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Standard Operating Procedure: Projects

This document outlines standard operating procedures for projects at Microline India Pvt. Ltd. It assigns responsibilities to a projects manager and team. The SOP describes project planning activities like receiving orders, preparing material requirements, and ensuring purchase orders contain necessary details. It also covers project tracking, providing weekly status updates to clients, and handling project closeout including handing over documentation and certifications.

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Shena Britto
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196 views1 page

Standard Operating Procedure: Projects

This document outlines standard operating procedures for projects at Microline India Pvt. Ltd. It assigns responsibilities to a projects manager and team. The SOP describes project planning activities like receiving orders, preparing material requirements, and ensuring purchase orders contain necessary details. It also covers project tracking, providing weekly status updates to clients, and handling project closeout including handing over documentation and certifications.

Uploaded by

Shena Britto
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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SOP – Projects/01

Microline
India Pvt. Ltd. Standard Operating Procedure Rev. 00
Page 1 of 1
Projects

1. OBJECTIVES: To look after the Project Tracking & Project Status Updates to Client
2. WORK STATION: Projects
3. RESPONSIBILITY: Projects Manager/ Projects Executive /Engineer
4. INSTRUCTIONS: Active survey SOP-Projects/02, Passive survey SOP-Projects/03,
Passive Installation SOP-Projects/04 , Wireless survey SOP-Projects/05,
CCTV survey SOP-Projects/06

5. ACTIVITY:
A. Networking Project Planning
1) Order is received from sales after acceptance is done jointly by sales and technical team.
2) Material requirement list as per project execution plan / sourcing details / from customer is prepared
and maintained.
3) Indents for local materials are prepared as per requirement. Order is placed by mail if the value is
less than Rs. 1000.00
4) It is ensured that the PO / W.O. contains all the required information like BOM, Project Schedule,
and process drawing no., quantity, rates and other commercial terms. The Work Orders are reviewed
for adequacy and approved. Project schedule is given to Suppliers depending on the requirements
given by the project manager.
5) In case the Supplier is not able to complete the projects in time, the fact is informed to Project
Manager for re-planning. This fact is noted for Supplier evaluation.
6) Stage-wise completion report / sign off is done in case of big projects /out station projects
B. Project Tracking & Project Status Updates to Client
1) Attending the weekly meeting at site with client (Discussion about any dependency or any Changes
in the layout Design) and weekly status report is updated.
2) If any changes, we will share the revised plan to Supplier.
3) Daily or Weekly wise project update shared to client (Project status report / Material Inventory / Any
Dependency for the delay)
4) Project Engineer will visit the site for Quality Testing and cable scan report is generated.
5) Coordinate with our purchase team to delivering the materials as per the schedule.
C. Project Handover Documents / Service Report / Certification.
1) On completion of the project, we will provide entire documentation to Client (Hard Copy & Soft
Copy in CD) and take the acknowledgement copy from client.
2) As per the client PO, we will prepare the service report and receive Sign off from Client. After
receiving the sign off, we submit the report to Accounts department for service billing.
3) Also network diagram & Test Report are submitted to OEM for Site Certification, and
acknowledgement copy is taken from the OEM.
4) As per our supplier work order, supplier’s bills are verified by Project Engineer, and forwarded to
accounts department for supplier payment.

Date: 1/04/2014 Prepared By: Project Manager Approved By Director:

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