey Management Plan and discuss potential additional controls
with the Driver. If controls cannot be implemented to reduce the risk rating to green, the Supervisor must sign the Journey
MODERATE Management Plan as ‘Approver’.
ORANGE PPA One-up Line Manager* input required. One-up Line Manager must review the Journey Management Plan and discuss
potential additional controls with the driver or their supervisor. If controls cannot be implemented to reduce the risk rating to yellow
HIGH or green, the One-up Line Manager must sign the Journey Management Plan as ‘Approver’.
RED Journey must not proceed. Input must be sought from the appropriate Manager for further advice. If controls cannot be
implemented to reduce the risk rating to orange, yellow or green, the task must be reconsidered, alternative travel methods
EXTREME employed, or a full Risk Assessment conducted to establish suitable controls
Process Owner: The Health and Safety Manager has overall responsibility for this form
Date approved: 20 November 2020 Review date: 20 November 2022
Version: 4 Approved by: Health and Safety Manager
A374101 Page 5 of 5
